Loading...
HomeMy WebLinkAboutACTION SUMMARY 08-05-10Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday August 5, 2010 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS: .111CHA£L R..1IcGlLL Prnirlenr BARBARA D. NOCRETT PresiAent Pro Trrn GERALD R. LUCEY A/ARIO M..IIENESI,V/ JAMES A. ,YEJEDLY PHONE: (925J 118-9500 FAX: (915-676-71/I www.centralsnn.orn PRESENT: Members: Hockett, Lucey, Menesini, Nejedly, McGill ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. • Introduce newly-hired Engineering Assistant I, Kimberly Stahl. BOARD ACTION: Welcomed newly-hired employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of the Comprehensive Annual Financial Report (CAFR) award for the Fiscal Year ended June 30, 2009. BOARD ACTION: Controller Debbie Ratcliff presented the award to the Board. 4. CONSENT CALENDAR a. Approve expenditures dated August 5, 2010. Reviewed by Budget and Finance Committee. ® Reryclttl Paper August 5, 2010 Board Meeting Action Summary Page 2 b. Receive June 2010 Financial Statements. Reviewed by Budget and Finance Committee. Approve minutes of July 1 and July 15, 2010 Board meetings. d. Authorize a public notice that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board meeting to be held on September 2, 2010, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2010-2011 Fiscal Year will be established. Reviewed by Budget and Finance Committee. Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 5, 2010 for aone-year period. Reviewed by Budget and Finance Committee. Authorize the General Manager to execute an amendment in the amount of $42,000, for a total agreement amount not to exceed $84,000, to an existing professional services agreement with RES Engineers, Inc. for the construction of the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208. Authorize extension of medical leave of absence without pay for Plant Operator III Christopher Goward through November 5, 2010. Approval recommended by Human Resources Committee. Authorize medical leave of absence without pay for Utility Worker James Alexander from July 27, 2010 through November 5, 2010. Approval recommended by Human Resources Committee. Direct staff to secure the services of an arbitrator to hear the Step Four Grievance of Ricardo Hernandez, Senior Right of Way Agent, in accordance with the District's grievance appeal procedures. Approval recommended by Human Resources Committee. j. Approve Professional Engineer registration differential salary increase for Assistant Engineer Edgar Lopez, as provided for in the Memorandum of Understanding, effective July 16, 2010. Approval recommended by Human Resources Committee. k. Approve Professional Engineer registration differential salary increase for Associate Control Systems Engineer William McEachen, as provided for in the Memorandum of Understanding, effective July 16, 2010. Approval recommended by Human Resources Committee. August 5, 2010 Board Meeting Action Summary Page 3 Adopt Resolution 2010-054 approving a real property agreement with Scott S. Ingram and Kristin Dakis Ingram, 3877 Los Arabis Drive, Lafayette, APN 248- 140-007, Job 2831, and authorize staff to record documents with the Contra Costa County Recorder. m. Adopt Resolution 2010-055 accepting an offer of dedication from Shapell Industries, Inc. for an easement in the city of San Ramon shown on the map of Subdivision 8684, Job 5731, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. n. Adopt Resolution 2010-056 accepting an offer of dedication from Dolores R. Volz for an easement in the unincorporated area of Alamo shown on the map of Minor Subdivision MS 98-0007, Job 5445, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. o. Adopt Resolution 2010-057 accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement in the city of San Ramon shown on the map of Subdivision 7976, Job 5581, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. p. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly or indirectly connect tq District Project 5919, Alhambra Valley Trunk Sewer Alhambra Valley Assessment District (AVAD) 2007-1; and directly connect to Job 6412, Monteira AVAD 2007-4; Job 6439, Reliez Valley AVAD 2007-3; Job 6441, Quail AVAD 2007-6; Job 6442, Gordon/Millthwait AVAD 2007-2; and Job 6450, Via Vaqueros AVAD 2008-7, in Alhambra Valley. q. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public hearing to consider adoption of an ordinance to amend Chapter 6.12 of the District Code to provide an option for installment payment of Capacity and Pumped Zone Fees when a property owner connects an existing home to the District's public sewer system and concurrently abandons the septic tank system serving the property. Establish September 16, 2010 at 2:00 p.m. as the date and time for a public hearing to receive comments on adoption of a Negative Declaration (ND) for the proposed District Annexation 175, Orinda and Lafayette. BOARD ACTION: Adopted the Consent Calendar as recommended. PUBLIC HEARINGS Public hearing to consider approval of an agreement with Rick and Carina DeHerrera for installment payment of delinquent charges for the property at 1615 August 5, 2010 Board Meeting Action Summary Page 4 Lawrence Road, Danville, APN 206-170-009, over two years; adopt a resolution directing that the delinquent charges be collected on the 2010-11 and 2011-12 Contra Costa County Property Tax Rolls and authorizing staff to record the agreement and a Certificate of Unpaid Charges with the Contra Costa County Recorder. Continued from June 3, 2010, June 17, 2010 and July 1, 2010. BOARD ACTION: Adopted Resolution 2010-058, approving agreement with Rick and Carina DeHerrera for installment payment of delinquent charges for the property at 1615 Lawrence Road, Danville (APN 206-170-009), over two years; directing that the delinquent charges be collected on the 2010- 11 and 2011-12 Contra Costa County Property Tax Rolls and authorizing staff to record the agreement and a Certificate of Unpaid Charges with the Contra Costa County Recorder. b. Public hearing to consider adoption of an uncodified ordinance establishing the "CCCSD Standard Specifications for Design and Construction, 2010 Edition," as the District's standard specifications in accordance with District Code Section 9.08.010. BOARD ACTION: Adopted Uncodified Ordinance 261 establishing the "CCCSD Standard Specifications for Design and Construction, 2010 Edition," as the District's standard specifications in accordance with ' District Code Section 9.08.010. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 10.c. was taken out of order BIDS AND AWARDS Award a construction contract in an amount not to exceed $1,304,464 to California Trenchless, Inc., the lowest responsive bidder for the Diablo Sewer Renovations, Phase 1, District Project 5953; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to California Trenchless, Inc.; and authorized the General Manager to execute the contract documents subject to submittal requirements. b. Award a construction contract. in an amount not to exceed $959,080 to Precision Engineering, Inc., the lowest responsive bidder for the Martinez Sewer Renovations, Phase 3, District Project 5952; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the President of the Board of Directors and the Secretary of the District to August 5, 2010 Board Meeting Action Summary , Page 5 execute a joint powers agreement with the City of Martinez to include storm drain and pavement overlay construction in the project. BOARD ACTION: Awarded a construction contract to Precision Engineering, Inc.; authorized the General Manager to execute the contract documents subject to submittal requirements; and authorized the President of the Board of Directors and the Secretary of the District to execute a joint powers agreement with the City of Martinez. c. Award a construction contract in an amount not to exceed $269,621 to Corrpro Companies, Inc., the lowest responsive bidder for the Treatment Plant Cathodic Protection System Upgrade Project, District Project 7254; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment in the amount of $20,000 to an existing professional services agreement, for a total agreement amount not to exceed $54,965, with JDH Corrosion Consultants to review shop drawings and submittals, respond to design questions, evaluate change order requests and perform site visits to verify compliance with the design intent. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Corrpro Companies, Inc.; authorized the General Manager to execute the contract documents subject to submittal requirements; and authorized the General Manager to execute an amendment to an existing professional services agreement with JDH Corrosion Consultants. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS None. 9. REPORTS a. General Manager 1) Discussion of Recent Construction Challenges Requiring Board Input. a) Hall Drive Sewer Renovation, Phase 26, District Project 5932. b) Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility Improvements, District Project 8208. BOARD ACTION: Received the reports. August 5, 2010 Board Meeting Action Summary Page 6 2) Announcements a) District Retirements b) Staff Attendance at WateReuse Association Annual Conference c) HOB Reception Desk Work Household Hazardous Waste Improvements Project, DP 8216 , d) District Annexation 168C -Alhambra Valley e) District Annexation 175 - Orinda and Lafayette f) Natural Gas Update g) Staff attendance at NACWA Nutrient Summit h) Construction update BOARD ACTION: Received the announcements. b. Counsel for the District 1) Written Legal Update BOARD ACTION: Received the update. c. Secretary of the District Announced upcoming Capital Projects Committee meeting. Announced upcoming closure of nomination period and provided an update on candidate filings. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett August 5, 2010 -Contra Costa Council Pension Reform Panel (expenses). August 5, 2010 Board Meeting Action Summary Page 7 Member Lucey • July 28, 2010 -Human Resources Committee meeting -Member Lucey (stipend) and Member Menesini (stipend). Directed staff to schedule review of ongoing Professional Engineer credential monitoring on an upcoming Human Resources Committee agenda. Member Neiedly • August 2, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). • August 5, 2010 -Contra Costa Council Pension Reform Panel (expenses). President McGill • July 19, 2010 -Contra Costa Special Districts Association meeting (stipend). • July 21, 2010 -Outreach Committee meeting -President McGill (stipend) and Member Menesini (stipend). Concurred with Committee recommendation to put Board Position Papers on the District website. • August 5, 2010 -Contra Costa Council Pension Reform Panel (expenses). BOARD ACTION: Received the reports. 2) Announcements President McGill provided a written report. Member Menesini announced the upcoming Environmental Alliance meeting. BOARD ACTION: Received the announcements. August 5, 2010 Board Meeting Action Summary Page 8 10. ENGINEERING a. Authorize the General Manager to execute the following professional engineering services agreements: 1) An agreement in an amount not to exceed $180,000 with Carollo Engineers for preparation of a Recycled Water Facilities Plan for the Concord Naval Weapons Station (CNWS) redevelopment. 2) An agreement in an amount not to exceed $130,000 with RMC Water and Environment for preparation of a facilities plan for sewering redevelopment of the CNWS property, as described in the Concord Community Reuse Plan. BOARD ACTION: Authorize the General Manager to execute the professional engineering services agreements as recommended. Adopt a resolution opposing the California Water Bond Proposition entitled "Safe, Clean, and Reliable Drinking Water Supply Act of 2010," which has been placed on the November 2, 2010 ballot. BOARD ACTION: Adopted Resolution 2010-059 opposing the California Water Bond Proposition entitled "Safe, Clean, and Reliable Drinking Water Supply Act of 2010," which will be on the November 2, 2010 ballot. Directed staff to ensure that adoption of the resolution is appropriately publicized. c. Pursuant to Public Contracts Code Section 4107, delegate authority to the General Manager to respond to the request from Bobo Construction for substitution of a subcontractor for the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility Improvements, District Project 8208. BOARD ACTION: Directed staff to schedule a Special Board Meeting for Board authorization of the substitution of subcontractor. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Lucey requested that a Position Paper be placed on an upcoming agenda requiring that employee salaries be listed by annual salary rather than monthly. Member Nejedly also requested that total compensation be listed, including medical and retirement benefits. R August 5, 2010 Board Meeting Action Summary Page 9 President McGill requested information regarding if any portion of labor negotiations can be conducted in public. 13. CLOSED SESSION Closed Session pursuant to Government Code Section 54957(b)(1): Public Employee Appointments: Director of Plant Operations and Director of Collection System Operations. BOARD ACTION: Held closed session. 14. REPORT OUT OF CLOSED SESSION a. Consideration of adopting a resolution appointing a new Director of Plant Operations, Pay Range M-20 ($11,993-$15,149 per month). BOARD ACTION: Adopted Resolution 2010-060 appointing Margaret Orr as Director of Plant Operations, effective August 30, 2010. The request for a $6,OOO.relocation allowance referenced in the Position Paper and subsequently withdrawn by the candidate was not approved by the Board. 15. ADJOURNMENT - at 3:27 p.m.