HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 03-29-10Central Contra Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair Nejedly
Member Hockett
Monday, March 29, 2010
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS
MlCHAliL R. MCGILl,
President
BARBARA U. H(X'Ali7T
President Pro %'em
GERALD R. l.UCliY
h1ARlO M. MENF.SlNI
JAMES A. NPJL•'OLY
PHONE: (925) 228-9500
FAX: (925) 676-721 /
www. centralsan. arg
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception, 5019
Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Committee are also available for public inspection at the Reception. During
the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central
Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to
everyone, including those with disabilities. If you are disabled and require special accommodations to
participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)
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® Recycled Paper
Budget and Finance Committee
March 29, 2010
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
`a. Review Outstanding Questions
4. Claims Management
*a. Review new and outstanding claims
5. Reports and Announcements
'a. 2010-2011 Operations and Maintenance Budget Assumptions
b. Proposed Self Insurance Budget (Item 3.m. in Board Binder)
6. Review Expenditures
a. Review expenditures (Item 3.a. in Board Binder)
7. Review February 2010 Financial Statements (Item 3.b. in Board Binder)
8. Adjournment
* Attachment
Central Contra Costa Sanita District ~~ a
ry
March 26, 2010
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES
DEBBIE RATCLIFF
SUBJECT: March 15, 2010 COMMITTEE MEETING
There were three outstanding questions from the last Board Budget and Finance
Committee meeting which required additional staff research. The questions and
answers are provided below:
1. 179433 Pacific Lock and Door -What was the $3,079.98 repair expense
for?
The electronic entry device on the outside of the laboratory entrance stopped
working. The entire mechanism had to be replaced, including the handicapped
entry device.
2. 179478 Child Environmental -Who reviews the fuel surcharge for ash
hauling and is the charge appropriate?
Alan Weer tracks the ash hauling and fuel surcharge. Every Monday, the
Department of Energy publishes the California on-highway diesel prices. The
fuel surcharge is based on the difference between the current on-highway diesel
price and the price when the contract was initiated ($1.10 per gallon). The
amount of fuel used per-trip was set based on a sampling of truck weights before
and after the trip. When the contract comes up for renewal, staff will discuss
the elimination of the fuel surcharge.
3. 32719 and 32733 Baefsky and Associates, McGuire and Hester - What are
these payments for regarding recycled water Zone 1?
The payment of $5,243.55 to Baefsky and Associates was for consulting work to
investigate the cause of the death and decline of some trees that have been
irrigated with recycled water and to come up with recommendations to prevent
future occurrences of this problem. The work also includes the development of a
list of trees that will be more compatible with the use of recycled water for the
Districts customers to use.
The payment of $2,160 to McGuire and Hester was to update the construction
cost estimate for the Concord Landscape Irrigation Project (the project that was
recently authorized by the US House of Representatives to potentially receive
federal grant.funding assistance). The original cost estimate was prepared
almost three years ago, and since then, the list of potential recycled water
customers was updated and the district needed to obtain a current construction
cost estimate.
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CENTR~~CONTRA COSTA SANITARY DISTRICT
2010-11 O&M Budget Assumptions
Board Budget ~ Finance Committee Meeting ' Q
March 29, 2010
Revenue Assumptions: ,
• Sewer Service Charge (SSC): Assumed $0 rate increase
• SSC Allocation: $300 for O&M and $11 for Capital
• Property Tax revenue funds debt service and capital and is not reflected in
the O&M Budget.
• The City of Concord revenue is based mainly on POD O&M expenses. It
is too early in the process to calculate an accurate amount.
• Budget estimates are received from District staff responsible for the
various programs.
Expense Assumptions (Salary & Benefits):
• Salaries and benefits are calculated for each employee using the SunGard
Payroll Budget application.
• Cost-of-Living increase, merit increases, salary vacancy and benefit
vacancy factors are included in the budget.
• Benefit rate assumptions:
Workers' Compensation -8% increase, not a confirmed rate
HealthNet -Active - 12.5% rate increase (confirmed rate)
HealthNet -Retiree -16.09% (weighted average)
Kaiser -Active - 13.2% rate increase (confirmed rate)
Kaiser -Retiree - 8.31 % (weighted average)
Dental - 10.7% rate increase (2-yr locked confirmed rate)
Life - 0% rate increase (confirmed rate)
LTD - 10.9% rate increase (confirmed rate)
EAP - 2.0% rate increase (confirmed rate)
Retirement - 1.31 % rate increase (confirmed rate) This is a percent
of salaries.
• OPEB - $7.5 million -actuarial number not final; 10-year plan was $6.5
million.
Expense Assumptions (All Other):
• All other accounts are budgeted by the departments.
H:\0&M Budget Assumptions 2010-1 l.doc