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HomeMy WebLinkAboutBOARD MINUTES 04-05-01 83 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON APRIL 5, 2001 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on April 5, 2001. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Menesini, Lucey, Boneysteele, Hockett ABSENT: Members: None a. INTRODUCE NEW EMPLOYEES . STEVE GRUBKA. PUMPING STATIONS OPERATOR I Mr. Steve Grubka, Pumping Stations Operator I, was introduced and welcomed to the District by President Hockett and the Board of Directors. 2. PUBLIC COMMENTS This item was taken later in the agenda after the arrival of Ms. Beverly Chenier. 3. CONSENT CALENDAR It was moved by Member Menesini and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through f., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Grants of Easements for the Rossmoor Sewer Improvement Project, DP 5423, Job 1001, were accepted from Second Walnut Creek Mutual for Parcel 124, from the First Walnut Creek Mutual for Parcel 130, from Mutual 27 for Parcel 133, from the First Walnut Creek Mutual for Parcel 138, from the First Walnut Creek Mutual for Parcel 140, and from Golden Rain Foundation for Parcel 143; the President of the Board of Directors and the Secretary of the District were authorized to accept and record said Grants of Easements; and Resolution Nos. 2001-043. 2001-044. 2001-045. 2001- 046. 2001-047. and 2001-048 were adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None b. The contract work for the Hartz Avenue Sewer Relocation Project, DP 5451, in Danville, was accepted, and the filing of the Notice of Completion was authorized. 04 05 01 84 Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None April 19, 2001 at 2:00 p.m. was established as the date and time for a hearing to consider the appeal by a group of property owners on Flora Street in Martinez of a staff determination regarding Contractual Assessment District Program eligibility. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: d. Menesini, Boneysteele, Nejedly, Lucey, Hockett None None May 10, 2001 at 2:00 p.m. was established as the date and time for a public hearing regarding a proposed ordinance to amend District Code Chapter 6.12 "Capital Improvement Fees and Charges" (Connection Fees). Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None June 7, 2001 at 2:00 p.m. was set as the date and time for public hearings to consider establishment of the 2001-2002 Sewer Service Charge rates and the collection of such charges and prior year delinquent charges by placing them on the County tax roll. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: f. Menesini, Boneysteele, Nejedly, Lucey, Hockett None None Expenditure of Equipment Budget Contingency funds in the amount of $14,200 was authorized to add vacuum capability to water truck/jet rodder combination unit. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 2., Public Comments, was taken out of order later in the agenda. 04 05 01 a. 85 5. REPORTS GENERAL MANAGER 1 ) Mr. Charles W. Batts, General Manager, introduced Mr. Jim Belcher, Senior Engineer, who provided an update on energy issues. Mr. Belcher stated that a proposed landfill gas sales agreement will be presented for the Board's consideration later in the meeting. No bills have been received for landfill gas from August 2000 to date; however, approximately $500,000 has been encumbered. Mr. Belcher reported that natural gas prices have remained strong, in the $12-13 range for a one year strip. The District purchased a one year strip (18,000 decatherms per month) for NYMEX gas at $5.25 per decatherm plus delivery of about $8 per decatherm. With regard to electrical power, the District's average rate will go from $0.068/kWh to $0.1 08/kWh with on-peak usage at $0.353/kWh, a sixfold increase. This will have a direct impact on the budget for the coming year. Mr. Belcher reviewed the ongoing efforts of the District Energy Team, including the Air Inlet Improvements Project approved by the Board, an energy conservation flyer that went to all employees, integration with PG&E Audit and California Department of Energy Electric Power Resource Institute Programs, operational changes to minimize on-peak power demand, and contingency planning. 2) Mr. Batts, General Manager, introduced Mr. Ron Klimczak, Senior Engineer, who provided an update on the Laboratory Improvements Project, DP 7172. Mr. Klimczak stated that the construction contract was awarded to Arntz Builders of Novato, California on February 17, 2000 and Notice to Proceed was issued on March 20, 2000. March 19, 2001 was the contract specified completion date. Currently the project is approximately 85 to 90 percent complete. The Laboratory fume hoods, one of the items delaying the project, have passed all testing and are now in route to the District. The anticipated completion date is now late May 2001. The new laboratory is expected to be ready for occupancy in June 2001 and a celebration is planned for summer to coincide with the District's 55th anniversary. The contract specified completion date of the old laboratory space renovation based on the March 19 date was August 11, 2001. The original contract cost for the new laboratory building and renovation work was $4,310,791. To date five changes orders totaling $63,547 have been issued, bringing the current contract cost to $4,374,338. The value of additional change order issues under negotiations is approximately $90,000 and there is a potential change order for the District multipurpose center proposed for the old laboratory space. Mr. Klimczak showed drawings and photos of the new laboratory and described the status of construction. In response to questions from Member Nejedly, Mr. Klimczak stated that the contract provides that $800 per day will be assessed to the contractor if the delays is solely due to the contractor. Member Nejedly requested a report on the liquidated damages when it is complete, including both favorable and non-favorable change orders. Further discussion followed with regard to keeping a daily construction log; and the protocol and relationship between the builder, architect, District, and laboratory employees. Mr. Curtis W. Swanson, Environmental Services Division Manager, stated that the Laboratory Improvements Project will free up space in the area of this old laboratory for other uses. It is proposed that the 1,800 square feet be used as a multipurpose room primarily as a training center and meeting room. As part of the Laboratory Improvements Project, the old laboratory will be left as a finished shell. The original project did not include interior and other improvements for the multipurpose training room, but a project was included in the 2000-2001 Capital Improvement Budget with an 04 05 01 86 04 05 estimated cost of $307,000. Mr. Swanson described the proposed layout, noting that it will be necessary to comply with current code requirements, such as the Fire Code. The current cost estimate for the proposed renovation is $420,000. A cost estimate has been requested from the contractor Arntz Builders to do these additional improvements as a change order to the laboratory project during the summer or fall 2001, because Arntz will be doing the demolition and it was thought that some cost savings might result. Alternatively, the design could be completed and the project bid for construction in late 2001 or early 2002. Member Nejedly stated that the District is spending $4.3 million on a new laboratory, we are looking at a substantial rate increase, and we don't know what we will be paying for power. Member Nejedly stated that any improvements not a part of the original project should be tabled at least until the end of the year. Member Lucey stated that for five years he has asked if the District were going to have a District Training Officer and was told no. Building a training room is putting the cart before the horse and should not be done if the District does not have a Training Officer. Member Lucey stated that he believes the District gets a better deal by bidding and he is against using a change order for this work. President Hockett stated that this facility is much needed at the District. The District cannot accommodate large numbers of people for training or meetings in the current space available. President Hockett stated that she does not see the need for a Training Officer because a Training Officer could never have the breadth of expertise needed to do all the different kinds of training needed at the District. Funds have been allocated in the budget for this project, it is very important for the education of staff, and money might be saved by training on site rather than sending employees offsite. Member Menesini stated that we have certainly discussed some of these needs in an informal way, but perhaps a needs study should be done to adequately support any proposed improvements. Member Boneysteele stated that he agrees generally with the last two speakers. Training is exceedingly important and something that the District has been relatively successful at. If the District is going to have a Training Officer it should be coincidental with the training facility. The Training Officer would not be the primary source of knowledge but would provide a coordinated training program for the entire District with the resources needed. Member Boneysteele stated that he is open to having a Training Officer if there is enough work to justify the expense. Member Boneysteele stated that the proposed training facility is an integral part of the laboratory project. Part of that job is making efficient use of the space being vacated. With regard to the financial impact, the District finances in advance. The impacts of the energy crisis impinge on everyone so they should not be a consideration here. The consideration should be the best solution to the laboratory project and getting a first class job including conversion of the old space into a training space. Mr. Batts stated that there are some criteria I decision points coming up in the future on this project and they will be brought back to the Board for consideration prior to staff proceeding. 3) Mr. Batts, General Manager, introduced Mr. Doug Craig, Plant Operations Division Manager, who provided an update on the District's National Pollutant Discharge Elimination System (NPDES) permit. The Regional Water Quality Control Board (RWOCB) held a workshop on March 27, 2001 on the interim limits. The statistical methods were revised and the interim limits were recalculated. The District's Tentative Order was reissued on April 4, 01 87 2001 but the District has not received it yet. Comments are due by May 8, 2001 and the Tentative Order hearing has been set for May 23, 2001. Four other permits are up for' renewal at the same RWQCB meeting. Following are the revised NPDES permit changes: . Cadmium dropped because it had no reasonable potential . New Water Quality Based Effluent Limits (WQBEL) limits for mercury and copper, including no dilution credit for mercury and 10: 1 dilution credit for copper . Minor changes in cyanide and lead limits Mr. Craig stated that the District's revised Tentative Order includes interim limits for five organic constituents: . . Acrylonitrile Bis (2-ethylhexy) phthalate 4,4 - DDE Dieldrin Tributyltin . . . There is also a new Enterococci Bacterilogical standard. It is a 30-day log mean of 33 colonies/100ml. This is no change from the last proposed permit, but there is now a higher peak value (89 to 108 colonies/100ml). If there are two samples greater than 108, a violation is issued. This is significant in terms of energy use for the ultraviolet disinfection system. In summary, Mr. Craig stated that the revised Tentative Order resulted in more reasonable limits. The Tentative Order limits are achievable, but there are still some long-term concerns with regard to long-term mercury requirements. Discussion followed with regard to mercury, sources of mercury, and ways in which mercury might be reduced in the District's effluent. At this time, President Hockett returned to Item 2., Public Comments. 2. PUBLIC COMMENTS Ms. Beverly Chenier addressed the Board on behalf of Mr. Algie Pulley and Mrs. Gayle Pulley, 1190 Glen Road, Lafayette. Ms. Chenier thanked the Board for taking this item out of order because of her late arrival. Ms. Chenier stated that about a year ago there was a sewage overflow problem at the home of Mr. and Mrs. Algie Pulley, 1190 Glen Road, Lafayette. Mr. and Mrs. Pulley have a release agreement regarding their personal property but they are unable to attend this meeting because they are distraught. Ms. Chenier stated that she is here to try to negotiate regarding Mr. and Mrs. Pulley's claim. Ms. Chenier stated that she is not an attorney, she is Mr. and Mrs. Pulley's business consultant. Because of this problem at the Pulley home, there has been an interruption and loss of business. Ms. Chenier stated that Mr. and Mrs. Pulley will either negotiate with the District or before April 11, 2001 will begin to file a lawsuit against the District. Ms. Chenier stated that she is here to try to sit down and negotiate a fair and reasonable settlement. Ms. Chenier stated that she wanted to sit down and show the District the various losses Mr. and Mrs. Pulley have that are actual and the perceived business losses. Ms. Chenier stated that she and Mr. Pulley has not been able to move forward with their projects. Mr. Pulley is looking for a fair and reasonable settlement from the District. What has been given to Mr. and Mrs. Pulley so far does not cover the actual damages. Some of those items were acquired 30 years ago when Mr. and Mrs. Pulley were married and those are not replaceable at today's cost. Mr. and Mrs. Pulley are concerned about e coli found in their kitchen. If Mr. and Mrs. Pulley do go to litigation, the District's position will be seen before a jury and that would not be good. If Mr. and Mrs. Pulley take this to ChannelS or other media, that is not good for the District's image. Mr. and Mrs. Pulley want their entire house to be looked over by an industrial hygienist. Ms. Chenier stated 04 05 01 88 that she and Mr. and Mrs. Pulley are asking to sit down with a list of very reasonable costs and have the District go over it. If it must be done with Risk Management, that would be fine. If it needs to be done with the District's attorney, they would love to do that. Mr. and Mrs. Pulley are not crazy people. They came home and their home was covered with wall to wall sewage, and this was a repeat experience from 13 Y2 years ago. Everyone else would have sued the hell out of the District. Mr. and Mrs. Pulley are very reasonable. Ms. Chenier stated that she is a consultant and formerly an attorney. If something like this goes further than this arena she believes, the District will be in trouble. Ms. Chenier stated that she is not here to threaten the District, she is here to reason with the District. Mr. and Mrs. Pulley are asking that their home be made safe again. Ms. Chenier stated that she is here to see if the District will sit down before April 11, 2001 and speak with her and Mr. and Mrs. Pulley in a reasonable and fair way so this can be negotiated. Otherwise, Mr. and Mrs. Pulley will be filing litigation against the District. Mr. and Mrs. Pulley have met with their attorney and they are ready to proceed. Mr. and Mrs. Pulley do not want to take this to litigation but if forced to they will. Ms. Chenier stated that she would like to leave her telephone number with staff and she would like to sit down in a more informal environmental to discuss this. Ms. Chenier stated that Mr. and Mrs. Pulley do not accept the offer made to them by the District. Mr. and Mrs. Pulley think it is unfair. Member Lucey asked if Ms. Chenier is authorized in writing to represent Mr. and Mrs. Pulley. Ms. Chenier answered that she is authorized in writing to represent them. Member Lucey asked if Ms. Chenier has a specific dollar amount from Mr. and Mrs. Pulley. Ms. Chenier stated that she has a list of items and a specific dollar amount. Member Lucey asked that Ms. Chenier give that specific dollar amount to Ms. Kim Greer, Safety and Risk Management Specialist. Ms. Chenier stated that she would love to meet with Ms. Greer. Ms. Chenier thanked the Board. At this time, President Hockett reverted to the order of the agenda. a. 04 05 5. REPORTS GENERAL MANAGER 4) Mr. Batts, General Manager, announced that the District has received a letter from the California Special Districts Association requesting that the District participate in a state-wide effort to meet California's energy challenge. A resolution will be calendared for Board consideration at the next Board Meeting. 5) Mr. Batts, General Manager, stated that early in 2000 the Board approved a multi-discipline engineering project consulting contract for the treatment plant. A formal consultant selection procedure was used to select the consulting firm of NPG from a list of qualified firms. NPG merged with the firm, WRMS in August 2000. The current contract expires on May 15, 2001. The contract calls for a 12-month term or a maximum of $300,000, with the flexibility to extend the term for two more years at $300,000 per year. Approximately $290,000 in services has been invoiced for design and inspection services on the Pipe Renovation Project, the Mixed Liquor Aeration Air Piping Project, the Elevated Work Platforms Project, and the 2400 Volt Feeder Replacement Project. Mr. Batts advised the Board of staff's intent to extend the engagement contract for an additional year. Additional project work assignments will be coordinated with Engineering Department staffing and workload. Project engineering rates will be adjusted in accordance with the contract to reflect a 3.5 percent cost of living increase. 6) Mr. Batts, General Manager, announced that the District has been selected by the Association of Metropolitan Sewerage Agencies (AMSA) to receive the 2001 National Environmental Achievement Award for the Our Water, 01 7) 8) 9) 10) 11) 89 Our World Pesticide Reduction Program. The award will be presented at an Awards Ceremony and luncheon on Monday, May 21, 2001 in Washington, D.C. as part of the AMSA 2000 National Environmental Policy Forum and 31 st Annual Meeting. Mr. Batts stated that he plans to send Ms. Harriette Heibel, Community Affairs Manager and sponsor of this program, to the meeting. If there is any interest in Board Members attending, staff will gladly make those arrangements. Member Menesini expressed interest in attending. President Hockett commended staff on this significant achievement. Mr. Batts, General Manager, announced that the District will participate in Earth Day activities on April 29, 2001 at the Chronicle Pavilion. The District's booth is always a highlight and will be staffed again this year by District volunteers. Mr. Batts, General Manager, announced that on April 23, 2001, the District will have a Bring Your Kids to Work Day program at the treatment plant and the Collection System Operations (CSO) Department. Each year a small number of employees' children participate. Mr. Batts, General Manager, stated that the District is completing work on the planning and design of the closure of Basin A South, which is contaminated by petroleum-based products accepted from Shell Oil in the early 1960's. As part of the review and approval, the State Department of Toxic Substances Control (DTSC) will be initiating its public information process. DTSC will be sending letters to adjoining property owners to inform them of the closure plan and to invite them to review the project documents at several convenient locations. The District, in an effort to keep our neighbors informed, held an informational meeting on the evening of March 29, 2001. The neighbors were notified by first class letter. The intent was to ensure that the District was the first to notify our neighbors of the planned closure and to make staff available to answer questions the neighbors might have. Prior to this meeting, District staff attended the Pacheco Town Council meeting to discuss the proposed project. Perhaps because of staff's proactive meeting with the Pacheco Town Council, none of the neighbors attended the March 29 meeting. Staff took the opportunity to meet with the two representatives from DTSC to solidify our working relationship and to demonstrate our commitment to completing this project in a timely fashion. Mr. Batts, General Manager, stated that there are occasions when the District has need of photographs of Board Members and staff. On May 10, 2001, before the next Board meeting, appointments for individual photos will be scheduled. Discussion followed with regard to cost and uses for the photos. Member Nejedly indicated that he did not wish to participate. Mr. Batts stated that this activity will be re-evaluated. If the Board believes it unneccessary. Mr. Batts, General Manager, advised the Board that the postcard notification of the public hearing to consider a proposed sewer service charge increase was mailed this week. An announcement and more information will be included in the Pipeline Newsletter which will go out in the near future. b. COUNSEL FOR THE DISTRICT 1 ) 2) Mr. Kenton L. Aim, Counsel for the District, announced that a bill banning mercury thermometers and other mercury uses passed the California Senate Local Government Committee and will go to the House. Mr. Aim, Counsel for the District, announced that a tentative settlement has been reached with regard to the Bay Cities Paving claim relative to the 04 05 01 90 c. d. Pacheco Boulevard Sewer Improvements Project, a joint project with the City of Martinez. SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) Member Menesini reported on the March 19, 2001 Contra Costa Special Districts Association meeting. Mr. Dwight Meadows was elected as the special district representative to the Local Agency Formation Commission (LAFCO) . 2) Member Menesini announced that the April 16, 2001 Environmental Alliance Discussion Series will feature Dr. Habib Amin and Mr. Randy Sawyer, discussing Hazardous Materials and Industrial Safety. All those interested are invited to attend. The meeting will be at noon at the John Muir National Historic Site at 4202 Alhambra Avenue, Martinez. 3) Member Menesini, Chair of the Personnel Committee, reported that he and Member Boneysteele met with staff on March 22, 2001 to review the 2001-2002 Staffing Plan. That document is presented for review by the full Board later in the agenda. Mr. Batts, General Manager, stated that on March 16, 2000, the Board authorized exception to the standard selection process and authorized staff to underfill existing Assistant Engineer openings with Staff Engineers (new college graduates). There is currently an Assistant Engineer vacancy and an opportunity to hire a former District Co- Op student who received outstanding reviews during her tenure at the District. If there is no objection, staff will proceed to underfill that existing Assistant Engineer position at the Staff Engineer level as authorized in March 2000. The Board voiced no objection. 4) President Hockett distributed a summary and reported on the March 22, 2001 Sanitation and Water Agencies meeting at which the California Energy Crisis was the major topic of discussion. President Hockett noted that the speaker, Dr. Lon House, will be speaking at the upcoming California Association of Sanitation Agencies (CASA) meeting. BREAK At 3:55 p.m., President Hockett declared a recess, reconvening at the hour of 4: 13 p.m., with all parties present as previously designated. a. 6. ENGINEERING ESTABLISH MAY 10. 2001 AS THE DATE FOR A PUBLIC HEARING TO CONSIDER ADOPTING A REVISED SCHEDULE OF RATES AND CHARGES FOR VARIOUS ENVIRONMENTAL AND DEVELOPMENT-RELATED SERVICES Mr. Batts, General Manager, introduced Ms. Lesley Klein, Supervising Engineering Assistant, who provided an overview of the proposed revisions to the schedule of rates and charges for various environmental and development-related services, most of which are proposed to increase by 9.7 percent reflecting the cumulative salary increases since these rates were last increased. Ms. Klein stated that over the coming year staff will continue the review process which may result in proposals for additional changes next fiscal year. It is the intent to do an in-depth study of each of the fees charged and look at the services provided in an attempt to provide better customer service and to charge for services provided that are not currently be recovered. Ms. Klein described the proposed changes and additions relating to the Reimbursement Administration Fee, Commercial Plan Review Fee, Special Cut Sheet Review Fee, Pipe Bursting Inspection Fee, and the fee for Construction Inspection of Non-Permitted Work. 04 05 01 91 Member Boneysteele asked if staff originated the proposed new fees or if other agencies are charging similar fees. Ms. Klein stated that the new fees are based mainly on staff review of District fees and services, but staff will check with the Association of Metropolitan Sewerage Agencies (AMSA) and with other agencies during the review in the coming year. It was moved by Member Lucey and seconded by Member Nejedly, that May 10, 2001 at 2:00 p.m. be established as the date and time for a public hearing to consider a revised schedule of rates and charges for environmental and development-related services for the 2001-2002 fiscal year. There being no objection, the motion was unanimously approved. b. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH ENVIRONMENTAL SCIENCE ASSOCIATES. INC. TO PREPARE THE EFFLUENT DISCHARGE LIMIT INCREASE PROJECT ENVIRONMENTAL IMPACT REPORT. DP 21L6. Mr. Batts, General Manager, introduced Dr. Gail Chesler, Associate Engineer, who provided background on the District's effluent discharge limit which has increased through the years from 5 MGD to the current 45 MGD. The District is approaching the operational level of the District's effluent discharge limit, and it is prudent to request an increase. In 1999 a Treatment Plant Capacity Evaluation determined that there is adequate capacity in the existing facilities to treat in excess of 53.8 MGD. In November 1999, staff filled a Report of Waste Discharge as an application for reissuance of waste discharge requirements and an increase to 53.8 MGD to serve planned growth forecasted by local land use agencies. As part of that process an antidegradation analysis was done documenting that an increase in the effluent discharge limit would not significantly degrade the water quality of Suisun Bay. The Regional Water Quality Control Board (RWQCB) staff has concluded that RWQCB approval of this permit renewal application is exempt from the California Environmental Quality Act (CEQA). Today the District received the RWQCB tentative order which indicates that the effluent discharge limit will increase to 53.8 MGD. However, before the District can discharge more than 45 MGD, we are still required by law to look at potential environmental impacts. Environmental Science Associates (ESA) was selected for this work through a formal Request for Qualifications process. Following discussion, it was moved by Member Menesini and seconded by Member Boneysteele, that the General Manager be authorized to execute an agreement with Environmental Science Associates, Inc. with a cost ceiling of $65,125 for preparation of the Effluent Discharge Limit Increase Project EIR, DP 7176. There being no objection, the motion was unanimously approved. c. APPROVE CONTRACT EXTENSION FOR HOUSEHOLD HAZARDOUS WASTE SERVICES PROVIDED BY PHILIP SERVICES CORPORATION Mr. Batts, General Manager, stated that the District contracts with Philip Services Corporation (PSC) to provide temporary staff for the Household Hazardous Waste Collection Facility and to dispose of hazardous materials collected at the facility. PSC also organizes and conducts the mobile household hazardous waste collection events. Proposals from three contractors were evaluated and PSC was selected based on cost, service, and experience. The District entered into a contract with PSC in 1997. The initial term of the contract was for three years with a provision to extend the contract for two years. Based on satisfactory performance and competitive, guaranteed prices, staff recommends extending the term of the PSC contract for two years. The Board Household Hazardous Waste Committee reviewed this contract extension at its meeting of March 14, 2001. Following discussion, it was moved by Member Nejedly and seconded by Member Menesini, that a two-year extension of the service contract with Philip Services Corporation to September 22, 2002 be approved. The motion was approved with Member Lucey voting no. 04 05 01 92 It was noted that Member Lucey voted no because he supports bidding or requesting proposals rather than extending existing contracts without going through a competitive process. 7. TREATMENT PLANT a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LANDFILL GAS AGREEMENT WITH ACME FILL CORPORATION Mr. Batts, General Manager, introduced Mr. Jim Belcher, Senior Engineer, who reviewed the elements of the proposed landfill gas agreement with Acme Fill Corporation as follows: . The term is proposed to commence April 15, 2001 and extend for one year. . The landfill gas discount will be 50 percent (from burner tip natural gas costs) . . The floor price will increase from $2.50 per decatherm to $3.50 per decatherm. . The price of landfill gas will have a cap of $4.00 per decatherm. Based on projected usage of 180,000 decatherms per year, the estimated annual savings over the NEO contract is $180,000. Following discussion, it was moved by Member Menesini and seconded by Member Boneysteele, that the General Manager be authorized to enter into the Landfill Gas Sales Agreement with Acme Fill Corporation to supply landfill gas for a period of one year. There being no objection, the motion was unanimously approved. 8. HUMAN RESOURCES a. RECEIVE AND CONSIDER STAFFING PLAN FISCAL YEAR 2001-2002 Mr. Batts, General Manager, stated that this position paper and the one that follows reflect the personnel changes made by the Board during the current fiscal year. This position paper also includes requests for an additional Management Information System Analyst position, a salary adjustment for the Plant Associate Control Systems Engineer, and increase from half-time to full-time for the Collection System Operations (CSO) Vehicle and Equipment Services Worker. Member Menesini, Chair of the Personnel Committee, stated that he and Member Boneysteele met with staff to review the 2001-2002 Staffing Plan and the Personnel Committee endorses it for consideration by the full Board. Mr. Batts stated that staff has met with the appropriate bargaining units on the 2001- 2002 Staffing Plan. Mr. Batts distributed a memorandum from Mr. David Rolley, President of the Central Contra Costa Sanitary District Employees Association, regarding the 2001- 2002 Staffing Plan. Following discussion of the proposed $2.00 salary increase to $18.00 per hour for Co-Op students, it was moved by Member Menesini and seconded by Member Boneysteele, that the Staffing Plan for Fiscal Year 2001-2002 identified as Items 1 through 6 in the position paper, was received and considered, and will be submitted for final Board approval at the May 20, 2001 Board Meeting. There being no objection, the motion was unanimously approved. Member Nejedly stated that in Mr. Rolley's memo he refers to stressful and unsafe working conditions for the Household Hazardous Waste (HHW) staff. Member Nejedly requested that staff address this. Member Nejedly stated that he did not hear this at the recent HHW Committee meeting and he is dismayed to hear it now. Adding an additional HHW Technician was addressed at the HHW Committee meeting. The HHW Committee 04 05 01 93 requested that staff investigate the need for an additional employee and hire an additional employee if it is warranted. Mr. Batts stated that is true. Staff has explained to Mr. Rolley that the HHW function has never been fully staffed. Now it is and staff will be evaluating the staffing needs and will report back at the next HHW Committee meeting. b. AUTHORIZATION TO HIRE SEASONAL EMPLOYEES It was moved by Member Nejedly and seconded by Member Boneysteele, that the hiring of 24 students for seasonal employment be authorized. There being no objection, the motion was unanimously approved. 9. APPROVAL OF MINUTES a. MINUTES OF REGULAR BOARD MEETING OF MARCH 1. 2001 b. MINUTES OF CAPITAL PROJECTS COMMITTEE MEETING/BOARD WORKSHOP OF MARCH 13. 2001 It was moved by Member Nejedly and seconded by Member Lucey, that the minutes of the Regular Board Meeting of March 1, 2001 and the minutes of the Capital Projects Committee Meeting/Board Workshop of March 13, 2001 be approved as presented. There being no objection, the motion was unanimously approved. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED APRIL 5. 2001 Member Lucey, Chair of the Budget and Finance Committee, stated that he and Member Nejedly reviewed the expenditures and found them to be in order. It was moved by Member Lucey and seconded by Member Nejedly, that the Expenditure List dated April 5,2001, including Self Insurance Check Nos. 101706-101713, Running Expense Check Nos. 130785-131122, and Sewer Construction Check Nos. 23105- 23165, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. RECEIVE FEBRUARY 2001 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of February 2001, noting that expenditures were $60,000 greater than budget, representing a 2.1 percent unfavorable variance. Year-to-date expenditures were $426,000 less than budget, representing a 1.8 percent favorable variance. Year-to-date revenues of $21,400,000 were virtually on budget. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.6 percent to 6.7 percent. The latest interest rate as of December 2000 was 5.9 percent. The average yield of the District's LAIF account through January 2001 was 6.37 percent. President Hockett declared that the February 2001 Financial Statements were duly received. Member Menesini requested that the analysis provided to the Board with the financial statements be expanded to cover the information provided in this oral report. Ms. Ratcliff stated that she would expand the analysis. 04 05 01 04 94 b. RECEIVE THE 2000 ANNUAL REPORT OF THE DEFERRED COMPENSATION PLAN ADVISORY COMMITTEE Mr. Batts, General Manager, recognized the members of the Deferred Compensation Plan Advisory Committee for their hard work and oversight throughout the year. Following a brief explanation by Ms. Deborah Ratcliff of the slight changes in format, the 2000 Annual Report of the Deferred Compensation Plan Advisory Committee was received. c. APPROVE THE 2001-2002 EQUIPMENT BUDGET FOR INCLUSION IN THE 2001- 2002 DISTRICT BUDGET It was moved by Member Boneysteele and seconded by Member Menesini, that the 2001- 2002 Equipment Budget be approved for inclusion in the 2001-2002 District Budget to be adopted at the June 21, 2001 Board Meeting. There being no objection, the motion was unanimously approved. d. AUGMENT THE 2001-2002 EQUIPMENT BUDGET BY $50.000 TO PURCHASE A REPLACEMENT POWER RODDING TRUCK Following explanation by Mr. Batts, General Manager, it was moved by Member Boneysteele and seconded by Member Menesini, that the fiscal year 2001-2002 Equipment Budget be augmented by $50,000 to purchase a replacement power rodding truck. There being no objection, the motion was unanimously approved. Field Operations Superintendents Don Rhoads and Bill Echols were commended for their efforts in this regard. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH COMPLETION OF EMERGENCY REPAIR OF THE RECYCLED WATER PIPELINE IN BUCHANAN GOLF COURSE Mr. Batts, General Manager, stated that the recycled water line has been in operation for the last several weeks. Repair costs are expected to be near the $200,000 initial estimate. The only outstanding item is landscape restoration. District staff has met with Buchanan Golf Course representatives and the golf course landscape architect/contractor, Contra Costa Landscaping, and a scope of work has been agreed on. That work is expected to be in the $15,000 to $25,000 range. The District is continuing the forensic investigation and should have a report for the Board in the May/June time frame. It was moved by Member Nejedly and seconded by Member Lucey, that the General Manager be authorized to continue with completion of emergency repair of the recycled water pipeline in Buchanan Golf Course. There being no objection, the motion was unanimously approved. 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 14. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation to be discussed is Central Contra Costa Sanitary District v. City of San Ramon, Contra Costa County Superior Court Case No. COO-02560. 05 01 95 At 5:28 p.m., President Hockett declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a) as noted above. At 6:05 p.m., Member Lucey excused himself and left the meeting. At 6:20 p.m., President Hockett concluded the closed session and reconvened the meeting into open session. 15. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 16. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 6:20 p.m. ~ØtI~ l,tMtJ pres~t of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Se r ar of the Central ont Costa San" ary District, County of Contra Costa, State of California 04 05 01