The URL can be used to link to this page

Home My WebLink About4/6/2006 AGENDA'1 Central Contra Costa Sanitary District BOARD MEETING AGENDA Thursday April 6, 2006 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. A"NO M AMUSIM President JAMES A. AWEDLY President Pro Tom PARKEL. BONEYSTEBLE BARBARA D. HOOMn GERALD R. LUCEY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD OF AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at last one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AMERICANS WISH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 1. ROLL CALL: a. Pledge of Allegiance to the Flag. ® Recycled Paper b. Introductions Introduce newly hired Buyer, Pamela McMillan. Staff Recommendation: Recognize newly hired employee. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt a resolution authorizing execution and recording of quitclaim deeds for sewer easements (District Project No. 1560, Parcels 78 and 102), and authorize staff to record documents with the Contra Costa County Recorder. b. Adopt a resolution designating District agents to apply for and obtain state and federal disaster relief funds. C. Authorize the attendance of Harry Wyles, Buildings and Grounds Supervisor, at an Introduction to Supervision training in San Francisco, California, from April 17- 21, 2006, at a cost of $1,500. d. Consider a request for emergency withdrawal of funds from the Deferred Compensation Plan. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 5. BIDS AND AWARDS: a. Award a construction contract in the amount of $2,923,350to D.W. Nicholson Corporation and authorize a professional services agreement not to exceed $100,000 with MWH for the construction of the Ultraviolet Disinfection Expansion Project, District Project No. 7240. Approve a supplemental authorization of $4,184,000 from the Sewer Construction Fund for the Treatment Plant Program of the 2005 -06 Capital Improvement Budget. (10 minute staff presentation) Staff Recommendation (Motion Required): 1) Authorize award of a construction contract in the amount of $2,923,350 for Construction of the Ultraviolet Disinfection Expansion Project, District Project No. 7240, to D.W. Nicholson Corp., 2) authorize the General Manager to,,execute a professional service agreement not to exceed $100,000 with MWM., and; 3) authorize Supplemental Authorization of $4,184,000 from the Sewer Construction Fund for the Treatment Plant Program of the 2005 -06 Capital Improvement Budget. 2 6. REPORTS: a. General Manager 1) Underpayment of Sewer Service Charge for Bay Landing Apartments, Las Juntas Street, Walnut Creek. (10 minute staff presentation.) Staff Recommendation: Hear the report and provide input to staff. 2) Announcements a) Announce advertisement of Hall Drive Slide Repair, District Project No. 5868. b) Announce advertisement of HVAC Improvements Project, District Project No. 8205/7228. c) Announce 2.9 percent COLA increase for District employees. d) Announce pending retirement of General Manager. Staff Recommendation: Hear the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Members Lucey and Boneysteele. a) Approval of Expenditures dated April 6, 2006.. Committee Recommendation (Motion Required): Approve the Expenditures as recommended. 2) Report of March 23, 2006 Capital Projects Committee Meeting — Members Boneysteele and Hockett. Committee Recommendation: Receive the report. 3) Report of March 30, 2006 Household Hazardous Waste Committee Meeting — Members Lucey and Boneysteele. Committee Recommendation: Receive the report and recommend recruitment of Senior Household Hazardous Waste Technician. 3 4) Announcements BREAK: (Approximately 4 p.m.) 7. ADMINISTRATIVE: a. Authorize the General Manager to execute a Reprographics Services Agreement with Xerox Corporation for five years at an estimated cost of $1,475,400. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a Reprographics Services Agreement with Xerox Corporation for five years. 8. ENGINEERING: a. Continue the April 6, 2006 hearing to consider adoption of $ Resolution of Necessity to acquire easements through 190 and 194 Strenzel Lane, Martinez, for the Alhambra Valley Sewer Project, District Project No. 5919, to May 18, 2006. (10 minute staff presentation.) Staff Recommendation (Motion Required): Continue tf a April 6, 2006 hearing to consider adoption of a Resolution of Necessity to acquire easements through 190 and 1.94 Strenzel Lane, Martinez, for the Alhambra Valley Sewer Project, District Project No. 5919 to May 18, 2006. 9. HUMAN RESOURCES: a. Add one Senior Household Hazardous Waste Technician Position (G-62) in the Environmental Services Division of the Engineering Department. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the addition of one Senior Household Hazardous Waste Technician (G -62,' $4,516 - $5,464) in the Environmental Services Division of the Engineering Department. b. Receive and consider staffing plan, Fiscal Year 2006 -2007. (10 minute staff presentation.) Staff Recommendation: Receive and consider Staffing Plan for Fiscal Year 2006 -2007 which will be submitted for final approval at May 4, 2006 Board Meeting. 4 C. Authorization to hire seasonal employees. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the hiring of 26 students for seasonal employment. d. Adopt a policy on hiring District retirees. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a District policy and procedure for hiring District retirees. e. Receive report on Retirement Survey. (10 minute staff presentation.) Staff Recommendation: Receive report and provide direction, if any, to staff in Closed Session. 10. REAL PROPERTY: a. Authorize the General Manager to execute a five -year lease agreement with County Quarry Products, LLC, for a clean fill operation on property located off Imhoff Drive. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a five -year lease agreement with County Quarry Products, LLC, for a clean fill operation on property located off Imhoff 'Drive. 11. APPROVAL OF MINUTES: a. Minutes of March 2, 2006. Staff Recommendation (Motion Required): Approve the minutes. 12. BUDGET AND FINANCE: a. Receive February 2006 Financial Statements. (5 minute staff presentation) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Receive the report. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 14. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 5 15. CLOSED SESSION: a. Instruct labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Director of Administration Randall Musgraves and Human Resources Manager Cathryn Freitas b. Personnel Matters Pursuant to Section 54957 of the Government Code — Public Employment — Title: General Manager 16. REPORT OF DISCUSSIONS IN CLOSED SESSION: 17. ADJOURNMENT: a. Adjourn to 2 p.m. on Thursday, April 13, 2006, for a Special Board Meeting - Capital Projects Board Workshop. I, ELAINE R. DOEHME, DECLARE UNDER PENALTY OF PERJURY THAT T1? AGENDA I IJAS POST�O AT LEAST 72 HOURS IN ADVANCE AT THE OISTR1CT OFFICES, 5019 JMNO FF PLACE, MARTIN FORNIA of Distrxt Dabs: CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME LOCATION MEETING /ATTENDEES TOPIC APRIL 2006 Monday CSO Conference Room Budget and Finance Committee Expenditures April 3 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Lucey, Bone Steele Thursday Board Room Board Meeting Board Meeting April 6 Board of Directors 2:00 p.m. Wednesday Third Floor Executive Conference Real Estate Committee Meeting Real Estate April 12 Room Nejedly, Boneystee /e Issues 3:00 p.m. Thursday Board Room Special Board Meeting /Capital Projects Capital Projects April 13 Workshop 2:00 p.m. Board of Directors Monday CSO Conference Room Budget and Finance Committee Expenditures April 17 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Luce y, Bone steele Monday Pleasant Hill Community Center Contra Costa Special Districts Special District April 17 320 Civic Drive Association Issues 6:00 p.m. Pleasant Hill, California Menesini Thursday Board Room Board Meeting Board Meeting April 20 Board of Directors 2:00 p.m. April 26 -29 Squaw Creek, California California Association of Sanitation CASA Agencies (CASA) Conference Conference Board of Directors MAY 2006 Monday CSO Conference Room Budget and Finance Committee Expenditures May 1 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Luce y, Bone steele Thursday Board Room Board Meeting Board Meeting May 4 Board of Directors 2:00 p.m. Monday CSO Conference Room Budget and Finance Committee Expenditures May 15 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Lucey, Bone steele Thursday Board Room Board Meeting Board Meeting May 18 Board of Directors 3:30 p.m. Thursday Third Floor Executive Conference Personnel Committee Meeting Personnel Issues May 25 Room Nejedly, Menesini 3:00 p.m. Tuesday CSO Conference Room Budget and Finance Committee Expenditures May 30 1250 Springbrook Road Meeting 3:30 p.m. Walnut Creek, California Luce y, Bone steele Unless otherwise noted, all meeting are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/27/06 7