Loading...
HomeMy WebLinkAboutBOARD MINUTES 07-16-09 MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JULY 16, 2009 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of business, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, July 16, 2009. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS Board Members welcomed newly-hired Plant Operator I, Nick Hansen and congratulated Alan Weer on his promotion to Associate Engineer. 2. PUBLIC COMMENTS There were no public comments. 3. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Menesini to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board. a. Approve expenditures dated July 16, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of June 18, 2009 Board meeting. c. Approve registration differential salary merit increase for Mark Wenslawski, Staff Engineer, effective April 18, 2009. Approval recommended by Human Resources Committee. Book 59 – Page 61 Board Minutes of July 16, 2009 d. Accept the contract work for the Auxiliary Boiler Improvements, District Project 7231, completed by R.F. MacDonald, Inc., and authorize filing of the Notice of Completion. e. Adopt Resolution 2009-043 accepting grants of easements from property owners of the Oakland Boulevard, Shuey Avenue, and Buena Vista Avenue neighborhoods in Walnut Creek, District Project 5972 – Parcels 2, 3, 4, 6, and 7, and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution 2009-044 accepting an offer of dedication from David C. Ziegler and Susan D. Ziegler of the Ziegler Family Trust for an easement in the unincorporated area of Walnut Creek shown on the minor subdivision map of MS 99-0006, Job 5784, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2009-045 accepting an offer of dedication from Armand Butticci, III, for an easement in the unincorporated area of Walnut Creek shown on the minor subdivision map of MS 03-0036, Job 5835, Parcel 3, and authorize staff to record documents with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. REPORTS a. GENERAL MANAGER 1) Allowable Costs for Reimbursement Fees General Manager James Kelly stated that, at the June 18th Board meeting, President Nejedly asked that staff report on the extent to which fees paid for setup and administration of reimbursement accounts should be allowable project costs subject to reimbursement to the installer when other properties are connected to the sewer. Principal Engineer Jarred Miyamoto-Mills stated that currently the account setup fee for reimbursement accounts is $806, and the transaction fee is $139. The setup fee includes 8.75 hours of staff time and the transaction fee includes 1.4 hours of staff time. Staff has concluded that both the setup fee and the transaction fee should be costs eligible for reimbursement. No Board action is needed to implement this change, since adjustments for changes in eligible costs are delegated to staff by the District Code. Staff will implement the change for all accounts. Book 59 – Page 62 Board Minutes of July 16, 2009 2) Follow-up report on Vacaville NPDES Litigation General Manager James Kelly referred to the memorandum in the Board packet dated July 10, 2009 and stated that, at the June 18 Board meeting, there was a 3-2 informal support for sending $5,000 to CASA in support of the litigation. Since that time, staff has learned that CASA will retain the same legal counsel, and also learned that the District has contributed more than other BACWA members to date and that BACWA will contribute $5,000 for the appeal. He recommended that a letter be sent to CASA noting that the District has contributed in the past and is currently contributing through BACWA. Board Members concurred. 3) General Manager James Kelly announced that the District will host a public meeting regarding the Pleasant Hill Sewer Renovation Project, Phase 1 on Thursday, July 30, 2009 at 7 p.m. at the Community Room of Pleasant Hill City Hall located at 100 Gregory Lane. The project will renovate approximately 2,500 feet of 6 and 8-inch sewer located in Pleasant Hill using open cut, pipe burst, and CIPP methods. 4) General Manager James Kelly announced that the District recently received notification from the City of Walnut Creek that they intend to withdraw from the Clean Water Program service agreement as a result of an internal workforce analysis demonstrating that they had capacity with their existing staff to conduct the stormwater fieldwork that the District had been performing since 1997. The City said this decision was not based on dissatisfaction with the services provided by the District; they stated the service was diligent and professional. The details are being worked out to provide for a smooth transition while ensuring District costs are recovered. 5) General Manager James Kelly announced that the City of Orinda Council has asked that the District provide an update on its Miner Road Sewer Renovation Project. The focus of the presentation will be the District contractor’s schedule and the potential impacts on Miner Road. The presentation is scheduled for the Tuesday, July 21, 2009 Orinda City Council Meeting which starts at 7 p.m. and will be held in the Orinda Library Auditorium located at 26 Orinda Way. b. COUNSEL FOR THE DISTRICT District Counsel Kent Alm stated that the City of Walnut Creek will no longer be part of the Clean Water Program and has requested that the District provide some transitional help to them, which may require an agreement with regard to associated costs. c. SECRETARY OF THE DISTRICT No reports. Book 59 – Page 63 Board Minutes of July 16, 2009 d. BOARD MEMBERS 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member Hockett reported on her attendance at the July 2, 2009 Contra Costa County Mayors’ Conference. Members Hockett and McGill reported on the July 7, 2009 Recycled Water Committee meeting and summarized the Action Summary. The Board received the report without comments. Member Lucey Member Lucey and President Nejedly reported on the July 13, 2009 Budget and Finance Committee meeting and summarized the Action Summary. The Board received the report without comments. Member Menesini Member Menesini and President Nejedly reported on the July 8, 2009 Household Hazardous Waste Committee meeting and summarized the Action Summary. The Board received the report without comments. Member McGill Member McGill provided a written report on his meeting attendance. 2) Announcements Member Menesini announced that Members Hockett and McGill, General Manager James Kelly and he recently attended Mountain View Sanitary District General Manager Dave Contreras’ retirement dinner. 6. ADMINISTRATIVE a. CONSIDERATION OF SETTING A PUBLIC HEARING TO REVIEW BOARD MEMBER COMPENSATION It was moved by Member Lucey and seconded by Member Menesini to set August 6, 2009 at 2:00 p.m. as the date and time for a public hearing to review Board Member compensation. Motion passed by unanimous vote of the Board. Book 59 – Page 64 Board Minutes of July 16, 2009 7. ENGINEERING a. APPROVE AND AUTHORIZE THE GENERAL MANAGER TO AMEND THE AGREEMENT WITH THE CITY OF WALNUT CREEK TO CONTINUE THE PHARMACEUTICAL COLLECTION PROGRAM General Manager James Kelly stated that the pilot program to collect unwanted pharmaceuticals in Walnut Creek is nearing the end of its planned six-month run. The program has been well received by the community. The City of Walnut Creek has requested that the District continue the program. Based on the outcome of the pilot program, staff estimates that an ongoing program would collect between 2,000 and 4,000 pounds of pharmaceutical waste annually. The disposal cost to the District is estimated to be $6,000 to $12,000. The Board Household Hazardous Waste Committee reviewed the results of the Walnut Creek Collection Pilot Program on July 8th and recommended that the Board approve continuation of the program. Based on the success of the Walnut Creek and County Sheriff collection programs, several other cities have informally asked about having pharmaceutical collection programs in their cities. The HHW Committee has also recommended that the collection program be expanded to any interested city. If the Board concurs, staff will advise these cities of the requirements and steps to set up a collection program. It was moved by Member McGill and seconded by Member Hockett to approve and authorize the General Manager to amend the agreement with the City of Walnut Creek to continue the Pharmaceutical Collection Program. Motion passed by the following vote of the Board: AYES: Members: Hockett, McGill, Menesini, Nejedly NOES: Members: Lucey ABSTAIN: Members: None 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. RECEIVE REPORT ON EMERGENCY DECLARED ON MAY 21, 2009 AND AUTHORIZE THE GENERAL MANAGER UNDER PUBLIC CONTRACT CODE 22050(b) TO CONTINUE WITH EMERGENCY REPAIRS ON THE RECYCLED WATER PIPELINE AT GRAYSON CREEK IN MARTINEZ, IF WORK HAS NOT BEEN COMPLETED Senior Engineer Ba Than presented an update on the emergency repairs on the recycled water pipeline at Grayson Creek. He stated that staff is awaiting comments from the permitting agencies, which should be received by the end of July. Locations for future supports are being surveyed, pipe support submittals are being reviewed by the District’s consultant and staff, and staff is working on recovering costs above $250,000 from the District’s Property Loss insurance policy. He stated that the Book 59 – Page 65 Board Minutes of July 16, 2009 construction of the repairs must be completed by October 1, 2009, which is the Department of Fish and Game deadline. ' It was moved by President Nejedly and seconded by Member Menesini to continue the authorization for emergency repairs under Public Contract Code 22050(b). Motion passed by unanimous vote of the Board. 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill requested information regarding pyrethroid pesticides in the effluent from the District's treatment plant. Member McGill has seen some information indicating that one factor in the collapse of the Delta may be pesticide contamination, and in particular pyrethroids. He had also heard that wastewater treatment plants could be a significant source of pyrethroids in the Delta and was interested to see if the District's treatment plant is a potential source. 10. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 2:37 p.m. 1 es A. Nejedly President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ~~~,,~, Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California .-i Book 59 -Page 66