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HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 06-28-10Central Contra Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair Nejedly Member Hockett Monday, June 28, 2010 3:00 D.m. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BOARD OF DIRECTORS AIlCHAEL lt. A1CGtl,L Prevideart 9ARHARA D. H(K'KF7T /'rea'idenl Pro 7em (i/iRAI.D R. LUCliY MANlOM MF.'NRtiINI JAMGSA. NlJFDLY PHONE: (925) 728-9500 FAX: (925) 676-72!/ www. centrolsan. org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on [he agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception. During [he meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. Recycles Paper Budget and Finance Committee June 28, 2010 Page 2 1. Call Meeting to Order 2. Public Comments 3. Old Business 4. Claims Management *a. Review new and outstanding claims 5. Reports and Announcements *a. Time extension for property owners to become participants in the Alhambra Valley Assessment District Program b. Review Position Paper regarding public hearing to establish fees for participation in the Connection Fee Deferral Pilot Program (Item 4.b. in Board Binder) 6. Review Expenditures a. Review expenditures (Item 3.a. in Board Binder) *b. Review P-Card expenditures 7. Review May 2010 Financial Statements (Item 3.b. in Board Binder) 8. 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Central Contra Costa Sanitary District June 25, 2010 TO: BOARD BUDGET AND FINANCE COMMITT~~E~/~Ej~}~ VIA: JAMES M. KELLY, GENERAL MANAGER Gl'~~' ANN E. FARRELL, DIRECTOR OF ENGINEERING ~,iITUJ FROM: CURTIS W. SWANSON, ENVIRONMENTAL SERVICES DIVISION ~~ MANAGER SUBJECT: EXTENSION OF THE TIME PERIOD FOR PROPERTY OWNERS TO PARTICIPATE IN THE ALHAMBRA VALLEY ASSESSMENT DISTRICT (AVAD) PROGRAM On November 2, 2006, the Board of Directors adopted the Alhambra Valley Assessment District (AVAD) Policy. The policy establishes the criteria for formation of AVAD projects, the process for the AVAD program, and the methodology for allocating costs and assessments among AVAD participants. The program uses voluntary Contractual Assessment Districts (CADs) to extend sewers to residential areas currently served by septic tank systems. Under the AVAD program, CCCSD is initially responsible for the non-participant's share of the AVAD costs. CCCSD is reimbursed for this cost when the non-participant parcel owner connects to the sewer system. Under the current policy, AVAD financing is offered for a limited time. Direct connectors to the Alhambra Valley Trunk Sewer had one year from completion to apply for financing, and indirect connectors have three years to initiate formation of an AVAD to extend sewers to their neighborhoods. The one-year deadline was in June 2009. The indirect connector deadline will be in June 2011. Since the one-year period has passed, staff has received requests from residents to participate in the Alhambra Valley Trunk Sewer AVAD. Staff recommends that the AVAD financing period be extended for five years to allow more residents to participate. From CCCSD's viewpoint, there is not a down side as CCCSD has already fronted the money and has covered the costs for non-participants. The original one-year deadline was to encourage residents to sign AVAD contracts and begin repaying CCCSD for the costs of constructing the Alhambra Valley Trunk Sewer. Now that the original deadline has passed, it is advantageous to extend the time period for financing to make it easier for non- participants to connect to the public sewer. This would result in CCCSD receiving reimbursement for the costs sooner. CWS:nap N:\ENVRSECW,dmin\SwansonNAemos\2010Vvtemo to Budget & Financ Comm -AVAD fnancing extension 6-25-t 0.doc O m n w n a w rv 0 J 3 U LL LL O O 1 O 2 Q c w 0 0 a z O O F Q w O ~ W Q 2 K ~ W O 2 ~ Z O O ~ E U 0 a N O r m =W a~ o 0 o y ? L a L a L a ~ z W m n c~ n n ~ O O O O ~ O O O O Z o 0 0 0 z m m m m ~ o 0 0 0 U o ~ o O U Q ° ° ° ° o o o o m Z c7 ' (h m SO n ~ UO N t0 M m d. ~ Of t0 ~ tvv0 ~ OQ ~ W a ~ 6 W O W c1 CNJ O a0 U `L i0 r O W 7 ' i0 ~ N n R Z o t0 O ~ Z CO m rn c p f ~ o 7U ,~ o d Z US M i! 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