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HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 04-12-10ACTION SUMMARY Central Contra Costa REGULAR MEETING OF THE soAaooFOlascroas: CENTRAL CONTRA COSTA MICHARf. It. MCGII,f. SANITARY DISTRICT `~""'`'`°` 9ARRARA D HOCKli7T BUDGET AND FINANCE COMMITTEE `''°'``'`^"'`°'`^' Chair Nejedly Member Hockett District cefuu~ R. ulcer MARIG M. MFNhBINI JAMF,S A. NIUGDLY PHONE.' (925) 228-9500 FAX: (925) 676-721 / www.centralsan.org Monday, April 12, 2010 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Jim Nejedly, Barbara Hockett, Jim Kelly, Randy Musgraves, Debbie Ratcliff 1 2 Call Meeting to Order Chair Nejedly called the meeting to order at 3 p.m. Director of Administration Randy Musgraves requested that the Committee consider adding an item to the agenda regarding requested data for the de- pooling analysis from Contra Costa County Employee's Retirement Association (CCCERA) (Item 2.a.). He stated that the matter came up after the agenda was posted on Friday, April 9, 2010 and requires Committee action before the next Committee meeting due to the CCCERA Board meetings of April 21, 2010 and April 28, 2010 where the matter may be discussed. The item was added to the agenda by unanimous vote of the Committee. Public Comments None. Recytlea Paper Budget and Finance Committee April 12, 2010 Page 2 "2.a. Requested Data from CCCERA for De-pooling Analysis Staff reviewed an email from the District to CCCERA Chief Executive Officer, Marilyn Leedom,. regarding concerns that requested de-pooling data would not be released to the District until the CCCERA Board had a chance to review the data. The District has serious concerns about not having the ability toprovide comments or input prior to the CCCERA Board possibly making decisions based on that data. A general discussion took place regarding CCCERA's de-pooling direction and issues surrounding its implementation. COMMITTEE ACTION: The Committee received staff's report and provided the following direction: Express the District's concerns to the CCCERA Chief Executive Officer regarding not receiving the requested de-pooling data prior to CCCERA Board review. 2. Continue to seek the data to ensure the District is treated fairly regarding de-pooling costs and allocations' 3. Review the fairness and accuracy of de-pooling retroactivity to 2002. 4. Study the District's alternatives regarding retirement programs, including a 401 A plan. Old Business COMMITTEE ACTION: None. 4. Claims Management Review new and outstanding claims There were no new claims to report. b. -Review one Workers Compensation Claim A District employee was in an automobile accident where she was rear- ended by aGenentech employee. In a settlement agreement, Genentech has agreed to reimburse medical expenses totaling $150,000 and future related medical costs of the injured employee. The District's insurance (CSRMA) will pay approximately $115,000 to close the claim. Budget and Finance Committee April 12, 2010 Page 3 COMMITTEE ACTION: Received the report. 5. Reports and Announcements a. Impact to District of County Property Tax Refund to Chevron Staff reported that the District's share of the Chevron tax refund is $112,500. The County plans on making two refund payments to Chevron over the next two fiscal years. Therefore, the District will receive reduced property taxes for fiscal years 2010-11 ($37,000) and 2011-12 ($75,000). COMMITTEE ACTION: Received the report. 6. Review Expenditures a. Review expenditures (Item 3.a. in Board Binder) b. Review P-Card expenditures COMMITTEE ACTION: Recommended Board approval of expenditures. 7. Adjournment - at 3:40 p.m. Attachment Central Contra Costa Sanitary District April 12, 2010 TO: BUDGET AND FINANCE COMMITTEE VIA: JAMES M. KELLY, GENERAL MANAGER ~~/ FROM: ~ RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION ~~ SUBJECT: REQUESTED DATA FROM CONTRA COSTA COUNTY EMPLOYEE'S RETIREMENT ASSOCIATION (CCCERA) FOR DE- POOLING ANALYSIS On April 9, 2010 I received an email from the District's Actuary,. Mr. John Bartel, informing me that he had a conversation with CCCERA's Actuary, Mr. John Monroe of Segal, that providing de-pooling data to the District has been delayed. Mr. Bartel suggested that I contact Ms. Leedom for verification. Mr. Bartel also suggested that the District could request the CCCERA Board to holding off on a decision regarding de- pooling until after the District has reviewed the data, assumptions and methodology used by Segal. I contacted Ms. Leedom by phone and left a voicemail message expressing my concern about the delay with receiving the data and the ability to provide timely comments and input to the CCCERA Board prior to their decision on de-pooling. Ms. Leedom returned my call, leaving a voicemail message. I did not retrieve the message until 3:08 p.m. Ms. Leedom informed me that there will not be a de-pooling sub-committee, but rather the full Board will be addressing the matter. She further stated that she was uncomfortable to provide the District with any data prior to the CCCERA Board's receipt and review. She also requested that I send her an email outlining my concerns, which is attached. After listening to the voice message, I immediately asked staff if the Budget & Finance Committee agenda had been posted. It had, at 3:00 p.m., to meet Brown Act requirements. It was too late to place this item on the agenda. The CCCERA Board will be meeting on April 21, 2010 and April 28, 2010. Staff has been unable to confirm if de-pooling will be discussed at either meeting. Therefore, staff is requesting this matter be placed on the Budget and Finance Committee agenda as an urgency item for discussion. Page 1 of 1 Randy Musgraves -Data to Evaluate De-pooling From: Randy Musgraves To: mleedom@ret.cccounty.us. Date: 4/9/2010 4:15 PM Subject: Data to Evaluate De-pooling CC: Jim Kelly Marilyn, thank you for the call back. As I understand your voicemail message, the de-pooling issue will not be going to an Ad Hoc Committee, but rather back to the full Board. In your message, you stated that you had a problem releasing data to the District before it goes to your CCCERA Board. I have serious concerns about the ability of the District to have input or provide comments on such critical data prior to consideration by your Board. I am concerned that the discussions between Segal and your staff will not have taken into account our concerns and comments. This is vital if the process is to be fair and equitable, and the fact that data is not now being made available to us, despite earlier promises to the contrary, is worrisome to say the very least. We need adequate time to review the data and provide thoughtful comments for your Board's consideration. Please be advised that I will be discussing this matter with our General Manager, Jim Kelly, first thing Monday morning. I anticipate discussing it with the District's Budget and Finance Committee on Monday afternoon, and the District's Board of Directors on Thursday afternoon. I look forward to your response when you return to the office, Thursday or Friday file://C:\Documents and Settings\rmusgraves\Local Settings\Temp\GW}000O1.HTM 4/9/2010