HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 09-01-09~~ Central Contra Costa Sanitary District
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Tuesday, September 1, 2009
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
Present: Jerry Lucey, Jim Nejedly, Ann Farrell, Randy Musgraves, Debbie Ratcliff,
Stephanie King '
Call Meeting to Order
Chair Lucey called the meeting to order at 3 p.m.
2. Public Comments
None.
3. Old Business
a. Review outstanding questions
COMMITTEE ACTION:
1. The Committee recommended that staff use a different truck
repair shop than East Bay Truck Center to obtain better prices.
2. The Committee instructed staff to send a letter to Redwood
Painting Company notifying them that the Committee has directed
staff to end the contract and use a different painting vendor.
3. The Committee asked staff to bring back a list by name of all
employees at CSO and Pumping Stations who use a procurement
card and their limits.
Recycled Paper
Budget and Finance Committee
September 1, 2009
Page 2
4. The Committee asked that a supervisor from CSO and/or Pump
Stations attend the next Committee meeting to discuss how the
CSO field trucks are stocked each morning.
5. The Committee directed.staff to have the CSO Warehouse and
inventory process audited by the internal auditors for 2009-2010.
4. Claims Management
a. Review new and outstanding claims
There were no new claims. Staff also reported that a laptop was stolen
from a District truck.
COMMITTEE ACTION: None.
5. Reports and Announcements
a. Environmentally Preferable Purchasing Policy
The new policy was reviewed.
COMMITTEE ACTION: Recommended Board approval.
b. Adopt Resolution Establishing the FY 2009-2010 Appropriations Limit
(Item 4.c. in Board Binder)
COMMITTEE ACTION: Recommended Board approval.
b. Approve Investment Policy (Item 9.c. in Board Binder)
The Investment Policy was reviewed and staff indicated that in the future,
the GASB 45 Trust Investment Policy will also be brought to the Board on
an annual basis for approval.
COMMITTEE ACTION: Recommended Board approval.
d. Adopt Resolution approving revised Section 457 Deferred Compensation
Plan (Item 4.m. in Board Binder)
COMMITTEE ACTION: Recommended Board approval.
e. Adopt Resolution approving revised 401(a) Money Purchase Plan
(Item 4.1. in Board Binder)
COMMITTEE ACTION: Recommended Board approval.
Budget and Finance Committee
September 1, 2009
Page 3
Sewer Service Charge Rate and Bond memo (Item 6.a.1) in Board Binder)
Staff reviewed the various options of raising Sewer Service Charge Rates
and the need for bond financing.
COMMITTEE ACTION: The Committee does not recommend bond
financing but asked staff to bring the issue to the full Board. The
Committee asked that staff present a scenario with no bond
financing and the associated increase in the Sewer Service Charge
that would be needed.
6. Review Expenditures
a. Review expenditures (Item 4.a. in Board Binder)
COMMITTEE ACTION: There were several questions that staff will
research and bring back to the Committee. Recommended Board
approval.
b. Review P-Card expenditures
COMMITTEE ACTION: Recommended Board approval.
7. Review June 30, 2009 (Period 13) Financial Statements (Item 9.a. in Board
Binder)
a. O & M Review
COMMITTEE ACTION: Reviewed the financial O 8~ M Budget.
b. Capital Improvement Budget Review
COMMITTEE ACTION: Reviewed the Capital Improvement Budget.
8. Adjournment - at 4:05 p.m.