HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 01-19-10~~ Central Contra Costa Sanitary District
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA ,1,f/CHAL'LIt.MCC;/L/.
SANITARY DISTRICT Previden!
RAKBARA D. HOCKL•'7T
BUDGET AND FINANCE COMMITTEE l'res;rlentl'ro'l'em
Chair Nejedly
Member Hockett
Tuesday, January 19, 2010
3:00 p.m.
Executive Conference Room
5019 Imhoff Place'
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
GE24LD R. I.UCI:Y
MAR10 M. MF.'NF,SIN!
JAMI:SA. N/:JGDLY
PHONE.• (925)128-9500
FAX.• (925) 676-7211
www rcnlrnlcnn nro
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item.;i§ closed to further public'comment and brought to the
Committee for discussion.. There is no further comment permitted from the audience unless invited by tF-e,
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
[n accordance with state law, ,the Committee is prohibited from, discussing items not~.caleridared on_ the
agenda: You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC- COMMENTS. Matter's brought up which' are not on the agenda may be
referred to staff for action or calendared on a future agenda. '
' AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception, 5019
Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the
meeting to a majority of the Committee are also available for public inspection at the Reception. During
the meeting,~information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central
Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to
everyone, including those with disabilities. [f you are disabled and require special accommodations to
participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)
229-7303.
® Recycled Paper
Budget and Finance Committee
January 19, 2010
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review Outstanding Question
4. Claims Management
*a. Review new and. outstanding. claims
5.: _. _ Reports and Announcements - - .
' 6.; Review ExpendituYes-(Item 3.a: in Board Binder)
7. Adjournment
* Attachment
3; a.
Central Contra Costa Sanitary District
January 15, 2010
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES
DEBBIE RATCLIFF /J~
SUBJECT: JANUARY 4, 2010 COMMITTEE MEETING
There was one outstanding question from the last Board Budget and Finance
Committee meeting which required additional staff research. The question and answer
is provided below:
1. 178541 Pittsburg Winnelson - Is the District paying the same price when
using a p-card for payment vs. issuing a check~based on a purchase order?
The invoice in question was for a total of $887.11. This order was for inventory
items and was placed on a one-time purchase order. We have purchased other
items from this company using the p-card as well. Inventory orders must be done
through the HTE system because our inventory is maintained in HTE. HTE
purchase orders are utilized for inventory to allow order entry, quantity
information, account information, receipt, invoice processing and issuing out
items. Using HTE purchase orders streamlines the process and makes p-card
transactions for inventory items impractical.
The District does not receive a discount for using the p-card with Pittsburg
Winnelson. Purchasing, staff is not aware of any company that offers discounts
based on paying with a p-card. However, the warehouse staff monitors the prices
of small items to ensure the District does not overpay.
On this particular order, the District received a 2% discount for prompt payment,
paying the invoice by the 10t" of the month.
The District receives a quarterly rebate through US Bank for the Procurement
Card Program. Over the past three years, the quarterly rebate received averaged
$1,223, or approximately $4,892 per year. This equates to a .5% annual
discount. The rebates are based on average transactions, volume sales and
prompt payment calculations.
.~
N
L
x
W
Z
LL
W
Z
Z
LL
J
W
U~
CB
U
~ (6
~ O
i--~ O
_
~
C '~ ~ ~ ~
O C
U O ~ ~ O a
~
~
~"''
~ nn
rr
V
~ ~ ~
~
z Z ~
L
o U U °
o ~
o ~ ~ o cv
N J
~ ~
~ i ~
~ ~ ~ ~ ~
S
i L.L
~ LL 2 2
~
~. i
~ i
~ ~
~
~ ~ 0 ~ ~
Q Q Q Q Q
~k
J
~ O O L1'> O O
~ ~ O N O 07
O ~ ~ lf') ~
~-' M ~ N lC~ Ch
U tJ3 ~ 63 O
~
~ ~- N
69 6~}
O O
O
~ ~ ~
~ O O O
,_. O O O
O O O
~ d. ~•
U ~
O ~
O ~
O
r ~ ~ r-
0 0 0
°O ° °
o o o
~~,,
~`
~;
~ ~,
~ a~ a~
a, ~ ~ o
~~ a ~ ~
•` ~ •~
m = m
c L-
a~ c
O
Y
~ U ~
(O i fB
= F- _
O N
~ t
() ~
O
, 64 ~ N
~, (~} 69
-k~- LL') Ln ~
~ ~
~
s ti ti ti
~J
c~ ~t ~
Z
LL
'~W/~
V/
Z
W
a
w
Z_
Z
Z
~l.a~
~_
•
L- ~
CO
r , ~ /
I
~ (E _ O
z ~~
U _~_ ~
~ ~
O
J - J
Cn- U cy
E ~ ~
o ~U
•~
U > ~
~ ~ ~ o
°~- ~
d'C~ ° Q
~ ~ ~ ~
U ~
~7 ~Q
0
0
N
~t
r
N
C
.`
a
0
0
N
V
O ~
T
1
O \:
O
N ~
C (~
~U
EU
.~ ~
U~~}
O
N ~'~
zOa.
W
(n C
~ Y (~
~ ~ L .~..
U to
C ~ ~ ~
RY c6
~ ~ ~
O ~ ~O~ ca
N
~ N ~ (4. ~ ~ Q L2.~
~ ~ O U Z Z
a ¢~-~~acncii
d °o°OOr~i°r•'c~
~ O r- ~ c`~ O~ oD N O
p O r` N M M Q) N d'
M N N N c7 V ~t M
O V3 E9 (f3 b4 H3 N EA ~
~" fA f9
.~
d
~ O O
~ O O
a~ N N W
6T9 ~ `i
r
O
x J J J J J J J
W a d d~ d~~
a
i J
UU
.... Y r
~ 3 J
cca c~a c~a c c c O m
O O O
C W o ca~.~.~.~ ~ Q
~ 0 >.~ ~ W W W O
~ ~ ~ ~ ~ ~ J
~_ r ~ '
~ o~ ~ .°c cra m~ o J
~ ~c Z
~ W
a~ <`) a~ a> a~
T~ a C T a T
y.r w C C ~ (LS (O
U J O O ~ J J J
a~
~ >
>_ ~
~ ~
~ ~ y > c c c
In _V ~ J J J
C L O
N d ~
~ W ~ ~ C C C
t/1 Q O O cn iq iD
V1 <n c ~ ~ >
N ~ E c~ a~m~
(~ (~ ~ Q Q Q
C`7
rn rn rn rn rn rn rn
JI 0000000
~ o ~ cD v ~ in ir>
p ~- N O N N N
f~ 00 ~ 6i m ~ O)
O O O O O O O
y ~O O,OI'~,0 0 0 0
~ ~ ~ ~ ~ ~ ~ ~
J ~ cn cn ', cn cn cn cn cn
*k ~ r N ~ C7 ~ L(')
O
co
a
a~
fC
p
O
r-~
"~
~ O
O
i O
d ~
N
d ~
X
W ~'
Y
C W
~ 3
~ ~
m
U ~
N
C
U ~
0 0
0 0
O, O
<» vs
O O O
O O O
O O O
O U3 O
L[) M
r` T
~ ~
1--
W
a a
-~ p
C ~ t /~
cn O LV
Ri c
d O J
3 ~ G~
a~
_. ~ :°
m ~
~ F- f°-
C
cLS
O
>, >
In
N '~O ~
d cca cca
Q N N
~ ~
JI o 0
p
N d
y J ' J
J H O O
~F~
c6 I
(LS
QI
O
rn
0
r-
N
O
(.7
N
O
a a
N r
c
fB O
p r
O r
.~
d
d
7
d
fq
d
K ~
W °
C
co
~ u
~m ~
U ~
U~
O
~I
ca
a
°
o ~ o
f4
r_ a ~ ~
M
c
O' O
O O
O O
~ O O
to O
E1~ ~ O
O
£A l!7
FA
I ~ ~,
dId
~
_
Q
J
U
O
O. ~ ~,
L I
W
C.
D ~ Q
~ o o a
~ U U m
U U
i F
r,
~ ~ -O
~ O
I U
~~ C.
i U
> E
J d
V1 C
a C
c
V1
L ~
~ N ca
L
~' U
' m -~-, 7
m
~
a ° ~~
J rn'
o rn
o rn
', o
~ I o T
Ni I rn
N
p O O N
V1 d
N O ~
, O
J H ~ Q',d
d
y
d
W
ml
t6
Z
U
N
d
p
d
C !
O
U
O
J -
JI
O
p ~
fA N
to -
J H
- N 07
O
O
O
f~F')
~ T
_~
U
O
7
a
m
0