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HomeMy WebLinkAbout5/8/2003 AGENDA - special' Central Contra Costa Sanitar y District 5019 Imhoff Place, Martinez, Ca 94553 (925) 228 -9500 • www.centralsan.org BOARD MEETING AGENDA May 8, 2003 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEIEDLY President GERALD R. LUCEY President Pro Tem PARKEL. BONEYSTE= BARBARA D. HOCK= MARIOM. AdEVESIM Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and addresses for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary of the District at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. ROLL CALL: a. Pledge of Allegiance to the Flag 2. PUBLIC COMMENTS: 1 ® Recycled Paper -- 3. AWARDS AND COMMENDATIONS: a. Presentation of California Water Environment Association (CWEA) Treatment Plant of the Year State -Wide Award for 2002 by CWEA President Larry Tolby b. Presentation of California Water Environment Association (CWEA) Collection System of the Year State -Wide Award for 2002 by CWEA President Larry Tolby C. Presentation of California Water Environment Association (CWEA) 2002 Richard D. Pomeroy Award to Mr. Paul Louis, Maintenance Supervisor by CWEA President Larry Tolby d. Acknowledge Safety Suggestion of the Year Award for 2002 for suggestion submitted by Ricardo Smith, Mechanical Supervisor Plant Operations Division, Operations Department 4. CONSENT CALENDAR: Staff recommends the following: a. Adopt a resolution accepting an offer of dedication from Larry Carre' and Judith Carre', Job No. 5256, Parcel 2, Alamo area, and authorizing recording of the documents with the Contra Costa County Recorder b. Accept contract work for the Influent Diversion Superstructure Demolition Project, District Project No. 6167, and authorize the filing of the Notice of Completion C. Advise the Board of the close out of the Outfall Improvements Project, Phase 4 (DP 7184) d. Establish May 22, 2003 as the date for a public hearing to receive comments on the Draft Fiscal Year (FY) 2003 -04 Capital Improvement Budget/2003 10 -Year Capital Improvement Plan e. Set public hearings on June 5, 2003, to consider the collection of Sewer Service Charges by placing them on the County tax roll and to receive public comment on the 2003 -2004 Operations and Maintenance Budget and Self- Insurance Fund Budget Direct staff to appoint an arbitrator to hear the Step Four Grievance of Ricardo Hernandez, Engineering Assistant III g. Direct staff to appoint an arbitrator to hear the Step Four Grievance of David Rolley, President, Employees' Association, Public Employees' Union, Local One -2- h. Approve expenditure of equipment budget contingency funds of $6,117 to purchase postal mailing machine 5. HEARINGS: a. Conduct a public hearing: adopt a Resolution Overruling Protests; adopt a Resolution Confirming Compliance with California Constitution, Article XIIID, Section 4; adopt a Resolution Approving Engineer's Report and Assessment and Ordering Improvement; and authorize execution of agreement with Arbor Lane parcel owners in conjunction with the Arbor Lane Contractual Assessment District No. 2002 -4 (5 minute staff presentation) 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER: 7. REPORTS: a. General Manager 1) State Budget Update (5 minute staff presentation) 2) Retirement System Update (5 minute staff presentation) 3) Report on Proposed Revisions to Schedule of Environmental and Development — Related Rates and Charges (10 minute staff presentation) 4) Report of April 30 — May 3, 2003 California Association of Sanitation Agencies (CASA) Conference (10 minute staff presentation) 5) Report on recent public workshops for construction projects (5 minute staff presentation) 6) Update on Hwy 680 /Hwy 4 CalTrans construction work (5 minute staff presentation) 7) Announcements b. Counsel for the District C. Secretary of the District d. Board Members 1) Report of April 21, 2003 Contra Costa Special Districts Association Meeting — Member Menesini -3- 2) Report of Household Hazardous Waste Committee April 23, 2003 meeting with Central Contra Costa Solid Waste Authority representatives regarding Mobile Collection Events - Members Lucey and Hockett 3) Announcements BREAK: (Approximately 4 p.m.) 8. ENGINEERING: a. Authorize the General Manager to execute an agreement for the City of Orinda to indemnify and hold the District harmless for construction of Job 5497, a main sewer extension proposed by property owners in the El Toyonal area (No presentation is planned; staff will be available to answer questions) 9. HUMAN RESOURCES: a. Approve the staffing plan Fiscal Year 2003 -2004 (No presentation is planned; staff will be available to answer questions) b. Adopt Memorandum of Understanding between the District and the Management Support/Confidential Group, effective April 18, 2003 through April 17, 2009 (No presentation is planned, staff will be available to answer questions) 10. REAL PROPERTY: a. Accept report and provide direction to staff regarding the lease of District property (15 minute staff presentation) 11. APPROVAL OF MINUTES: a. Minutes of Adjourned Regular Meeting of April 10, 2003 b. Minutes of Regular Meeting of April 17, 2003 12. APPROVAL OF EXPENDITURES: a. Expenditure List dated May 8, 2003 -4- 13. BUDGET AND FINANCE: a. Receive March 2003 Financial Statements (5 minute staff presentation) 1) Running Expense Fund 2) Sewer Construction Fund 3) Temporary Investments 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION: 15. ANNOUNCEMENTS /SUGGESTIONS FOR FUTURE AGENDA ITEMS: 16. CLOSED SESSION: a. Conference with Legal Counsel on existing litigation pursuant to Subdivision (a) Section 54956.9 of the Government Code - Central Contra Costa Sanitary District v. Orinda Moraga Disposal Service, Inc., et al — Contra Costa Superior Court No. C96 -00562 b. Instruct labor negotiators pursuant to Government Code Section 54957.6 District Negotiators: Labor Counsel Allison Woodall, Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas, and Secretary of the District Joyce Murphy Employee Organization: Central Contra Costa Sanitary District Employees Association Local 1 and Management Group 17. REPORT OF DISCUSSIONS IN CLOSED SESSION: 18. ADJOURNMENT: a. Adjourn to 2:00 p.m. on May 22, 2003 for an Adjourned Regular Board Meeting 1, JOYCE E. MURPHY, DECLARE UNDER PENALTY OF PERJURY THAT THIS AGENDA WAS POSTED AT LEAST 72 HOURS IN ADVANCE AT THE DISTRICT OFFICES, 5019 IMHOFF PLACE, MARTINL', C/,L IFORNIA a ec et ry of the District : ,5/s/oi -5- CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/T /ME LOCATION MEET ING/ATTENDEES TOPIC MAY 2003 May 1 - 3 Fish Camp, California California Association of CASA Meeting (Near Yosemite National Sanitation Agencies (CASA) Park) Conference Board of Directors May 5 CSOD Conference Room Budget & Finance Committee Expenditures 3:30 p.m. 1250 Springbrook Road Meeting Walnut Creek, California Luce y, Ne ed/ May 8 Board Room Adjourned Regular Board Adjourned Regular 2:00 p.m. Meeting Board Meeting Board of Directors May 19 CSOD Conference Room Budget & Finance Committee Expenditures 3:30 p.m. 1250 Springbrook Road Meeting Walnut Creek, California Luce y, Ne ed/ May 22 Board Room Adjourned Regular Board Adjourned Regular 2:00 p.m. Meeting Board Meeting Board of Directors May 22 Holiday Inn Sanitation and Water Agencies Wastewater and Water 6:30 p.m. 2730 North Main Street of Contra Costa County Issues Walnut Creek, California Hockett May 29 Third Floor Executive Board Outreach Committee Board Outreach 2:00 p.m. Conference Room Meeting Menesini, Bone steele May 29 Third Floor Executive Personnel Committee Meeting Personnel Issues 3:30 p.m. Conference Room Menesini, Nejed /y JUNE 2003 June 2 CSOD Conference Room Budget & Finance Committee Expenditures 3:30 p.m. 1250 Springbrook Road Meeting Walnut Creek, California Luce y, Ne ed/ June 5 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors June 12 Third Floor Executive Personnel Committee Meeting Personnel Issues 3:00 p.m. Conference Room Menesini, Nejedly June 16 CSOD Conference Room Budget & Finance Committee Expenditures 3:30 p.m. 1250 Springbrook Road Meeting Walnut Creek, California Luce y, Need/ June 19 Board Room Board Meeting Board Meeting 2:00 p.m. Board of Directors Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. - 6 - 04/29/03 S:\ADMIN\MURPtiY\AGENDAS\BOARD.CAL.WPD.CAL