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Home My WebLink About7/20/2006 AGENDADistrict BOARD MEETING AGENDA BOARD OF DIRECTORS: MARIO M. MENES1Nl President JAMES A. NEJEDLY President Pro Tent PARKE L BONEYSTEELE BARBARA D. HOCKE77 Thursday GERALD R. LUCEY July 20, 2006 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 1. ROLL CALL: a. Pledge of Allegiance to the Flag. &Ii Recycled Paper t b. Introductions • Recognize Colleen Henry on her promotion to Senior Source Control Inspector. Recognize Tanya Butler, Robert Cleland, and Mark Gratis on their promotions to Crew Leader. Staff Recommendation: Recognize promoted employees. 2. PUBLIC COMMENTS: a. Introduction of Sharon Maves, new Executive Director of the Central Contra Costa Solid Waste Authority. 3. AWARDS AND COMMENDATIONS: a. Presentation of National Association of Clean Water Agencies (NACWA) Gold Award. (5 minute presentation.) Staff Recommendation: Receive the award. 4. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt resolutions accepting a grant of easement (District Project No. 5646, Parcel 1) and authorizing execution of quitclaim deed to the Manis Trust (3141 Diablo View Road, Lafayette, District Project No. 1593, Parcel 8), and authorize staff to record documents with the Contra Costa County Recorder. b. Adopt resolutions accepting a grant of easement (District Project No. 5646, Parcel 2) and authorizing execution of quitclaim deed to the Fujimoto Trust (1579 Pleasant Hill Road, Lafayette, District Project No. 1593, Parcel 9), and authorize staff to record documents with the Contra Costa County Recorder. C. Adopt resolutions accepting a grant of easement (District Project No. 5646, Parcel 3) and authorizing execution of a quitclaim deed to the Constance P. Reyes Trust (1575 Pleasant Hill Road, Lafayette, District Project No. 1593, Parcel 10), and authorize staff to record documents with the Contra Costa County Recorder. 2 d. Adopt resolutions accepting a grant of easement (District Project No. 5646, Parcel 4) and authorizing execution of a quitclaim deed to the Gutzwiller Family Trust (1567 Pleasant Hill Road, Lafayette, District Project No. 1593, Parcel 11), and authorize staff to record documents with the Contra Costa County Recorder. e. Authorize leave of absence without pay for Elaine Jacobs, Household Hazardous Waste Supervisor, through October 31, 2006. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Award a construction contract to F.D. Thomas for a negotiated cost of $419,125 in accordance with Public Contract Code Section 20805 for the A -Line Interceptor Rehabilitation Project, District Project No. 5806; approve an amendment to the contract with V &A Consulting Engineers, Inc. to increase the cost ceiling in the amount of $75,000 for inspection services for the project; and authorize the General Manager to execute the documents. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Award the construction contract; approve the contract amendment; and authorize the General Manager to execute the documents. b. Award construction contract to Bell Products Incorporated as the lowest responsive bidder in the amount of $3,693,180 for the Headquarters Office Building HVAC Improvements and Roof Replacement Project, District Project No. 8205 and the Plant Operations Building HVAC Improvements Project, District Project No. 7228; authorize a professional services agreement with AEPC Group for construction support services in an amount not to exceed $7(),000; and authorize the General Manager to execute the documents. (5 minute staff presentation.) Staff Recommendation (Motion Required): Award the construction contract; approve the agreement; and authorize the General Manager to execute the documents. 7. REPORTS: a. General Manager 1) Alhambra Valley Trunk Sewer Project Update. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3 2) Announcements a) Collection System Operations Facility Update. b) Announce advertisement of Acacia Pumping Stations Improvements Project, District Project No. 5933. c) Announce advertisement of Lower Orinda Pumping Station, Phase 2, Creek Basin Restoration, District Project No. 5944. Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Hockett and Boneysteele. a) Approval of Expenditures dated July 20, 2006. Committee Recommendation (Motion Required): Approve Expenditures as recommended. 2) Report of July 13, 2006 Personnel Committee Meeting — President Menesini and Member Lucey. Committee Recommendation: Receive the reports. 3) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Authorize the General Manager to execute an agreement with Protective Relay Engineering, Inc. with a cost ceiling of $75,000, for professional engineering services to perform a protective relay analysis and arc flash study for the Plant Electrical Renovations Project, District Project No. 7245. (No presentation is planned, staff will be available to answer questions.) 4 Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement with Protective Relay Engineering, Inc. with a cost ceiling of $75,000, for professional engineering services to perform a protective relay analysis and arc flash study for the Plant Electrical Renovations Project, District Project No. 7245. 9. REAL PROPERTY: a. Approve a real property agreement in the amount of $233,255 with Gonsalves and Santucci, Inc., for the sale of property rights related to the Conco Cement Company's development adjacent to the treatment plant. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve the real property agreement and authorize the President of the Board and Secretary of the District to execute the documents. 10. APPROVAL OF MINUTES: a. Minutes of June 15, 2006. Staff Recommendation: Approve the minutes. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 13. CLOSED SESSION: a. Conference with real property negotiators Kenton L. Alm, Randall M. Musgraves, Ann Farrell, and Curt Swanson pursuant to Section 54956.8 of the Government Code. • Negotiations with Ron Askham of CONCO Cement concerning negotiations for easements across District property —APN 159 - 140 -057 and APN 159 - 140 -042. b. Personnel Matters Pursuant to Section 54957 of the Government Code — Public Employment — Appointment of General Manager. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION: 15. ADJOURNMENT: 5 DECLARE UNDER PENALTY OF ►GENDA WAS POSTED AT LEAST 72 T THE DISTRICT OFRCES, 5019 oft CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATEITIME LOCATION I MEETING /ATTENDEES TOPIC JULY 2006 Monday Pleasant Hill Community Center Contra Costa Special Districts Special District July 17 320 Civic Drive Association Issues 10:00 a.m. Pleasant Hill, California Menesini Monday CSO Conference Room Budget and Finance Committee Expenditures July 17 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett Bone steele Thursday Board Room Board Meeting Board Meeting July 20 Board of Directors 2:00 p.m. Thursday Third Floor Executive Conference Closed Session Board Meeting General July 27 Room Board of Directors Manager Interviews Friday Third Floor Executive Conference Closed Session Board Meeting General July 28 Room Board of Directors Manager Interviews Monday CSO Conference Room Budget and Finance Committee Expenditures July 31 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone steele AUGUST 2006 Thursday Board Room Board Meeting Board Meeting August 3 Board of Directors 2:00 p.m. August 9 -12 Monterey, California California Association of Sanitation CASA Agencies (CASA) Conference Conference Board of Directors Thursday Third Floor Executive Conference Outreach Committee Meeting Outreach August 24 Room Menesini, Lucey Activities 3:00 p.m. Thursday Third Floor Executive Conference Real Estate Committee Real Estate August 31 Room Nejedly, Boneystee/e Issues 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/11/06 n