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Home My WebLink About5/19/2005 AGENDADistrict BOARD MEETING AGENDA May 19, 2005 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: BARBARA D. H0CKE7T President humo M JWlt MIM President Pro Tent PARKEL BOMiYSTEELE GERALD R. LUCEY JAMESA. NVEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and addresses for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. 1. ROLL CALL: a. Pledge of Allegiance to the Flag b. Introductions • Introduce Raffi Moughamian, newly hired Staff Engineer Staff Recommendation: Supervisor will introduce the new Staff Engineer. 2. PUBLIC COMMENTS: Of Recycled Paper 3. AWARDS AND COMMENDATIONS: a. Acknowledge Safety Suggestion of the Year Award for 2004 for suggestion submitted by Nathan Hodges, Capital Projects Division, Engineering Department (5 minute staff presentation) Staff Recommendation: Board will acknowledge Safety Suggestion of the Year Award for 2004. 4. CONSENT CALENDAR: Staff Recommendation: (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt resolutions accepting public sewer improvements and offers of dedication for Job 5515 — Parcels 1, 2, 3, 4, 5, Job 5715 — Parcel 2, and in the Alamo area and authorize staff to record the resolutions with the Contra Costa County Recorder b. Authorize extension of medical leave of absence without pay for Mark Lafferty, Maintenance Technician III, Mechanical, through June 16, 2005 C. Establish June 2, 2005 as the date for a public hearing to declare District land surplus and authorize staff to execute lease agreements 5. HEARINGS: a. Conduct a public hearing to receive comments on a proposed ordinance to amend District Code Section 6.20.300 Schedule of Reimbursement Fees, to Establish Reimbursement Fees to Applicable Properties which could connect to District Project 5497, 5667, or 5698 (5 minute staff presentation and public comments) Staff Recommendation: (Motion Required): Conduct public hearing; receive comments on proposed ordinance and adopt ordinance as recommended. b. Conduct a public hearing on the Draft Capital Improvement Budget (CIB) for 2005 -06 and the Draft 2005 Ten -Year Capital Improvement Plan (CIP), approve the 2005 CIP, and approve the CIB for inclusion in the 2005 -06 District Budget (5 minute staff presentation and public comments) Staff Recommendation: (Motion Required): Conduct public hearing; receive comments, approve the CIP, and approve the CIB for inclusion in the 2005 -06 District Budget as recommended. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. BIDS AND AWARDS: a. Consider granting request for bid relief to McNamara and Smallman Construction, Inc. and authorize award of a construction contract to K.J. Woods Construction, Inc., for the South Orinda Sewer Improvements Project, Phase 2, District Project 5558 (10 minute staff presentation) Staff Recommendation (Motion Required): Grant request for bid relief and authorize award of construction contract as recommended. 8. REPORTS: a. General Manager Staff Recommendation: Receive the reports. No action is required. 1) Energy Report (5 minute staff presentation) 2) Announcements Staff Recommendation: Hear the announcements. No action is required. a) Recycled Water Rate Increase b) Animal Shelter Open House b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — President Hockett a) Approval of Expenditures dated May 19, 2005 Recommendation (Motion Required): Approve the expenditures as recommended. R 2) Report on May 12, 2005 Personnel Committee Meeting — Member Nejedly and President Hockett Board Recommendation: Hear the report. No action is required. 3) Announcements BREAK: (Approximately 4 p.m.) 9. ENGINEERING: a. Authorize the General Manager to execute amendments to agreement with No. 28572D and Agreement No. 29840D with Aresine Engineering for additional professional services in connection with the Lower Orinda Pumping Station Renovation Project, District Project No. 5448 (5 minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to execute amendments to agreements as recommended. b. Authorize the General Manager to execute an amendment to an existing professional services agreement with ATI Architects and Engineers in the amount of $63,000 to provide professional engineering services for the design of the Chemical Feed Building Renovation Project, District Project No. 7226 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to agreement as recommended. 10. COLLECTION SYSTEM: a. Authorize the General Manager to waive the right to a hearing and agree to make payment or undertake a Supplemental Environmental Project (SEP) for Administrative Civil Liability under the Water Code Sections 13323 and 13385 (5 minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to waive the right to a hearing, pay the Water Board staff cost of $10,000, and develop a $155,000 SEP. 4 11. HUMAN RESOURCES: a. Deny appeal and adopt the arbitrator's recommendation in the disciplinary matter of Source Control Superintendent Tim Potter (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Deny appeal and adopt arbitrator's recommendation. 12. REAL PROPERTY: a. Adopt a resolution accepting a grant of easement from Willows Center Concord, LLC, for the A -Line Relief Interceptor Project, DP No. 8156 (5 minute staff presentation) Staff Recommendation (Motion Required): Adopt resolution accepting easement as recommended. b. Adopt resolution declaring one -acre parcel in the Town of Danville as surplus District land and authorize Board President and Secretary to execute the sale of the property to the Town of Danville (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt a resolution declaring land surplus and authorizing sale of property as recommended. 13. APPROVAL OF MINUTES: a. Minutes of April 21, 2005 14. BUDGET AND FINANCE: a. Receive the Fiscal Year 2005 -2006 Operations and Maintenance (0 &M) Budget; receive the Fiscal Year 2005 -2006 Debt Service Fund Budget (10 minute staff presentation) Staff Recommendation (Motion Required): Review the Fiscal Year 2005- 2006 O&M Budget and Debt Service Fund Budget, provide staff with comments and guidance as recommended. 15. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 16. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 17. CLOSED SESSION: a. Conference with Legal Counsel on initiation of litigation pursuant to Subdivision (c) 54956.9 of the Government Code • One potential matter b. Discuss labor negotiations pursuant to Government Code Section 54957.6 District Negotiators: Human Resources Manager Cathryn Freitas and Director of Administration Randy Musgraves; Employee Organization: Management Support Confidential Group (MS /CG) 18. REPORT OF DISCUSSIONS IN CLOSED SESSION: 19. ADJOURNMENT: a. Adjourn to 2 p.m. on Tuesday, May 24, 2005, for a Capital Projects Committee /Board Workshop to be held in the Collection System Operations Conference Room at 1250 Springbrook Road, Walnut Creek, California I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 WHOFF PLACE, MARTINEZ ALIFORNIA Secretary at me District Dabs r / */r, /O5 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE(TIME LOCATION I MEETING /ATTENDEES TOPIC MAY 2005 May 16 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek California May 19 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors May 24 CSO Conference Room Adjourned Regular Board Meeting/ CSO Facility 2:00 p.m. 1250 Springbrook Road CSO Facility Board Workshop Walnut Creek, California Board of Directors May 26 Third Floor Executive Conference Outreach Committee Meeting Outreach 2:00 p.m. Room Menesini Nejedly Activities May 26 Zandonella's Restaurant Sanitation and Water Agencies of Wastewater and 6:30 p.m. 2222 Golf Club Road Contra Costa County Meeting Water Issues Pittsburg, California Hockett JUNE 2005 June 1 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek, California June 2 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 13 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek California June 14 Third Floor Executive Conference Real Estate Committee Meeting Real Estate 2:00 p.m. Room Lucey, Nejedly Issues June 16 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 23 Third Floor Executive Conference Outreach Committee Meeting Outreach 2:00 p.m. I Room I Menesini, Nejedly Activities Unless otherwise noted, all meeting are held at the District Office, 5019 Imhoff Place, Martinez, Califomia. 5/9/05