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HomeMy WebLinkAboutBOARD MINUTES 02-03-00 15 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON FEBRUARY 3, 2000 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on February 3, 2000. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Hockett, Boneysteele, Lucey ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. RESOLUTION COMMENDING KEN F. LAVERTY. PURCHASING AND MATERIALS MANAGER. FOR HIS SERVICE TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT Mr. Charles W. Batts, General Manager, stated that Mr. Ken F. Laverty, Purchasing and Materials Manager, is retiring this month after more than 20 years of dedicated service, tireless efforts, and professional responsibility. A Board resolution has been prepared to honor Mr. Laverty for his service to the District. It was moved by Member Menesini and seconded by Member Hockett, that Resolution No. 2000-005 be adopted, commending Ken F. Laverty, Purchasing and Materials Manager, for his service to the District. The motion was unanimously approved. President Lucey presented the framed commendation to Mr. Laverty and thanked him for his contributions. Member Menesini recognized Mr. Laverty's abilities and acknowledged the exceedingly large sums spent for public projects through the years by Mr. Laverty and the significant savings he realized for the District ratepayers. 4. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. and b., be approved as recommended and recordings duly authorized. a. The contract work by N. E. Carlson Construction for the Solids Conditioning Building Control Room Modifications Project, DP 6114A, was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Nejedly, Menesini, and Lucey None None 02 03 00 16 b. The contract work by Vista Universal, Incorporated, for the Treatment Plant Downlight Fixture Retrofit Project, DP 6147, was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Nejedly, Menesini, and Lucey None None 5. HEARINGS a. CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS: ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION. ARTICLE XIIID. SECTION 4: ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AND AUTHORIZE EXECUTION OF AGREEMENT WITH HAVEN LANE PARCEL OWNERS IN CONJUNCTION WITH THE HAVEN LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 98-3. DP 5406 Mr. Batts, General Manager, stated that staff has reduced the number of public hearings required for Contractual Assessment Districts (CAD's) from six to three by combining the required actions. This matter will be before the Board again for further action in the future. Mr. Batts introduced Mr. Curt Swanson, Environmental Services Division Manager, who stated that Haven Lane CAD No. 98-3 is in Walnut Creek between Treat Boulevard and Civic. Eleven properties are participating in the Haven Lane CAD, but 12 properties could be served by the CAD. Mr. Swanson stated that the public sewer will be extended about 500 feet. The estimated cost of construction is $82,505. Based on 11 participants and an interest rate of 6.48 percent, the estimated cost per participant is $7,500 or $1,031 annually for ten years. In response to a question from Member Menesini, Mr. Swanson stated that there are other smaller islands in this area that are not connected to the sanitary sewer system. Member Menesini stated that this area is prone to flooding and asked what precautions are being taken to protect against overflows from the public sewer main. Mr. Swanson stated that the line will be built to the District's standard specifications and tested to ensure it is sound. There is sufficient capacity in the system to accommodate these connections. In closing, Mr. Swanson stated that no protests were received and staff would recommend that the Board proceed with formation of Haven Lane CAD. At 2: 15 p.m., President Lucey opened the public hearing to announce the tabulation of ballots submitted by owners of each affected parcel and to receive comments on the project, Haven Lane CAD No. 98-3, DP 5406. Mr. Swanson announced the results of the ballots submitted by owners of each affected parcel in the Haven Lane CAD No. 98-3. Eleven ballots were received. All eleven ballots were in favor and none were opposed to the proposed assessment. There is one non- participant. There being no further comments, President Lucey closed the public hearing. It was moved by Member Hockett and seconded by Member Nejedly, that Resolution No. 2000-006 be adopted, overruling protests for the Haven Lane CAD No. 98-3, DP 5406; that Resolution No. 2000-007 be adopted, confirming compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 2000-008 be adopted, approving the Engineer's Report, assessments and ordering improvement; that the General Manager be authorized to execute an agreement with Haven Lane parcels owners; and that the necessary funds be allocated for the project. Motion unanimously approved on the following vote: 02 03 00 17 AYES: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey NOES: Members: None ABSENT: Members: None b. CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS: ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION. ARTICLE XIIID. SECTION 4: ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AND AUTHORIZE EXECUTION OF AGREEMENT WITH FOREST LANE PARCEL OWNERS IN CONJUNCTION WITH THE FOREST LANE CONTRACTUAL ASSESSMENT DISTRICT NO. 99-1. DP 5406 Mr. Curt Swanson, Environmental Services Division Manager, stated that the Forest Lane Contractual Assessment District (CAD) No. 99-1 could serve six properties. Five property owners have elected to become participants in the CAD. Mr. Swanson stated that two years ago the septic system for the sixth property was replaced. The proposed project includes approximately 485 feet of 8-inch sewer and two manholes. The estimated cost of the project is $63,700. Based on five participants and an interest rate of 6.48 percent, the estimated cost per participant is $12,740 or $1,751 annually for ten years. Mr. Swanson stated that in addition to this cost, each participant will expend additional monies to extend the lateral to their property, abandon their septic tanks, and connect to the District line. Mr. Swanson stated that a contractor has been selected for both the Forest Lane CAD and the Haven Lane CAD and they are ready to being construction following Board approval. At 2:20 p.m., President Lucey opened the public hearing to announce the tabulation of ballots submitted by owners of each affected parcel and to receive comments on the project, Forest Lane CAD No. 99-1, DP 5406. Mr. Swanson announced the results of the ballots submitted by owners of each affected parcel in the Forest Lane CAD No. 99-1. Five ballots were received. All five ballots were in favor and none were opposed to the proposed assessment. There is one non- participant. There being no further comments, President Lucey closed the public hearing. It was moved by Member Hockett and seconded by Member Nejedly, that Resolution No. 2000-009 be adopted, overruling protests for the Forest Lane CAD No. 99-1, DP 5406; that Resolution No. 2000-010 be adopted, confirming compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 2000-011 be adopted, approving the Engineer's Report, assessments, and ordering improvement; that the General Manager be authorized to execute an agreement with the Forest Lane parcel owners; and that the necessary funds be authorized for the project. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey None None 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 02 03 00 18 a. ~ 02 7. REPORTS GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that on January 27, 2000 there was a Board study session to discuss the need for a Sewer Service Charge (SSC) increase to respond to future cash flow problems. Mr. Batts briefly reviewed the outcomes of that meeting. Information was provided for Board consideration at that meeting concerning the long-term goals and responsibilities of the District, projection of future cash flow (funds required), review of the District's rate history, projections of revenue and expenses for five years into the future, and issues which could impact rates; and the Board was asked to consider and comment on developing options. Mr. Batts stated that there appeared to be a consensus of the Board that the Board had the following preferences with regard to a SSC rate increase: no long-term rate increase; raise rates only once rather than over a number of years; raise rates this year; consider a rate increase similar to Scenario 1 ($21 first year); continue District cost containment; and inform and educate the public beyond the Proposition 21 8 requirement. With that input in mind, Mr. Batts stated that staff developed a recommended scenario based on staff's understanding of the Board's input and wishes. Mr. Batts presented the recommended scenario for a $24 SSC rate increase in 2000-2001 and reduction of projected expenditures by $2 million per year beginning in 2001-2002. If this scenario were approved by the Board, no further rate increase would be required until 2003-2004. This scenario would allow the District to maintain programs and service and provide adequate cash flow through that entire period of time. Mr. Batts reviewed the budget schedule and indicated that there is time built into the budget schedule to allow the District to respond to any input or changes resulting from public input. Mr. Batts welcomed further discussion and input from the Board. Member Menesini stated that he would like to make it clear that there may have been a consensus of the Board but he did not vote for it. Member Menesini stated that there must be a great deal of public input and consideration given to the direction in which the District is going. Member Boneysteele stated that it is a little early in the process for anything profound, but it is clear that as the years go by without an increase we are in effect borrowing from the future. Member Boneysteele stated that he left the workshop with the understanding that the decisions were open. Member Boneysteele stated that the schedule seems appropriate. Member Hockett requested a snapshot of where the District will save $2 million per year, indicating that she did not want to sacrifice quality. Mr. Batts stated that staff will provide a projection for the Board. President Lucey stated that he understands that these are projections, but that he favors a one-year budget. Mr. Batts thanked the Board for their input and indicated that he will provide a preview of the Proposition 218 notice at a future Board Meeting. Mr. Batts, General Manager, stated that as part of the budget workshop the Board emphasized the need for public information and education on this SSC rate setting process. At that time it was suggested that the District newsletter be used for that purpose. Mr. Batts introduced Ms. Harriette Heibel, Community Affairs Manager, who distributed a draft article on the proposed Sewer Service Charge (SSC) rate increase for the Pipeline newsletter based on Board input provided at the January 27, 2000 workshop. Ms. Heibel requested that the Board review the draft article and 03 0'.. Of', "' . ~ 19 get comments back to her next week so the comments can be incorporated and the revised article can be reviewed at the ne~t Board Meeting. Ms. Heibel stated that it is plannedto"mail the Pipeline newsletter in early March before the Proposition 218 notice goes out. Member Menesini stressed that the article should bê positive throughout. Member Boneysteele stated that it is the duty of the press to keep the public informed. Member Boneysteele asked if, in addition to the Pipeline newsletter, the press would be used? If so, that would require a shorter article. . Ms. Heibel indicated that later in the rate setting process the press would be used, after the tone and tenor in which the Board wishes to communicate with the public is established and closer to the public hearing date. Member Hockett asked if there .is a particular form that must be followed for the Proposition 218 notice? Mr. Kenton L. Aim, Counsel for the District, stated that the maximum rate per property must be specified. Member Hockett stated that the vehicle for the message must be carefully considered. Member Boneysteele agreed, stating that perhaps a letter would be more appropriate than a postcard to get the District's message out. President Lucey agreed that something other than a postcard may be best. Member Menesini stated that the information on Proposition 21 8 distributed at the January 27 workshop was helpful. Member Menesini agreed that the District should proceed carefully with regard to what should be included in the Pipeline newsletter. Me'mber Menesini stated that the District should build an image of what we are doing to save money and not commit to any rate increase. The District should always be aware of this and building this image. We must set the stage and gradually paint the picture of where we are going with this. Mr. Batts thanked the Board for their guidance and indicated that this matter will be calendared for further discussion at the February 17, 2000 Board Meeting. 3) Mr. Batts, General Manager, reported that the contract with Delta Diablo Sanitation District for recruiting services has been extended for one year. Mr. Batts stated that while the workload of the Human Resources Division is extremely high, staff believes that the work required by this contract can be integrated into the sche~ule. 4) The seasonal use of Delta Diablo Sanitation District collection system personnel has also been extended for one year. 5) Mr. Batts, General Manager, advised the Board that the District is re- advertising for the Moraga/Orinda Crossroads Pumping Stations Renovation Project, DP 5237. As reported to the Board previously, the time frame and specifications for this project have been revised in an effort to get better bids. 6) Mr. Batts, General Manager, announced that the District is advertising for the Collection System Renovation Project, DP 5421. This project will be a one-year blanket contract for minor repairs and replacement at various critical locations throughout the collection system. The engineer's estimate for the work is $200,000. 02 03 00 20 02 7) Mr. Batts, General Mana"ger, stated that the Dougherty Tunnel and Trunk Sewer Project, DP 5902, will be one of the largest projects undertaken by the District over the next several years, and one that will have the greatest impact on a community not within the District boundaries. Maintaining a good relationship with the City. of San Ramon is a critical part of this project. This work will be done under a contract with the developers making it important that a comprehensive agreement is reached that protects the District. A public meeting was held on January 26, 2000 in the San Ramon Community Center to discuss the impact of the project with local residents. Residents were notified of the public meeting by mail. Mr. Batts reported that there were approximately 35 residents present. Concerns were expressed about the extent and the time they would have to deal with construction impacts such as noise, dust, and traffic restrictions. There were comments dealing with the noise, appearance, and odors from the District's San Ramon (larwin) Pumping Station. Those attending the meeting stated that they wanted their streets replaced after construction is complete, their area safe, and their lives uninterrupted. Mr. Batts stated that staff did an excellent job answering their questions and presenting information so the extent of the construction could be understood. Mr. Batts also thanked Board Member Hockett for her attendance and her comments to the public that the District would respond to the concerns of the residents. Staff will meet with the City for the encroachment permit next week and will make a presentation to the San Ramon City Council on February 22, 2000. Member Boneysteele stated that with the Board's inspection of the Larwin Pumping Station he had the impression that the District's relations with the neighbors had been excellent, but that appears not to be the case. Member Boneysteele requested an update. Mr. Batts stated that there is a very vocal resident who objects to the pumping station. A community meeting is scheduled to discuss the landscaping options for the pumping station. A landscaping project had been planned but was delayed more than a year ago. Mr. Batts stated that the District's relations with the neighbors have been good, not excellent but good. Mr. Batts stated that he would come back at a future Board Meeting to provide an update. Member Hockett stated that her perception was that the people who attended the public meeting were interested in who would be served by the Dougherty Tunnel and Trunk Sewer Project. Staff gave an excellent presentation. Noise and odors from the Larwin Pumping Station were indicated as problems. Member Hockett stated that the District should try to make that a more appealing facility. Mr. Batts stated that the people who operate the District's pumping stations take a great deal of pride in both the operation and the appearance of the pumping stations but there is more the District can do in this instance. Mr. Batts announced that an agreement for easements for this project between the District and the Royal Ridge Homeowners Association has been approved by the title company. Mr. Batts stated that the Windemere developers have informed the District in writing that they wish the District to proceed with this project. The agreement between the District and the developer will be calendared for Board consideration in the near future. The notice that the District will advertise the construction project is expected in the April time frame. The Board will also be asked to approve the prequalification of the tunneling and microtunneling contractors. 03 00 9) 10) 11 ) 12) 21 8) Mr. Batts, General Manager, reported that there have been several wet weather events recently. Most notable was the storm the weekend of January 22-24, 2000,when~more than two inches of rain fell. The District fared well with flows reaching 150 MGD at the plant. There were some pumping station alarms but no operational problems, and there was some surcharging of the Martinez sewer system but no wet weather overflows. Mr. Batts, General Manager, stated that in the next month or two, the Regional Water Quality Control Board is proposing to issue a National Pollutant Discharge Elimination System (NPDES) permit for the District's neighbor TOSCO Refinery. District staff believes that this NPDES permit will be the templet for future NPDES permits particularly the District's, and there are some grave concerns about that. Mr. Batts introduced Mr. James M. Kelly, Director of Plant Operations, who provided an report to the Board. As a basis for discussion with regard to the District's NPDES permit renewal, Mr. Kelly stated that the District has not limited connections to new customers; we have an exemplary compliance record with very infrequent fines or negative press exposure; we have an exemplary pollution prevention/waste minimization program; and we have worked collaboratively with regulators. The TOSCO-Avon NPDES permit reflects the current Environmental Protection Agency (EPA) policy on the 303(d) listed pollutants. A permit similar to the TOSCO-Avon NPDES permit would limit District treatment plant capacity via mass limits on mercury and copper; it would place the District in immediate noncompliance; and it would require expanded, imaginative pollution prevention/waste minimization efforts. Discussion followed in which Member Boneysteele stated that the District alone cannot mitigate the amount of mercury, copper, and so on in the Bay. It will require action from the community at large. Member Menesini stated that information of this sort needs to get into the press so the public knows the regulations the District is faced with, the District's excellent compliance record, and the fact that a rate increase would be required to comply with new regulations. Mr. Kelly stated that the RWQCB has asked the District to carefully review and comment on the TOSCO permit. The RWQCB has worked closely with District staff to be sure the permit and its implications on the District are understood. The District will comment and state our best case as to what a permit similar to the TOSCO permit would do to the District. While the District is working to maintain a good relationship with the regulators, the District should be prepared to appeal the TOSCO permit if necessary. Mr. Batts stated that staff will keep the Board informed. Mr. Batts, General Manager, announced that a groundbreaking ceremony for the new Laboratory Building is being planned before the March 16, 2000 Board Meeting. Mr. Batts, General Manager, stated that there have been several smoking incidents resulting from bypass of the furnace exhaust system. Staff is working diligently to correct the steam system. Mr. Batts, General Manager, announced that Mr. David Clovis, Safety and Risk Manager, will be speaking before the Public Risk Managers Association Annual Conference next week on the topic of communicating risk management. 02 00 03 22 b. c. d. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, briefly reviewed the agenda and key issues from the recent California Association of Sanitation Agencies (CAS A) Attorneys' Committee meeting. SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) 2) 3) 4) 5) Member Menesini reported on the January 13, 2000 Sanitation and Water Agencies of Contra Costa County meeting and distributed draft minutes for that meeting. Mr. Larry Kolb, of the Regional Water Quality Control Board staff, discussed issues relative to permitting and current regulatory activities of the Regional Water Quality Control Board. Member Menesini reported on the January 19-22, 2000 California Association of Sanitation Agencies (CASA) meeting at which topics of discussion included mandatory fines for each major violation of National Pollutant Discharge Elimination System (NPDES) permits, criminal liability and prosecution, significant changes in public sector asset reporting and depreciation calculation, Total Maximum Daily Loads (TMDL's), and understanding the roles and responsibilities of Managers and Directors. Mr. James M. Kelly, Director of Plant Operations, distributed a conference summary and handouts from the meeting. Member Menesini reported that he and Ms. Ann Farrell, Director of Engineering, attended the January 24, 2000 Contra Costa Special Districts Association meeting at which major topics of discussion included a legislative report, the Local Agency Formation Commission (LAFCO) election procedure, and transportation problems in East County. Member Menesini reported on the recent Alhambra Creek Watershed meeting. Member Menesini stated that this is important to the District since much of the water from the Alhambra Creek Watershed eventually comes to the District sewer system and the runoff contains materials that require treatment. Member Menesini reported that he and Mr. Charles Batts, General Manager, attended the Friends of the San Francisco Estuary meeting last week. Discussion focused on the San Francisco airport expansion and fines that may be used for citizen education on environmental issues. BREAK At 3:55 p.m., President Lucey declared a recess, reconvening at the hour of 4: 12 p.m., with all parties present as previously designated. 02 6) President Lucey presented the Board Committee assignments for 2000 as follows: Budget and Finance Committee *Mario M. Menesini Parke L. Boneysteele 03 00 23 Personnel Committee * James A. Nejedly Gerald R. Lucey Capital PrQjects Committee * Parke L. Boneysteele Gerald R. Lucey * First named Member will serve as Committee Chair. Board Liaison to Cities and County Concord, Pacheco James A. Nejedly Danville, Alamo, San Ramon Barbara D. Hockett Lafayette, Walnut Creek Parke L. Boneysteele Martinez, Contra Costa County, Pleasant Hill Mario M. Menesini Orinda, Moraga Gerald R. Lucey California Special Districts Association Contra Costa County Chapter Mario M. Menesini Barbara D. Hockett - Alternate Friends of the San Francisco Estuary Mario M. Menesini Sanitation and Water Agencies of Contra Costa County Barbara D. Hockett James A. Nejedly - Alternate 8. HUMAN RESOURCES a. AUTHORIZE DISBURSAL OF EMPLOYEES' PORTION OF SUCCESS SHARING SAVINGS Ms. Cathryn Freitas, Human Resources Manager, stated that the Success Sharing Program (Employee Recognition Program) concluded December 31, 1999. Savings of $227,185 from three pre-approved suggestions were reviewed and audited by the District's internal auditor, Rosemary Belland. The savings are to be divided equally between the District on behalf of the ratepayers and the employees. The savings allocated to be divided among the District's employees is one-half of that total or $113,592. The payment per employee in regular status for the duration of the program would be $499 (minus taxes). Board approval is requested for disbursal of the employees' portion of the savings. It is proposed that the checks be distributed around St. Patrick's Day. Ms. Freitas acknowledged the efforts of the committee. The committee was comprised of Employee Association President Paul Kelly, Employee Association Vice President David Rolley, Management Support/Confidential Group (MS/CG) President Curt Swanson, MS/CG representative Jim Belcher, and Management Group representatives Harriette Heibel and John Pearl. 02 03 00 24 It was moved by Member Hockett and seconded by Member Menesini, that disbursal of Success Sharing revenues/savings to be apportioned in the amount of $113,592 among employees be authorized. There being no objection, the motion was unanimously approved. 9. APPROVAL OF MINUTES a. MINUTES OF DECEMBER 16. 1999 It was moved by Member Menesini and seconded by Member Boneysteele, that the minutes of December 16, 1999 be approved as presented. There being no objection, the motion was unanimously approved. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED FEBRUARY 3. 2000 Member Boneysteele, Chair of the Budget and Finance Committee, stated that Member Menesini had a number of questions regarding the Expenditure List and was invited to attend the meeting. Subsequently, President Lucey absented himself from the meeting and Member Menesini signed the expenditures following the review. It was moved by Member Boneysteele and seconded by Member Menesini, that the Expenditure List dated February 3, 2000, including Self Insurance Check 101589-101596, Running Expense Check Nos. 122320-122936, Sewer Construction Check Nos. 21840- 21925, Manual Payroll Check Nos. 48618-48632, Void Payroll Check No. 48631, and Regular Payroll Check Nos. 50636-50699, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. ADJOURN REGULAR BOARD MEETING AND CONVENE AS THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY TO CONDUCT ITS ANNUAL MEETING At 4: 18 p.m., President Lucey adjourned the Regular Board Meeting and Member Boneysteele, President of the Central Contra Costa Sanitary District (CCCSD) Facilities Financing Authority, convened the annual meeting of the CCCSD Facilities Financing Authority. President Boneysteele asked Ms. Deborah Ratcliff, Treasurer of the CCCSD Facilities Financing Authority to explain the purpose of the Authority. Ms. Ratcliff stated that the CCCSD Facilities Financing Authority was originally set up as a vehicle through which the District issued Certificates of Participation (COP's). Although the COP's have been refinanced, annual meetings must continue to be held until the original call date of the COP's, September 2004. At that time, the CCCSD Facilities Financing Authority can decide whether it wishes to dissolve or continue to exist. President Boneysteele requested that the Secretary call roll. PRESENT: Nejedly, Menesini, Hockett, Lucey, Boneysteele ABSENT: None President Boneysteele requested public comments, and noted that there were none. President Boneysteele stated that in accordance with the Bylaws of the Authority, it would be appropriate to elect officers at this time. 02 0 ,",> .ijj 00 25 It was moved by Director Lucey and seconded by Director Hockett, that pursuant to Article III, Section 2 of the Bylaws, the following slate of officers shall be elected for 2000: 1 ) President of the Authority shall be Director Mario M. Menesini, Chair of the Budget and Finance Committee of the District Board of Directors; 2) Vice President of the Authority shall be Director Parke L. Boneysteele, the remaining Member of the Budget and Finance Committee of the District Board of Directors; 3) Executive Director of the Authority shall be Mr. Charles W. Batts, General Manager of the District; 4) Treasurer of the Authority shall be Ms. Deborah Ratcliff, Controller for the District; and 5) Secretary of the Authority shall be Ms. Joyce E. Murphy, Secretary of the District. There being no objection, the motion was unanimously approved. It was moved by Director Menesini and seconded by Director Lucey, that the minutes of the CCCSD Facilities Financing Authority annual meeting of February 4, 1999, be approved as presented. There being no objection, the motion was unanimously approved. Ms. Deborah Ratcliff, Treasurer of the Authority, reported that in December 1994, the Authority issued 1994 Revenue Installment Certificates (Certificates of Participation) in the amount of $25 million for a term of 20 years. The annual payments had reduced the debt to $22.6 million with interest rates ranging from 4.7 percent to 6.25 percent. In October 1998, revenue bonds were issued to refund all outstanding debt at 3.5 percent to 4.7 percent interest. Based on the lower interest rates, Central Contra Costa Sanitary District will save over $750,000 in interest expense over the first two years. After the refunding, advice of Bond Counsel was sought as to whether the CCCSD Facilities Financing Authority should be dissolved. Counsel advised that the Authority must continue to exist and meet on an annual basis until the earliest call date of the old Certificates of Participation, September 2004. At that time, the Authority can decide whether it wishes to continue to exist or dissolve. President Boneysteele thanked Ms. Ratcliff for her report. There being no further business to come before the Board, President Boneysteele adjourned the annual meeting of the CCCSD Facilities Financing Authority at the hour of 4:26 p.m. and turned the meeting back to President Lucey. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS President Lucey requested a report on the current status of District computer systems. As noted earlier in the meeting, public outreach relating to the proposed Sewer Service Charge rate increase will be discussed at the February 17, 2000 Board Meeting. Member Menesini requested more information on Total Maximum Daily Loads (TMDL's). It was noted that the draft TMDL on Mercury is out and could be provided to the Board. 02 03 00 26 14. CLOSED SESSION a. LABOR NEGOTIATIONS With respect to labor negotiations, the closed session was held pursuant to Government Code Section 54957.6 to meet with designated representatives prior to and during consultations and discussions with the representatives of employee organizations regarding the salary, salary schedules or compensation paid in the form of fringe benefits to employees in order to review its position and instruct its designated representatives. The District's negotiators are Human Resources Manager Cathryn Freitas, Plant Operations Division Manager Doug Craig, and Labor Counsel Allison Woodall, and the pertinent employee organization is the Central Contra Costa Sanitary District Employees' Association Public Employees' Local No.1. At 4:28 p.m., President Lucey declared the closed session to discuss labor negotiations pursuant to Government Code Section 54957.6 as noted above. At 5:50 p.m., President Lucey concluded the closed session and reconvened the meeting into open session. 15. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 16. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 5:50 p.m. President of the Board of Di ectors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Ct Se r ta of the Centra C tra Costa Sa . ary District, County of Contra Costa, State of California 02 03 00