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HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 08-03-09~~ Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair Lucey Member Nejedly Monday, August 3, 2009 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS JAMC'S A. NE/6OLY ae~;Je„~ M[CHABL R. McCILI. President Pro Tem 9ARBARA D HOCKETr csRArn n. racer MAIUO M MENSS/N[ PHONE: (925) 228-9500 FAX: (925) 676-7217 www. centralsan.org PRESENT: Jerry Lucey, Jim Nejedly, Jim Kelly, Randy Musgraves, Debbie Ratcliff 1. CALL MEETING TO ORDER Chair Lucey called the meeting to order at 3 p.m. 2. PUBLIC COMMENTS None. 3. OLD BUSINESS a. Review outstanding questions Outstanding questions were reviewed. COMMITTEE ACTION: None. 4. CLAIMS MANAGEMENT a. Review-new and outstanding claims There were no new claims to report. COMMITTEE ACTION: None. Reryded Peper Budget and Finance Committee August 3, 2009 Page 2 5. REPORTS/ANNOUNCEMENTS a State Financial Crisis -loss of property taxes Staff reviewed the CASH memo which discussed the 8% tax take which equates to approximately $1,000,000 for the District. The Committee was pleased that the District now knows the financial impact and that it was limited to approximately $1 million. COMMITTEE ACTION: None. b. Public Notice Regarding Appropriations Limit Staff reviewed the appropriations limit with the Committee. COMMITTEE ACTION: None. c. Employee Computer Hardware Purchase Assistance Program Staff reviewed the Computer loan program with the Committee. . COMMITTEE ACTION: Recommended reducing the programs available loan dollars from $70,000 to $40,000, as $40,000 appears to be more than enough to meet the current demand. d. Avalon Connection Fee Payment Staff announced that the District received $2, 259, 025 in Connection fees from Avalon Walnut Creek Transit Development. COMMITTEE ACTION: Requested details about this Connection fee. e. Computer Fraud Risk Assessment Staff reviewed the memo regarding Computer fraud and discussed the District's minimal risk. COMMITTEE ACTION: None. Budget and Finance Committee August 3, 2009 Page 3 f. CCCERA Rates and Unfunded Liability Staff reviewed the projected increase in retirement rates and the increase in the UAAL based on market losses for 2008. COMMITTEE ACTION: None. g. GASB 45 Actuarial Consultant Selection Staff recommended using the firm of Public Pension Professionals to provide GASB 45 Actuarial Services for the next two evaluations. COMMITTEE ACTION: Recommended approval. h. Contracts with Cummins West for Particulate Filters Staff discussed the Particulate Filter Installation Contracts to ensure that the Committee understood the reason for two separate contracts with Cummins West. COMMITTEE ACTION: None. 10 Percent O&M Budget Reductions (Employee Suggestion Program) General Manager Jim Kelly discussed the cost reduction memo and his goal of obtaining $1.5 to $1.7 million in O & M savings/cost reductions this fiscal year. The Committee again expressed their pleasure that the District now knows the financial impact and that it was limited to approximately $1 million. They also discussed the ability for capital project(s) to be delayed to assist in cost reductions, if needed. Member Nejedly expressed his interest to seek a sewer service charge increase to address the loss of the $1 million property tax revenue and asked what steps would be needed to move forward for an increase. COMMITTEE ACTION: Received report. Litigation Cost Update Litigation costs were reviewed with the Committee. Staff indicated that the lawsuit filed by Melody Lal3ella was still ongoing. The Director of Administration is to be deposed. Legal representation will be provided by Meyers Nave. Budget and Finance Committee August 3, 2009 Page 4 COMMITTEE ACTION the staff deposition. 6. REVIEW EXPENDITURES a. Review expenditures Recommended that the Board be notified of The Committee reviewed expenditures and had several questions that staff will research and bring back at a future Committee meeting. COMMITTEE ACTION: Recommended Board approval. b. Review P-Card expenditures Staff was asked to research several transactions where supplies were bought which potentially could be stored in the warehouse to avoid trips to the store. COMMITTEE ACTION: Recommended Board approval. 7 REVIEW JUNE 30, 2009 Financial Statements a. O & M Review Staff reviewed the June financial statements indicating that these are preliminary numbers for the fiscal year and indicated that Period 13 (Pre- Audited Financials) will be presented to the Committee in September. COMMITTEE ACTION: Recommended Board approval. b. Capital Improvement Budget Review Same as 7. a. above. COMMITTEE ACTION: Recommended Board approval. 8. ADJOURNMENT- at 4:15 p.m.