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Home My WebLink About7/6/2006 AGENDADistrict BOARD MEETING AGENDA BOARD OF DIRECTORS: MARIOM AIENVESIM President JAMES A. NEIEDLY President Pro Tem PARKEL. BONEYSTEELE BARBARA D. HOCK= July 6, 2006 GERALD R.LUCEY 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. �li Recycled Paper b. Introductions • Introduce newly hired Materials Coordinator, Doug Johnson. • Introduce newly hired Maintenance Coordinator I, James Olympia. • Recognize Lance Miller on his promotion to Engineering Assistant III. • Recognize Brenda Wener on her promotion to Engineering Assistant III. Staff Recommendation: Recognize newly hired and newly promoted employees. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt a resolution consenting to an offer of dedication of public roads, Job 5725, Parcels 1 and 2. b. Adopt resolutions accepting a grant of easement (District Project No. 5929, Parcel 12) authorizing execution of a quitclaim deed to Steven and Barbara Little (2144 Stewart Avenue, Walnut Creek, District Project No. 1589, Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. C. Adopt resolutions accepting a grant of easement (District Project No. 5929, Parcel 13), authorizing execution of a quitclaim deed to the MacArthur Gordon Trust (2148 Stewart Avenue, Walnut Creek, District Project No. 1589, Parcel 3), and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt a resolution accepting a grant of easement from Timothy F. M. Brown and Diane Seaborn Brown (District Project No. 5661, Parcel 7), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution approving real property agreement with the Ascot Heights Homeowners' Association for Tract 4122, Lot A, Common Area, Job No. 2068, Moraga, and authorizing execution and recording of the agreement with the Contra Costa County Recorder. f. Advise the Board of the closeout of the Pumping Stations Supervisory Control and Data Acquisition Project, District Project No. 6127. 2 g. Advise the Board of the closeout of the Piping Renovations and Replacement Project, Phase 2, District Project No. 7208. h. Adopt a resolution confirming publication of a summary of District Ordinance No. 240 — An Ordinance (Uncodified) to Establish Reimbursement Fee Applicable to Properties that Directly Connect to Job 5738 (South Avenue, Alamo) Standard Sewer Facilities. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 5. BIDS AND AWARDS: a. Award a construction contract in the amount of $2,484,000 to KJ Woods Construction, Inc., the lowest responsive bidder, for the North Orinda Sewer Renovations, Phase 2, District Project No. 5833, and authorize the General Manager to execute contract documents. (5 minute staff presentation.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $2,484,000 to KJ Woods Construction, Inc., the lowest responsive bidder, for the North Orinda Sewer Renovations, Phase 2, District Project No. 5833, and authorize the General Manager to execute contract documents. b. Award a construction contract in the amount of $1,554,280 to Mountain Cascade, the lowest responsive bidder, for the Alhambra Valley Trunk Sewer, Phase 1, District Project No. 5919, and authorize the General Manager to execute contract documents. (10 minute staff presentation.) Staff Recommendation (Motion Required): Award a construction contract in the amount of $1,554,280 to Mountain Cascade, the lowest responsive bidder, for the Alhambra Valley Trunk Sewer, Phase 1, District Project No. 5919, and authorize the General Manager to execute contract documents. 6. REPORTS: a. General Manager 1) Report on Mercury Total Maximum Daily Load (TMDL) Workshop at Regional Water Quality Control Board. (10 minute staff presentation.) 2) Storm Damage Update. (10 minute staff presentation.) Staff Recommendation: Receive the reports. 3 3) Announcements a) Announce A -Line Rehabilitation Project bid results. Staff Recommendation: Hear the announcements. b. Counsel for the District 1) Announce Brown Overflow Settlement. (5 minute Counsel presentation.) 2) District Counsel Report (Six Month Update). (10 minute Counsel presentation.) Staff Recommendation: Receive the reports. C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Hockett and Boneysteele. a) Approval of Expenditures dated July 6, 2006. Committee Recommendation (Motion Required): Approve Expenditures as recommended. 2) Report of June 27, 2006 Real Estate Committee Meeting — Members Nejedly and Boneysteele. a) Tri City Lease Proposal b) Puppy Paradise Lease Proposal Committee Recommendation: Receive the report and provide direction to staff. 3) Announcements BREAK: (Approximately 4 p.m.) 4 7. ADMINISTRATIVE: a. Authorize the General Manager to execute an agreement with Moore lacofano Goltsman, Inc. (MIG) in an amount not to exceed $40,000 for professional consulting services to assist in completing an Americans with Disabilities Act (ADA) "Self - Evaluation" and Transition Plan Update. (No presentation is planned; staff will be available to answer questions.) Staff Recommendations (Motion Required): Authorize the General Manager to execute an agreement with Moore lacofano Goltsman, Inc. (MIG) in an amount not to exceed $40,000, for professional consulting services to assist in completing an Americans with Disabilities Act (ADA) "Self - Evaluation" and Transition Plan Update. b. Authorize the General Manager to execute an agreement in the amount of $92,544 with Universal Building Services to provide janitorial services for one year with options to extend for an additional four (4) one -year periods. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an agreement in the amount of $92,544 with Universal Building Services to provide janitorial services for one year with options to extend for an additional four (4) one -year periods. 8. ENGINEERING: a. Adopt a resolution of application to initiate formal LAFCO proceedings to annex one annexation parcel comprising 205 separate properties (District Annexation 168). (10 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution of application to initiate formal LAFCO proceedings to annex one annexation parcel comprising 205 separate properties (District Annexation 168). 9. HUMAN RESOURCES: a. Amendment to General Manager Employment Contract, revising Paragraph IX, "Terminal Compensation." (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve contract amendment. 5 10. CORRESPONDENCE: a. Receive letter dated June 19, 2006 from Contra Costa County Grand Jury Foreperson Bob Kennedy thanking General Manager Charles W. Batts for his orientation presentation to the Grand Jury. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive letter. 11. APPROVAL OF MINUTES: a. Minutes of June 1, 2006. Staff Recommendation (Motion Required): Approve the minutes. 12. BUDGET AND FINANCE: a. Receive May 2006 Financial Statements. (5 minute staff presentation.) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 14. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 15. CLOSED SESSION: a. Personnel Matters Pursuant to Section 54957 of the Government Code — Public Employment — Appointment of General Manager. 16. REPORT OF DISCUSSIONS IN CLOSED SESSION: 17. ADJOURNMENT: I, ELAINE R. BOEHM DECLARE m PENALTY OF PERJURY THAT THISAI3EC•N?A WAS POSTED AT LEAST 72 HOURS W ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA . -fir Sfttly of tie Di Dabs: (0 13o /O(p CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME LOCATION I MEETING /ATTENDEES TOPIC JULY 2006 Monday CSO Conference Room Budget and Finance Committee Expenditures July 3 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone Steele Thursday Board Room Board Meeting Board Meeting July 6 Board of Directors 2:00 p.m. Thursday Third Floor Executive Conference Personnel Committee Meeting Personnel Issues July 13 Room Nejedly, Menesini 3:00 p.m. Monday Pleasant Hill Community Center Contra Costa Special Districts Special District July 17 320 Civic Drive Association Issues 10:00 a.m. Pleasant Hill, California Menesini Monday CSO Conference Room Budget and Finance Committee Expenditures July 17 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Hockett, Bone steele Thursday Board Room Board Meeting Board Meeting July 20 Board of Directors 2:00 p.m. Thursday Third Floor Executive Conference Closed Session Board Meeting General July 27 Room Board of Directors Manager Interviews Friday Third Floor Executive Conference Closed Session Board Meeting General July 28 Room Board of Directors Manager Interviews Thursday CSO Conference Room Household Hazardous Waste Household July 27 1250 Springbrook Road Committee Meeting Hazardous 3:30 p.m. Walnut Creek, California (MAY BE CANCELLED) Waste Issues Luce y, Bone Steele Monday CSO Conference Room Budget and Finance Committee Expenditures July 31 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California J Hockett, Bone steele AUGUST 2006 Thursday Board Room Board Meeting Board Meeting August 3 Board of Directors 2:00 p.m. August 9 -12 Monterey, California California Association of Sanitation CASA Agencies (CASA) Conference Conference Board of Directors Thursday Third Floor Executive Conference Outreach Committee Meeting Outreach August 24 Room Menesini, Lucey Activities 3:00 p.m. Thursday Third Floor Executive Conference Real Estate Committee Real Estate August 31 Room Nejedly, Boneysteele Issues 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 6/26/06 7