HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 11-01-10
REGULAR MEETING OF THE
BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA
MICHAEL R. MCGILL
SANITARY DISTRICT
President
BARBARA D. HOCKETT
BUDGET AND FINANCE COMMITTEE
President Pro Tem
GERALD R. LUCEY
MARIO M. MENESINI
A C T I O N S U M M A R Y
JAMES A. NEJEDLY
PHONE: (925) 228-9500
Chair Nejedly
FAX: (925) 676-7211
www.centralsan.org
Member Hockett
Monday, November 1, 2010
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Jim Nejedly, Barbara Hockett, Jim Kelly, Randy Musgraves, Debbie Ratcliff
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
There was no outstanding business.
COMMITTEE ACTION: None.
4. Claims Management
a. Review new and outstanding claims
There were no new claims to report.
COMMITTEE ACTION: Received the claims report.
Budget and Finance Committee
November 1, 2010
Page 2
b. Status report on Wilkinson claim
Staff reported that a claim for Mr. Wilkinson of $981.35 was settled.
Originally, District staff did not believe the manhole belonged to the District;
however, after additional research through archived records and obtaining
information from the County, staff later realized the manhole is part of the
District’s sewer system.
COMMITTEE ACTION: Received the report.
5. Review Position Paper regarding District Counsel contract renewal (Item 7.b. in
Board Binder)
The District Counsel contract renewal was discussed, noting a small increase for
next year. It was also noted that there was no fee increase the prior year and
that the retainer was left at the current level.
COMMITTEE ACTION: Recommended taking the contract to the full Board.
6. Discussion of employee events
Staff discussed the idea of the District contributing $4,400 to the annual holiday
party. District Counsel had previously advised staff that he was comfortable with
such a contribution, as it serves to improve employee morale, and other agencies
surveyed fund one event annually. Member Hockett was in favor of making the
donation, and Chair Nejedly was not.
COMMITTEE ACTION: Recommended taking the issue to the full Board.
7. Reports and Announcements
a. Report on HighMark Capital’s fees charged and investments used for the
GASB 45 Trust
Staff reviewed the investment management fees charged by HighMark
Capital, as well as investment performance of the various funds compared
to the industry index. The fees charged were found to be reasonable.
COMMITTEE ACTION: Received the report.
Budget and Finance Committee
November 1, 2010
Page 3
b. Report on uniform contract
Staff reported that after reviewing three proposals for uniform services,
G&K Services, Inc. was chosen. The contract will be for three years with
an estimated total cost of $210,000. Since the Board was previously
informed that staff would advertise this contract, staff informed the
Committee of the proposal results. In general, these Operations and
Maintenance (O&M) proposals and contracts are processed by staff, and
Board input and concurrence is sought on high value or complex
proposals and contracts. This O&M contract is within the Board-approved
O&M budget for these services, and authorizing its execution is within the
General Manager’s authority.
COMMITTEE ACTION: Received the report.
c. Report on homeless near District property (Item 6.a.4) in Board Binder)
Staff discussed the various issues surrounding the homeless on District
property, the challenges of obtaining responses from the Sheriff’s office
and the Public Works Department and the expense of cleaning up these
sites.
COMMITTEE ACTION: Received the report.
8. Review Expenditures (Item 3.a. in Board Binder)
a. Review P-Card expenditures
COMMITTEE ACTION: Recommended Board approval.
9. Review September 2010 Financial Statements and Investment Reports
(Item 3.b. in Board Binder)
COMMITTEE ACTION: Received the report.
10. Adjournment – at 3:35 p.m.