HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 09-14-10Central
Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA BOARD OF DIRECTORS:
SANITARY DISTRICT M ICHAEL " " °G °"`
rn•,;denr
BUDGET AND FINANCE COMMITTEE BARBARA D. I/OCKETT
President Pro Ten,
G/SRALD R. WCEY
Chair Nejedly MARIO AL MENE.SINI
JAMBS A. NE/EDLY
Member Hockett
PHONE: (925) 228 -9500
Tuesda y, Sep tember 14 2010 FAX: (925) 676 -7217
� Y —P__� www.centralean.Drg
3:00 p.m
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception, 5019
Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Committee are also available for public inspection at the Reception. During
the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central
Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to
everyone, including those with disabilities. If you are disabled and require special accommodations to
participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)
229 -7303.
Budget and Finance Committee
September 14, 2010
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
'a. Review Outstanding Questions
4. Claims Management
*a. Review new and outstanding claims
*b. Small Claims Court
5. Reports and Announcements
'a. Review July 31, 2010 GASB 45 Trust Account Report
b. CCCERA De- pooling Report and September 8, 2010 Board Meeting
(Item 6.a.1) in Board Binder)
6. Review Expenditures (Item 3.a. in Board Binder)
7. Review July 2010 Financial Statements (Item 3.b. in Board Binder)
8. Adjournment
* Attachment
S.01%
Central Contra Costa Sanitary District
September 10, 2010
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES
DEBBIE RATCLIFF V`-
SUBJECT: August 30, 2010 COMMITTEE MEETING
There were two outstanding questions from the last Board Budget and Finance
Committee meeting which required additional staff research.. The questions and
answers are provided below:
181436, 33105, 33153 Cresco Equipment Rental — What were these
multiple invoices for?
The first invoice for $19.43 was for 4.5 gallons of propane that is used to fuel the
forklift used in the Vehicle and Maintenance Shop. The remaining two invoices
were for $962.95 each and represent monthly rental charges for a forklift that
is used in the temporary CSO warehouse. This is a long term rental at a
discounted monthly price.
2. 181653 Heritage Capital, LLC - What was this refund for?
This refund was for an overpayment of inspection fees at Harmony Park. The
original fees were based on an inspection on the street which is more costly than
an inspection on undeveloped land. This was undeveloped land, therefore the
overpayment was refunded to the developer.
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4.6.
Central Contra Costa Sanitary District
September 10, 2010
TO: Budget & Finance Committee
VIA: Randall Musgraves, Director of Administration go
FROM: Shari Deutsch, Safety & Risk Management Administrator
SUBJECT: Recovery from Stephen Isaacs
Stephen Isaacs is the owner of the property at 79 Loma Vista in Orinda. There was a
sewer backup at this home in March of 2008. Since the tenants had a child with cancer,
the District acted proactively to relocate the family and attend to clean up and
restoration needs immediately. Within a few days it became clear that the backup was
caused by a blockage in the lateral. District staff met with Mr. Isaacs to discuss
reimbursement of our costs to respond to the problem. Staff assisted Mr. Isaacs in filing
a claim with his homeowners insurance from which he received $12,755.14. He agreed
to return that amount to the District.
Unfortunately, after receiving the settlement from his insurance company, Mr. Isaacs
used the money to support his business that was suffering financially at the time. He
agreed to make payments to the District until the balance was paid in full. As of today,
Mr. Isaacs has reimbursed $9,000, leaving an outstanding balance due of $3,755.14.
The District last received a payment in December 2009. Staff advised him that failure to
pay off the remaining $3,755.14 would require the District to pursue legal action. Mr.
Isaacs has not forwarded any additional payments since then and has not responded to
any District communications since June 2010.
This memo is to inform the Committee and Board that staff filed a small claims court
action to recover the remaining $3,755.14. The case is set for October 14, 2010.
PUBLIC �•
AGENCY
RETIREMENT Q
SERVICES P IJ U
CENTRAL CONTRA COSTA SANITARY DISTRICT Monthly Account Report for the Period
PARS GASR 45 Program 7/1/2010 to 7/31/2010
Colette Curtis -Brown
Finance Administrator
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Account Summary
Beginning Ending
Balance as of Balance as of
Source 711/2010 Contributions Earnings Expenses Distributions Transfers 7131/2010
Employer Contribution $9,305,798.74 $560,000.00 $443,306.81 $3,686.40 $0.00 $0.00 $10,305,419.15
Totals $9,305,798.74 $560,000.00 $443306.81 $3,686.40 $0.00 $0.00 $10,305,419.15
Investment Selection
Central Contra Costa Sanitary District 115 Trust
Investment Objective
Individual account based on Moderate HighMark PLUS. The dual goals of the Moderate Strategy are growth of principal and income.
It is expected that dividend and interest income will comprise a significant portion of total return, although growth through capital
appreciation is equally important. The portfolio will be allocated between equity and fixed income investments.
Investment Return
Annualized Return
Information as provided by Union Bank, Tmstee for PARS GASB 45 Program; Not FDIC Insured; No Bank Guarantee, May Lose Value
Past Performance does not guarantee future results. Performance reams may not reflect the deduction of applicable fees, which could reduce returns. Information is deemed reliable but
may be subject to change.
Investment Return: Annuelimd ram of return is the to= on i m investment over a period other than one year multiplied or divided to give a comparable one -yrar rerun.
Intention Data Plans inception due
4350 Von Rarrnan Ave., Suite Use, Newport Beach, CA 92660 800540 6369 Fax 949.250 1250 www.pars.or,