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HomeMy WebLinkAboutBOARD MINUTES 03-16-00 47 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 16, 2000 At 1 :00 p.m., a groundbreaking ceremony was held for the Laboratory Improvements Project. President Gerald R. Lucey welcomed everyone to the event and introduced Board Members Boneysteele, Hockett, and Menesini who were present. President Lucey indicated that the Board of Directors is eager to have the Laboratory Improvements Project underway. Mr. Charles W. Batts, General Manager, introduced Messrs. Michael Willis, Jeff McGraw and Michael Tauber, of Michael Willis and Associates, the architects who assisted in the planning and design of the new laboratory; the District's design/construction team members Don Berger, Ron Klimczak, Jim Belcher, Bill Brennan, Ken Clark, Munawar Husain, Liz Charlton, Jim Ruetenik, Kevin Collins, and Leslie Pope; members of the Arntz Builders team Allan Arntz, Molly Fraser, John Wheeler, and Kathy Myers; and former Central Contra Costa Sanitary District General Manager Roger J. Dolan. Mr. Batts stated that the increase in laboratory workload, taking on contract work, the lowering of detection limits, and the District becoming more competitive were all factors that over time led to the plans for this new facility. In 1989 the District began looking at expanding the laboratory. Now, ten years later we are beginning construction of a new facility to take the District well into the new millennium. Dr. Mario M. Menesini, Board Member, stated that this is a celebration of what he considers to be one of the most auspicious occasions in the history of the District. The District is spending $6 million to build this new laboratory facility to test what comes into the treatment plant. The District is building a new laboratory facility that is the cutting edge of science in order to protect the health of the people in the communities we serve and to protect the environment from pollution. Member Menesini acknowledged the District's laboratory staff including Bhupinder Dhaliwal, Phil Snyder, Jonalea Ostlund, Sue Hasselwander, Pete Mendoza, Tri Nguyen, Mary Lou Esparza-Vignalats, and Charles Burch, and indicated that he is looking forward to completion of the new laboratory. Mr. Bhupinder Dhaliwal, Laboratory Superintendent, stated that this occasion is another example of the District Board of Directors' commitment to the protection of the public health and environment. Mr. Dhaliwal stated that staff is very appreciative of the help received from the Board, particularly Member Menesini for the personal interest he has taken in the laboratory operations. Mr. Dhaliwal acknowledged Mr. Don Berger, the Laboratory Improvements Project Manager, and Mr. Roger Dolan, former General Manager, for their contributions and support for the new facility. The Board of Directors officially broke ground for construction of the new Central Contra Costa Sanitary District Laboratory. Following the ground breaking ceremony, everyone returned to the Plant Operations Building for refreshments, followed by the regular meeting of the Board of Directors. The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on March 16, 2000. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey None 03 16 00 . .. .... 48 2. PUBLIC COMMENTS None 3. HEARINGS a. CONDUCT A PUBLIC HEARING TO ADOPT A RESOLUTION OVERRULING PROTESTS: ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION. ARTICLE XIIID. SECTION 4: ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AND AUTHORIZE EXECUTION OF AGREEMENT WITH GROTHMAN LANE/ALHAMBRA WAY PARCEL OWNERS IN CONJUNCTION WITH THE GROTH MAN LANE/ALHAMBRA WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 98-4. DP 5426 Mr. Batts, General Manager, introduced Mr. Curt Swanson, Environmental Services Division Manager, who stated that this is a milestone in the Grothman Lane/Alhambra Way Contractual Assessment District (CAD). This public hearing was continued from March 2, 2000, at the request of the Grothman Lane/Alhambra Way CAD proponents to allow more time to communicate additional information concerning cost options to fifteen possible participants. This CAD involves two separate sewers, one down Grothman Lane and the other up Alhambra Way. Mr. Swanson stated that the final ballots were received this morning. Fourteen properties are participating in the Grothman Lane/Alhambra Way CAD, but 15 properties could be served by the CAD. The property owner at 4470 Alhambra Way decided not to participate at this time because of costs. Since this property is at the end of the Alhambra Way portion CAD, the project will be shortened so the other participants will not incur a larger share as a result of this property's nonparticipation. Mr. Swanson presented a summary of the costs of the two segments of the CAD. The estimated cost for construction of the Grothman Lane segment is $90,600. Based on eight participants and an interest rate of 6.48 percent, the estimated cost per participant is $11,324 or $1,556 annually for ten years. The estimated cost for construction of the Alhambra Way segment is $76,400. Based on six participants and an interest rate of 6.48 percent, the estimated cost per participant is $11,770 or $1,628 annually for ten years. Mr. Swanson reported that including the Grothman Lane/Alhambra Way CAD, the 1999-2000 CAD authorizations total $708,200. It is anticipated that there will be one more CAD before the end of the fiscal year, the Muir Lane CAD in Alamo. With that CAD, it is estimated that the authorization for the 1999-2000 fiscal year will total approximately $868,200 of the 1999-2000 budget allocation of $1,000,000. In response to questions from Member Menesini, Mr. Swanson stated that this is a fairly large island, and the Contra Costa County Health Department has expressed concern about continued septic tank use in this area. Mr. Swanson noted that the properties in the Alhambra Way CAD No. 98-1 which is adjacent to this area, have been connected to the sanitary sewer system and the participants are pleased. At 2:09 p.m., President Lucey opened the public hearing to announce the tabulation of ballots submitted by owners of each affected parcel and to receive comments on the project, Grothman Lane/Alhambra Way CAD No. 98-4, DP 5426. Mr. Swanson announced the results of the ballots submitted by owners of each affected parcel in the Grothman Lane/Alhambra Way CAD No. 98-4. Fifteen ballots were received. Fourteen ballots were in favor of and one was opposed to the proposed assessment. Mr. Swanson noted that the one no vote will be considered a nonparticipant. There being no further comments, President Lucey closed the public hearing. It was moved by Member Menesini and seconded by Member Hockett, that Resolution No. 2000-014 be adopted, overruling protests for the Grothman Lane/Alhambra Way CAD No. 98-4, DP 5426; that Resolution No. 2000-015 be adopted, confirming compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 2000-016 be adopted, 03 16 00 ,~., ~ " 49 approving the Engineer's Report, assessments, and ordering improvement; and that the General Manager be authorized to execute an agreement with the Grothman Lane/Alhambra Way parcel owners. MotioFl¡wnanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Hockett, Nejedly, Boneysteele, Lucey None None 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 5. BIDS AND AWARDS a. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO TGH PIPELINES. INC.. FOR THE COLLECTION SYSTEM RENOVATION PROJECT. DP 5421 Mr. Batts, General Manager, stated that this construction contract will address nine critical repairs to locations in the collection system. The construction contract also allows for a limited amount of additional emergency work or new sewer deficiencies which require immediate attention as Schedule B work. Following discussion of the collection system backlog of work and confirmation that the $85,000 figure includes both identifying and completing the work, it was moved by Member Hockett and seconded by Member Nejedly, that award of a construction contract in the amount of $92,094 (with a maximum addition cost of $85,000 for Schedule B work) for the construction of the Collection System Renovation Project, DP 5421, be authorized to TGH Pipelines, Inc., the lowest responsible bidder. There being no objection, the motion was unanimously approved. b. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO GSE CONSTRUCTION. AND AUTHORIZE A CONSULTING AGREEMENT WITH G. S. DODSON AND ASSOCIATES FOR THE MORAGA/ORINDA CROSSROADS PUMPING STATIONS RENOVATION PROJECT. DP 5237 Mr. Batts, General Manager, stated that approval is requested for construction of improvements to the District's two major pumping stations within the East Bay Municipal Utility District (EBMUD) watershed, to improve dry weather pumping capacity and reliability. Mr. Batts introduced Mr. Tad Pilecki, Senior Engineer, who showed the location of the Moraga and Orinda Crossroads Pumping Stations. Mr. Pilecki stated that these pumping stations are key to the service area because they are adjacent to Moraga and San Pablo Creeks which are tributary to the EBMUD watershed. Mr. Pilecki reviewed the background of this project which was identified in the Pumping Stations Master Plan done by Dodson and Associates in 1990. Following the overflow in February 1998 at the Orinda Crossroads Pumping Station, additional improvements including surge protection, additional controls and emergency bypass pump system, were identified and incorporated into the project. Mr. Pilecki stated that the improvements identified in the 1990 Pumping Stations Master Plan were broken into three phases. The first phase, Near Term Project, was completed in November 1992. It included odor control at the Moraga Pumping Station, a fuel tank at Orinda Crossroads, and one new dry weather pump at Moraga. The total project cost for the Near Term Project was $1,087,000. The second phase, Wet Weather Diesels Project, was completed in May 1998. It included new diesel engine pumps, replacement of wet weather piping, replacement of a portion of the force mains, seismic reinforcing, and architectural and landscaping improvements. The total project cost for the Wet Weather Diesels Project was $4,673,000. The major components of current project, the Moraga/Orinda Crossroads Pumping Stations Renovation Project, are dry weather pumps and piping, new electrical and instrumentation, surge protection, emergency bypass pump system, and Supervisor Control and Data Acquisition (SCADA). 03 16 00 50 Mr. Pilecki stated that on December 1, 1999 five bids were received and opened on this project. The low bid was $4,356,286, significantly over the engineer's estimate. Based on the staff recommendation, the Board rejected all bids on January 6, 2000. The bid document was revised. The primary change was decreasing the construction period from a 2% year to a 1 % year period. The project was rebid. On March 3, 2000 five bids were received and opened. The low bid was $4,080,000 for a net savings to the District of $276,286. Mr. Pilecki noted that the GSE Construction low bid was adjusted for an arithmetic error. GSE Construction has advised the District in writing that they will honor the lower bid total. Mr. Orlando Gutierrez, President and CEO of GSE Construction, who was present in the audience, stated that GSE Construction will honor the bid figure of $4,080,000. Discussion followed relative to the need for continuous inspection during the construction period to minimize the potential for overflows since the pumping stations must continue to operate during construction. It was moved by Member Hockett and seconded by Member Menesini, that award of contract for construction of the Moraga/Orinda Crossroads Pumping Stations Renovation Project, DP 5237, in the amount of $4,080,000 be authorized to GSE construction, as the lowest responsible bidder; and that the General Manager be authorized to execute a professional services agreement with a cost ceiling of $310,000 with G. S. Dodson and Associates. There being no objection, the motion was unanimously approved. a. 03 6. REPORTS GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that the Board received a copy of the draft letter notice to the District customers concerning the proposed increase in the annual Sewer Service Charge. If the Board has no comments or revisions, the letter will be mailed in early April. The Board had no changes. Mr. Batts reported that one letter has been received in response to the recent newspaper article on this matter. Mr. Batts briefly summarized the content of the letter from Lockwood Property Group and noted that this letter and any others that are received will be held and presented in one group to the Board at the public hearing scheduled for June 1, 2000. The Board agreed. Mr. Batts stated that at the Board workshop, Members Boneysteele and Nejedly requested a year by year comparison of the District's Sewer Service Charge with other agencies' rates. Mr. Batts distributed copies of that tabulation recently completed by staff. 2) Mr. Batts, General Manager, introduced Mr. Curt Swanson, Environmental Services Division Manager, who reported on Contra Costa County's consideration of new regulations for installation and repair of septic tanks. Mr. Swanson stated that Contra Costa County is updating its septic system regulations. These regulations were last updated in 1983. This is being done primarily because new systems and technologies are now available. The County still considers individual septic systems as temporary until a more permanent system is available. Some changes are being made in design criteria for conventional septic tank systems. Redwood tanks and vitrified clay drain pipe are now prohibited. The bulk of the changes deal with design criteria and performance requirements for alternate individual disposal systems. The types of alternate individual disposal systems allowed are mound system, shallow pressure distribution, at-grade system, aerobic pretreatment system, and sand filter system. All of these disposal systems must be pumped clean at least every five years, and they require annual inspections and compliance reports. Mr. Swanson stated that he 16 00 ;" 51 attended the County public meeting held at the John Swett Elementary School on Alhambra Valley Road in Martinez. Comments were focused on alternate systems for th~,:;æ~tt,~,and the audience seemed rather guarded on how these alternatives would be implemented. President Lucey thanked Mr. Swanson for the report. 3) Mr. Batts, General Manager, stated that County Quarry Products has leased a small portion of the District's Kiewit property since 1988. County Quarry Products has requested to purchase that property from the District or; if the District prefers, enter into a sub-lease agreement of the property for up to ten years, as County Quarry Products is in the process of selling the asphalt portion of its business to Hanson Aggregates Mid-Pacific, Inc. Mr. Kenton L. Aim, Counsel for the District, stated that County Quarry Products has been advised that the District does not wish to sell this property based on the Board's longstanding policy to maintain buffer around the treatment plant. Discussion followed with regard to the weight of the piles of material on the property and the potential for environmental damage to the property and the creek, the District's intent to engage a firm to perform an analysis as to the fair market value for the property, the proposed term of a lease, and the type of business to be performed at the site. This matter will be brought back to the Board for consideration at a future Board Meeting. 4) Mr. Batts, General Manager, stated that the District recently received a telephone call from the Little Hoover Commission dealing with the high amount of the District's retained earnings. As an enterprise district, the District's total assets are listed as retained earnings. This includes not only the money in the bank, which was the Commission's concern, but also the cost of the treatment facilities and all the pipe in the ground, most of which was paid for by developers. Mr. Batts stated that he has been in contact with Mr. Mike Dillon, at California Association of Sanitation Agencies (CASA), and Irvine Ranch Water District, another agency whose retained earnings are being reviewed by the Commission. This seems to be a continuation of several earlier reports on special districts done by the Legislative Analyst's Office, the Commission on Local Government for the 218t Century, and others. There is a continuing focus on the efficiency, effectiveness, and need for special districts. In addition, it appears that the Commission is looking at special districts' finances, rate structures, and Board policy on these issues. Central Contra Costa Sanitary District, along with 25 other special districts, is on the list of agencies being reviewed. Mr. Batts stated that the District is working with other agencies to be both consistent and watchful. CASA, Association of California Water Agencies (ACWA), and California Special Districts Association (CSDA) are all aware of this report. Mr. Batts stated that he has asked CASA to place this on the agenda for the May CASA meeting. 5) Mr. Batts, General Manager, stated that the District continues to work with the City of San Ramon on obtaining an encroachment permit for the Dougherty Tunnel and Trunk Sewer Project. The City has forwarded the District a list of questions from the City Council Meeting on February 22, 2000. Staff is preparing answers to those questions, providing all pertinent information, and will have that information to both the San Ramon City Council and staff early next week. There will be a presentation to the City Council on March 28, 2000. Staff believes that this hearing meets the City Code requirements that will allow the City to grant or deny the encroachment permit, or the District and/or developers to proceed with legal action. Discussion followed with regard to possible mitigation measures. Mr. Batts distributed a copy of the response to Ms. Christa Freihofner, a resident on Estero Drive in San Ramon, who addressed the Board at the 03 16 00 52 b. c. d. 03 March 2, 2000 Board Meeting concerning the project. The letter addresses the specific comments raised by Ms. Freihofner at the Board Meeting. Mr. Batts reported that interim improvements at the San Ramon (Larwin) Pumping Station continue. A new fence has been installed, two trees have been cut down, the landscape work is progressing, the junipers have been removed, and the sound enclosure has been ordered. The Pumping Station was inspected by the local Fire Marshall and found to be in compliance. 6) Mr. Batts, General Manager, stated that a report on the draft Total Maximum Daily Load (TMDL) for Mercury was held over from the last Board Meeting. The Draft TMDL has been further delayed. The District has been advised it will be out in the near future. Staff will calendar a report to the Board when this information is available. 7) Mr. Batts, General Manager, announced that the District is advertising for the Lafayette Sewer Renovation Project, Phase 1, DP 5166. The engineer's estimate for the work is $900,000. This project is a joint project with the City of Lafayette. Deficiencies in the District sewer line will be repaired and coordinated with City of Lafayette repairs and repaving of streets. The first public workshop on this project will be on March 21, 2000 with City staff at the Lafayette Community Center. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, distributed the Draft 2000- 2001 Equipment Budget. There will be a meeting to review the Equipment Budget with the Capital Projects Committee, Members Boneysteele and Lucey, on March 21, 2000 at 1 :30 p.m. BOARD MEMBERS 1 ) Member Nejedly, Chair of the Personnel Committee, reported that he and President Lucey met with staff on March 6, 2000 to review the draft 2000- 2001 Personnel Budget and various other personnel matters. Member Nejedly distributed highlights of that meeting and noted that the four Human Resources position papers which appear later in the agenda, were reviewed with the Personnel Committee. Member Nejedly reported that the Personnel Committee requested that an Overtime Report and listing again be prepared, and that staff develop guidelines for increasing recruitment of women and minorities. 2) Member Menesini announced that the March 20, 2000 Environmental Alliance discussion series will feature Mr. Bob Whitley, of Whitley, Burchett and Associates, speaking on the topic "Reused Water: Science and Technology v. Emotions." Member Menesini noted that a future Environmental Alliance discussion series will focus on weed abatement and control. 3) Member Menesini advised the Board that he will be voting on behalf of the District in the upcoming elections for special district representative to the Local Agency Formation Commission (LAFCO). The candidates are Mr. David Piepho, of the Town of Discovery Bay (Discovery Bay Community Services District), and Dr. David Jameson, of Contra Costa Mosquito and Vector Control District. Member Menesini requested input from the Board. Member Nejedly noted that Mr. Piepho is his brother-in-law. 16 00 53 BREAK At 3:27 p.m., President Lucey declar;¡e.~~~,~~R.~"~:S' reconvening at the hour of 3:38 p.m., with all parties present as previously designated. 7. ENGINEERING a. CONSIDER THE FORMATION OF A CONTRACTUAL ASSESSMENT DISTRICT (CAD) FOR PROPERTIES ON LAURENITA WAY IN ALAMO FOR INSTALLATION OF SEWER IMPROVEMENTS: ADOPT RESOLUTIONS OF INTENTION TO CREATE LAURENIT A WAY CAD NO. 2000-1. FOR APPROVAL OF THE BOUNDARY. AND REQUESTING CONSENT OF CONTRA COSTA COUNTY FOR CCCSD TO CONDUCT PROCEEDINGS FOR THE CAD Mr. Batts, General Manager, stated that the Board is asked to consider formation of the Laurenita Way CAD in Alamo. This action would begin that process. Ample funds will be available for this CAD in the next fiscal year Capital Improvement Budget. It was moved by Member Nejedly and seconded by Member Hockett, that Resolution No. 2000-017 be adopted, a resolution of intention to create Laurenita Way Contractual Assessment District No. 2000-1 for the purpose of installing sewer improvements; that Resolution No. 2000-018 be adopted, approving the boundary of the assessment district; and that Resolution No. 2000-019 be adopted, requesting consent from Contra Costa County for CCCSD to conduct proceedings for Laurenita Way CAD No. 2000-1. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Hockett, Menesini, Boneysteele, Lucey None None b. ADOPT A RESOLUTION SUPPORTING THE MAJOR CONCLUSIONS AND RECOMMENDATIONS OF THE BAY AREA REGIONAL WATER RECYCLING PROGRAM CBARWRP) RECYCLED WATER MASTER PLAN Mr. Batts, General Manager, stated that in August 1999, the Board received a presentation by Mr. Randy Raines on the Bay Area Regional Water Recycling Program (BARWRP) Recycled Water Master Plan. The Board is now asked to adopt a resolution which supports the findings and recommendations of the BARWRP Recycled Water Master Plan, and requests funding for implementation of the projects. It was moved by Member Menesini and seconded by Member Hockett, that Resolution No. 2000-020 be adopted, confirming support of the major conclusions and recommendations of the BARWRP Recycled Water Master Plan. Motion unanimously approved on the following vote: AYES: Members: Menesini, Hockett, Nejedly, Boneysteele, Lucey NOES: Members: None ABSENT: Members: None 8. TREATMENT PLANT a. AUTHORIZE ADDENDUM TO TECHNICAL SERVICES CONTRACT WITH PRETECH. INC. IN THE AMOUNT OF $48.000 FOR CONTINUANCE OF THE PRESENT VIBRATION MONITORING PROGRAM FOR THE DISTRICT'S MECHANICAL EQUIPMENT Mr. Batts, General Manager, stated that the proposed contract with Pretech, Inc. is a services contract for technical support in the area of maintenance analysis of rotating 03 16 00 54 equipment. Similar contracts have been issued over the last three years. In the past, the Board had requested that all equipment/maintenance service contracts over $50,000 be brought to the Board for approval. Mr. Batts stated that with the Board's permission, he would propose in future years to include these types of maintenance contracts within the Operations and Maintenance (O&M) Budget. Any other contract over $50,000 will continue to be brought to the Board and any management consultant contract over $25,000 will also be brought to the Board. It was moved by President Lucey and seconded by Member Nejedly, that a contract addendum for $48,000 be authorized with Pretech, Inc., for the continuation of the District's vibration monitoring program. There being no objection, the motion was unanimously approved. 9. HUMAN RESOURCES a. APPROVE PLAN TO RECRUIT STAFF ENGINEERS Mr. Batts, General Manager, stated that this plan to recruit Staff Engineers is similar to a program used in 1991-1992 to recruit entry level engineers and rotate them through the departments. President Lucey, Member of the Personnel Committee, stated that he and Member Nejedly, reviewed these four personnel requests. President Lucey stated that he supports Items a., b., and d., and that Member Nejedly endorses all four of the items. It was moved by President Lucey and seconded by Member Hockett, that exception to the standard selection process be authorized and that staff be authorized to underfill the existing Assistant Engineer openings with Staff Engineers (new college graduates) through an on-campus interview process which allows the District to compete with private industry in attracting the best entry level engineering candidates. There being no objection, the motion was unanimously approved. b. ADD ONE ADMINISTRATIVE SECRETARY POSITION (S-60. $3.535-$4.274) AND DELETE ONE SECRETARY III POSITION (G-52. $2.911-$3.517): AND AUTHORIZE FILING THE VACANCY It was moved by President Lucey and seconded by Member Hockett, that the addition of one Administrative Secretary (S-60, $3,535-$4,274) position be authorized in the Engineering Department; that the vacant Secretary III (G-52, $2,911-$3,517) position in the Engineering Department be deleted; and that authorization be given to fill the vacant Administrative Secretary position. There being no objection, the motion was unanimously approved. d. CREATE AND ADD ONE CONTROL SYSTEMS TECHNICIAN POSITION (G- 71 . $4.570-$5.533): AND ADOPT NEW CONTROL SYSTEMS TECHNICIAN JOB CLASSIFICATION DESCRIPTION: DELETE ONE COMPUTER SYSTEMS TECHNICIAN POSITION (G-71. $4.570-$5.533) It was moved by President Lucey and seconded by Member Hockett, that one Control Systems Technician position (G-71, $4,570-$5,533) be created and added; that the new Control Systems Technician job classification description be adopted; and that one Computer Systems Technician position (G-71, $4,570-$5,533) be deleted. There being no objection, the motion was unanimously approved. c. AUTHORIZE FULL-TIME STATUS FOR PART-TIME SOURCE CONTROL INSPECTOR 1/11 POSITION (I = G-60. $3.417-$4.256. II = G-65. $3.959-$4.798) President Lucey stated that he does not support approval of this request because he is concerned that the District has an individual in the Collection System Operations (CSO) Department whose job it is to conduct grease inspections at restaurants, the same as this 03 16 00 55 Source Control Inspector 1/11 position. President Lucey stated that he believes that these positions should all be together in the same department. Mr. Batts, General Manager, stated that this request is to authorize full-time status for the Source Control Inspector 1/11 position which is currently part-time. There is an individual in the CSO Department who performs grease inspections among his other duties. President Lucey's question is a pertinent one. Member Nejedly stated that the individual in the CSO Department is doing other things besides grease inspections. Member Nejedly stated that he believes it is not necessary that the individuals be in the same department, but it is important for the individuals in the two departments to be in contact with each other. It was moved by Member Nejedly and seconded by Member Menesini, that addition of full-time hours for a part-time Source Control Inspector 1/11 position be authorized; part- time Source Control Inspector J. Ernesto Rodriguez will have his hours extended to full time. Motion approved with President Lucey voting no. 10. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED MARCH 7. 2000 FROM MARTINEZ CITY MANAGER MARCIA RAINES. THANKING THE DISTRICT FOR ITS ASSISTANCE TO THE CITY OF MARTINEZ AND ITS RESIDENTS Mr. Batts, General Manager, stated that this letter and the next one reflect exceptional customer service given by the District's Collection System Operations (CSO) Department crews in the field. In both cases CSO crews responded to an emergency during inclement weather and rendered service without hesitation or reluctance. The Board of Directors noted receipt of the letter dated March 7, 2000 from Martinez City Manager Marcia Raines, and commended Maintenance Supervisor Paul Louis and Maintenance Crew Leader Joe Vallero on a job well done. b. NOTE RECEIPT OF LETTER DATED FEBRUARY 29. 2000 FROM MS. SHIRLEY FREITAS. OF LAFAYETTE. THANKING MAINTENANCE CREW LEADER RON GALLOWAY AND MAINTENANCE CREW MEMBER II DENNIS ALMOND FOR THEIR COURTESY. EFFICIENCY AND QUICK RESPONSE TO A PROBLEM AT HER RESIDENCE Following explanation by Mr. Batts, General Manager, the Board of Directors noted receipt of the letter dated February 29, 2000 from Ms. Shirley Freitas, and commended Maintenance Crew Leader Ron Galloway and Maintenance Crew Member II Dennis Almond for their efforts. c. NOTE RECEIPT OF LETTER DATED FEBRUARY 11. 2000 FROM BRADDOCK & LOGAN SERVICES. INC. REQUESTING REDUCTION IN CONNECTION FEES FOR LOW INCOME HOUSING IN DANVILLE Mr. Batts, General Manager, stated that the District receives several requests each year to reduce its connection fees for various reasons, most often from another public agency, charitable organization, church or religious organization, or low-income housing or redevelopment. The most recent request that went before the Board was from the Home for Jewish Parents Senior Life Care Project in Danville. The current Board policy is that staff denies such requests, but they can be appealed to the Board. In this case, the required low income units are attached to homes in Danville. Staff believes that these rental units are part of very expensive homes and there is little or no incentive for these units to be purchased by low income families. Staff recommends that this request for reduction in connection fees be denied. Following discussion, it was the consensus of the Board that the request be denied and that draft response be approved. 03 16 00 56 President Lucey stated that he had several questions on this item and reviewed a copy of the agreement from the Town of Danville. President Lucey requested that staff bring other such requests to the Board's attention particularly when they are for nonprofit organizations and indicated that the Board may wish to consider changing its policy to provide flexibility in cases where there is a true hardship. 11. APPROVAL OF MINUTES a. MINUTES OF FEBRUARY 17. 2000 It was moved by Member Hockett and seconded by Member Menesini, that the minutes of February 17, 2000 be approved as presented. There being no objection, the motion was unanimously approved. 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED MARCH 16. 2000 Member Menesini, Chair of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them in good condition. It was moved by Member Menesini and seconded by Member Hockett, that the Expenditure List dated March 16, 2000, including Running Expense Check Nos. 123370- 123646, Sewer Construction Check Nos. 21998-22035, Manual Payroll Check Nos. 48646-48652, and Regular Payroll Check Nos. 50766-50825, be approved as recommended. There being no objection, the motion was unanimously approved. 13. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 14. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini expressed an interest in having an update on sewer renovations. Mr. Batts, General Manager, stated that at a previous Board Meeting he had offered the Board the opportunity to review the Collection System Master Plan. Mr. Batts stated that he would arrange a meeting with Member Menesini to review this and invite any other Board Members to attend. 15. CLOSED SESSION a. LABOR NEGOTIATIONS With respect to labor negotiations, the closed session was held pursuant to Government Code Section 54957.6 to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regarding the salary, salary schedules or compensation paid in the form of fringe benefits to employees in order to review its position and instruct its designated representatives. The District's negotiators are Human Resources Manager Cathryn Freitas, Plant Operations Division Manager Doug Craig, and Labor Counsel Allison Woodall, and the pertinent employee organization is the Central Contra Costa Sanitary District Employees Association Public Employees' Union Local No.1. At 3:55 p.m., President Lucey declared the closed session to discuss labor negotiations pursuant to Government Code Section 54957.6 as noted above. At 4:48 p.m., President Lucey concluded the closed session a~d reconvened the meeting into open session. 16. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 03 16 00 17. ADJOURNMENT 57 There being no further business to comebefòiêthe Board, President Lucey adjourned the meeting at the hour of 4:48 p.m. COUNTERSIGNED: Sec e ar of the Central Co ra Costa Sanitary District, County of Contra Costa, State of California President of the Board of Direct rs, Central Contra Costa Sanitary District, County of Contra Costa, State of California 03 16 00