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HomeMy WebLinkAboutACTION SUMMARY 08-06-09~~ Central Contra Costa Sanitary District BOARD OF D/RECTORS: BOARD MEETING ~:~M1ILS A. NIi,Ii UI.Y 1'reviAtnt ACTION SUMMARY PrzwidenlPro Tem~ Thursday August 6, 2009 2:00 p.m. 1. ROLL CALL HARHAka U. H(K'K!i ~ l' (i/iRALU fl. LUC/iY AIAIUO M..Nh'N&~'lNl PNONE: (925) 228-9500 FAX: (9l5) 676-72[1 www. centralsan.arR PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS The Board and staff acknowledged Mr. Qamar Khan, Public Works Director for the City of Concord, who was present in the audience and will be retiring from the City of Concord. They thanked him for his work with the District. 3. CONSENT CALENDAR a. Approve expenditures dated August 6, 2009. Reviewed by Budget and Finance Committee. b. Receive June 2009 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of July 2 and July 16, 2009 Board meetings. d. Authorize a public notice advertising that documentation used in the determination of the District's appropriations limit shall be available fifteen days prior to the Board Meeting to be held on September 3, 2009, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2009-2010 Fiscal Year will be established. Reviewed by Budget and Finance Committee. Recycled Paper August 6, 2009 Board Meeting Action Summary Page 2 e. Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 6, 2009 for aone-year period. Reviewed by Budget and Finance Committee. Adopt Resolutions 2009-046 and 2009-047 accepting a grant of easement from Jeffrey Paul Leonard, District Project 4985, Parcels 32 and R-32; authorizing execution of a quitclaim deed to property owner at 1619 Mary Drive, Pleasant Hill, District Project 4985, Parcels 32 and Parcel R-32; and authorize staff to record documents with Contra Costa County Recorder. g. Adopt Resolution 2009-048 accepting an offer of dedication from Mardel LC, for an easement in the Town of Danville shown on the map of subdivision 7960, Job 5854, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution No. 2009-049 accepting an offer of dedication from Talamark Development, Inc., for easements in the Town of Danville shown on the map of subdivision 9078, Job 6444, Parcels 2 through 6; and authorize staff to record documents with the Contra Costa County Recorder. Adopt Resolution No. 2009-050 accepting an offer of dedication from the Windemere BLC Land Company LLC, for an easement in the City of San Ramon shown on the map of subdivision 8508, Job 5852, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. j: Adopt Resolution No. 2009-051 accepting an offer of dedication from Bertolero Development Corporation, Inc., for an easement in the Town of Danville shown on the minor subdivision map of MS 851-2004, Job 5871, Parcel 1; and authorize staff to record documents with the Contra Costa County Recorder. Adopt Resolution No. 2009-052 confirming publication of a summary of uncodified District Ordinance No. 256 establishing reimbursement fees applicable to properties that connect to Job 5684, Crestview Court, Orinda standard sewer facilities; Job 5855, Canon Drive, Orinda special sewer facilities; Job 6435, Ramon Court, Danville, standard sewer facilities; and Job 6453, Cherry Lane, Walnut Creek, standard sewer facilities. Accept the contract work for the Martinez Sewer Renovations, District Project 5979, Phase 2, completed by William G. McCullough Company, and authorize filing of the Notice of Completion. BOARD ACTION: Adopted the Consent Calendar as recommended. August 6, 2009 Board Meeting Action Summary Page 3 4. HEARINGS Conduct a public hearing to consider adopting Resolution 2009-053 directing that the 2009-2010 assessments for five Alhambra Valley Assessment Districts (AVADs), Trunk Sewer 2007-1, Gordon/Millthwait 2007-2, Reliez Valley 2007-3, Monteira 2007-4, and Quail 2007-6, be collected on the Contra Costa County tax roll. BOARD ACTION: Adopted Resolution 2009-053 directing that the 2009- 2010 assessments for the Trunk Sewer 2007-1, Gordon/Millthwait 2007-2, Reliez Valley 2007-3, Monteira 2007-4, and Quail 2007-6 AVADs be collected on the Contra Costa County tax roll. Public hearing to consider adopting an ordinance adjusting Board Member compensation. BOARD ACTION: Determined to not revise the current Board Member compensation of $221 per day of service. (Motion to increase compensation failed by 2-3 vote, Hockett, Menesini, Nejedly; No) 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $287,201 to McNamara and Smallman Construction, Inc., the lowest responsive bidder for the Pleasant Hill Sewer Renovations Phase 1, District Project 5961; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from. CEQA; awarded a construction contract to McNamara and Smallman Construction, Inc.; and authorized the General Manager to execute the contract documents as recommended. b. Award a construction contract in the amount of $1,588,118 to Ranger Pipelines, Inc., the lowest responsive bidder for the Walnut Creek Sewer Renovations Phase 7, District Project 5974; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. August 6, 2009 Board Meeting Action Summary .Page 4 BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Ranger Pipelines, Inc.; and authorized the General Manager to execute the contract documents as recommended. c. Award a construction contract in the amount of $688,134.17 to Roto-Rooter Plumbing Services, the lowest responsive bidder for the Television Inspection of Sanitary Sewers, Phase 6, District Project 5547; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Roto-Rooter Plumbing Services; and authorized the General Manager to execute the contract documents as recommended. d. Award a contract in the amount of $33,172.91 to Power Systems Engineering, the lowest responsive bidder for an uninterruptible power supply (UPS) electrical backup system from the Treatment Plant Equipment Replacement, District Project 7265; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a contract to Power Systems Engineering; and authorized the General Manager to execute the contract documents as recommended (4-1; Lucey, No). 7. REPORTS a. General Manager 1) Draft "will-serve" letter to Contra Costa Water District. BOARD ACTION: Directed staff to send letter. 2) Private Sewer Lateral Update. BOARD ACTION: Confirmed prior Board position: Member Lucey will be attending the California Association of Sanitation Agencies (CASA) Executive Committee Meeting next week. August 6, 2009 Board Meeting Action Summary Page 5 3) Capital Improvement Program, Expenditure and Revenue Scenarios. Reviewed by Capital Projects Committee. BOARD ACTION: Member McGill reported on this matter during Item 7.d.1) Board Member Reports. 4) ,Advertisement of the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, DP 8208. Reviewed by Capital Projects Committee. BOARD ACTION: Member McGill reported on this. matter during Item 7.d.1) Board Member Reports. 5) Announcements a) Round Hill Estates North Meeting b) A-Line Project Ribbon Cutting c) Pleasant Hill Sewer Renovation Project (Phase 1) Workshop d) Avalon Connection Fee Payment Received e) Solids Handling Improvements Project, DP 7260 f) City of Concord Retirements that Relate to the District g) Pretreatment Compliance Inspection Findings Report h) Temporary Relocation of Permit Counter Operations i) Contra Costa Council Green Award BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm reported on the Proposition 218 Notification and the possibility of increasing the Sewer Service Charge for the 2009-2010 Fiscal Year without sending out additional Proposition 218 notification. August 6, 2009 Board Meeting Action Summary Page 6 Secretary of the District No reports. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett July 20, 2009 -California Special Districts Association, Contra Costa County Chapter Meeting -Member Hockett (stipend). BOARD ACTION Member Lucev Received the report. August 3, 2009 -Budget and Finance Committee meeting -Member Lucey (stipend) and President Nejedly (stipend). BOARD ACTION Member McGill Received the report. August 4, 2009 -Capital Projects Committee meeting -Member McGill (stipend) and Member Lucey (stipend). BOARD ACTION: Received the report. Committee recommended that staff pursue bond financing in parallel with advertisement of the CSOD Administration, Crew, and Warehouse Facility, District Project 8208. Committee recommended the Board proceed with the advertisement of the CSOD Administration, Crew, and Warehouse Facility, District Project 8208. August 6, 2009 Board Meeting Action Summary Page 7 Member Menesini July 24, 2009 -Friends of the San Francisco Estuary meeting - Member Menesini (stipend). BOARD ACTION: Received the report. 8. ENGINEERING a. Authorize the General Manager to sign the contract with Contra Costa Clean Water Program allowing Source Control to continue conducting storm water inspections in nine of the central county cities. BOARD ACTION: Authorized the General Manager to sign the contract with. Contra Costa Clean Water Program allowing Source Control to continue conducting storm water inspections in nine of the central county cities. b. Authorize the General Manager to sign a transition agreement with the City of Walnut Creek for Source Control to conduct storm water inspection and transition services for 90 days. BOARD ACTION: Authorized the General Manager to sign a transition agreement with the City of Walnut Creek for Source Control to conduct storm water inspection and transition services for 90 days. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. BOARD ACTION: Received report and continued authorization for emergency repairs. b. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $206,500 with Manito Construction, Inc. on the Solids Handling Improvements Project, District Project 7260. August 6, 2009 Board Meeting Action Summary Page 8 BOARD ACTION: Authorize the General Manager to execute a construction contract change order in an amount not to exceed $206,500 with Manito Construction, Inc. on the Solids Handling Improvements Project, District Project 7260, for the emergency repair of the Recycled Water Line, the Grayson Creek REW Emergency Repair Project, DP 7278. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with Legal Counsel -Anticipated Litigation -significant exposure to litigation pursuant to Government Code Section 54956.9(b), or Conference with Legal Counsel -Anticipated Litigation -initiation of litigation pursuant to Government Code Section 54956.9 c. • One potential case. b. Personnel Matters Pursuant to Government Code Section 54957 - Pertormance Evaluation for General Manager. BOARD ACTION: Held Closed Session. 12. REPORT OUT OF CLOSED SESSION No reports. 13. ADJOURNMENT - at 3:46 p.m.