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Home My WebLink About6/2/2005 AGENDADistrict BOARD MEETING AGENDA June 2, 2005 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: BARBARA D. HOCK= President AIAR10 M. AlENESIM President Pro Tem PARKEL BONEYSTEELE GERALD R. LUCEY JAMES A. AWEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and addresses for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. ROLL CALL: a. Pledge of Allegiance to the Flag b. Introductions Introduce Dolores Flanders, newly hired Maintenance Coordinator • Recognize Jennifer Muir on her promotion to Plant Operator I • Recognize David Clayton on his promotion to Plant Operator II Staff Recommendation: New employees will be introduced and promoted employees will be recognized. 1 401 Recycled Paper 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt resolutions accepting public sewer improvements and offers of dedication in the City of Lafayette, Job 5601 — Parcels 2, 3, 4, 5, 6, 7, 9. Adopt a resolution accepting a grant of easement, Job 5601 — Parcel 8, in the City of Lafayette and authorize staff to record the easements with the Contra Costa County Recorder b. Adopt a resolution accepting public sewer improvements and an offer of dedication from Melody Lane, LLC for an easement shown on the recorded final map of Subdivision MS 954 -02 in the City of Orinda (Job 5696) and authorize staff to record the easement with the Contra Costa County Recorder C. Adopt a resolution approving real property agreement with Jack and Santina Handling, Job 731, Alamo and authorize execution and recording of the agreement and authorize staff to record the easement with the Contra Costa County Recorder d. Adopt a resolution approving the granting of an electrical service easement to Santa Fe Pacific Partners (SFPP), L.P., in connection with an existing pipeline through the plant basins and the Lagiss property and authorize staff to record the easement with the Contra Costa County Recorder e. Advise the Board of the closeout of the San Ramon Pumping Station Renovations Project, District Project 5460 4. HEARINGS: a. Conduct public hearings to receive public comment on the following items: (10 minute staff presentation and public comments) 1) FY 2005 -2006 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget Staff Recommendation (Motion Required): Approve FY 2005 -2006 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self- Insurance Fund Budget as recommended. 2) Adopt a resolution authorizing collection of the FY 2005 -2006 Sewer Service Charges on the County tax roll Staff Recommendation (Motion Required): Adopt resolution authorizing collection of the FY 2005 -2006 Sewer Service Charges on the County tax roll as recommended. 3) Delinquent Sewer Service Charges Staff Recommendation (Motion Required): Open the public hearing and continue to July 21, 2005. b. Conduct a public hearing to declare the following District land surplus and authorize staff to execute lease agreements: 1) 4737 Imhoff Place and Animal Services Shelter 2) Lagiss Property 3) Kiewit Property 4) Willows Center Concord, LLC (10 minute staff presentation and public comments) Staff Recommendation (Motion Required): Adopt resolutions declaring certain District land surplus and authorize staff to execute lease agreements. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 6. BIDS AND AWARDS: a. Authorize award of a contract for Television Inspection of Sanitary Sewers to Roto- Rooter for the TV Inspection Program Project, District Project No. 5547, Phase 4 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize award of contract as recommended. b. Authorize award of construction contract to Darcy & Harty Construction, Inc. for the Vessing Sewer Renovation Project, District Project No. 5646, and authorize staff to negotiate a joint powers agreement with the City of Pleasant Hill for the Vessing Sewer Renovation Project (10 minute staff presentation) Staff Recommendation (Motion Required): Authorize award of contract and authorize staff to negotiate agreement as recommended. C. Authorize award of construction contract to California Trenchless, Inc. for the Walnut Creek Sewer Renovation Project, Phase 3, District Project No. 5929 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize award of contract as recommended. d. Authorize the General Manager to allocate $15,000 from the Collection System Program Contingency Account, and award a contract to Dunn Landscape Company for Demolition of Lawrence Road Pumping Stations, District Project No. 5824 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize allocation of funds and award of contract as recommended. e. Authorize request of bid relief to Blocka Construction, Inc., award of a construction contract to Monterey Mechanical Company, and authorize the General Manager to execute an amendment to the professional engineering services agreement with Engineering Services, Inc. for the construction of the SCB Ventilation Improvements Project, Phase 2, District Project 7227 (10 minute staff presentation) Staff Recommendation (Motion Required): Grant request for bid relief, direct staff to return bid bond, authorize award of construction contract as recommended, and authorize General Manager to execute amendment to professional services agreement as recommended. 7. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS: a. Adopt a resolution authorizing the General Manager to execute joint powers agreements with cities, counties, special districts, and other governing entities not to exceed $50,000 (5 minute staff presentation) Staff Recommendation (Motion Required): Adopt resolution authorizing General Manager to execute joint powers agreements (JPA's) with cities, counties, special districts, and other government entities not to exceed $50,000 as recommended. 8. REPORTS: a. General Manager 1) Internal Audit Report (10 minute staff presentation) Staff Recommendation: Receive the report. No action is required. 2) Announcements Staff Recommendation: Hear the announcements. No action is required. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Member Lucey and President Hockett a) Approval of Expenditures dated June 2, 2005 Committee Recommendation (Motion Required): Approve the expenditures as recommended. 2) Report of May 26, 2005 Outreach Committee Meeting — Members Menesini and Nejedly Committee Recommendation: Hear the report. 3) Report of May 26, 2005 Sanitation and Water Agencies of Contra Costa County Meeting — President Hockett Board Recommendation: Hear the report. 4) Announcements Board Recommendation: Hear the announcements. BREAK: (Approximately 4 p.m.) 9. ENGINEERING: a. Authorize the General Manager to execute an agreement with Valley Engineering Group to provide relief inspectors for the 2005 summer construction of capital improvement projects (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize General Manager to execute a professional engineering services agreement as recommended. 5 10. APPROVAL OF MINUTES: a. Minutes of May 5, 2005 Staff Recommendation (Motion Required): Approve the minutes. 11. BUDGET AND FINANCE: a. Receive April 2005 Financial Statement (5 minute staff presentation) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Hear the report. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 13. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 14. ADJOURNMENT: I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA Secretaryofthe Dais: 5 /a�jo CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE(TIME LOCATION I MEETING /ATTENDEES TOPIC JUNE 2005 June 1 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek, California June 2 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 13 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek, California June 14 Third Floor Executive Conference Real Estate Committee Meeting Real Estate 2:00 p.m. Room Lucey, Nejedly Issues June 16 Board Room Board Meeting Board Meeting 2:00 p.m. I Board of Directors June 23 Third Floor Executive Conference Outreach Committee Meeting Outreach 2:00 p.m. Room I Menesini, Nejedly Activities JULY 2005 July 5 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek, California July 12 Third Floor Executive Conference Real Estate Committee Meeting Real Estate 2:00 p.m. Room Lucey, Neledly Issues July 18 Pleasant Hill Community Center Contra Costa Special Districts Special District 10:00 a.m. 320 Civic Drive Association Meeting Issues Pleasant Hill, California Menesini July 28 Location to be announced Sanitation and Water Agencies of Wastewater and 6:30 p.m. Contra Costa County Meeting Water Issues Hockett Unless otherwise noted, all meeting are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/23/05