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HomeMy WebLinkAboutBOARD MINUTES 06-21-01 163 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 21,2001 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on June 21, 2001. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett ABSENT: Members: None a. INTRODUCTIONS: . RECOGNIZE TIFTON GANTT ON HIS PROMOTION TO MAINTENANCE SUPERVISOR . INTRODUCE JOLENE BERTERA. NEWLY HIRED SECRETARY III Ms. Jolene Bertera, Secretary III. was introduced and welcomed to the District by President Hockett and the Board of Directors. Mr. Tifton Gantt will be recognized at a future Board Meeting. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Member Nejedly stated that the Offer of Easement Dedication from R & D Properties, the subject of Item b., is very near his home. Mr. Kenton L. Aim, Counsel for the District, stated that staff looked into that and determined that the easement is more than a quarter mile from Member Nejedly's home; therefore, Member Nejedly can vote on this item. It was moved by Member Nejedly and seconded by Member Menesini, that the Consent Calendar, consisting of Items a. through i., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 2001-078 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from UDC Homes, for the easement shown on the map of Subdivision No. 7674, Job 5134, Parcel 1, Walnut Creek area, and recording of the easement was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None 06 21 01 164 Resolution No. 2001-079 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from R & D Properties, for the easement shown on the map of Subdivision No. 7695, Job 5191, Parcel 1, Walnut Creek area, and recording of the easement was authorized. b. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None Resolution No. 2001-080 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from Alamo Orchards LLC, for the easement shown on the map of Subdivision No. 8051, Job 5258, Parcel 1, Alamo area, and recording of the easement was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None Resolution No. 2001-081 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from Branagh Development, for the easement shown on the map of Subdivision No. 8044, Job 5265, Parcel 1, Walnut Creek area, and recording of the easement was authorized. d. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None Resolution No. 2001-082 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from Castle Construction, for the easement shown on the map of Subdivision No. 8332, Job 5455, Parcel 1, Danville area, and recording of the easement was authorized. e. Motion unanimously approved on the following vote: AYES: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett NOES: Members: None ABSENT: Members: None 06 21 Resolution No. 2001-083 was adopted, accepting public sewer improvements and Offers of Dedication at no cost to the District from The Braddock & Logan Group, for the easement shown on the map of Subdivision No. 8265, Job 5476, Parcel 1, Martinez area, and recording of the easement was authorized. f. 01 165 Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None The contract work for the Filter Plant Enhancements Project, DP 7196, by Kaweah Construction Company, was accepted and the filing of the Notice of Completion was authorized. g. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: h. Nejedly, Menesini, Lucey, Boneysteele, Hockett None None July 19, 2001 at 2:00 p.m. was established at the date and time for a public hearing to consider the establishment of the Barbee Lane Contractual Assessment District No. 98-5, and Resolution No. 2001-084 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None Resolution No. 2001-085 was adopted, confirming publication of District Ordinance No. 216, Retitling and Amending District Code Chapter 6.30 and Adopting a Revised Schedule of Environmental and Development-Related Rates and Charges. I. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett None None 4. HEARINGS CONDUCT A PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS: ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION, ARTICLE XIIID, SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AND AUTHORIZE EXECUTION OF AGREEMENT WITH CORWIN DRIVE. LA SONOMA DRIVE AND LOS ALAMOS COURT PARCEL OWNERS IN CONJUNCTION WITH THE CORWIN DRIVE/LA SONOMA/LOS ALAMOS CONTRACTUAL ASSESSMENT DISTRICT NO. 2000-4 a. Mr. Charles W. Batts, General Manager, introduced Mr. Curt Swanson, Environmental Services Division Manager, who showed a map of the area of the Corwin Drive/La Sonoma/Los Alamos Contractual Assessment District (CAD) No, 2000-4 located in Alamo off Hemme Avenue, Mr. Swanson stated that in terms of number of participants, the Corwin Drive/La Sonoma/Los Alamos CAD is the largest CAD to date. Thirty-six 06 01 21 166 properties are participating and 38 homes could benefit from the CAD. The Corwin Drive/La Sonoma/Los Alamos CAD meets all current District CAD criteria. All of the properties are inhabited and all are on septic tanks. This CAD consists of approximately 2,460 feet of sewer and 11 manholes. The estimated cost is $401,410. The estimated cost per participant is $10,922 or $1,520 annually for ten years for participants living on Los Alamos, and $11,238 or $1,564 annually for ten years for participants living on Corwin Drive. At 2:08 p.m., President Hockett opened the public hearing to announce the tabulation of ballots submitted by owners of each affected parcel and to receive comments on the Corwin Drive/La Sonoma/Los Alamos CAD No. 2000-4. Mr. Swanson announced the results of the ballots submitted by owners of each affected parcel in the Corwin Drive/La Sonoma/Los Alamos CAD No. 2000-4. Thirty-eight ballots were issued and returned. Thirty-six ballots were in favor of and two were opposed to the proposed assessment. Discussion followed with regard to the property owners electing not to participate initially, the process for joining before the end of construction, and the rebate process for those electing to connect in the future. There being no further comments, President Hockett closed the public hearing at the hour of 2:13 p.m. It was moved by Member Lucey and seconded by Member Nejedly, that Resolution No. 2001-086 be adopted, overruling protests for the Corwin Drive/La Sonoma/Los Alamos CAD No. 2000-4; that Resolution No. 2001-087 be adopted, confirming compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 2001-088 be adopted, approving Engineer's Report, assessments, and ordering improvement; and that the General Manager be authorized to execute an agreement with the Corwin Drive/La Sonoma/Los Alamos parcel owners. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Lucey, Nejedly / Menesini, Boneysteele, Hockett None None b. CONTINUE THE PUBLIC HEARING IN CONJUNCTION WITH THE ENTRADA VERDE CONTRACTUAL ASSESSMENT DISTRICT NO. 2001-1 TO JULY 5.2001 Mr. Batts, General Manager, stated that staff would request that this public hearing be held over to July 5, 2001, for completion of all the elements of the CAD proposal. In response to questions from the Board, Mr. Curt Swanson, Environmental Services Division Manager, stated that additional time is requested to allow the parcel owners who are thinking about joining the Entrada Verde Contractual Assessment District (CAD) No. 2001- 1 to review the Contra Costa County requirements for street restoration which impact the costs. Other residents are out of town and wish to have more time to read the Engineer's Report. Following discussion, it was the consensus of the Board that the public hearing in conjunction with the Entrada Verde CAD No. 2001-1 be continued to July 5, 2001 at 2:00 p.m. c. CONDUCT A PUBLIC HEARING REGARDING A PROPOSED ORDINANCE TO AMEND DISTRICT CODE CHAPTER 2.24 "COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT" Mr. Batts, General Manager, introduced Mr. Kenton L. Aim, Counsel for the District, who stated that public agencies must adopt California Environmental Quality Act (CEQA) guidelines and procedures. The District has adopted such guidelines and they are incorporated in the District Code. Modifications to the State guidelines prompted review 06 21 01 167 of the District regulations and revisions are proposed. To streamline the update process in the future, staff is proposing an amendment to the District Code to allow the Board to adopt these and future local guideline amendments by resolution instead of by ordinance. At 2:27 p.m., President Hockett opened the public hearing to receive comments on a proposed ordinance to amend District Code Chapter 2.24, Compliance with the California Environmental Quality Act. There being no comments, the public hearing was closed. Following discussion, it was moved by Member Menesini and seconded by Member Boneysteele, that Ordinance No. 219 be adopted, amending District Code Chapter 2.24, Compliance with the California Environmental Quality Act (CEQA); and that Resolution No. 2001-089 be adopted, revising the District CEQA Guidelines. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 6. BIDS AND AWARDS a. REJECT ALL BIDS RECEIVED FOR THE CONSTRUCTION CONTRACT FOR THE COLLECTION SYSTEM OPERATIONS DEPARTMENT (CSOD) MATERIALS STORAGE BIN. DP 5916 Mr. Batts, General Manager, stated that the District received only one bid for the Collection System Operations Department (CSOD) Materials Storage Bin, DP 5916, and that bid was 120 percent higher than the engineer's estimate. Staff would request that the Board reject all bids and that the project be rebid in the future with several cost saving modifications. Following discussion, it was moved by Member Boneysteele and seconded by Member Menesini, that all bids received for the contract for construction of the CSOD Materials Storage Bin, DP 5916, be rejected. There being no objection, the motion was unanimously approved. 7. REPORTS a. GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that District staff is working diligently to solicit bids, secure permits, and complete all activities to begin construction of the Dougherty Tunnel and Trunk Sewer Project this summer. Mr. Batts introduced Mr. Curt Swanson, Environmental Services Division Manager, who again reviewed the schedule for the project, indicating that bids were opened yesterday, June 20, 2001. Award of the construction contract is scheduled for July 5, 2001. Construction will begin July 30, 2001 with completion of the trunk sewer anticipated in December 2001 and completion of the tunnel anticipated in October 2002. Mr. Swanson reported that four bids were received. The apparent low bidder is Mountain Cascade, Inc. at $12,274,620. The engineer's estimate was $15 million. This morning the second low bidder, Affholder, Inc., indicated that they may protest the low bid asserting that the low bidder's tunneling contractor does not have the required experience. Walter C. Smith out of Clovis, California is the tunneling subcontractor used by Mountain Cascade. Mr. Swanson described the steps in the evaluation of the bids received and the possible 06 21 01 168 06 21 protest so that this matter can be brought to the Board for decision on July 5, 2001 so that the project will not be delayed and the residents impacted. Discussion followed with regard to the bid evaluations, criteria, the importance of ensuring that public needs are met, and compliance with the agreed to settlement mitigation measures agreed to. Mr. Swanson stated that in addition to the award of construction contract on July 5, 2001, the Board will be asked to approve four consultant agreements for the project. A companion position paper on the financial agreement between Wind em ere BLC and Shapell must also be approved before the construction contract can be awarded. Mr. Batts stated that Member Nejedly has offered to join him in the initial meeting with the contractor to be sure the contractor knows and understands the conditions, mitigation measures, and related items. Member Menesini indicated that he would like to attend that meeting as well. 2) Mr. Batts, General Manager, stated that the Pleasant Hill Relief Interceptor, Phase 4, DP 5170, is currently under construction. The project is going well. When completed, Phase 4 will provide overflow relief for the Gregory Lane and Price Lane areas, which have had frequent wet weather-related overflows. Mr. Batts introduced Mr. Alex Rozul, Associate Engineer, who stated that the original contract amount for the Pleasant Hill Relief Interceptor Project, Phase 4, was $8.6 million. Mountain Cascade is the contractor. The next low bid was $9.9 million. The scope of work includes 7,600 feet of interceptor sewer, 2,800 feet of sewer main, 9,200 feet of recycled water line, associated manholes, laterals, valves, blowoffs, and hydrants. Mr. Rozul stated that the work is equally divided between sewer and recycled water lines, but the sewer is approximately 70 percent of the cost. Notice to proceed was issued on March 19, 2001. The construction period is one year, but the interceptor must be completed by September 4, 2001 because of the opening of a nearby school. Seventy (70) percent of the total project must be done in the first six months because of the constraint of the Sequoia Middle School on Boyd Road. The project is 27 percent complete. To date, there has been one change order for a credit of $23,000. The change order was prompted by the contractor, Mountain Cascade. Mountain Cascade recognized the issues involved in doing open cut construction 25 feet down in the ground in a residential neighborhood and under the flood control channel. They proposed using conventional tunneling instead of open cut excavation. In addition, Mountain Cascade got approval to use recycled job materials for backfill and to dispose of the spoils in the District's Basin A South, and that offset the cost of tunneling and actually resulted in a credit to the District. Mr. Rozul showed a map and described the project location, alignment, construction constraints, and neighborhood. Mr. Rozul stated that complaints have been received, but he believes that conventional tunneling is a better overall option than open cut down the residential street. Mr. Rozul reviewed the summary of public contact reports and the status of resolution of each. A total of 35 complaints and nine requests for general information have been received. Member Lucey stated that the area around the Gregory Gardens School was blocked on the last day of school. With one telephone call and within 15 minutes, the blockage was moved and taken care of. Member Lucey complimented staff on the very good job of responding quickly and taking care of the problem. Member Lucey stated that the Gregory Gardens Parent Teachers' Association has discussed this construction project and they said there have been no problems. They are very pleased with what is going on even though there will be a little disruption. 01 169 Mr. Rozul stated that staff has been able to work very well with Mountain Cascade. They have been responsive. Mr. Rozul stated that he anticipates some additional change orders on the project that will be favorable to the District. Mr. Aim, Counsel for the District, stated that the change order that Mountain Cascade signed regarding going from open cut to tunneling required them to assume almost all of the risks with regard to tunneling and possibility of underground problems or blockages. In response to questions from Member Menesini, Ms. Ann Farrell, Director of Engineering, stated that the representatives of the City of Pleasant Hill have been on site nearly every day. District staff has been communicating with the City regularly and everything is working well. 3) Mr. Batts, General Manager, introduced Mr. Jim Belcher, Senior Engineer, who provided an update on energy issues. Mr. Belcher reported that the District has been notified that the treatment plant has been assigned to rotating outage block 60. To preserve the Board's options of whether the District wants to be considered exempt from rotating outages, an application has been submitted to the California Public Utilities Commission. A position paper will be presented at the next Board Meeting, requesting the Board's direction. Mr. Belcher reviewed the summer load profile for the plant. Using cogeneration and conservation efforts, the District has done a good job of keeping the electrical import load at essentially zero during the mornings, but it goes up in the afternoons so there is room for improvement. With regard to natural gas, Mr. Belcher reported that the District will be selling back some of the June natural gas previously purchased resulting in a slight savings over what the District could buy landfill gas. An application has been submitted to preserve the Board's option to buy backbone transmission for future natural gas purchases. Bids are due by July 31, 2001 for backbone transmission contracts (capacity on the line). This item will be presented to the Board at the July 19, 2001 Board Meeting. Member Boneysteele requested information on the risks of ownership of backbone transmission at that time. Mr. Belcher stated that with regard to landfill gas, the District has been advised that Mr. Nick Farros, of Acme, has a verbal agreement with NEO relative to the payment for landfill gas as previously discussed with the Board in closed session. In closing, Mr. Belcher stated that energy conservation efforts at the District continue. The Board received copies of F/ex Our Power energy saving tips distributed to all employees. 4) Mr. Batts, General Manager, reported that yesterday, June 20, 2001, the San Francisco Bay Regional Water Quality Control Board (RWQCB) approved the District's National Pollutant Discharge Elimination System (NPDES) permit along with those of four other dischargers. After the morning permit discussions on the Chevron Refinery permit, the small group of municipal dischargers and RWOCB staff remained. Changes to the District's permit document continued up until the night before, and Director of Plant Operations Jim Kelly, Plant Operations Division Manager Doug Craig, Laboratory Superintendent Bhupinder Dhaliwal, Associate Engineer Gail Chesler, and others who worked on the District's permit comments deserve credit for an excellent job of responding to all the exchanges of data, provisions, questions, and comments through this entire period. Mr. Batts stated that two things were very gratifying for him to hear from the RWQCB: the praise of our peers and the RWQCB for the District Board and staff and the job we do; and the special acknowledgment by the RWQCB for the District's Pollution Prevention Program, particularly the Household Hazardous Waste Collection Facility. Mr. Batts stated that the RWQCB fully realizes it has created a predicament for themselves with the methodology of these permits, for while most of the present interim limits are achievable, 06 21 01 170 06 21 the future will require the extensive scientific data for the completion of Total Maximum Daily Loads (TMDL's's), cost effective controls, and the ability for pollutant offsets. Mr. Batts introduced Mr. James M. Kelly, Director of Plant Operations, who stated that almost all of the changes advocated by staff to the District's NPDES permit occurred before the hearing. Mr. Kelly stated that this is a credit to Plant Operations Division Manager Doug Craig and Laboratory Superintendent Bhupinder Dhaliwal. Mr. Kelly reported that the RWQCB approved all five permits without significant modification. The effective date of the District's new NPDES permit is July 1, 2001. Mr. Kelly briefly reviewed the permit options available to the Board and indicated that the District has 30 days in which to file an appeal. Mr. Kelly stated that the remaining controversial issues are: . . Disagreement with interim mass limit for Dioxin; Chronic toxicity limits; Ambient monitoring and lower detection limits; Last minute language changes; Interim limits; and Including DOE and Dieldrin. . . . . These issues and the issue of whether to appeal the permit will be discussed with the Board at the July 5, 2001 Board Meeting. Mr. Kelly stated that the future emphasis by the RWQCB will be development of better ambient data; lower detection levels; pollution prevention; and completion of TMDL's. Next steps for District NPDES permit implementation include: . Develop basis for possible appeal and makes recommendation to the Board on July 5, 2001 . Develop proposals and work plans - Cost of Interim Requirement Cyanide site-specific objective Ambient monitoring TMDL participation Acute toxicity protocol (4th Edition) Work with Regional Monitoring Program lower detection levels Dioxin study for development of . Document updates Contingency Plan Operations and Maintenance Procedures Mr. Kelly stated that this is a significant amount of work to be done and later in the meeting, the Board will be asked to consider a contract extension for Larry Walker and Associates to assist with this. In summary, Mr. Kelly stated that the District has greater challenges for compliance, more staff time will be needed for compliance and required studies, and the cost is estimated for this additional work, to be $300,000 to $500,000 over the next five years. Following discussion, the Board commended the District team on their hard work and outstanding efforts in negotiating the District's NPDES permit. 5) Mr. Batts, General Manager, announced that the District is evaluating the Contra Costa Topsoil lease for alignment with current market rates. Commercial Real Estate Services and David Deutscher Company have been retained to assist in this process. 01 6) 7) 8) 9) 10) 11 ) 12) 171 Mr. Batts, General Manager, announced that Associate Engineer Gail Chesler will be attending the Water Environment Federation Conference on Collection System O&M Wet Weather Issues in Bellevue, Washington. This particular conference was not budgeted, but will be substituted for a conference on Underground Construction that Dr. Chesler was originally scheduled to attend. The estimated cost is $1,500. There are adequate funds in the Engineering Department training budget to cover the costs. Mr. Batts, General Manager, stated that at the last Board Meeting, the Board authorized participation in the California Sanitation Risk Management Authority (CSRMA) Workers' Compensation and Liability Programs. Staff has followed up with CSRMA and determined that they will work with the District's designated labor counsel on Workers' Compensation cases. Staff will be proceeding to execute the Workers' Compensation agreement and the program will be effective July 1, 2001. Staff is continuing to evaluate and work with CSRMA on the Liability Insurance Program. Therefore, a decision has been made to renew the District's existing liability policy for six months beginning July 1, 2001 during this continued evaluation. Mr. Batts stated that once the remaining issues are resolved he will report back to the Board. Mr. Batts, General Manager, announced that difficulties were encountered on the Orinda pipebursting job. Work was expected to be completed in one day; but for technical reasons, work was forced to continue through the night. Concern for the noise during this period prompted Collection System Operations (CSO) to provide both a letter of apology and explanation, in most cases by hand delivery, to residents. Member Lucey stated that he saw a copy of the letter and found it to be one of the best letters he has seen. Member Lucey expressed concern for the safety of the individuals kept working long hours and asked that staff check into that. Mr. Batts stated that the crew did work long hours. A relief crew was sent out as soon as possible but they did work long hours. We all must be cognizant of that. Mr. Batts, General Manager, announced that a meeting has been scheduled with Contra Costa Water District representatives to discuss issues relating to the proposed Industrial Recycled Water Project. In response to a question from the Board at a previous meeting, Mr. Batts stated that the agreement between the District and CCWD does call for binding arbitration. Mr. Batts stated that he will keep the Board informed. Mr. Batts, General Manager, announced that former District employee Bert Michalczyk was recently named General Manager of Dublin San Ramon Services District. Mr. Batts, General Manager, stated that as the Board is aware, Director of Collection System Operations John Larson has announced his retirement. The effective date of Mr. Larson's retirement is June 26, 2001. Mr. Batts, General Manager, stated that the District is planning a modest event to open our new laboratory facility. The event will be hosted by the Board. Local dignitaries, our peers, regulators, and customers will be invited to the facility to meet our employees and see the new laboratory. Early September is being considered for a ribbon-cutting ceremony with self- guided laboratory tours, light refreshment, and information on District activities. Board ideas and input would be welcomed. 06 21 01 172 b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None BREAK President Hockett declared a recess at the hour of 4:05 p.m., reconvening at the hour of 4: 15 p.m., with all parties present as previously designated. d. BOARD MEMBERS 1 ) Member Lucey reported on a newspaper article indicating Grand Jury criticism of Contra Costa County for hiring too many outside consultants; for doing a poor job of managing its process for awarding construction projects; and for having consultants in positions of key responsibility for long periods of time. Member Lucey indicated that the District Board Budget and Finance Committee will be requesting information on the District's practices in these areas. 2) Member Lucey requested that the Secretary of the District call the Collection System Operations (CSO) Department to be sure a CSO representative will be at each Board Meeting. 3) Member Menesini announced that the District is sponsoring an on-site Weight Watchers group at noon on Wednesdays. 8. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL WILLIS AND ASSOCIATES ARCHITECTS FOR ADDITIONAL CONSTRUCTION SUPPORT FOR THE LABORATORY IMPROVEMENTS PROJECT. DP 7172 Mr. Batts, General Manager, introduced Mr. William E. Brennan, Capital Projects Division Manager, who stated that there were a number of specification substitutions on the Laboratory Improvements Project, and additional support was needed from Michael Willis and Associates Architects during this submittal review process. Much of this support was due to the contractor's substitution of alternative equipment for the fume hoods and case work. For these items there were numerous submittals and resubmittals. This process benefitted the District through lower prices but required additional consultant time for review and evaluation of the substitution requests to determine equivalency to the specified products. Following discussion, it was moved by Member Menesini and seconded by Member Boneysteele, that the General Manager be authorized to execute a professional services agreement with Michael Willis and Associates Architects for $ 70,000 for additional construction support services for the Laboratory Improvements Project, DP 7172. The motion was approved with Member Nejedly voting no. Member Nejedly stated that he voted no because the original contract was based on completion in twelve months; payment of an additional $70,000 for three additional months seems excessive based on the original cost and budget for the project. 06 21 01 173 9. TREATMENT PLANT a. AUTHORIZE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO AN AGREEMENT WITH LARRY WALKER AND ASSOCIATES FOR $25.000 FOR CONTINUATION OF CONSULTING SERVICES ON THE DISTRICT'S NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT Following explanation by General Manager Charles Batts and discussion of similar work performed by Larry Walker and Associates for other clients, it was moved by Member Menesini and seconded by Member Boneysteele, that the General Manager be authorized to execute an amendment to an agreement with Larry Walker and Associates for $25,000 for continuation of consulting services on the District's National Pollutant Discharge Elimination System (NPDES) permit. There being no objection, the motion was unanimously approved. 10. HUMAN RESOURCES a. ADD ONE SENIOR HOUSEHOLD HAZARDOUS WASTE TECHNICIAN (G-62. $4.052-$4.903) POSITION FOR THE HOUSEHOLD HAZARDOUS WASTE COLLECTION FACILITY Mr. Batts, General Manager, stated that the review of the Household Hazardous Waste (HHW) Collection Facility operations by the Board HHW Committee led to several recommendations, one was to add an additional permanent technician at the Senior HHW Technician level. Mr. Batts introduced Ms. Elaine Jacobs, HHW Supervisor, who stated that the staffing objective of the HHW Collection Facility is to staff the facility entirely with permanent employees during base participation periods. Ms. Jacobs reviewed the staffing level and participation since the facility opened in 1997-1998. With the continuing high levels of participation, it is still necessary to supplement with contract staff. It is proposed that an additional position be added, increasing District staff by one Senior HHW Technician, bringing the staffing level to one HHW Supervisor, two Senior HHW Technicians, and two HHW Technician 1111's. With this improved staffing level, the HHW Supervisor will have time available for regulating compliance, safety audits, training, and developing and refining procedures. Ms. Jacobs stated that the HHW Collection Facility hours of operation were also discussed with the Board HHW Committee. The goal was to maximize convenience and service to our customers. Based on the continuing high level of participation and the results of a survey of HHW Collection Facility customers, the Board HHW Committee recommended that the days and hours of operation be changed to 9:00 a.m. to 4:00 p.m. Tuesday through Saturday. Service would be provided to both residents and businesses on each of the five days the facility is open. The change will be effective Labor Day weekend. Ms. Jacobs reviewed the notification plan for the change in hours of operation. The District's partners, Mt. View Sanitary District and the Cities of Concord, Clayton, and San Ramon, have been contacted and have agreed to the change. Ideas for the public notification plan include mailing a postcard ($40,000) or a magnet ($80,000); signs at the HHW facility; handouts at the HHW facility; notices in solid waste newsletters; notices in City newsletters; and newspaper ads. Staff is exploring low-cost methods of notifying the public of the change. Ms. Jacobs stated that continuous improvements efforts at the HHW Collection Facility are ongoing. Staff is reviewing staffing levels and the organization, visiting San Francisco and Alameda facilities, reviewing reuse room operation, reviewing the flammable bulking operation, and looking for other ideas for improvement to make the HHW Collection Facility as effective as possible. Member Nejedly stated that there has been recent correspondence that the HHW Collection Facility may be unsafe for employees working there. Member Nejedly stated that if the facility is unsafe, it should be closed until it is sate. Member Nejedly stated that Ms. Jacobs, as Supervisor of the facility, should come to the Board if she believes it is unsafe. 06 21 01 174 Ms. Jacobs stated that the HHW Collection Facility is operated safely. Ms. Jacobs stated that she would not be there if it was unsafe. Following discussion, it was moved by Member Nejedly and seconded by Member Boneysteele, that one Senior Household Hazardous Waste Technician (G-62, $4,052- $4,903) be added to the Engineering Department Environmental Services Division. There being no objection, the motion was unanimously approved. 11. APPROVAL OF MINUTES a. MINUTES OF MAY 10. 2001 It was moved by Member Menesini and seconded by Member Lucey, that the minutes of May 10, 2001 be approved as presented. There being no objection, the motion was unanimously approved. 12. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JUNE 21, 2001 Member Lucey, Chair of the Budget and Finance Committee, stated that he and Member Nejedly reviewed the expenditures. It was moved by Member Lucey and seconded by Member Nejedly, that the Expenditure List dated June 21,2001, including Self Insurance Check Nos. 101751-101753, Running Expense Check Nos. 132414-132635, Sewer Construction Check Nos. 23381-23419, Payroll Manual Check Nos. 48778-48781, and Payroll Regular Check Nos. 53644-53678, be approved as recommended. There being no objection, the motion was unanimously approved. 13. BUDGET AND FINANCE a. APPROVE A RESOLUTION TO ADOPT THE 2001-2002 PERSONNEL EQUIPMENT. CAPITAL IMPROVEMENT. OPERATIONS AND MAINTENANCE. AND SELF INSURANCE FUND BUDGETS AS COMPRISING THE 2001-2002 DISTRICT BUDGET It was moved by Member Menesini and seconded by Member Nejedly, that Resolution No. 2001-090 be approved, adopting the 2001-2002 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self Insurance Fund Budgets as comprising the 2001-2002 Central Contra Costa Sanitary District Budget. There being no objection, the motion was unanimously approved. 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 15. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Menesini requested additional information on the National Pollutant Discharge Elimination System (NPDES) permit and possible appeal. Mr. Batts, General Manager, indicated that will be provided at the next Board Meeting on July 5, 2001. 16. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation to be discussed is Central Contra Costa Sanitary District v. Joanne Lindroth and related cross actions, Contra Costa County Superior Court Case Nos. C99-04092. 06 21 01 175 At 4:55 p.m., President Hockett declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(a) as noted above. At 5:26 p.m., President Hockett concluded the closed session and reconvened the meeting into open session. 17. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 18. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 5:27 p.m. ~}J .Jh ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: --- 06 21 01