HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 10-29-07
Central Contra Costa Sanitary District
5019 Imhoff Plilce, Martinez, CA 94553-4392 (925) 228-9500 . wwwcentralsanorg
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, October 29,2007
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
1. CALL MEETING TO ORDER
2. PUBLIC COMMENTS
3. OLD BUSINESS
4. CLAIMS MANAGEMENT
a. Review open c1.aims or potential claims.
5. REPORTS/ANNOUNCEMENTS
*
a.
Report on cost of Household Hazardous Waste mobile collection events.
b. Review September 2007 Financial Statements (3.b. on Board Agenda).
6. REVIEW EXPENDITURES
7. ADJOURNMENT
*
Attachment
A
,,~ Recycled Paper
Central Contra Costa Sanitary District
October 23, 2007
FROM:
BOARD FINANCE COMMITTEE
JAMES KELLY, GENERAL MANAGER rr
ANN FARRELL, DIRECTOR OF ENGINEERING~ ~
CURT SWANSON, ENVIRONMENTAtd,;=RVICES MANAGER \..)\1')
DAVE WYATT, HHW SUPERVISOR r
HHWCF COSTS PER VEHICLE
TO:
VIA:
SUBJECT:
Recently it was requested that documentation of the HHWCF costs per vehicle be
provided to the Board Finance Committee. Two tables documenting these costs are
attached and explained as follows. The cost per vehicle served by the HHW Program
is determined by dividing the total annual expenses by the total number of vehicles
served (includes participation by small businesses, residential and mobile events.) The
first attached table shows the revenue and expense for the HHWCF. The total expense
includes all HHW staff salary, benefits and overhead expenses. Also included are all
other operation and maintenance expenses. As shown in the table, the total expenses
for the year were $1,635,862 and the total number of vehicles served was 26,820. This
yields a total cost per vehicle served by the HHW Program of approximately $61 for
fiscal year 2006-07.
Estimated mobile collection event costs are shown in the second table. These costs
depend significantly on the number of vehicles served and are based on the last event
held in San Ramon. The total cost per vehicle for this event, assuming a similar number
of vehicles and amount of waste, would be approximately $79 per car, with full recovery
of District labor costs, including benefits and overhead. The difference between the
mobile event costs and Program costs would be approximately $18 per vehicle served
($79 - $61).
Staff believes the current cost calculations represent full cost recovery and will be
available at the Board Finance Committee to answer questions as necessary.
C:\Documents and Settings\afarrell\Desktop\HHW_1.doc
CENTRAL CONTRA COSTA SANITARY DISTRICT
HOUSEHOLD HAZARDOUS WASTE COLLECTION FACILITY
2006-2007 Summary of Revenue and Expenses
Revenue
CCCSD Sewer Service Charges $ 1,084,410
Service Agreements with other jurisdictions:
Mt. View Sanitary District $85,846
City of Concord $376,833
City of Clayton $32,406
City of San Ramon $56,294
$551,379 $551,379
Sale of collected materials and CESQG Charges: $33,350
Transfer portion of revenue to Self Insurance for Insurance Policy ($33,277)
TOTAL REVENUE $ 1,635,862
Expenses
Salary, benefits and overhead (HHW Staff) $ 529,265
Environmental liability premiums 96,848
Utilities 11,805
Repairs and maintenance 35,707
Transportation and disposal 453,275
Professional, technical and legal services 214,675
Materials and supplies 92,651
Other expenses 6,988
TOTAL OPERATING EXPENSES
Amortization of Capital Expenditures 194,648
TOTAL EXPENSES $ 1,635,862
*Part of the HHW revenue is transferred to Self-Insurance. The percentage of revenue received from
partnering agencies is multiplied times the cost of the HHW insurance policy to determine the amount of
the transfer.
**Cost per Car = $61 per car [Total Expenses $1,635,862 I Total number of participants (residential, mobile
events, small businesses) 26,820 = $60.99]
Estimated Mobile Collection Event Costs
(Using 2007 San Ramon event figures)
Host Community
San Ramon
Date # Cars Served
4/28/2007 352
Breakdown of PSC Costs
PSC Variable (Cost of Transportation & Disposal)
PSC Fixed
$
$
Sub-total $
10,226
9,643
19,869
*PSC Contract Variable Costs are based on the per unit rate for transportation, waste disposal and/or recycling.
**PSC Contract Fixed Costs are for labor, set up, appointments, materials, etc.
Breakdown of CCCSD Costs
Advertising and promotional aides
Partial containers of waste brought to HHWCF
Labor for Auditor and replacement at facility ($80.65/hr and $28/hr x 8)
Reporting labor ($80.65/hr x 4 hrs)
* Labor rate for Auditor and Reporting time is fully loaded
CUPA Fee - Permit
$ 3,455
$ 1,812
$ 869
$ 323
$ 1,387
Sub-total $ 7,846
Total $ 27,715
Cost per Car
Cost per Car = PSC Costs + CCCSD Costs = $27,715/352 cars served = $78.74 per car ($79)