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Home My WebLink About5/5/2005 AGENDADistrict BOARD MEETING AGENDA May 5, 2005 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: BARBARA D. XOCJM7T President MMUOM MUVESIM President Pro rem PAP" L. BOWEYSTEELE GERALD R. LUCEY JALMA. AWEDLY Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and addresses for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. ROLL CALL: a. Pledge of Allegiance to the Flag eei Recycled Paper b. Introductions e Recognize Jennifer Muir, newly appointed Plant Operator Trainee • Introduce Jesse Lucia, newly hired Plant Operator III • Introduce Marie Pettersen, newly hired Secretary III Staff Recommendation: Supervisors will introduce the new staff. 2. PUBLIC COMMENTS: 3. CONSENT CALENDAR: STAFF RECOMMENDATION (Motion Required): Adopt the Consent Calendar as recommended. a. Adopt a resolution accepting public sewer improvements and an offer of dedication from John Wai Ying Yee and Maymie Ng Yee for an easement shown on the recorded final map of Subdivision MS 856 -97 in the Town of Danville (Job 5439) and authorize staff to record the resolution with the Contra Costa County Recorder b. Adopt a resolution accepting public sewer improvements and an offer of dedication from Mark A. Scott and Grant A. Cody for easements shown on the recorded final map of Subdivision MS 853 -99 in the Town of Danville (Job 5698) and authorize staff to record the resolution with the Contra Costa County Recorder C. Adopt a resolution accepting public sewer improvements and an offer of dedication from Shapell Industries, Inc. for easements shown on the recorded final map of Subdivision No. 8690 in'the San Ramon area (Job 5735) and authorize staff to record the resolution with the Contra Costa County Recorder d. Accept the contract work for the Recycled Water Customer Connections Contract, Bid Request No. 018826, and authorize filing of the Notice of Completion e. Set public hearings on June 2, 2005, to receive public comment on the 2005- 2006 Operations and Maintenance Budget and the Self- insurance Fund Budget and on the collection of current sewer service charges and prior year delinquent charges by placing them on the County tax roll 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 5. BIDS AND AWARDS: a. Authorize award of a construction contract to Kaweah Construction Company for the construction of the Treatment Plant Protective Coatings and Piping Renovations, Phase 3, District Project 7233 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize the award of contract as recommended. b. Consider responsiveness of bid submitted by AEI Consultants and consider authorizing award of construction contract for the Collection System Operations Department (CSOD) Underground Storage Tank Removal, District Project No. 8212 (10 minute staff presentation and public comments) Staff Recommendation (Motion Required): Receive report and hold responsiveness hearing. Declare the bid from AEI as non - responsive and award the contract to Paradiso Mechanical as the lowest responsive bidder. 6. REPORTS: a. General Manager 1) Report on Treatment Plant Piping Renovations Project, DP 7233 (10 minute staff presentation) 2) Announcements a) Announce advertisement of Treatment Plant Safety Enhancements Project, Phase 2, DP 7229 Staff Recommendation: Hear the announcement. b) Announce advertisement of North Orinda Sewer Improvements Project, Phase 1, DP 5759 Staff Recommendation: Hear the announcement. c) Announce outcome of April 26, 2005 sewering meeting with residents of the El Toyonal area of Orinda Staff Recommendation: Hear the announcement. b. Counsel for the District 1) Report from Orinda Moraga Disposal Service Receiver Stephen Anderson (10 minute presentation) Staff Recommendation: Receive report. C. Secretary of the District d. Board Members 1) Board Budget and Finance Committee Report — Member Lucey and President Hockett a) Approval of Expenditures dated May 5, 2005 Committee Recommendation (Motion Required): Approve the expenditures as recommended. b) Announce selection of actuary to conduct study in compliance with GASB 45 Committee Recommendation: Hear the announcement. 2) Report of California Association of Sanitation Agencies (CASA) Conference of April 27 -30, 2005 — Members Lucey and Menesini Board Recommendation: Hear the report. 3) Report of May 3, 2005 Real Estate Committee Meeting — Member Lucey Committee Recommendation: Hear the report. 4) Announcements BREAK: (Approximately 4 p.m.) 7. ENGINEERING: a. Accept the contract work for the Pumping Stations Supervisory Control and Data Acquisition Project, District Project 6127, and authorize the filing of the Notice of Completion (5 minute staff presentation) Staff Recommendation (Motion Required): Accept District Project 6127 and authorize filing of the Notice of Completion. 4 b. Adopt a resolution authorizing the General Manager to execute joint powers agreements with cities, counties, special districts, and other government entities not to exceed $50,000 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt Resolution authorizing the General Manager to execute joint powers agreements as recommended. 8. CORRESPONDENCE: a. Receive letter dated April 13, 2005 from property owners on Smith Road in Alamo requesting the formation of a Contractual Assessment District for their properties to connect to the District (No presentation is planned, staff will be available to answer questions) Staff Recommendation: Staff will prepare response stating that the Contractual Assessment District program is not in effect at this time, unless directed otherwise by the Board. 9. APPROVAL OF MINUTES: a. Minutes of April 7, 2005 b. Minutes of April 14, 2005 Staff Recommendation (Motion Required): Approve the minutes. 10. BUDGET AND FINANCE: a. Review the financial status and budget of the Self- Insurance Fund and approve the allocation of $250,000 to the fund from the 2005 -2006 Operations and Maintenance Budget (10 minute staff presentation) Staff Recommendation (Motion Required): Review the budget. Approve the allocation of $250,000 from the 2005 -06 Operations and Maintenance Budget. b. Receive March 2005 Financial Statement (5 minute staff presentation) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments Staff Recommendation: Hear the report. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 12. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 13. CLOSED SESSION: a. Conference with Legal Counsel on initiation of litigation pursuant to Subdivision (c) 54956.9 of the Government Code • One potential matter 14. REPORT OF DISCUSSIONS IN CLOSED SESSION: 15. ADJOURNMENT: I, ELAINE R. BOEHME, DECLARE UNDER PENALTY OF PERIURY THAT THIS AGENDA WAS POSTED AT LEAST 12 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 1MNOf F PLACE, MARTIN CALIFORNIA Diih &' /05' CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME LOCATION I MEETING /ATTENDEES TOPIC APRIL 2005 April 27 — 30 Napa Valley, California California Association of Sanitation CASA Meeting Agencies (CASA) Conference Board of Directors MAY 2005 May 2 CSO Conference Room Budget and Finance. Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek California May 3 Third Floor Executive Conference Real Estate Committee Meeting Real Estate 2:00 p.m. Room Lucey, Nejedly Issues May 5 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors May 12 CSO Conference Room Personnel Committee Meeting Personnel Issues 3:15 p.m. 1250 Springbrook Road Nejedly, Hockett Walnut Creek California May 16 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek California May 19 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors May 24 CSO Conference Room Adjourned Regular Board Meeting/ CSO Facility 2:00 p.m. 1250 Springbrook Road CSO Facility Board Workshop Walnut Creek, California Board of Directors May 26 Third Floor Executive Conference Outreach Committee Meeting Outreach 2:00 p.m. Room Menesini Nejedly Activities May 26 Zandonella's Restaurant Sanitation and Water Agencies of Wastewater and 6:30 p.m. 2222 Golf Club Road Contra Costa County Meeting Water Issues Pittsburg, California I Hockett JUNE 2005 June 2 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 13 CSO Conference Room Budget and Finance Committee Meeting Expenditures 3:30 p.m. 1250 Springbrook Road Lucey, Hockett Walnut Creek, California June 14 Third Floor Executive Conference Real Estate Committee Meeting Real Estate 2:00 p.m. Room Lucey, Neiedly Issues June 16 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 23 Third Floor Executive Conference Outreach Committee Meeting Outreach 2:00 p.m. Room Menesini Nejedly Activities Unless otherwise noted, all meeting are held at the District Office, 5019 Imhoff Place, Martinez, California. 4/25/05