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Home My WebLink AboutACTION SUMMARY 10-15-09Central Contra Costa Sanitary District BOARD MEETING BOARD OFD/RECTORS: /AMesA. NPrr:OLr President ACT / O N SUMMARY MfceAtL R. Mr<;ua, Provident Prn 7em Board Room HARBARA U. flOC.'!tiLll' GERALD It. Lf%C5Y Thursday MARION MENES/Nl October 15, 2009 2:00 p.m. PHONE: (925) 228-9500 FAx: ~9zs-6~e-nor www. centra[san. orP SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve expenditures dated October 15, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of September 17, 2009 Board meeting. c. Accept the contract work for the Headworks and Mechanical Shop Roofs, District Project 7211, completed by Best Contracting Services, and authorize filing of the Notice of Completion. d. Accept the contract work for the A-Line Relief Interceptor, Phase 2A, District Project 5980, completed by Mountain Cascade, Inc., and authorize filing of the Notice of Completion. e. Adopt Resolution 2009-097 accepting a grant of easement in the city of Orinda from Mary C. Searby, Job 29, Parcel 17, and authorize staff to record documents with the Contra Costa County Recorder. ®RecydeA Paper October 15, 2009 Board Agenda Page 2 Adopt Resolution 2009-098 accepting an offer of dedication from Stephen Barbata for an easement in the city of Walnut Creek, Job 5732, Parcel 4, and authorize staff to record documents with the Contra Costa County Recorder. Adopt Resolution 2009-099 accepting an offer of dedication from Golden Buffalo, LLC for an easement in the town of Danville, Job 5736, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2009-100 accepting an offer of dedication from Golden Buffalo, LLC for an easement in the town of Danville shown on the map of minor subdivision MS 851-2003, Job 5795, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. Adopt Resolution 2009-101 accepting an offer of dedication from Montkarl, LLC for an easement in the town of Danville shown on the map of minor subdivision MS 858-2000, Job 5795, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. Approve expansion of the pharmaceutical collection program and authorize the General Manager to execute Memoranda of Understanding with the City of Clayton, City of Concord, Town of Danville, City of Martinez, Town of Moraga, and City of Orinda to be partners in the District's pharmaceutical collection program. k. Authorize the General Manager to execute property restoration and loss of revenue compensation agreements with Buchanan Fields Golf Course, Inc. for activities related to the A-Line Phase 2A Relief Interceptor, District Project 5980. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. HEARINGS a. Conduct a public hearing to receive comments on a proposed uncodified ordinance to establish reimbursement fees for sanitary sewer facilities in Alhambra Valley: District Project 5919 (Alhambra Valley Trunk Sewer AVAD 2007-1 ); and Jobs 6412 (Monteira AVAD 2007-4); 6439 (Reliez Valley AVAD 2007-3); 6441 (Quail AVAD 2007-6); and 6442 (Gordon/Millthwait AVAD 2007-2). BOARD ACTION: Adopted Uncodified Ordinance 257 establishing reimbursement fees for sanitary sewer facilities in Alhambra Valley: District Project 5919 (Alhambra Valley Trunk Sewer AVAD 2007-1 ); and Jobs 6412 (Monteira AVAD 2007-4); 6439 (Reliez Valley AVAD 2007-3); 6441 (Quail AVAD 2007-6); and 6442 (Gordon/Millthwait AVAD 2007-2). CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER General Manager James Kelly requested that Item 8 be taken immediately after Item 6. October 15, 2009 Board Agenda Page 3 6. BIDS AND AWARDS Award a construction contract in the amount of $8,455,000 to Bobo Construction, Inc., the lowest responsive bidder; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute amendments to existing professional services agreements with Calpo Hom &Dong, DCM/GeoEngineers, and Swinerton Management and Consulting in amounts not to exceed $470,000, $52,000, and $115,000, respectively, for the construction of the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208. BOARD ACTION: Rejected bid protest submitted by Reeve-Knight Construction, Inc., which they decided not to pursue. Awarded construction contract to Bobo Construction, Inc., authorized the General Manager to execute amendments to existing professional services agreements with Calpo Hom &Dong, DCM/GeoEngineers, and Swinerton Management and Consulting, and to execute the contract documents as recommended (3-2; Lucey and Nejedly, No). 7. REPORTS General Manager 1) Announcements a) Laserfiche Award b) John Ortega to attend Investigation/Enforcement training in New Mexico c) Orinda Smoke Testing d) Clean Water Program Agreement Renewal e) Blanket Agreement with Arborist Consultants f) Replacement of Sewer Main in Green Street Neighborhood in Martinez g) Update on October 14, 2009 Contra Costa County Employees' Retirement Association Board of Directors Meeting h) Wet Weather Update Products being marketed for disposal of pet waste into the sanitary sewer BOARD ACTION: Received the announcements. October 15, 2009 Board Agenda Page 4 b. Counsel for the District Distributed memo providing an update on the Matthew Parkinen claim against the District. Provided an update on the recent passage of AB 474. c. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the sti end; and meetings or conferences for which the District paid their expenses. Member Hockett • October 9, 2009 -Contra Costa Council Chronic Conditions Community Health Forum (expenses). • October 12, 2009 -Recycled Water Committee meeting -Member Hockett (stipend) and Member McGill (stipend). Member Lucey • October 12, 2009 -Budget and Finance Committee meeting - Member Lucey (stipend) and President Nejedly (stipend). Member McGill • October 1, 2009 -Contra Costa County Mayors' Conference (expenses). • October 2, 2009 -Contra Costa Council's Welcome to the new CalTrans Director, Randell Iwasaki (expenses). BOARD ACTION: Received the reports. 2) Announcements Member Menesini announced the upcoming Environmental Alliance meeting to be held on October 19, 2009. BOARD ACTION: Received the announcements. October 15, 2009 Board Agenda Page 5 BUDGET AND FINANCE a. Consider authorizing the refinancing of the outstanding existing 1998 and 2002 Revenue Bonds. BOARD ACTION: Authorized the refinancing of the outstanding existing 1998 and 2002 Revenue Bonds as recommended (5-0). Consider authorizing the issuance and sale of Revenue Certificates of Participation for Central Contra Costa Sanitary District in an amount not to exceed $33 million. BOARD ACTION: Authorized the issuance and sale of Revenue Certificates of Participation for Central Contra Costa Sanitary District in an amount not to exceed $33 million as recommended (3-2; Lucey and Nejedly, No). c. Adopt a resolution authorizing the refinancing of the existing 1998 and 2002 Revenue Bonds, or adopt a resolution authorizing both the refinancing of existing Revenue Bonds of approximately $25 million and the issuance and sale of a maximum of $33 million in Revenue Certificates of Participation, using either a . negotiated or competitive sale, and authorizing other necessary actions; and authorizing staff to execute the appropriate documents. BOARD ACTION: Adopted Resolution 2009-102 authorizing both the refinancing of existing Revenue Bonds and the issuance and sale of new Revenue Certificates of Participation as recommended, using a negotiated sale (3-2; Lucey and Nejedly, No.) Adjourn Special Board Meeting and reconvene in a Special Meeting of the Central Contra Costa Sanitary District Facilities Financing Authority (CCCSDFFA). Adopt a resolution of the CCCSDFFA authorizing the issuance and sale of 2009 Revenue Certificates of Participation in an amount not to exceed $58 million, which includes $25 million in refinancing existing Revenue Bonds and the issuance and sale of up to $33 million in Revenue Certificates of Participation. BOARD ACTION: Adopted Resolution 2009-01 of the Central Contra Costa Sanitary District Facilities Financing Authority authorizing the issuance and sale of 2009 Revenue Certificates of Participation in an amount not to exceed $58 million, which includes $25 million in refinancing existing Revenue Bonds and the issuance and sale of up to $33 million in Revenue Certificates of Participation, using a negotiated sale (3-2; Lucey and Nejedly, No). October 15, 2009 Board Agenda Page 6 e. Receive the audited Financial Statements for the Fiscal Year-Ended June 30, 2009. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the audited Financial Statements for the Fiscal Year Ended June 30, 2009. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill suggested that an analysis be presented comparing historical peak storm information. General Manager James Kelly offered to combine it with a presentation on the Collection Systems Master Plan at an upcoming Board meeting. Member Hockett requested a report on current or pending legislation/regulations pertaining to storm drains and the responsibility for their maintenance. 11. ADJOURNMENT - at 2:52 p.m.