HomeMy WebLinkAboutCAPITAL PROJECTS ACTION SUMMARY 08-11-10Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT.
CAPITAL PROJECTS COMMITTEE
ACTION SUMMARY
Chair McGill
Member Hockett (Alternate)
Wednesday, August 11, 201
3:00 p.m.
Second Floor Conference Room
5019 Imhoff P I a
Martinez, California
Bar RD OF DIRECTORS
AI[('HAl:L R, Al (.GJLL
Presider
BARBARA 1), 11OCKE7
1 }resrdew Pro 7i.m
GERA 1, 1) R. L U( ' 'EY
A f. -I WO Al. AII,�AlE'SI V1
J. 4 A f ES A. NEIADL Y
PHONE' (925) 225 -9500
AX: (925) 6 76- 7211
PRESENT: T: Mike McGill, Barbara Hockett, James Kelly, Ann Farrell, randy
Mus rages, Tad Pile ki, Ba Than, Alec Rozul, Dana Lawson, Gail Ch sler, Date
Hodges, Michael Roiansky (left after item .
1. Call Meeting to Order
Chair McGill called the meeting to order at 3 p.m.
2. Public Comments
None.
*3. Preview of End of Fis ai boar 2009 -10 Capital Program Financial Report
Director of Engineering Ann Farrell presented a preview of the end-of-year
financials for the 2009-10 Capital Program (attached). She also included a listing
of project bids and cumulative savings, as well as a look ahead to the 2010-11
Capi al Program with projected performance.
COMMITTEE ACTION: Received eived the report and recommended pre emir
the full report at the September 2, 2010 Board meeting.
Recycled Paper
Capital Projects Committee
August 11, 2010
Page
*4. Review Fiscal bear 2010 -'11 authorization based on final FY Z009-10 Capital
Program Allocations, and recommend Board revision if necessary.
Ms. Farrell discussed the reed to increase the fiscal year 2010-11 Board
authorization because the amount of money carried over from F Y 2009- 10 is
greater than estimated. Associate Engineer Gail Chesler noted that the
projected annual expenditures have not changed, as illustrated in the draft
position paper (attached).
COMMITTEE ACTION:, Recommended l increasing the Capital Program
authorization and taking the position paper to the Board at the September
2, 2010 meeting as part of the Capital Program financial presentation.
*5. Update on selected current Capital Projects under construction and challenges
• Hall Drive a Server Renovations, Phase 2B
• Collection System operations Administration/Crew Building
• Solids Handling Improvements ents 14
• Standby Power Facility Improvement
• DryANet Weather Bypass Improvements
Treatment Plant Piping Renovations Phase
A -line Buchanan Fields Golf Course Compensation
Senior hgl*neer Ba Than reviewed the projects under construction in the
treatment plant program and illustrated construction challenges in his
presentation (attached). senior Engineer Alec Bowl reviewed the projects under
construction in the collection system program and illustrated construction
challenges in his presentation (attached). Mr. foul also reviewed the status of
the negotiations with the Buchanan Fields Golf Course regarding lost revenue
during the construction of the A -line project. The golf course has completed its
estimate of lost revenuel and it is significantly greater than the one that staff and
the District's specialty consultant prepared. Neg tiations are continuing and staff
will continue to brief the Committee and Beard.
COMMITTEE ACTION: Deceived the report.
6. Discussion of possible changes to Board /staff authorities to facilitate unexpected
construction challenge
Ms. Farrell noted that the memo attached to the Committee's agenda packet
presented some altematives for delegating authority on subcontractor
substitutions and charge orders to a v oid the creed for a special Board meeting
when situations arise that cannot wail until the next Board meeting. This is of
greatest concem when there is a longer time bet ween Board meetings as there is
Capital Projects Committee
August 11, 201
Page
inAugust2010. She further noted that the Board had discussed this item at its
August 5, 20 10 meeting, where there eras a consensus that it preferred to call a
special meeting if needed and not delegate authority. Chair McGill and Member
Hocketl both indicated that there was no need to revisit this issue prior to next
construction season.
COMMITTEE ACTION: Received the report and agreed to table the item
until January 201'1, in preparation for the 2011 construction season.
*7. [discussion of seismic projects and draft Position Papers
This item was taken out of order-. Assistant Engineer Nate lodges prodded a
presentation (attached) on the progress of the District's seismic program.' He
stated that staff is recommending moving forward with the.preliminary design of
seismic improvements to the Headquarters Office Building H and the Pump
and Blower Building. After the current uncertainty with regard to air emissions for
the furnace has been clarified, staff will present recommendations regarding
seismic retrofits to the Solids Conditioning Building. Staff will also be working
with the Real Estate Committee to look at alternatives for the retrofit of the 4737
Office Building. The Capital Projects Committee stated that they would also like
to be kept informed on this item.
Michael Rojansky, the structural engineer who completed the analysis of District
facilities, noted that there are two reasons to seismically upgrade a facility.. risk to
human life and avoidance of large financial costs should an event occur: He
analyzed the District "s structures using the new 2007 California Building Code,
ASCE 41 and FEMA 351, and found the Headquarters Office Building H and
the Pump and Blower Building to be deficient from a life safety criteria under all
three methods. He strongly recommended that the District more forward with
retrofitting the 1 SOB and the Pump and Blower Building.
Member Dockett stated that she understands the need and believes that
proceeding with retrofitting the recommended buildings is the right and prudent
thing to do. Chair McGill commented that it is difficult to understand the true risk
and probability of a large event, but he, too, believes retrofitting to be the correct
option acid that the two projects need to move for ward as proposed by staff
COMMITTEE ACTION: Recommended mmended proceeding with the preliminary
design of seismic retrofits to the I1013 and the Pump and Blower Building.
The item will be reviewed by the Board at its September 2, 2010 meeting.
8. Adjournment — at 5:00 p.m.
Attachment
r
FY 2009 -10
CAPITAL IMPROVEMENT BUDGET
YEAR END STATUS REPORT
Draft for review of Capital Projects
Committee for presentation at
September 2, 2010 Board Meeting
Actual. FY 2009 -10
Capital Program Activity
*Impact of no adopted sewer service charge increase.
** Reduction due to significant bid savings, scope reductions and schedule slippages,
3.
Budgeted 2009-10
Actual 2009 -1
Total expenditures
$40.1 **
$28.7 M **
Total revenue
$21.1 M
($23.6 M*
Reduction in Sewer
-$14.9
Construction Fund
-$16.5 M*
- $7.6 M
Balance
*Impact of no adopted sewer service charge increase.
** Reduction due to significant bid savings, scope reductions and schedule slippages,
3.
FY 2009 -10 Capital Revenue bv Cateaory
Revenue Category
Budgeted
Actual
2009-10 Revenues
2009 -10 Revenues
Sever Service Charge
1337693000
$3,100,000
Collection System
($3118MOV)
$12P1 1000
Property Takes
$3,300,000
$6,847,000 **
Facility Capacity �i
rY1
Pumped �e Fees
.# ,
, f�00
��O
Interest
$5560000
$367,000
City of Concord
% $41523,000
$4,2051000
[All Other
$9593000
$219r000
$259338,000
Total
($2316561000*)
$219077Y000
*Reduced due to no adapted SSC increase in 2009 -10
** Reduced due to State borrowing of a portion of tax as well as reduced assessed values,
FY 2009 -70 Capital Budget by Program
Program
Budgeted
y
tub
2000 -1 Expenditures
i Expenditures
Treatment Plant
1337693000
$10,2540000
Collection System
1531613000
$12P1 1000
General Improvements
10,037,000
$ 4,8151000
Recycled led Water
$ 550,000
036,000
Total
40PI17,000
$28,7371000*
($36,200,000)
$11.4 million reduction from original budget and $7.5 million reduction
from adjusted for bid savings budget due to bid savings} scope reductions
and projects delayed into FY20 1 0-11.
5
Savings from CIB
(Good bids and scope reduced where noted)
Project Warne
Bid Date
CIB Estimate
Low Bid
Savings from CIB
Pleasant Hill
07109
$1.3 M
$-3 M
$1.0 M
Renovations Ph 1
Project delayed into 2010 -11.
Aeration Air Renovations, Ph 2
$1,950,000
(scope reduced)
TV Inspection
Piping Renovations, Ph 4
$1.1 1111
$3 M
$.4 M
Program
$900,000
$195,000
Project delayed.
TP Asset Management
SOD Admire,
10/09
$14.8 M
$. M
$.-M
Warehouse Bldg.
Total
$13,769,000
$10,264,000
H W
12/09
$1.2M
$-8 M
$.4 M
Improvements
Hall Drive
05110
$1.2 M
$.5 M
$.
Renovations
(scope reduced)
DryiWet Weather
05110
$2.2 ills
$1.9M
$3 M
Bypass
Diablo
07110
$2.2 M
$1. M
$.9
Renovations Ph 1
(scope reduced)
Martinez
07110
$1. M
$1.0 M
$.4 M
Renovations Ph
Total Savings
$10.5 M
2009 -14 Treatment Plant Program
Major Variances
Budgeted
Actual
Corr menta
Solids Handling Improvements
$3,500,000
$3,727,000
Project delayed. Under pent
in 2008-09.
Standby Power Facility
Improvements
$3,700,000
$2,116,000
Project delayed into 2010 -11.
Aeration Air Renovations, Ph 2
$1,950,000
$965,000
Good bid.
Piping Renovations, Ph 4
$1 ,400,000
$925,000
Scope reduced, good bid.
Piping Renovations, Ph 5
$900,000
$195,000
Project delayed.
TP Asset Management
$600,000
$185,000
Project delayed.
Other Projects
$1,719,000
$2,141,000
Total
$13,769,000
$10,264,000
$3.5 million reduction
2009 -10 Collection System Program
Major Variances
200940 General Improvements Program
Major Variances
Budgeted
Actual
Comments
S. Orinda I enovatidn , Ph 4
$1,600,000
$1,329,000
Accelerated into 2008 -09;
good bid.
Lafayette Renovations, Ph 6
$1,450,000
$1,957,000
Added scope.
Diablo Renovations, Ph 1
$1,200,000
$473,000
Project delayed into 2010 -11.
Walnut Creek Renovations, Ph 7
$1,200,000
$1,973,000
Added scope.
Pleasant Hill Renovations, Ph 1
$1,300,000
$437,000
Scope reduced; good bid.
08-09 Development Sewerage
$1,180,000
$370,000
Reduced developer activity.
Miner Road Trunk Sewer
$987,000
$414,000
Great bid.
A -line Relief of Interceptor, Ph 2
$10,000
$1,133,000
Project delayed into 2009 -10.
Other Projects
$6,234,000
$4,531,000
Total
$15,161,000
$121731,000
$2.4 million reduction
200940 General Improvements Program
Major Variances
2009,110 Recycled Water Program
Major Variances
Budgeted
Actual
Comment
CS00 Facilities Improvement
$7,500,000
$2,473,000
Good bid; weather delays.
HHWCF Improvements
$500,000
$799,000
Increased scope.
Other Projects
$2,637,000
$1,543,000
.4 million increase
Total
$109637,000
$49815,000
$6.8 million reduction
2009,110 Recycled Water Program
Major Variances
Budgeted
Actual
Comment
Grayson Creek ReW Repair
$0
$480,000
Unbudgeted emergency
repair.
Other Projects
$550,000,
$525,000
Total
$55090001
$1,0052000
.4 million increase
FY 201 0=1 'I Projected.
nit l Rudnaf her Prnnr m
Program
Budgeted
Projected
Total expenditures
2010-11 Expenditures
2010 -11 Expenditures
Total revenue
7,437,000
$9,225,000
Treatment Plant
($19.7 III
Increased due to Sludge
deduction in Sever
--.1
Loading & Piping Renovations
Construction Fund
(-$8.8 M*
Phase 5 delayed from 2009 -10.
Balance
$10,508,000
8,432,000
Collection Sy stern
Reduced due to good bids and
reduced scopes.
$.9,969,000
$1,135,000
General Improvements
Increased due to CSO Building
delayed from 2009 -10.
Recycled Water
$ 550,000
$550,000
Total
$ 28,4649000
$28,342,000
Projected FY 2010 -11
Capital Program Activity
*F eduction due to no adopted sewer service charge increase.
5
Budgeted 2010 -11
Projected 2010 -11
Total expenditures
$28.5 M
$28.3 M
Total revenue
1 . M
($19.7 III
deduction in Sever
--.1
Construction Fund
(-$8.8 M*
- $8.6-M
Balance
*F eduction due to no adopted sewer service charge increase.
5
Two Year Capital Program Activity
Item
Budgeted
Actual/Projected
X1.11
F 010-11 Projected
Expenditures
#111
.3 X1,11
2-Yr Total Expenditures
IIA
.#� 111
FY 2009-10 Actual revenues
'1. 1 i
F 2010-11 Projected
Revenues
1 1111
$19.7
2-Yr Total Revenues
III
$ III
Tell -Year ira�rdv�rn
- III
-$16.2 IIA
* 0 million bond issuance in 2009 to facilitate constructing needed projects over next three gears.
QuestionsoMMEMENE
0
Fly 009-10 Actual
Expenditures
$40.1
X1.11
F 010-11 Projected
Expenditures
#111
.3 X1,11
2-Yr Total Expenditures
IIA
.#� 111
FY 2009-10 Actual revenues
'1. 1 i
F 2010-11 Projected
Revenues
1 1111
$19.7
2-Yr Total Revenues
III
$ III
Tell -Year ira�rdv�rn
- III
-$16.2 IIA
QuestionsoMMEMENE
0
.r= Central Contra Costa Sanitary District
' BOARD OF DIRECTORS �
POSITION PAPER
Board Meeting Date: September 2, 2019 No.d
Type of Action- APP I E REVISED TABLE 1 OF THE 2910 -11 CAPITAL
IMPROVEMENT B DGET
subject.- APPROVE REVISED ISED FUNDI G AUTHORIZATION FOR THE 2010 -11
CAPITAL IMPROVEMENT BUDGET
f
Submitted By: Initiating DeptlDiv.:
Calf Chester, PhD, Associate Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTI-ON:
u. unesier D. Lawson J. Mi arnoto -Mills A. Farrell James M. Ke11y,
General Manager
ISSUE: The Board is required to approve the total authorizations for the 2010-11
Capital Irnprverrent Budget.
RECOMMENDATION:. Approve the revised Table 1 of the 2919 -11 Capital
Improvement ent Budget, which states total approved Board authorizations.
I
FINANCIAL IMPACTS: Approval of the revised Table 1 showing actual carryover data
will allow allocations to occur as needed and as described in the Capital Improvement
Budget for FY 2919 -11. Planned expenditures have not changed.
ALTERNATI IEWC N IDERATI NS: The Board could direct staff to modify the CIB
to reduce planned capital expenditures, and thus eliminate the need for an additional
authorization. The Board could also defer approval t "a later date. These alternatives
are not recommended.
BACKGROUND: The Board approved the CIB for inclusion in the FY 2010-11 District
Budget and adopted the budget on June 3, 2010. Final expenditures for the 2999 -1
fiscal year were not known at that time, and therefore, Table 1 of the CIB included
estimated amounts for previously allocated: but unspent funds, referred to as carryover..
Nov that ar to a 12009-10 expenditure a mo u nts for capital projects are kn own, Tab le. 1
has been revised to reflect the actual carryover amounts.
Table 1 is attached to this position paper. The revised table was reviewed with the
Board Capital Projects C omm ittee o n August 11, 2019.
RECOMMENDED BOARD ACTION: Approve the reprised Table 1 of the 2010-11
Capital Improvement Budget, which states total approved -Board authorizations.
Table 1: Capital Improvement Budget Summary for Fiscal Year 2010-11
(revised September 2010)
Total
Estimated
Actual
Proposed
Estimated
Allocations
Carryover
Authorization
FY 2010 -11
Program
for FY 2011
from FY 2009
for FY 2011
Expenditures
Treatment Plant
$3,374,000
$11,059POOO
$14,4331000
$71437,000
Collection System
$0920,000
$5,254,000
$15J74,000
$10x503,000
General Improvements
$4,319,000
$112999,000
$16,318,000
$91969,000
Recycled Water
$755,000
$245,000
$1009000
$550,000
Total this Fiscal Year
$10,3682000
$23,5571000
$46,9259000
$20,4649000
1
Table 1: Capital Improvement Budget Summary for Fiscal Year 2010-11
(adopted June 2010)
Program
Estimated
Allocation
this FY
Estimated
Carry -over from
Previous FY
Total
Proposed
Authorization
Estimated
FY 2010-11
Expenditures
Treatment Plant
$3,374,000
$7t388,000
$1 OP7621000
$71437,000
Collection system
$92920,000
$ , , 0
$'14,478,000
$10,6081000
General Improvements
$4,319,000
$7,071,090
$11139 t0 0
$9,969,000
Recycled Water
$755,000
$81,000
$8301000
$5501000
Total this Fiscal Year
$189368,000
$19,098,000
$379466,000
$269464,00
FY 2010-11 CI I20 10 C/P
5.
TREATMENT PLANT
ENGINEERING UPDATE
AUGUST 11, 2010
.... ........ . .. ...
Central Contra Costa Sanitary District
Projects in Construction
• Standby Power Facilities Improvements
• Solids Handling Improvements
• Piping Renovations, Phase 5
• Wet Weather Bypass Improvements
• SCB Mechanical Room
• TP Cathodic Protection
CtMnrIlhW DrUAFOr 9:00%ilitiac Imnrnwomonfc
• C. Overaa and Company
• Contract Amount: $3,693,000
• Target completion date: October 8, 2010
• Original Contractor proposed to finish one
year early
o Construction Challenges:
— Temporary generators delayed /plant black starts
—Tight construction window
— Parallel with PG &E and Cogen
Standby Power Facilities Improvements
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Solids Handling Improvements
• Manito Construction Company
Contract Amount: $3,650,000
• Target completion date: October 29, 2010
Construction Challenges:
- Coordinate testing and startup of new facility
- Damage to local control panel impacted
completion date
-Slow responses from Custom Convey /Larson
Engineering (late delivery of hoppers, conveyor,
gates)
-Extra weight on roof deck due to higher concrete
walls
Solids Handling Improvements
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Piping Renovations,.. Phase 5
• NCCt, Inc.
• Contract Amount: $2,077,440 - -
• Target- completion date: August 19, 2011
• Construction Challenges:
— Evaluate proposed crane setup area for lifting
.24 -inch aeration air headers at Tank 1 A/1 B
— Completing all work in two aeration taroks before
October 31, 2010
— Schedule and construction sequencing with
other plant work (e.g. primary gearbox, primary
baffles /canopy)
• On schedule
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Wet Weather Bypass Improvements
• Siteworks Construction, Inc.
• Contract Amount: $x,856,203
• Target completion date: February 18, 2011
• Construction Challenges:
- Oversee the construction work for the wetland
mitigation required by regulatory agencies
- Provide guidance to the contractor to help
sequence the construction activities to maintain
availability of emergency bypass system
- Complete by wet weather -extra crews
• On schedule
Wet Weather Bypass Improvements
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COLLECTION SYSTEM �
AND CSOD UPDATE
AUGUST 11, 2010
Aga �k
Central Contra Costa Sanitary District
Projects Updates
• Hall Drive Sewer Renovations, Phase 213
•Projects Awarded Aug 5t"
• Martinez Sewer Renovations, Phase 3
• Diablo Sewer Renovations, Phase 1
• Collection System Operations
Administration/Crew Building
• Prior Project Outstanding Issue
• A -dine Buchanan Fields Golf Course lost profit
5.
f
Hall Drive Sewer Renovations, Phase 2B
• McNamara and Smallman, Inc.
• Contract Amount: $741,870
• Target completion date: October 26, 2010
Construction Challenges:
— Locating laterals
— Topography and tight tolerance for directional
driller
— Greater than normal construction on private
property
• Schedule Update
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III Drive Sewer Renovations. Phase 28
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CSOD Administration /Crew Bldg
•Bobo Construction Inc.
• Contract Amount: $8,455,000
• Target completion date: July 2011
• Construction Challenges:
— Weather /Water Seepage
-- Tie -Back Wall
—Level of Inspection Services
— Sub - contractor non - performance
• Schedule Update
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A-Line Buchanan Fields Golf Course
Lost Profit C
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InitialF estimated lost profit $70,000 .
e Received eived draft report after Board Meeting from
BFC estimating lost profit $1609000
Consultant's comprehensive evaluation and r port
estimates lost profit $96,000
9 Difference due to
- Impact of economic tires
-- Merchandising sales
- Lessons
* Additional issue for BFGC — Compensation for
abandoned wells
Awaiting golf course final report
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