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HomeMy WebLinkAboutACTION SUMMARY 09-02-10Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday September 2, 2010 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS MICHAEL N McGILL Preaid,w MI RA D. HOC'Kh77 ' I'recident Pro 7'em GEWM.D N LUCEY WPJOM MENESINI JAMES A. NRIEDLY PHONE: (925) 228 -9500 FAX. (925- 676 -7211 wwwxentralsan.ore PRESENT: Members: Hockett, Lucey, Menesini, Nejedly, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions of the following newly -hired employees: • Assistant to the Secretary of the District, Donna Anderson. • Director of Plant Operations, Margaret Orr. • Right -of -Way Agent, Lisa Robertson. • Chemist I, Anita Setty. BOARD ACTION: Welcomed newly -hired employees. 2. PUBLIC COMMENTS No comments. 3. AWARDS AND COMMENDATIONS a. Adopt resolutions recognizing 2010 Service Award recipients. BOARD ACTION: Adopted Resolutions 2010 -061 through 2010 -082. Re cle Paper Board Meeting Action Summary September 2, 2010 Page 2 Presentation of National Association of Clean Water Agencies (NACWA) Platinum 12 Peak Performance Award. BOARD ACTION: Received the award. 4. CONSENT CALENDAR Approve expenditures dated September 2, 2010. Reviewed by Budget and Finance Committee. Approve minutes of August 5, 2010 Board meeting. C. Adopt Resolution 2010 -083 establishing the Sewer Construction Fund appropriations limit in the amount of $77,663,616 for the 2010 -2011 Fiscal Year, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. Reviewed by Budget and Finance Committee. Review and approve the Statement of Investment Policy for District assets and the Investment Guidelines Document for the GASB 45 Trust. Reviewed by Budget and Finance Committee. Confirm the publication of a summary of uncodified District Ordinance No. 260 adopting an amendment to the schedule of environmental and development - related rates and charges to include fees for participation in the Connection Fee Deferral Pilot Program in accordance with District Code Chapter 6.30. f. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure. BOARD ACTION: Directed staff to secure services of arbitrator (3 -2; Hockett and Nejedly, No). g. Set October 7, 2010 at 2:00 p.m. as the date and time for a public hearing to receive comments on District Annexation (DA) 168C — Alhambra Valley Final Environmental Impact Report (EIR). h. Adopt Resolution of Application 2010 -084 rescinding and replacing Resolution 2010 -011, requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to amend the District's mutual Sphere of Influence (SOI) with the Mt. View Sanitary District in six separate areas of incorporated and unincorporated Martinez, including the finding that the SOI change proposed for each affected property within District Reorganization Areas 181 -1, 181 -2, 181 -4, Board Meeting Action Summary September 2, 2010 Page 3 181 -5A, 181 -5B1 and 181 -562 is exempt from CEQA under District CEQA Guidelines Section 15319. Adopt Resolution of Application 2010 -085 rescinding and replacing Resolution 2010 -012, requesting that Contra Costa LAFCO initiate proceedings to detach one area and annex three areas in incorporated and unincorporated Martinez, including the finding that the detachment of each property as proposed for District Reorganization Areas 181 -1, 181 -5A, 181 -561 and 181 -5B2 is exempt from CEQA under District CEQA Guidelines Section 15319. BOARD ACTION: Adopted the Consent Calendar as recommended. PUBLIC HEARINGS a. Public hearing to receive comments on an uncodified ordinance to establish reimbursement fees for the properties which could directly or indirectly connect to District Project 5919, Alhambra Valley Trunk Sewer Alhambra Valley Assessment District (AVAD) 2007 -1; and directly connect to Job 6412, Monteira AVAD 2007 -4; Job 6439, Reliez Valley AVAD 2007 -3; Job 6441, Quail AVAD 2007 -6; Job 6442, Gordon /Millthwait AVAD 2007 -2; and Job 6450, Via Vaqueros AVAD 2008 -7, in Alhambra Valley. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted Uncodified Ordinance 262 to establish reimbursement fees as recommended. b. Public hearing to consider an ordinance amending Chapter 6.12 of the District Code to provide an option for installment payment of Capacity Fees when a property owner connects an existing home to the District's public sewer system and concurrently abandons the septic tank system serving the property. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopt Ordinance 263 amending Chapter 6.12 of the District Code to provide an option for installment payment of Capacity Fees as recommended, with appropriate findings. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. Board Meeting Action Summary September 2, 2010 Page 4 7. REPORTS a. General Manager 1) End of Legislature Regarding Retirement and City of Bell Bills. BOARD ACTION: Received the report on SB 1425, AB 1987, AB 827, and AB 194. 2) Contra Costa County Employees' Retirement Association (CCCERA) Update. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the update. 3) Announcements a) Board Member Hockett Appointed as CASA President b) District Annexation 175 Community Meeting C) Staff to Attend WateReuse Symposium in Washington, D.C. d) Natural Gas Purchase e) Best Management Practices Permit Program f) Draft response to Grand Jury inquiry re. Board compensation and benefits g) Update on Prop 18 and Board Resolution h) State Controller's Office Informational Request i) Attendance at International Water Association Congress j) Staff Initiates Eminent Domain Proceedings for Residential Properties Along Camino Encinas BOARD ACTION: Received the announcements. b. Counsel for the District 1) Confidentiality of Labor Negotiations. BOARD ACTION: Received the report. Board Meeting Action Summary September 2, 2010 Page 5 C. Secretary of the District No reports. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend and meetings or conferences for which the District paid their expenses Member Hockett • August 5, 2010— Contra Costa County Mayors' Conference (expenses). • August 18 -20, 2010 —California Association of Sanitation Agencies (CASA) Annual Conference (expenses). • August 18 and August 21, 2010 — California Association of Sanitation Agencies (CASA) Executive Board meetings (stipend). • August 25, 2010 —Contra Costa Council and Small Business Task Force meeting (expenses). Member Neiedly August 30, 2010 — Budget and Finance Committee meeting — Member Nejedly (stipend) and Member Hockett (stipend). President McGill • August 5, 2010— Contra Costa County Mayors' Conference (expenses). August 11, 2010 — Capital Projects Committee meeting — President McGill (stipend) and Member Hockett (Alternate) (stipend). August 18 -20, 2010 — California Association of Sanitation Agencies (CASA) Annual Conference (expenses). BOARD ACTION: Received the reports. Board Meeting Action Summary September 2, 2010 Page 6 2) Announcements President McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. ENGINEERING a. Authorize the General Manager to execute the following agreements related to the seismic improvements. Approval recommended by Capital Projects Committee. 1) A professional engineering services agreement not to exceed $60,000 with Complete Project Solutions, Inc. for preliminary design of the Seismic Upgrades for the Pump and Blower Building, District Project 7291. 2) A professional engineering services agreement not to exceed $115,000 with KPFF Consulting Engineers, Inc. for preliminary design of the Seismic Improvements for the Headquarters Office Building, District Project 8226. BOARD ACTION: Authorized the General Manager to execute the agreements. b. Receive update on the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208 and authorize the substitution of Hampa Corporation, the listed subcontractor, with Modern Drapery for the window coverings, as requested by Bobo Construction, Inc. BOARD ACTION: Received update. Authorized the substitution of Hampa Corporation, the listed subcontractor, with Modern Drapery for the window coverings, as requested by Bobo Construction, Inc. 9. BUDGET AND FINANCE Receive Adjusted Operations and Maintenance (O &M) June 2010 Year -End Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. BOARD ACTION: Received Adjusted Operations and Maintenance (O&M) June 2010 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget Year -End Report. BOARD ACTION: Received Capital Improvement Budget Year -End Report. Board Meeting Action Summary September 2, 2010 Page 7 C. Approve the revised 2010 -2011 Capital Improvement Budget funding authorization table (Table 1) with actual rather than estimated authorized but unspent funds allocated to ongoing projects and total 2010 -2011 authorizations. Approval recommended by Capital Projects Committee. BOARD ACTION: Approved the revised 2010 -2011 Capital Improvement Budget funding authorization table (Table 1) with actual rather than estimated authorized but unspent funds allocated to ongoing projects and total 2010 -11 authorizations. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Nejedly requested updates on the CSO construction project on all Board agendas, specifically regarding delays to the project schedule. Member Hockett requested an update on the Household Hazardous Waste construction project. 12. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): Nellie Freeman v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C10- 01142. BOARD ACTION: Held closed session. 13. REPORT OUT OF CLOSED SESSION None. 14. ADJOURNMENT - at 4:03 p.m.