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Home My WebLink About4/20/2006 AGENDABOARD MEETING AGENDA Thursday April 20, 2006 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MARIOM. AmVeSINI President JAMESA. AM4DLY President Pro Tem PARKEL. BONEYST4ME BARBARA D. HOCKETP GERALD R. LFICEY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. Thie Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no furth @r comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior. to 'a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ROLL CALL: a. Pledge of Allegiance to the Flag. 4e0 Recycled Papet 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt a resolution accepting a grant of easement from Joseph C. Condon for sewer purposes for the Walnut Creek Sewer Renovation, Phase 3 Project, District Project No. 5929, and authorize staff to record documents with the Contra Costa County Recorder. b. Set May 18, 2006, as the date for a public hearing to receive comments on a proposed ordinance to amend District Code Section 6.20.300, Schedule of Reimbursement fees for District Project No. 5738 (South Avenue, Alamo). C. Authorize the purchase of a purge and trap concentrator at an estimated cost of $16,000. d. Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through September 8, 2006. e. Authorize extension of medical leave of absence without pay for Harrell Dean McNeely, Mechanical Supervisor, through June 20, 2006. 4. HEARINGS: a. Conduct a public hearing to receive comments on and consider adopting an ordinance to amend District Code Section 6.08 "Annexation Charges" and 6.30 "Schedule of Environmental and Development - Related Rates and Charges." (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Following public hearing, adopt an ordinance amending District Code Chapters 6.08 "Annexation Fees" and 6.30 "Schedule of Environmental and Development - Related Rates and Charges." b. Conduct a public hearing to receive comments on and consider adopting an ordinance to amend District Code Section 6.12.090 "Schedule of Capacity Fees, Rates and Charges." (5 minute staff presentation and public comments.) Staff Recommendation (Motion Required): Following public hearing, adopt an ordinance amending District Code Section 6.12.090 "Schedule of Capacity Fees, Rates and Charges." 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 2 6. BIDS AND AWARDS: a. Award a construction contract in the amount of $217,500 to Poscon Electric, Inc. for the construction of the Low Voltage Power Circuit Breakers Upgrade for Substation 40 Project, District Project No. 7235. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize award of a construction contract in the amount of $217,500 to Poscon Electric, Inc. for the construction of the Low Voltage Power Circuit Breakers Upgrade for Substation 40 Project, District Project No. 7235. 7. REPORTS: a. General Manager 1) Report on GASB 45 Trust Fund (15 minute staff presentation.) 2) Wet Weather Update (5 minute staff presentation.) Staff Recommendation: Receive the reports. 3) Announcements a) Announce advertisement of North Orinda Renovations — District Project No. 5833. b) Announce advertisement of Janitorial Services Contract. Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Lucey and Boneysteele. a) Approval of Expenditures dated April 20, 2006. Committee Recommendation (Motion Required): Approve Expenditures as recommended. 3 2) Report of April 17, 2006 Contra Costa Special Districts Association Meeting — President Menesini Committee Recommendation: Receive the report. 3) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Approve increase in cost ceiling by $50,000 to a total of $120,000 of professional engineering consulting services agreement with Talavera and Richardson for interpretation and integration of flow monitoring data into the District hydraulic sewer model, District Project No. 5930. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to approve an amendment to the existing Agreement No. 029702 with Talavera and Richardson to increase the cost ceiling by $50,000 to a total of $120,000. 9. APPROVAL OF MINUTES: a. Minutes of March 16, 2006. Staff Recommendation (Motion Required): Approve the minutes. 10. BUDGET AND FINANCE: a. Review the financial status and budget of the Self- Insurance Fund and approve the allocation of $700,000 to the fund from the 2006 -2007 Operations and Maintenance Budget for inclusion in the District Budget. (10 minute staff presentation.) Staff Recommendation (Motion Required): Receive the proposed 2006- 2007 Self- Insurance Fund Budget and approve the allocation of $700,000 from the 2006 -2007 O&M Budget for inclusion in the District Budget to be adopted at the June 15, 2006 Board Meeting. b. Approve the 2006 -2007 Equipment Budget for inclusion in the 2006 -2007 District Budget. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the 2006 -2007 Equipment Budget for inclusion in the 2006 -2007 District Budget to be adopted at the June 15, 2006 Board Meeting. 4 C. Adopt Health Insurance Portability and Accountability Act (HIPAA) appendix to the Health Flexible Spending Arrangement Plan (a component plan of the CCCSD Section 125 Cafeteria Plan) to comply with the new HIPAA security rule; and appoint the District Controller as the Privacy Officer and Security Official. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the revisions to the District's Cafeteria Plan documents (specifically, the Health Flexible Spending Arrangement Plan) to meet the new HIPPA Security Rule, and appoint the District Controller as the Privacy Officer and Security Official. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 13. ADJOURNMENT: I ELAINE R. BOEHME, 6ECLA E- 6101 —A PENALTY OF FURY THAT THIS AGENDA VVAS POSTED AT LEAST 72 HOURS IN ADVANCE AT r HF °;STRICT OFFICES, 5019 I11W PLACE, MARTINEZ- +ALIF NIA Secretary of the DWA Date- 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME LOCATION MEETING /ATTENDEES TOPIC APRIL 2006 Thursday Board Room Special Board Meeting /Capital Projects Capital Projects April 13 Workshop 2:00 p.m. Board of Directors Monday CSO Conference Room Budget and Finance Committee Expenditures April 17 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Luce y, Boneysteele Monday Pleasant Hill Community Center Contra Costa Special Districts Special District April 17 320 Civic Drive Association Issues 6:00 p.m. Pleasant Hill California Menesini Thursday Board Room Board Meeting Board Meeting April 20 Board of Directors 2:00 p.m. Monday Third Floor Executive Conference Special Board Meeting Personnel April 24 Room Board of Directors Closed Session 3:30 p.m. Tuesday CSO Conference Room Ad Hoc CSO Committee Meeting CSO Facility April 25 1250 Springbrook Road Nejedly, Menesini 3:30 p.m. Walnut Creek April 26 -29 Squaw Creek, California California Association of Sanitation CASA Agencies (CASA) Conference Conference Board of Directors MAY 2006 Monday CSO Conference Room Budget and Finance Committee Expenditures May 1 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Luce y, Bone steele Thursday Board Room Board Meeting Board Meeting May 4 Board of Directors 2:00 p.m. Monday CSO Conference Room Budget and Finance Committee Expenditures May 15 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Lucey, Boneysteele Thursday Board Room Board Meeting Board Meeting May 18 Board of Directors 3:30 p.m. Thursday Third Floor Executive Conference Personnel Committee Meeting Personnel Issues May 25 Room Nejedly, Menesini 3:00 p.m. Tuesdav CSO Conference Room Budget and Finance Committee Expenditures May 30 1250 Springbrook Road Meeting 3:30 p.m. I Walnut Creek, California I Luce y, Bone steele Unless otherwise noted, all meeting are held at the District Office, 5019 Imhoff Place, Martinez, California. 4/12//06 L