Loading...
HomeMy WebLinkAboutBOARD MINUTES 04-19-01 96 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 19, 2001 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on April 19, 2001. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett ABSENT: Members: None 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Menesini and seconded by Member Nejedly, that the Consent Calendar, consisting of Items a. and b., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Quitclaim Deed was approved to Discovery Builders, Inc. for Subdivision 8136 in the Town of Clyde (District Job No. 1642), the President of the Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed with the Contra Costa County Recorder, and Resolution No. 2001-049 was adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Nejedly, Lucey, Boneysteele, Hockett None None b. Resolution No. 2001-050, concerning Energy Reduction Efforts, was adopted, and staff was authorized to forward copies of said resolution to Governor Davis and the California Special Districts Association. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Nejedly, Lucey, Boneysteele, Hockett None None 4. HEARINGS a. CONSIDER THE APPEAL BY PROPERTY OWNERS ON FLORA STREET IN MARTINEZ OF A STAFF DETERMINATION REGARDING CONTRACTUAL ASSESSMENT DISTRICT PROGRAM ELIGIBILITY Mr. Charles W. Batts, General Manager, stated that District staff has reviewed the application from residents of Flora Street in Martinez for formation of a Contractual 04 19 01 97 Assessment District (CAD) and determined that their project does not qualify for CAD funding under the District criteria. As is their right as outlined in that policy, the residents have appealed staff's decision to the Board of Directors. Mr. Batts stated that District staff is also concerned about a related matter in that the design submitted on behalf of the Flora Street residents by Mr. Albert A. Morris, their engineer and a Flora Street resident, places the sewer line within the five-year storm flows of Alhambra Creek. District staff's concern is that the proposed pipeline could be damaged by material floating in the creek or cause damage upstream if the pipe blocks flows. Mr. Morris has chosen to deal with both these issues in this hearing format. Discussion followed with regard to the applicability of the design to the discussion of eligibility for the CAD Program, and whether it is appropriate for the Board to consider or discuss the design at this time. In response to questions from the Board, Mr. Kenton L. Aim, Counsel for the District, stated that if the discussion deals with whether the CAD Program applies, that is part of the agenda item separate and aside from whether the Board may wish additional information on that. If one of the issues is if there is more than one sewering alternative and that may affect whether or not the CAD eligibility applies, it would be appropriate for the Board to proceed. If it is outside the agendaed topic, Mr. Aim stated that he would interrupt the discussion. Mr. Batts introduced Mr. Curt Swanson, Environmental Services Division Manager, who stated that the Flora Street residents have appealed the staff decision regarding eligibility of their properties to participate in the CAD Program as provided in the CAD Policy and Procedures adopted by the Board in February 2001. Mr. Swanson displayed a map and described the location of the properties in question. There are two issues: 1) the applicability of the CAD Program, and 2) the proposed design for a gravity sewer. Mr. Swanson stated that in preparing for this appeal, staff reviewed the design and found that the proposed gravity sewer creek crossing does not meet District standards. Staff felt this matter should be brought to the Board's attention now. It can be dealt with now or at a later time. Mr. Swanson reviewed the CAD formation criteria and stated that the Flora Street properties do not meet two of the three criteria: 1) a minimum of five properties must be directly tributary to the proposed CAD facilities, and 2) a participant parcel may not have more than two dwellings to participate in a CAD. The Flora Street properties did meet the CAD formation criteria that a minimum of 60 percent of the properties directly tributary to the proposed CAD facilities must have existing homes served by septic tank systems. Based on the failure to meet two of the CAD formation criteria, staff determined that the Flora Street properties were ineligible for participation in the District CAD Program. The property owners have appealed that staff decision to the Board of Directors. Mr. Swanson stated that the Flora Street properties are adjacent to Alhambra Creek accessed via a bridge from Flora Street. The homes are served by septic tanks that range from 40 to 55 years old. The Knisley parcel has two systems, the Bray parcel has one system, and the Morris parcel has two systems. Three of the properties are owner-occupied, and a total of five dwelling units are rentals. Mr. Swanson reviewed the following Flora Street sewering alternatives: . Gravity sewer across Alhambra Creek at B Street (proposed by property owners); . Individual pumping stations and force mains across Alhambra Creek at Flora Street; and . Pumping station and force main across or under Alhambra Creek. Mr. Swanson stated that with regard to the proposed gravity sewer alternative, a creek crossing is required. The District standard for creek crossings is to be above the 100-year stormwater level. The proposed gravity creek crossing would be below the 25-year storm water level, requiring more extensive design and construction and additional maintenance, and additional liability may arise from flooding that might develop. Mr. 04 19 01 98 Swanson stated that there are five gravity creek crossings in Martinez, and one gravity creek crossing that was removed in 1991. These creek crossings were installed there prior to the District taking over the Martinez system in 1969. There are other gravity creek crossings that are similar but staff does not recommend that another one be added. Mr. Swanson stated that the Board may uphold the staff decision regarding CAD Program eligibility, reverse the staff decision, or defer action on this matter. At 2: 17 p.m., President Hockett opened the hearing to receive comments from the Flora Street property owners regarding their appeal of the staff decision regarding CAD Program eligibility. Mr. Albert A. Morris, 700 Flora Street, Martinez, addressed the Board, stating that this project was begun more than two years ago. The original plan was to have an individual pumping station to pump one property across the Flora Street Bridge. Mr. Morris stated that the proposed project does not comply with current District CAD formation criteria but there is an opportunity to look at exceptions. If there ever was an exception, it is this area at the end of Alhambra Creek. Mr. Morris stated that there is one other area that may be similar but it may be possible to connect it to another sewer. Mr. Morris stated that with regard to the two criteria that were not met, there are only four properties instead of five, but there are five septic tanks on these four properties that could be eliminated. Two of the properties have two buildings. Mr. Morris stated that if zoning would allow it, the property owners could split the properties in two, but zoning does not allow that and the property owners are not proposing that. Mr. Morris stated that if there ever was a situation that should qualify for an exception, this would be it. The second criteria that was not met is that a participant parcel may not have more than two dwellings to participate. Mr. Morris stated that there are three dwellings on two of the parcels. These were built many years ago in about 1945 and 1958. Mr. Morris stated that the property owners are not in the land development business. This is a situation the property owners purchased or inherited, and the property owners would like to make it right. Because of the large cost, the property owners are asking for the District's assistance in financing. If Alhambra Creek were not there, this would not be a big deal and the costs would not be so high. Mr. Morris stated that even though the original appeal was regarding the CAD request, he would hope the Board would consider the gravity line as well. This was a preliminary design given to the District on Monday. There are several creek crossings by pipelines over Alhambra Creek and Franklin Creek. The proposed creek crossing will not be any different than those. Mr. Morris stated that there have been flood control problems with the District's Shell Avenue creek crossing, but there are other locations where there are creek crossings that are not a problem. Mr. Morris stated that he has lived in the area since 1972 and has seen the water get above the Flora Street bridge several times. The original design was to have the crossing at Flora Street. It would have cost much less but it was designed to be at B Street because the creek is wider there to allow transfer of runoff. It has been stated that additional maintenance is required for sanitary sewer crossings. That is a design issue which would require approval of District staff and Board before construction. Mr. Morris requested variances as allowed in the District CAD policy. Mr. Morris stated that he doubts if in the entire District service area there are more than two or three situations like this with homes on septic tanks that would be eligible so there should not be great concern that it would set a precedent. Mr. Morris introduced the other property owners and indicated that he would be happy to answer any questions. Member Menesini stated that one of his biggest concerns is the integrity of the creek and keeping pollution out of the creek. In the property owners' favor, they have come up with a solution but it is questionable from the District's standpoint. The second point in favor of the property owners is that the mouth of the creek has been widened. Nevertheless, Member Menesini expressed concern about the creek and the possibility of large debris coming down the creek and causing a problem. Mr. Morris stated that the design has been reviewed by two other public agencies, the Corps of Engineers and the State Department of Fish and Game, and they have basically signed off on their responsibilities as far as the design goes. Yes, large things have come down stream and struck the Flora Street bridge and water lines, and have continued down stream. 04 19 01 99 Member Nejedly stated that unfortunately we are dealing with raw sewage not clean water. It is a completely different issue. One creek crossing has already been taken out because of this concern. By what Mr. Morris and Member Menesini have said, there have been flooding problems in the past. The design must be acceptable to the homeowners, the District, and all responsible agencies. The Board tried to streamline this process. The CAD Program was initiated to help people like the Flora Street property owners. Member Nejedly stated that he would not object to formation of a CAD simply because it does not have five parcels or that 60 percent were not developed. Member Nejedly stated that he does have a problem with rental units on the parcels. Rental units are considered income producing properties. If the District were to make an exception on this, it would apply to many in the service area who have rentals and might want to use the CAD Program to substantially increase the value of their properties. This probably does not apply in the Flora Street case since all the property owners have lived there for some time. These are very large lots. Mr. Morris stated that while these are large lots unfortunately the creek and the slope encroach on the properties, leaving little buildable area. Member Nejedly stated that he does see an exception in this case as precedent setting. These are income producing properties. Member Nejedly stated that it has been one of his hard and fast rules, that rental properties would not be eligible for the CAD Program. In response to a question from President Hockett, Mr. Morris stated that the creek overtops at about seven or eight feet and all the sewers are submerged when there is a flood. There being no further comments, President Hockett closed the hearing at the hour of 2:38 p.m. and returned the matter to the Board for deliberation. Member Menesini stated that he agreed with Member Nejedly, but he would like to explore what kind of structure is being proposed. Member Menesini stated that he was in favor of having tighter criteria for the CAD Program; but because this is a sensitive area, he would like to bend some of the criteria. Member Menesini agreed that he would not want that to be precedent setting. Member Menesini stated that the District tries to avoid pumping whenever possible, but it might be an option in this case. Member Lucey stated that the proposal does not meet the CAD Program criteria. Member Lucey stated that he is particularly concerned that there are income properties involved. In another month the Board will be voting to raise the Sewer Service Charge to all District ratepayers. Member Lucey stated that he cannot vote to raise the Sewer Service Charge while at the same time subsidizing income producing properties. Member Lucey stated that he fears for the precedent that might establish. Member Lucey stated that he is also concerned about a pumping station and he will not vote in favor of this proposal. Member Boneysteele stated that he has felt uncomfortable with this proposal all along in that it seems to be marginal in every aspect, but it is difficult to vote against people on the basis of criteria set up abstractly without reference to particular people's circumstances. President Hockett stated that she feels the risk the District would be taking in terms of installation of a sewer line over a creek in these circumstances is one the District should not take. President Hockett stated that she concurs with the rest of the Board particularly with regard to the environmental issues. Member Nejedly stated that the design of the pipeline is not his issue. It is just the simple fact that these are income producing properties and it would be a bad precedent to set for the future. Member Menesini suggested that other options be explored. The environmental problems of septic tanks outweigh other environmental considerations. The residents should explore other options besides the B Street option. 04 19 01 100 There being no further discussion, it was moved by Member Lucey and seconded by Member Nejedly, that the staff determination that the Flora Street properties do not meet previous or current formation criteria for Contractual Assessment Districts and therefore are not eligible, was upheld. Motion approved on the following roll call vote: AYES: Members: Lucey, Nejedly, Boneysteele, Hockett NOES: Members: Menesini ABSENT: Members: None Member Menesini indicated that he voted no because he thinks there may be an opportunity to leave the door open for consideration of other alternatives. Member Boneysteele stated that the criteria were established for a particular reason and even though this is a very worthy project, it does not meet those criteria. b. CONDUCT PUBLIC HEARING: ADOPT A RESOLUTION OVERRULING PROTESTS; ADOPT A RESOLUTION CONFIRMING COMPLIANCE WITH CALIFORNIA CONSTITUTION. ARTICLE XIIID. SECTION 4; ADOPT A RESOLUTION APPROVING ENGINEER'S REPORT AND ASSESSMENT AND ORDERING IMPROVEMENT: AND AUTHORIZE EXECUTION OF AGREEMENT WITH THE VINE HILL WAY PARCEL OWNERS IN CONJUNCTION WITH THE VINE HILL WAY CONTRACTUAL ASSESSMENT DISTRICT NO. 99-3 Mr. Batts, General Manager, introduced Mr. Curt Swanson, Environmental Services Division Manager, who reviewed the Board decision points relating to the Contractual Assessment District (CAD) process. First the Board initiates formation of the CAD; then a public hearing is conducted to consider and approve the Engineer's Report and assessment; the Board makes a decision whether to proceed with funding for the CAD and if funding is authorized, improvement is ordered; and finally after the construction has been completed and all bills have been received, the final assessments are confirmed and levied. The Vine Hill Way CAD No. 99-3 is at the second decision point. Mr. Swanson showed a map of the area and indicated that the Vine Hill Way CAD will serve five properties on septic tanks on Vine Hill Way in Martinez. The Board approved initiation of the Vine Hill Way CAD in November 1999. The Vine Hill Way CAD consists of approximately 500 feet of 8-inch sewer and one manhole. The estimated cost is $105,091. The estimated cost per participant is $21,018 or $2,981 annually for ten years. Mr. Swanson stated that if the Board approves the Vine Hill Way CAD, four CAD's with a total estimated cost of $446,921 will have been approved during the 2000-2001 fiscal year, leaving a budget of $553,079 remaining for the balance of the fiscal year. At 2:52 p.m., President Hockett opened the public hearing to announce the tabulation of ballots submitted by owners of each affected parcel and to receive comments on the Vine Hill Way CAD No. 99-3. Mr. Swanson announced the results of the ballots submitted by owners of each affected parcel in the Vine Hill Way CAD No. 99-3. Five ballots were issued and returned. Five ballots were in favor of and none opposed to the proposed assessment. Ms. Tricia Sherry, one of the property owners, thanked the Board and Messrs. Curt Swanson and Russ Leavitt for their hard work. At 2:55 p.m., President Hockett closed the public hearing. It was moved by Member Nejedly and seconded by Member Lucey, that Resolution No. 2001-051 be adopted, overruling protests for the Vine Hill Way CAD No. 99-3; that Resolution No. 2001-052 be adopted, confirming compliance with California Constitution, Article XIIID, Section 4; that Resolution No. 2001-053 be adopted, approving Engineer's Report, assessments, and ordering improvement; and that the General Manager be 04 19 01 101 authorized to execute an agreement with the Vine Hill Way parcel owners. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Nejedly, Lucey, Menesini, Boneysteele, Hockett None None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 13., Closed Session, and Item 14., Report of Discussions in Closed Session, were taken out of order at this time. 13. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The titles of the litigation to be discussed were Central Contra Costa Sanitary District v. City of San Ramon, Contra Costa County Superior Court Case No. COO-O 1560; and Central Contra Costa Sanitary District v. Joanne Lindroth and related cross actions, Contra Costa County Superior Court Case No. C99-04092. b. SIGNIFICANT EXPOSURE TO LITIGATION Pursuant to Government Code Section 54956.9(b), a point has been reached where in the opinion of the Board of Directors of the Central Contra Costa Sanitary District, on the advice of its Counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the District. One potential matter is to be discussed. At 3:00 p.m., President Hockett declared the closed session to discuss litigation pursuant to Government Code Sections 54956.9(a) and (b) as noted above. At 4:35 p.m., President Hockett concluded the closed session and reconvened the meeting into open session. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. At this time, President Hockett reverted to the order of the agenda. 6. BIDS AND AWARDS a. AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO WAYNE G. SCHLOSSER CONSTRUCTION. INCORPORATED. FOR THE LAFAYETTE SEWER RENOVATION PROJECT. PHASE 2. DP 5166: AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF LAFAYETTE FOR PAVING . Following discussion of the cost sharing agreement with the City of Lafayette for paving, it was moved by Member Nejedly and seconded by Member Menesini, that award of a construction contract in the amount of $917,779.25 for construction of the Lafayette Sewer Renovation Project, Phase 2, DP 5166, be authorized to Wayne G. Schlosser Construction, Incorporated, the lowest responsible bidder; and that the President of the Board of Directors and the Secretary of the District be authorized to execute an agreement with the City of Lafayette for paving. There being no objection, the motion was unanimously approved. b. AUTHORIZE THE GENERAL MANAGER TO ALLOCATE $111,000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT AND AWARD 04 19 01 102 CONSTRUCTION CONTRACT TO MCGUIRE AND HESTER CONSTRUCTION COMPANY FOR THE ORINDA TRUNK SEWER URGENT REPAIR PROJECT. DP 5530 Mr. Batts, General Manager, introduced Mr. Tom Godsey, Associate Engineer, who stated that the District has an ongoing TV Inspection Program to evaluate the condition of suspect reaches of reinforced concrete pipe. Severe corrosion was discovered in a trunk sewer at the Highway 24 off ramp at Camino Pablo in Orinda. Mr. Godsey described the location of the Orinda trunk sewer, displayed a digitized image from the video tape showing the pipe wall corrosion and the void in the pipe, showed slides of the pipe location and off ramp, and described traffic issues. Mr. Godsey stated that 40 feet of 30- inch reinforced concrete pipe will be replaced, a trunk manhole will be constructed nearby to facilitate bypass pumping, the extent of the junction structure corrosion will be investigated, and junction structure corrosion will be mitigated. Investigation of the junction structure is scheduled for the week of April 23, 2001 and replacement of the 40 feet of 30-inch reinforced concrete pipe is scheduled to begin the week of May 7, 2001 with construction expected to last two weeks. Future work includes renovation of 1100 feet of 30-inch reinforced concrete pipe in summer 2001, review and evaluation of methods for sulfide control at the pumping station, and review and evaluation of reinforced concrete pipe protection measures. Following discussion of traffic issues, it was moved by Member Nejedly and seconded by Member Boneysteele, that the General Manager be authorized to allocate $111,000 from the Collection System Program Contingency Account; and that award of a construction contract in the amount of $67,200 for construction of the Orinda Trunk Sewer Urgent Repair Project, DP 5530, be authorized to McGuire and Hester Construction Company, the lowest responsible bidder. There being no objection, the motion was unanimously approved. c. AUTHORIZE AWARD OF A CONSTRUCTION CONTRACT TO KAWEAH CONSTRUCTION COMPANY FOR THE STANDBY POWER SUPPLEMENTAL COOLING PROJECT. DP 6138 Following discussion of project contingency amounts and the fact that contingency amounts are judgment calls based on the uncertainty, complexity, and risk of a particular project, it was moved by Member Menesini and seconded by Member Boneysteele, that award of a construction contract in the amount of $161,544 for the Standby Power Supplemental Cooling Project, DP 6138, be authorized to Kaweah Construction Company, the lowest responsible bidder. There being no objection, the motion was unanimously approved. 7. REPORTS a. GENERAL MANAGER 1) Mr. Batts, General Manager, introduced Mr. Doug Craig, Plant Operations Division Manager, who provided an update on energy issues. Mr. Craig stated that the District has a signed landfill gas contract with Acme Fill Corporation with a start date of on or before May 30, 2001. The contract term will run through June 30, 2002 and will be renewable on an annual basis thereafter. Having indicated earlier that he would have to leave at 5:00 p.m., Member Lucey excused himself and left the meeting. With regard to natural gas, Mr. Craig stated that a one year NYMEX strip (20,000 decatherms per month) has been purchased at $5.25 per decatherm; NYMEX for May and June (20,000 decatherms per month) has been purchased at $5.32 per decatherm; and basis for May and June (40,000 decatherms per month) has been purchased at $7.73 per decatherm. Mr. Craig reviewed projected summer electrical import (PG&E) costs, noting that on-peak (noon to 6:00 p.m.) is $0.353/kWh, off-peak (9:00 p.m. to 8:00 a.m.) is $0.059/kWh, partial peak has not been 04 19 01 103 specified, and the demand charge has not been specified. Mr. Craig noted that these figures may change. There is a huge incentive to take power off- peak if possible. 2) Mr. Batts, General Manager, distributed the 2001-2002 and 2002-2003 Capital Improvement Budget, 2001 Capital Improvement Plan, and Information Technology Five-Year Master Plan. The Capital Projects Committee Meeting/Board Workshop to review these documents will be held at 10:00 a.m. on Friday, April 27, 2001. 3) Mr. Batts, General Manager, stated that as a follow-up to the District's National Pollutant Discharge Elimination System (NPDES) permit negotiations, Regional Water Quality Control Board (RWQCB) Engineer Eddy So conducted a 16-hour Class B inspection of the District's facilities last week. Mr. So inspected District process areas, laboratory and sampling procedures, Operations and Maintenance manuals, training programs, maintenance program, and capital replacement plan. Mr. So requested that a detailed Contingency Plan be developed as part of the NPDES permit process. Mr. So also stated that the RWOCB was concerned that the District would continue to be a leader in pollution prevention area. The inspection was very positive and reinforced the RWOCB belief that the District will continue to be a leader among the dischargers. 4) Mr. Batts, General Manager, announced that to date 31 responses have been received to the District's notice of proposed increase in the annual Sewer Service Charge. All responses will be provided for Board consideration prior to the June 7, 2001 public hearing on this matter. 5) Mr. Batts, General Manager, announced that at the May 3, 2001 meeting of the California Water Environment Association, San Francisco Bay Section, Plant Operations Division Manager Doug Craig will give a presentation on the District's treatment facility following a tour of the treatment plant. 6) Mr. Batts, General Manager, announced that the District will again participate in the Earth Day activities on April 29, 2001 at the Chronicle Pavilion in Concord. The District booth is always a highlight, featuring District efforts in household hazardous waste collection, recycled water, student education programs, and integrated pest management. Again this year, the booth will be staffed by volunteer District employees. 7) Mr. Batts, General Manager, announced that Take Your Kids to Work Day has been rescheduled for April 27, 2001 because of a conflict with testing at some of the schools. 8) Mr. Batts, General Manager, announced that beginning next week, Mr. Gerald R. Davis, retired City Manager of Vallejo, will be serving as Interim Director of Administration during the recruitment to fill that position. Mr. Davis came to the District through Public Service Skills, Inc., a non-profit corporation that provides this service to public agencies. 9) Mr. Batts, General Manager, stated that an item relating to the District's grant appliance for the Peak Load Reduction Program came to the District's attention today and it requires immediate action of the Board. The District's grant application was on a waiting list for funding. The District was advised today that additional funding has become available. Board adoption of a resolution is required, designating the General Manager to sign and file the grant application for the Peak Load Reduction Grant for the Solids Conditioning Ventilation Improvement Project, DP 7199, previously approved by the Board. Section 54954.2(b)(2) of the Government Code provides that an item can be added to the agenda by two-thirds vote of the Board, or unanimous vote if less than two-thirds of the Board Members are present, 04 01 19 104 if the item came to the attention of the District subsequent to the deadline for posting the agenda and immediate action is required. It was moved by Member Boneysteele and seconded by Member Menesini, that in accordance with Government Code Section 54954.2(b)(2), the Board of Directors of the Central Contra Costa Sanitary District determines that the issue of adoption of a resolution designating the General Manager to sign and file the Peak Load Reduction Program grant application and the need to take immediate action came to the attention of the District subsequent to the agenda being posted, and that the item be added to the agenda for consideration by the Board. There being no objection, the motion was unanimously approved with Member Lucey being absent. Following discussion, it was moved by Member Nejedly and seconded by Member Menesini, that Resolution No. 2001-054 be adopted, designating the General Manager to sign and file a Peak Load Reduction Grant Application for the Solids Conditioning Ventilation Improvement Project, DP 7199. There being no objection, the motion was unanimously approved with Member Lucey being absent. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT d. a. 1 ) Ms. Joyce E. Murphy, Secretary of the District, announced that the District has received the Local Agency Formation Commission (LAFCO) proposed budget for 2001-2002, including the District's assessment of $14,896.04. This information is available for review. BOARD MEMBERS 1 ) Member Menesini announced that Ms. Helen Martin, a prominent member of our community, passed away recently. Ms. Martin was responsible for many artistic events in the area and was active in the Walnut Creek Chamber of Commerce and Contra Costa County Historical Society. 2) Member Menesini reported on the April 16, 2001 Environmental Alliance Discussion Series which featured a presentation on accidental release of chemicals. The next Environmental Alliance Discussion Series will be hosted by Central Contra Costa Sanitary District and will include a tour of the treatment plant. 3) Member Menesini reported that the City of Martinez has expressed interest in siting a load peaking power plant, possibly at the District. Member Menesini stated that he would hope District staff would explore this with the City of Martinez. 8. APPROVAL OF MINUTES MINUTES OF MARCH 15. 2001 It was moved by Member Boneysteele and seconded by Member Nejedly, that the minutes of March 15, 2001 be approved as presented. There being no objection, the motion was approved with Member Lucey being absent. 04 19 01 105 9. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED APRIL 19. 2001 Member Nejedly, member of the Budget and Finance Committee, stated that he reviewed the expenditures and found them to be satisfactory. It was moved by Member Nejedly and seconded by Member Boneysteele, that the Expenditure List dated April 19, 2001, including Self Insurance Check Nos. 101714- 101722, Running Expense Check Nos. 131123-131475, Sewer Construction Check Nos. 23166-23209, Manual Payroll Check Nos. 48764-48775, and Regular Payroll Check Nos. 53580-53613, be approved as recommended. There being no objection, the motion was approved with Member Lucey being absent. 10. BUDGET AND FINANCE a. REVIEW THE FINANCIAL STATUS AND BUDGET OF THE SELF INSURANCE FUND AND APPROVE THE ALLOCATION OF $200.000 TO THE FUND FROM THE 2001- 2002 OPERATIONS AND MAINTENANCE BUDGET Mr. Batts, General Manager, introduced Mr. David Clovis, Safety and Risk Manager, who reported on the status of the Self Insurance Fund and presented the proposed Self Insurance Fund Budget for 2001-2002. It is projected that expense will exceed revenue by $435,500 in 2000-2001. However, as a result of having a Self Insurance Fund, the District will be able to ride that out and will require an allocation of only $200,000 from the 2001-2002 Operations and Maintenance (O&M) Budget to adequately maintain the Self Insurance Fund. Mr. Clovis reviewed the proposed 2001-2002 Self Insurance Fund Budget and the budgeted revenue and expense for Sub-Funds A, B, and C, noting that total revenue for 2001-2002 is budgeted to be $492,000 and total expense is budgeted to be $892,000 based on historical projections. An actuarial evaluation was done in 2000 by Advanced Risk Management Techniques, Inc. and the recommended funding levels were included in the budget. Government Accounting Standards Board Statement No.1 0 (GASB-10) requires that an actuarial study be performed every two years, and an actuarial study will be done in 2001-2002 to determine future funding levels as required by GASB- 10. The District's insurance program is an excess insurance program with a $500,000 self-insured retention. Insurance costs are expected to increase in the coming year based on the current marketplace. Negotiations are proceeding and staff will be looking at other options for liability and Workers' Compensation coverage. In closing, Mr. Clovis requested that the Board receive the proposed 2001-2002 Self Insurance Fund Budget and that $200,000 be allocated from the 2001-2002 O&M Budget to the Self Insurance Fund. It was moved by Member Nejedly and seconded by Member Boneysteele, that the proposed 2001-2002 Self Insurance Fund Budget be received, and that allocation of $200,000 from the 2001-2002 O&M Budget be approved. There being no objection, the motion was approved with Member Lucey being absent. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION - Mr. Batts, General Manager, introduced Mr. Jade Sullivan, Assistant Engineer, who provided an update on the emergency repair of the Recycled Water Pipeline in Buchanan Golf Course. Mr. Sullivan stated that as previously reported to the Board, the recycled water pipeline is back in operation and landscape restoration is underway. Contra Costa Landscaping, Buchanan Golf Course's landscaper, is performing this work. Mr. Sullivan showed slides and described the work in progress and the planned work. The estimated cost for the landscape work is $20,000 to $25,000. It was moved by Member Nejedly and seconded by Member Menesini, that the General Manager be authorized to continue with completion of the emergency repair of the Recycled Water Pipeline and restoration of Buchanan Golf Course. There being no objection, the motion was approved with Member Lucey being absent. 04 19 01 106 04 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 13. CLOSED SESSION This item was taken out of order earlier in the agenda. 14. REPORT OF DISCUSSIONS IN CLOSED SESSION This item was taken out of order earlier in the agenda. 15. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 5:33 p.m. to reconvene at 10:00 a.m. on Friday, April 27, 2001, in the Second Floor Conference Room, 5019 Imhoff Place, Martinez, California, for a Capital Projects Committee Meeting/Board Workshop to discuss the Draft 2001-2002 and 2002-2003 Capital Improvement Budget, the 2001 Capital Improvement Plan, and Information Technology Five-Year Master Plan. r/~)l~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Se r ta of the Centra Co ra Costa Sa . ary District, County 0 Contra Costa, State of California 19 01