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HomeMy WebLinkAboutBOARD MINUTES 03-01-01 57 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 1, 2001 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on March 1, 2001. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Lucey, Boneysteele, Hockett ABSENT: Members: Menesini Member Menesini entered the meeting at the hour of 2: 1 0 p.m. a. INTRODUCE NEW EMPLOYEES . STEVE BORRELLI. INSTRUMENT TECHNICIAN . JEREMIAH WALSH. VEHICLE AND EQUIPMENT SERVICE WORKER Mr. Steve Borrelli, Instrument Technician, and Mr. Jeremiah Walsh, Vehicle and Equipment Service Worker, were introduced and welcomed to the District by President Hockett and the Board of Directors. 2. PUBLIC COMMENTS Mr. Douglas Hardcastle, Director of Ironhouse Sanitary District, distributed information and addressed the Board requesting support in his candidacy for Special District Representative to the Local Agency Formation Commission (LAFCO). Mr. Hardcastle stated that he believes in growth in businesses and development of certain areas such as Antioch and Oakley, but he does not totally agree with what has been said on Urban Limit Lines. Mr. Hardcastle stated that he believes that he and other people should be held accountable. Mr. Hardcastle stated that he would consider any issue that comes before him at LAFCO strictly on the merits of the item itself and there is nothing that would hold him back from voting on any item. Mr. Hardcastle thanked the Board for their time and consideration. 3. AWARDS AND COMMENDATIONS a. PRESENTATION OF CALIFORNIA WATER ENVIRONMENT ASSOCIATION. SAN FRANCISCO BAY SECTION ANNUAL AWARDS FOR 2000 BY MS. TERESA HERRERA. PRESIDENT OF THE SAN FRANCISCO BAY SECTION AWARD NOMINEE . LABORATORY ANALYST OF THE YEAR - TRI-HAI NGUYEN AWARD RECIPIENTS . TREATMENT PLANT OF THE YEAR - CENTRAL CONTRA COSTA SANITARY DISTRICT . ENGINEERING RESEARCH ACHIEVEMENT - DYE TESTING AND COMPUTER MODELING INCREASE CAPACITY OF RECYCLED WATER CHLORINE CONTACT TIME - JADE SULLIVAN . ELECTRICAL/INSTRUMENT A TION PERSON OF THE YEAR - JAMES KNEIS 03 01 01 58 . MECHANICAL TECHNICIAN OF THE YEAR - MICHAEL THORNTON . TREATMENT PLANT OPERATOR OF THE YEAR - BRUCE DOBEY Mr. James M. Kelly, Director of Plant Operations, stated that it is a pleasure to introduce and welcome Ms. Teresa Herrera, President of the San Francisco Bay Section of the California Water Environment Association (CWEA). In 1985 Ms. Herrera worked at Central Contra Costa Sanitary District as a summer intern. Since that time Ms. Herrera has become President of CWEA, San Francisco Bay Section, and has been named President of the firm of Whitley, Burchett and Associates. Ms. Herrera, President of CWEA, San Francisco Bay Section, stated that she is honored to be here to present these awards. This is the opportunity for the San Francisco Bay Section to honor those who have achieved excellence and to be recognized by their peers. It is significant to be nominated for an award and even more significant to receive the award. Ms. Herrera stated that all of the award winners will go on to the state competition and she wishes them luck. Ms. Herrera and President Hockett presented honorable mention to Mr. Tri-Hai Nguyen, Chemist II, who was nominated Laboratory Analyst of the Year. Ms. Herrera and President Hockett presented the Treatment Plant of the Year Award for Large Treatment Plant over 10 MGD to Mr. Ted Smith, Plant Operations Superintendent, Mr. Wayne Miner, Plant Maintenance Superintendent, and Mr. Bhupinder Dhaliwal, Laboratory Superintendent. Member Menesini entered the meeting at this time at the hour of 2: 1 0 p.m Ms. Herrera and President Hockett presented the Engineering Research Achievement Award for Dye Testing and Computer Modeling Project to Increase Capacity of Recycled Water Chlorine Contact Time to Mr. Jade Sullivan, Assistant Engineer; the Electrical/Instrumentation Person of the Year Award to Mr. James Kneis, Instrument Technician; the Mechanical Technician of the Year Award to Mr. Michael Thornton, Maintenance Technician III, Mechanical; and the Treatment Plant Operator of the Year Award to Mr. Bruce Dobey, Plant Operator III. Ms. Herrera stated that the San Francisco Bay Section gave 12 awards this year. Central Contra Costa Sanitary District was nominated for seven awards and received six awards. Ms. Herrera was joined by the Board and staff in congratulating all those who received nominations and awards on their outstanding efforts and this recognition from their peers. 4. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Lucey, that the Consent Calendar, consisting of Items a. through e., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. The Board was advised of the close out of 21 Capital Improvement Projects with a net underrun of $662,226 or 4 percent of the total authorized budgets. The Board authorized cost overruns of $41,512 for DP 6084, Harmonics and Power Coordination, and $11,686 for DP 6072, Plant Data Acquisition Improvements. No action was necessary on the other 19 projects. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Menesini, Hockett None None 08 01 01 59 The contract work for the No. 11 Lost Valley Slide Repair, DP 5453, in Orinda, was accepted and the filing of the Notice of Completion was authorized. b. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Menesini, Hockett None None c. The contract work for the Rossmoor Sewer Improvements Project, Phase 6, was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Menesini, Hockett None None The attendance of Mr. Alan R. Grieb, Process Control Engineer, was authorized at "Tuning DDC/Process Control Loops" seminar in San Diego, April 5-6,2001, at a cost not to exceed $1,500. d. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Menesini, Hockett None None Resolution No. 2001-039 was adopted, confirming publication of District Ordinance No. 215, Adjusting Compensation for the Board of Directors of the Central Contra Costa Sanitary District. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Lucey, Nejedly, Menesini, Hockett None None Member Menesini expressed interest in the seminar Mr. Grieb will be attending. Mr. James M. Kelly, Director of Plant Operations, stated that he will send the Board a copy of Mr. Grieb's report on the training. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None a. GENERAL MANAGER 6. REPORTS Mr. Charles W. Batts, General Manager, stated that a public meeting on the Lafayette Sewer Renovation Phase 2A Project, DP 5166, was held Wednesday, February 28, 2001, at the Lafayette Community Center, to 1 ) 03 01 01 60 03 01 discuss the construction work at seven individual sites around the City. Mr. Batts introduced Ms. Jackie Zayac, Community Affairs Representative, who stated that 16 households were represented at the meeting. Over 200 letters and door hangers were sent out. Because this was a small area, door hangers were used in addition to first class letters and placement of street shoulder sign noticing. A survey of those attending was done to find out how the people got the information on the meeting. Fourteen responded. Of those, 11 stated that the first class letter got their attention, 10 said the door hanger got their attention, and 10 said they saw the sign on the shoulder of the road. When they were asked the best way to get the public's attention, 10 responded first class letter, 3 said door hanger, 5 said shoulder sign noticing, and 1 suggested that a very colorful flyer be used. Ms. Zayac stated that first class letters, with a red banner across the envelope indicating there will be construction in the area, will be used as public notice on some of the upcoming projects. Discussion followed in which Board Members who attended the meeting stated that the meeting went well, the presentation was brief and to the point, all questions were answered, there was good notification of the meeting, and there was good cooperation with the City of Lafayette on this joint project with the City. 2) Mr. Batts, General Manager, stated that in 1996, GST Telecommunications signed a Common Use Agreement with the District which allowed installation of fiber optics lines within District sewer easements along the Iron Horse Trail from Pleasant Hill to San Ramon. GST has since filed for bankruptcy and Time Warner Telecom, Inc. is taking over the fiber optics lines from GST. Time Warner has requested that the District consent to assignment of the Common Use Agreement to Time Warner. The original Common Use Agreement did not include any provisions for reassignment or transfer of the agreement. Counsel for the District Kent Aim and District staff feel it is in the best interests of the District to consent to assignment of the Common Use Agreement, which has favorable terms and conditions for the District. Unless the Board objects, staff will proceed with the reassignment and have the President of the Board sign the consent to assignment. 3) Mr. Batts, General Manager, stated that the first digital computer was built at the University of Pennsylvania in 1946. It weighed 30 tons, used 150,000 watts, and had 18,000 vacuum tubes. In the 1970's, the design of the District's Advanced Wastewater Reclamation Plant included a novel new idea, mainframe computer control. This computer was to control the entire plant process, the off line or backup computer was to save equipment data, track maintenance records, store laboratory data, and handle District accounting functions. It was a ModComp computer with 64K memory. In the 1980's the world changed again. The computer became desk top, the cost dropped drastically, and the computer became a personal tool to perform individual work. In 1984 the District used the Ads Mentor accounting computer, Sony word processing units, and specialized computers to track plant maintenance, sewer work, project accounting, and engineering calculations. Mr. Batts stated that the point of this history is that when computers were introduced there was centralized control because they performed multiple functions, they were expensive, and they required special knowledge to operate and maintain. The Process Control Section in the Plant Operations Department reflects this concept and has centralized the authority required to operate these units from both a technical and organizational perspective. In the 1980's things changed and the proliferation of personal computers led to the opposite control strategy among users. People wanted the convenience of control over their computers and specialized software they used to do their jobs. In 1993-1994, the District recognized the advantage 01 61 of networking, of transferring and sharing data and work products. At this time a consultant was hired to aid in determining the needs of the District. The consultant assistif)g~ilì~:Õ¡S'Hict at this time recommended that the District hire a Management Information System (MIS) Administrator and four MIS employees to assist. The District was in a hiring freeze and the users who had been aiding in departmental MIS applications committed to maintaining the District network system that was being developed. An MIS Administrator was hired and an internal MIS Committee was used to help keep the system and functions up to speed. Since that time the District has become more integrated and complex. Further analysis of the tasks required to maintain and operate a network system has shown that a parochial approach had serious flaws, and additional staff were hired to administer the overall District MIS requirements, with many of the functional decisions still being made in the departments. This year we will be asking for another position in MIS. The District has considered how to take its MIS and data processing work and have it overseen at a District-wide level, yet have the applications done functionally where the work resides. Mr. Batts provided a general overview of the type of MIS and data processing work being done throughout the District and where the need for the work resides. Departmental technical staff assist with technical support for these functions. The MIS staff performs value added functions to the departments and provides oversight to the various hardware and applications throughout the District. In the Collection System Operations (CSO) Department those functions include the Sewer Maintenance Management System, Underground Service Alert, and the Fleet Maintenance System; Engineering functions include Automated Mapping and Design, Sewer Network and Water Flow Program, Permits, Land Management, and Sewer Billing; Plant Operations functions include the Laboratory Information System, ModComp, Data Reporting System (for operations data), and the Work Order and Preventive Maintenance System; and Administrative functions include Accounting and Payroll, Purchasing and Inventory, Human Resources, Risk Management and Safety, and Records Management. Mr. Batts stated that this is a consolidated approach where the work remains where it is done but the hardware and network is maintained by MIS. MIS staff functions include overall administration of the District's MIS Program. Now, and increasingly in the future, MIS will provide project management for all MIS projects. MIS maintains the network and all the systems associated with that. MIS oversees replacement of desktop personal computers (PC) and printers. MIS approves business applications and specialized applications and provides administration for the Internet, firewall, and telecommunications. In this consolidated approach, functional control for the work resides in the departments, and operations control for overall centralized administration resides in MIS. This year, there will be one consolidated District-wide MIS Budget instead of piecemeal requests as has been done in the past. Mr. Batts introduced Mr. Mark Greenawalt, MIS Administrator, who briefly reviewed his background and experience. Mr. Greenawalt stated that most recently, he spent ten years with the City of Walnut Creek prior to coming to the District. Initially, the City of Walnut Creek had a mainframe system which was administered by MIS. Then the City began migrating to a PC system and making the transition from a more centralized to a more decentralized system, but MIS still oversaw the whole area of Information Technology for the City. Mr. Greenawalt stated that the District is now taking a closer look at its MIS activities in an effort to consolidate those activities under the MIS Administrator, with gradual centralization efforts of MIS, cooperation and accountability of management and staff, and development of District 03 01 01 62 4) 03 01 Information Technology. An MIS survey of District staff was conducted. There were about 100 responses. Results indicated there is a need to improve hardware and software computer tools, to ensure compatibility and integration of existing and new systems; and to improve customer support and service. Mr. Greenawalt stated that that information was used in development of an Information Technology Master Plan. The Information Technology Master Plan is a flexible, evolving plan which will be reviewed each year. The Master Plan looks at improving the network infrastructure, integrating systems, document management, and customer support. MIS focus groups of both management and staff users reviewed the Information Technology Master Plan. The Master Plan was accepted with very few modifications. Steps are now being taken to establish a more consolidated MIS network. Board approval of an additional MIS Systems Analyst position will be requested in the 2001-2001 budget. It is proposed that an MIS capital project be established for District-wide coordination of MIS projects rather than separate individual capital projects. For some time MIS approval has been required for purchases and that will continue. In conclusion, Mr. Greenawalt stated that the Information Technology Master Plan and funding will implement administrative controls, establish standardization, and provide cost efficiency. Mr. Batts stated that the MIS system is becoming much more complex. There is a need to get away from the decentralized approach and become more centralized. MIS will serve as the overall administrators for the District, providing standardization, compatibility, reliability, cost benefits, and project management. The Board will see two things in the 2001-2002 budget process: 1) a request for an MIS Systems Analyst position; and 2) an MIS Capital Project. Discussion followed with regard to customer service and software licensing issues. Mr. Batts stated that good customer service is not new and credit must be given to MIS for seeking input from the users. It is planned that there will be a "help" desk, MIS Committee with representatives from throughout the District, and there is currently a District-wide Document Imaging Task Force at work. Mr. Batts, General Manager, stated that District staff is continuing with efforts to work with the Regional Water Quality Control Board (RWQCB) to obtain a new National Pollutant Discharge Elimination System (NPDES) permit. Mr. Batts introduced Mr. Doug Craig, Plant Operations Division Manager, who stated that the District received a draft Tentative Order on January 25, 2001. District comments on the Tentative Order were due February 27, 2001 and the public hearing to consider adoption of the Tentative Order is scheduled for March 21, 2001. On February 16, 2001, the State Water Resources Control Board (SWRCB) issued its Order on the Tosco appeal. The District requested and received approval for NPDES permit deferral on February 23, 2001. It is expected that reissuance of the District's NPDES permit will occur in the April/May time frame. The District is working with the Regional Water Quality Control Board (RWQCB) to negotiate the District's NPDES permit from the approach of trying to work together on the technical issues and if we cannot accept the policy issues, most of which have future implications to the District, it may be necessary for the District to appeal them when the permit goes up for adoption. Mr. Craig briefly reviewed the status of the Tosco NPDES permit appeal. Adoption of the SWRCB order is scheduled for March 7, 2001. The permits have been remanded to the RWQCB. Lawsuits may be filed for a 30-day period beginning March 7,2001. Mr. Craig reviewed Tosco permit issues, noting that the dilution credit in reasonable potential analysis was not included; alternative final limits (no net increase) was determined to be inappropriate; interim, performance-based mass limits are authorized under the Clean Water Act but the wrong statistical method was used and it was 01 63 remanded back for reconsideration to the RWQCB; effluent limits for undetected pollutants was determined to have no reasonable potential; waste minimization plâ'rfš"W~"i\aêtermined inappropriate for undetected pollutants and it was determined that the permit cannot require implementation of pollution prevention by including language in the NPDES permit but must follow the appropriate public hearing process; it was determined that the effluent limits for dioxin and furans were appropriate and the method used to set those limits was also appropriate; and water recycling was not addressed in the SWRCB order but was referred to the RWQCB for consideration. Mr. James M. Kelly, Director of Plant Operations, stated that the District asked that the SWRCB continue to allow water recycling in the permit. The Regional Board indicated that they understood the issue but it will not be addressed at this time because use of recycled water is not planned in the near future. This has been remanded back to the Regional Board to consideration. Mr. Craig noted that the State Implementation Plan (SIP) and the California Toxic Rule (CTR) were promulgated after the Tosco permits. The impacts of the SWRCB draft order on the Tocso appeal on the District's permit are as follows: . "No Net Increase" was eliminated; . Interim, performance-based limits are achievable but the statistical methods may be changed; and . Permit limits for dioxin and furans are achievable. Mr. Kelly stated that he attended the SWRCB hearing yesterday. It is significant to see the permit remanded to the RWQCB in this way. Mr. Kelly noted that he has rarely seen it happen in the last 20 years. Mr. Kelly stated that this was a very thorough piece of work. The attorney pointed out that publicly owned treatment works (POTW's) are really a very small source of mercury and things of that nature and therefore should not be put in a position of violating for such small amounts. Mr. Craig reviewed the new permit limits for the District which include a new bacterial standard, new chronic and acute toxicity standards, and more stringent limits for toxic and priority pollutants such as mercury, copper, and cyanide. New requirements in the District's permit will include site-specific objective for cyanide, a one year transition period to develop new acute toxicity protocol, conduct dioxin study, update contingency plan, update operating and maintenance procedures, participate in San Francisco Estuary Institute Regional Monitoring Program, and participate in TMDL development. In summary, Mr. Craig stated that the District's Tentative Order has achievable permit limits, but with greater risk of violation. Compliance costs will increase approximately $100,000 to $200,000 per year. Negotiations on technical issues with the RWQCB were effective. The SWRCB draft order removes most of the policy issue concerns, but it is not yet final. The final status of the SWRCB order on the Tosco permits will be determinated on March 7, 2001 unless lawsuits come subsequent to that. Following discussion, President Hockett thanked Messrs. Craig and Kelly for the update. 5) Mr. Batts, General Manager, introduced Mr. Jim Belcher, Senior Engineer, who stated that on February 16, 2001, a new offer was received from NEO with regard to the landfill gas contract. A copy of the proposal with the District staff analysis was provided to the Board. Then, on February 27, 2001 , the District received a termination notice from NEO. 03 01 01 64 03 01 Mr. Kenton L. Aim, Counsel for the District, stated that both parties, NEO and Acme Landfill Corporation, agree there was an assignment from Acme to NEO. The District was not a party to that but they have stated they will provide something to the District in writing documenting the assignment. Mr. Aim stated that he has spoken to the attorney for Acme who indicated that when the 90-day termination period has expired and the equipment has been returned to Acme, Acme will sell landfill gas to the District at the old price agreed to prior to September 2000. Member Nejedly suggested that the Board consider revisiting the contract agreed to in September 2000 after the 90-day termination period. Member Nejedly stated that he believes the District should take the landfill gas at a rate good for our ratepayers. It is something no one else can take and it is the right thing to do but it should be at a very good rate for our ratepayers. Member Lucey expressed concern that Acme wants to charge the District at the old contract rates. That is not good for the District's ratepayers. Member Lucey stated that the District should consider going back immediately to negotiate with Acme as to what the rates will be in 90 days; and if Acme does not respond in the near future, the Board should consider terminating this contract completely. Discussion followed with regard to continuing negotiations with Acme, and establishing the price at which the District will be billed for landfill gas already purchased. Member Boneysteele stated that before the Board makes any decision, a position paper should be presented for Board consideration, with a complete summary including a chronology, analysis, and economic impacts. Member Boneysteele stated that the District should not terminate any contract without giving careful consideration to the impacts on the District and its ratepayers. With regard to natural gas, Mr. Belcher stated that prices have been softening. Staff hopes to be able to report to the Board at the next meeting that less expensive natural gas has been secured. With regard to electrical, Mr. Belcher stated that Calpine and others have expressed interest in siting a facility at the District. The District has made a grant application to the State Water Resources Control Board for funding for projects to save energy. The District has such a project and is trying to accelerate it to meet the state's timetable. The project would increase electrical power output from the District's cogeneration unit. A position paper will be presented at the next Board meeting, requesting approval to not go through the normal bidding procedure so the project can be accelerated to meet the state's deadline. Discussion followed with regard to what would happen if the District did not receive the grant. Mr. Belcher stated that the District would still realize savings of $20,000 to $30,000 per month by making the proposed modifications. Mr. Belcher reviewed the goals and objectives of the Energy Team as follows: . Review, revise, and promote energy management program to optimize District energy use and cost. . Develop short- and long-term energy procurement strategies. . Update contingency plans for utility service interruptions, 01 65 . Develop capital investment strategies to optimize future energy use. Mr. Belcher stated that staff will keê'~"thê Board informed of progress. BREAK President Hockett declared a recess at the hour of 4:23 p.m., reconvening at the hour of 4:35 p.m. with all parties present as previously designated. b. 6) Mr. Batts, General Manager, requested input from the Board with regard to the draft public notice of the proposed Sewer Service Charge rate increase previously distributed to the Board. The draft notice indicates that the Board will consider an increase of up to $24 per year for up to three years. The District will also be sending out notice of proposed increase in connection fees to developers, the Home Builders Association, and other interested parties. That draft notice will be provided to the Board for consideration at the March 15, 2001 Board meeting. Discussion followed in which Member Menesini suggested that information on increases in wages, energy costs, repairing aging infrastructure, and other necessary business expenses be referenced in the proposed notice. Ms. Harriette Heibel, Communication Affairs Manager, stated that information may be more appropriate for inclusion in the newsletter article rather than the public notice. 7) Mr. Batts, General Manager, announced that the District will be advertising for the Standby Power Cooling Project, DP 6138. The engineer's estimate for this work is $120,000. 8) Mr. Batts, General Manager, announced that a Staff Engineer will travel to the Yeoman's Chicago pump factory in Illinois on March 7, 2001 to witness a factory pump test for the Orinda Crossroads and Moraga Pumping Stations pumps. 9) Mr. Batts, General Manager, stated that as part of the District's ongoing corrosion evaluation program, 24 potential problem areas were recently televised. One of these sites, a 3D-inch reinforced concrete sewer located in Camino Pablo in Orinda immediately downstream of the force main discharge from the Lower Orinda Pumping Station showed extensive corrosion. Staff is fast tracking a design to repair the line and it is anticipated that the project will be advertised later this month. The preliminary cost.estimate is $750,000 for rehabilitation/replacement of the 30-inch sewer. The project is not in the current Capital Improvement Budget. Staff will be looking into incorporating corrosion prevention and control features into the ongoing Lower Orinda Pumping Station design. Discussion followed with regard to the estimated construction time and interface with the City of Orinda. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) Member Menesini announced that he recently attended an interesting meeting on how front page stories are selected. 03 01 01 66 2) Member Menesini announced that the March 19, 2001 Environmental Alliance Discussion Series will feature Dr. Janet Cavallaro, University of California Research Scientist, discussing Pine and White Fir Forests as a Source of Energy. All those interested are invited to attend. 7. ENGINEERING a. ADOPT RESOLUTION AUTHORIZING GENERAL MANAGER TO ACT AS DESIGNEE OF THE DISTRICT FOR FACILITY PLAN GRANT FUNDING FOR THE INDUSTRIAL RECYCLED WATER PROJECT Mr. Batts, General Manager, stated that Board authorization is requested for submittal of an application for grant funds to develop a plan for an industrial recycled water project. The application is for up to $75,000 to fund the Recycled Water Industrial Demonstration Facilities Plan which could provide 5 to 8 MGD of recycled water to local refineries for use in cooling towers. It was moved by Member Menesini and seconded by Member Boneysteele that Resolution No. 2001-040 be adopted, authorizing the General Manager to act as designee of the District to sign and file a Water Recycling Facilities Planning Grant Application for Industrial Recycled Water Project. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Menesini, Boneysteele, Nejedly, Lucey, Hockett None None b. AUTHORIZE PRESIDENT OF THE BOARD OF DIRECTORS TO EXECUTE AN AGREEMENT WITH CONTRA COSTA COUNTY FOR JOINT PURCHASE AND USE OF DIGITAL ORTHOPHOTOGRAPHY Mr. Batts, General Manager, introduced Mr. Bill Clement, Engineering Support Supervisor, who provided an overview of the proposed cooperative agreement with Contra Costa County for very detailed digital photographs of the complete District service area. The one time cost to the District is $25,847 and there is potential for cost recovery from sales of the photos. Other participants include Contra Costa County Public Works, Contra Costa Clean Water Program, and Ironhouse Sanitary District. The District's share of the overall cost is approximately 6 percent although the District service area is approximately 17 percent of the overall area. The digital orthophotos would be used to check field conditions prior to field work; planning for maintenance, design, and underground service alert; locating easements and paved over manholes; improving map accuracy, and public outreach. Mr. Clement showed examples of the orthophotos and how they could be integrated with the District's collection system maps. It was moved by Member Menesini and seconded by Member Boneysteele, that the President of the Board of Directors be authorized to execute an agreement with Contra Costa County for joint purchase and use of digital orthophotography. There being no objection, the motion was unanimously approved. 8. APPROVAL OF MINUTES a. MINUTES OF FEBRUARY 1. 2001 It was moved by Member Nejedly and seconded by Member Lucey, that the minutes of February 1, 2001 be approved as presented. There being no objection, the motion was unanimously approved. 9. APPROVAL OF EXPENDITURES Member Lucey, Chair of the Budget and Finance Committee, stated that he and Member Nejedly reviewed the expenditures and found everything to be in order. 03 01 01 67 It was moved by Member Lucey and seconded by Member Nejedly, that the Expenditure List dated March 1,2001, including Self Insurance Check Nos. 101698-101699, Running Expense Check Nos. 130351-1305~9,áhd§~wer Construction Check Nos. 23030- 23067, be approved as recommended. There being no objection, the motion was unanimously approved. 10. BUDGET AND FINANCE a. RECEIVE JANUARY 2001 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance for the month of January 2001, noting that expenditures were $68,000 less than budget, representing a 2.1 percent favorable variance. Year-to-date expenditures were $485,000 less than budget, representing a 2.3 percent favorable variance. Year-to-date revenues of $21,357,000 were $49,000 greater than budget. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.6 percent to 6.78 percent. The latest interest rate as of December 2000 was 5.9 percent. The average yield of the District's LAIF account through December 2000 was 6.5 percent. President Hockett declared that the January 2001 Financial Statements were duly received. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH THE EMERGENCY CONSTRUCTION CONTRACT TO MOUNTAIN CASCADE. INC. FOR THE REPAIR OF THE RECYCLED WATER PIPELINE IN BUCHANAN FIELD GOLF COURSE Mr. Batts, General Manager, introduced Mr. Alex Rozul, Associate Engineer, who reported that the emergency repair of the recycled water transmission line at Buchanan Field Golf Course by Mountain Cascade, Inc. is 50 percent complete and work is proceeding. The HDPE pipe has been welded and is ready to be pulled into the existing pipeline. Pits have been constructed, but conflicts with utilities on the west side have delayed completion of the work. Mr. Rozul showed slides of the construction activities and locations of the various interfering utilities. Mr. Rozul stated that the work is expected to be completed by March 9, 2001 at best, but that is tentative because of the utility conflicts. The line under the freeway will be televised tomorrow and the joints will be tested. Member Menesini left the meeting at approximately 5: 15 p.m. Discussion followed with regard to efforts being made to identify the location of the leak, the condition of the pipeline and joints, alternatives for repair and replacement, and the forensic work being done to determine if the District has any remedy. It was moved by Member Boneysteele and seconded by President Hockett, that the General Manager be authorized to continue with the emergency construction contract to Mountain Cascade, Inc. for the repair of the recycled water pipeline in Buchanan Field Golf Course. Motion approved on the following vote: AYES: Members: Boneysteele, Hockett, Nejedly, Lucey NOES: Members: None ABSENT: Members: Menesini 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 03 01 01 68 13. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at the hour of 5:20 p.m. COUNTERSIGNED: O'f ~ 01 01- ,,/ ,- ., i" .~ b/iMv)¡ ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California