HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 11-15-10
REGULAR MEETING OF THE
BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA
MICHAEL R. MCGILL
SANITARY DISTRICT
President
BARBARA D. HOCKETT
BUDGET AND FINANCE COMMITTEE
President Pro Tem
GERALD R. LUCEY
MARIO M. MENESINI
A C T I O N S U M M A R Y
JAMES A. NEJEDLY
PHONE: (925) 228-9500
Chair Nejedly
FAX: (925) 676-7211
www.centralsan.org
Member Hockett
Monday, November 15, 2010
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Jim Nejedly, Barbara Hockett, Jim Kelly, Randy Musgraves, Debbie Ratcliff
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Claims Management
a. Review new and outstanding claims
The District received a request from Frederick Foote for a payment of ten
percent of the cost to slurry seal his driveway, where the District has a
sewer line and manhole. Upon researching this issue, it was found the
District does not have a written agreement to reimburse Mr. Foote; in fact,
he was reimbursed once before. The District agreed to pay $400 and told
Mr. Foote that this would be his final reimbursement from the District.
COMMITTEE ACTION: Received the report.
Budget and Finance Committee
November 15, 2010
Page 2
4. Review draft Comprehensive Annual Financial Report (CAFR)
COMMITTEE ACTION: Received the draft report and asked the following
two questions on the draft CAFR that will be answered at the next
Committee meeting:
1. Is the Actuary required to use the same assumptions that the Contra
Costa County Employee Retirement System (CCCERA) uses for the
GASB 45 actuarial study?
2. What are the four components that make up the total retirement
contribution to CCCERA, and what portion of those four components is
included in the footnote on page 29 of the audited financial statements?
5. Review the September 2010 GASB 45 monthly statement
COMMITTEE ACTION: Reviewed the statement and questioned the returns
noted on the monthly Public Agency Retirement Services (PARS)
statement. Staff will contact PARS for clarification or correction.
6. Review contract for landscape maintenance services
Staff reviewed the results of the request for proposals (RFP) process, noting that
New Image Landscape Company was ranked highest by the evaluation team.
The contract will be for one year with four consecutive one-year options to renew
the contract.
COMMITTEE ACTION: Recommended Board approval.
7. Review Expenditures (Item 3.a. in Board Binder)
COMMITTEE ACTION: Recommended Board approval of the expenditures.
Requested a breakdown of the fees charged by Bob Murray for
performance evaluations (Page 16, check #182682). Chair Nejedly stated
that he is opposed to lunches being paid by the District at on-site training
events.
Budget and Finance Committee
November 15, 2010
Page 3
8. Reports and Announcements
a. Letter to Contra Costa County Employees’ Retirement Association
(CCCERA) requesting de-pooling data
Staff reported that a letter was sent to CCCERA requesting additional data
and asking that the CCCERA Board delay any decision regarding de-
pooling rates until the District’s Actuary, John Bartel, has a chance to
review the data.
COMMITTEE ACTION: Received the report.
9. Adjournment – at 3:30 p.m.