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HomeMy WebLinkAboutBOARD MINUTES 06-20-02 200 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 20, 2002 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on June 20, 2002. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Hockett, Lucey, Boneysteele, Menesini ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS Ms. Mary Louise Williams, President of the Contra Costa Master Gardeners Association, thanked the District Board and staff for their support of the Integrated Pest Management (IPM) Program and the Master Gardener's efforts to educate the public about less-toxic alternatives to pesticides. President Menesini stated that the thanks are reciprocal. The Master Gardeners are to be commended for the diligent efforts in educating the public. Mr. David Rolley, President of CCCSD Employees Association and Public Employees Union Local 1, addressed the Board, indicating that representatives of the Plant Operators would like to meet with representatives of the District Board and Management prior to negotiations to get a better understanding of each others' concerns. Member Nejedly stated that he has met previously with employees and would be willing to meet again. 3. CONSENT CALENDAR President Menesini stated that the 12 capital projects being completed and closed out are worthy of note. The projects have provided necessary improvements to the District's infrastructure; and in many cases, have saved the District and its ratepayers money. It was moved by Member Hockett and seconded by Member Lucey, that the Consent Calendar, consisting of Items a. and b., be approved as recommended. a. The Board was advised of the close out of 12 capital improvement projects, and the return of $199,522 to the Sewer Construction Fund. This item was presented for the Board's information. No action was taken. b. July 11, 2002 at 2:00 p.m. was established as the date and time for a public hearing to receive comments on the proposed revision to Title 2, Chapter 2.08 and related references of the District Code pertaining to the position of General Manager. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Lucey, Nejedly, Boneysteele, Menesini None None 06 20 02 None a. 201 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS AUTHORIZE AWARD OF CONSTRUCTION CONTRACT TO RANGER PIPELINES. INC.. FOR THE LAFAYETTE SEWER RENOVATIONS PROJECT. PHASE 3B. DP 5611 Following explanation by Mr. Charles W. Batts, General Manager, it was moved by Member Hockett and seconded by Member Boneysteele, that award of a construction contract in the amount of $951,370 for construction of the Lafayette Sewer Renovation Project, Phase 3B, DP 5611, be authorized to Ranger Pipelines, Inc., the lowest responsible bidder. There being no objection, the motion was unanimously approved. a. 6. REPORTS GENERAL MANAGER 1 ) Mr. Batts, General Manager, stated that the District is considering reducing the number of household hazardous waste (HHW) mobile collection events in this year's budget. On May 23, 2002 the District sent a letter to the Central Contra Costa Solid Waste Authority (CCCSWA) on this issue. Ms. Ann Farrell, Director of Engineering, attended the May 30, 2002 CCCSWA Board Meeting where this issue was discussed, and input was received on the District's proposal to reduce the number of HHW mobile collection events. The CCCSWA Board felt strongly that the District, without notice to the Cities and the general public, should not discontinue one of the HHW mobile collection events. The CCCSWA Board asked Ms. Farrell to bring that message back to the District Board, and also to indicate that the CCCSWA Board would greatly appreciate the continuation of three HHW mobile collection events next fiscal year. Mr. Batts stated that was part of his report to the District Board at the June 6, 2002 Board Meeting. In addition, the Board received a letter from District staff as part of the agenda package with further review of this issue. District staff has indicated that they would make an effort to allocate funds from the existing 2002-2003 budget for the third event if directed by the Board to do so. Mr. Batts stated that this would give both the District and CCCSW A, as well as the Cities including the City of San Ramon who pays a portion of the cost for its residents who reside out of the District service area, an opportunity to work together to look for alternative sources of funding for future events. If no alternative sources of funding are available, there still would be time to do outreach to determine the best alternative and notify the public. Mr. Kenton L. Aim, Counsel for the District, stated that he also represents CCCSWA. Mr. Aim stated that he does not believe there are any legal issues here; but to the extent there are, he would have to disqualify himself. Mr. Mike Shimansky, CCCSWA Chair and Danville Town Council Member, addressed the Board, thanking the District for all its various efforts. Mr. Shimansky stated that when the District was soliciting the support of CCCSWA and the Cities for development of the permanent HHW Collection Facility in 1995, everyone of the cities in the CCCSWA supported it. At the time support was given for the permanent HHW Collection Facility, the CCCSWA agencies expressed concern regarding the willingness of residents who live in remote areas to come to the permanent HHW Collection Facility since it is much easier to dump down the drain than to drive some distance. Participation continues to increase at the permanent HHW Collection Facility as well as at the HHW mobile collection events. Mr. Shimansky stated that 06 20 02 202 06 20 CCCSW A and the Cities continue to be thankful for the District's operation of this very vital program. Mr. Shimansky stated that in 2001, CCCSWA began a partnership with the District coupling HHW mobile collection with electronic waste (e-waste) collection. Although the District does not have to worry about e-waste being dumped down the drain, it is a very big problem. Two very successful e-waste collection events have been held. Mr. Shimansky asked that the Board consider postponing its decision to eliminate one of the three HHW mobile collection events, stating that alternative sources of funding may be found to continue them. Mr. Shimansky requested that the District Board continue to hold these events this Fall and next Spring to allow time for planning alternatives and giving public notice to residents. Mr. Shimansky stated that this was discussed at the Danville Town Council Meeting this week and the Council was unanimous that it wanted to have the events in Danville again. At the last mobile collection event, 44,000 pounds of HHW was collected. There are about 15,000 customers in Danville and about 8 percent use the permanent HHW Collection Facility and another 3 percent use the HHW mobile collection event. In closing, Mr. Shimansky stated that he appreciated the opportunity to speak, and again thanked the Board for the great job it is doing. Mr. Kevin Carunchio, of the City of San Ramon, stated that his comments reflect the City of San Ramon staff opinion and not the City Council. The City just received a letter from the District relating to reduction in the number of HHW mobile collection events, and it has been calendared on the next City Council agenda on July 23, 2001. Mr. Carunchio stated that at that time he hopes to be able to report to the City Council that the District will continue to provide three HHW mobile collection events in 2002-2003, but that funding for future years will be evaluated. The City has been and continues to be appreciative of the District for its leadership in providing this much needed service to the community; however, at the time the permanent HHW Collection Facility was built, the City of San Ramon expressed concern that its residents would not participate because it was so far away. The August 7, 1997 letter that accompanied the service contract indicated that if 4 percent participation from the City of San Ramon were achieved at the permanent HHW Collection Facility, it might be feasible to reevaluate mobile collection. Mr. Carunchio stated that in 2000- 2001 San Ramon did surpass 4 percent; however, only 3 percent used the permanent facility and the other 1.5 percent used mobile collection events. Mr. Carunchio stated that staff understands the issues raised relative to the provision of mobile collection events and indicated that he is sure that with a year's notice, other ways of funding the mobile collection events could be found. Mr. Carunchio thanked the Board for their time and consideration. Member Nejedly stated that trends indicate that the amount of HHW collected by the District does not go down. Collection of HHW is a great thing but at some point, the District must draw the line at becoming a landfill for people because it is free to them and it is convenient. Unfortunately, collecting and disposing of this material is getting more and more expensive and the District is bearing the greatest portion of the costs. The Board felt it must look at the costs and try to save money but still do the right thing. That is why the Board proposed reducing the number of mobile collection events from three to two per year but still keep those in the San Ramon and Lafayette areas. Member Nejedly stated that he does not have a problem doing one more this year, but he would hope that CCCSW A and the Cities understand the District's motivation to try to save money and still do the right thing. 02 203 Member Lucey stated that he does not see a problem reducing the number of mobile collection events from three to two per year. Initially this was subsidized with grant funds, but now the cost to the District is about $120,000 per year. Member Lucey stated that he wants to give notice that in the next budget the District may eliminate mobile collection events entirely. Member Lucey stated that he does not believe that San Ramon is paying its fair share since 40 percent of San Ramon residents are not in the District service area and they pay only about 5 percent of the cost of the mobile event. Member Lucey suggested that a solution might be for the CCCSWA to take over the mobile collection events. Member Boneysteele stated that for some time he has been concerned about the cost effectiveness of mobile collection events. When the costs are reduced to a per car basis, it is significant. However, the District did develop the proposal to reduce the number of mobile collection events from three to two during the budget process this year at the same time the Cities and CCCSWA were doing their budgets. Member Boneysteele stated that because of the timing, he would agree that the District continue providing three mobile collection events during the coming fiscal year and look at alternatives for the following fiscal year. Member Hockett stated that she is willing to have the District continue to provide three mobile collection events for one more year; but in the future, she would like to have a financial partnership with the CCCSW A and the Cities because it is the right thing and the proud thing to do. President Menesini stated that as he indicated earlier in the meeting, the District is working to achieve savings in all areas, including its capital projects. The amount of savings on the 12 capital projects closed out earlier in the agenda may not seem significant, but it is important. The District is looking for savings in every program. The District infrastructure is aging and money must be invested in the pipes and the plant for the District to succeed in its mission of protecting public health and the environment. President Menesini thanked Messrs. Shimansky and Carunchio for attending this meeting and for their comments, stating that the issue of will be placed on the next Board Meeting agenda for Board decision. 2) Mr. Batts, General Manager, introduced Mr. William E. Brennan, Capital Projects Division Manager, who reported that the two 12-inch by-pass pipes have been installed in the bottom of the Dougherty Tunnel. The concrete tunnel encasement should be completed by the end of the week. The project is moving forward on schedule. Construction has begun on the structure at the west portal to connect the tunnel to the Dougherty Trunk Sewer. Work has also begun on the structure at the east side of the tunnel. With regard to customer issues relating to all the San Ramon projects, Mr. Brennan reported that there have been 7 additional public contacts. Two of those related to the San Ramon Pumping Station Project. One was a complaint and one was a request for information. The other five public contacts related to the San Ramon Force Main Project. All five were requests for information. In total there have been 62 public contacts. Of those 43 were complaints, 17 were requests for information, and 2 were compliments. Discussion followed with regard to the nature of the complaints received on the San Ramon Pumping Station Project. 06 20 02 204 5) 06 20 Mr. Brennan reported that the San Ramon Pumping Station Renovation Project field work has begun with some excavation on site. Preconstruction vibration monitoring has been completed. Mr. Brennan reported that the original electrical subcontractor has refused to sign a contract with the general contractor. At the next Board Meeting there will be a position paper requesting approval for substitution of electrical subcontractors. Mr. Brennan stated that District staff is also investigating the possibility of a cross connection to Dublin San Ramon Services District (DSRSD) sewer line as an emergency by-pass, at least during construction. There have been communications with DSRSD; and at this point, it is proposed that a letter proposal be sent to DSRSD. Mr. Brennan reported that an encroachment permit was received from the County on June 6, 2002 for the San Ramon Force Main Project for the portion south of Bollinger Canyon. Work on the bore pits has begun in that area. The District is relatively close to getting a right-of-entry from the County for the portion north of Bollinger Canyon. A draft has been submitted to the District for review. The process will be expedited by having the County Public Works Director, rather than the Board of Supervisors, execute the document. 3) Mr. Batts, General Manager, introduced Mr. Jarred Miyamoto-Mills, Principal Engineer, who used a map to describe the location of a 20-foot wide piece of property near 1680 at the Willows Shopping Center owned in fee by the District. Mr. Miyamoto-Mills stated that the District also owns in fee the property under the Concord Boulevard off ramp from the freeway. That property is leased back to the State. Mr. Miyamoto-Mills stated that the District has had a lease with the Willows Shopping Center for the last 20 years. The property is used mainly for parking stalls, landscaping, and street lighting power boxes. The Willows Shopping Center has requested that the lease be amended to allow a drive through lane over the District's property for a donut shop. District staff considers that a different use than provided for in the lease and since the lease is coming to an end, negotiations have begun on a new lease. The Willows Shopping Center has requested that the term of the lease be 20 years. District Counsel has advised that a 20-year lease must be bid. Staff has reviewed the impacts of the proposed amendment to the lease and considers it to be an acceptable common use for the property. Mr. Miyamoto-Mills stated that the current revenue generated by the lease is about $4,200 per year. 4) Mr. Batts, General Manager, announced that the California Highway Patrol (CHP) has recognized the District's Collection System Operations (CSO) Division for compliance with all applicable laws and regulations relating to motor carrier safety for six consecutive years since 1990. District compliance is checked by the CHP during its biennial inspection program. The District's Vehicle and Equipment Shop personnel are largely responsible for maintaining the equipment and documentation necessary to comply with this program. Mr. Batts introduced Mr. Don Rhoads, Field Operations Superintendent, who recognized Vehicle and Equipment Mechanics Tom Kostik and Ron Freitas, Vehicle and Equipment Service Worker James Zatezalo, and Vehicle and Equipment Maintenance Supervisor Rich Boylan. President Menesini and the Board of Directors commended Messrs. Kostik, Freitas, Zatezalo, and Boylan on the excellent job they are doing. Mr. Batts, General Manager, reported that District staff met with Regional Water Quality Control Board (RWQCB) staff on May 21, 2002 to discuss the status of the District's National Pollutant Discharge Elimination System (NPDES) permit capacity increase. At that time, District staff provided the same demonstration of water quality monitoring work as was given to the Board a number of months ago. This demonstration showed that the impact of the District's effluent on Suisun Bay at the increased flows meets all 02 205 State and Federal antidegradation requirements. The antidegradation analysis document itself was filed with the RWQCB on January 2, 2001. At the May 21 meeting, RWQCB staff did not appear to have any questions concerning water quality issues. They did request some additional information about the District's Sanitary Sewer Overflow (SSO) Plan and process. This request was unexpected, since SSO's are not related to water quality issues in Suisun Bay. Staff is responding to the request and hopes to move the process of increasing the District's NPDES permit capacity to completion. 6) Mr. Batts, General Manager, announced that Contra Costa County Public Works Sanitation District No.6 has requested the District's assistance in providing temporary operator coverage at the Stonehurst treatment plant near Martinez. This is a permitted treatment facility that requires a certified operator and the County does not currently have a certified operator. Stonehurst serves approximately 47 homes in the Alhambra Valley area, which is outside the District's collection system and service area. Staff does not yet have all the details on the proposed arrangement, but in the interests of protecting the environment and continuing to strengthen the cooperative relationship with the County, it appears that the District will provide operator coverage for several hours per week until the County can get another contract operator. The Board voiced no objection. b. COUNSEL FOR THE DISTRICT 1 ) Mr. Kenton L. Aim, Counsel for the District, announced the status of Senate Bill 1518 (Torlakson) dealing with purveyorship of recycled water by sanitary districts. The bill would eliminate the requirement in the Sanitary District Act that before a sanitary district can purvey recycled water within the jurisdictional area of a water district or city or county, their consent is needed. The bill is passing through the Senate and the House and has not yet received a negative vote. Mr. Aim noted that this bill was precipitated by Member Boneysteele's conversation with Senator Tom Torlakson at the District's Environmental Laboratory open house. 2) Mr. Aim, Counsel for the District, stated that in accordance with the provisions of the Brown Act, it is appropriate to announce completed actions previously discussed in closed session. Mr. Aim announced the terms of the resignation agreement with former Purchasing and Materials Manager Victoria Lamica. c. SECRETARY OF THE DISTRICT 1 ) Ms. Joyce E. Murphy, Secretary of the District, distributed copies of a Conflict of Interest pamphlet entitled "A Local Official's Guide to Ethics Law." The pamphlet is a cooperative effort of several associations including the California Association of Sanitation Agencies and the California Special Districts Association. d. BOARD MEMBERS 1 ) President Menesini commended Chemist II Susan Hasselwander on the presentation on cyanide detection that she made at a recent Environmental Alliance Discussion Series. BREAK At 3: 17 p.m., President Menesini declared a recess, reconvening at the hour of 3:25 p.m., with all parties present as previously designated. 06 20 02 206 7. ADMINISTRATIVE a. ADOPT A RESOLUTION REQUESTING CONSOLIDATION OF THE ELECTION OF DISTRICT BOARD MEMBERS WITH THE STATEWIDE GENERAL ELECTION ON NOVEMBER 5. 2002. AND ADOPT A RESOLUTION SETTING FORTH DISTRICT REGULATIONS FOR CANDIDATE STATEMENTS Ms. Joyce E. Murphy, Secretary of the District, stated that in 1996, because of the prohibitive cost of candidate statements for this District compared to other agencies, the Board of Directors determined that the benefits of informing citizens of the qualifications of candidates, minimizing the issue of campaign contributions from special interests, and removing financial obstacles for interested candidates to run for election warranted that the District share in the cost of the candidate statements. Ms. Murphy reviewed the current District regulations for candidate statements which require that candidates seeking election to the District Board of Directors be responsible for paying $500 towards the cost of publication of his/her respective candidate statement at the time of filing nomination papers, that the balance be paid by the District after the election costs have been determined, and that the candidate statement be limited to 400 words. It is recommended that the Board adopt a resolution requesting consolidation of the election of the District Board Members with the Statewide General Election to be held on November 5, 2002, and that the Board adopt a resolution reaffirming or modifying the District regulations for candidate statements. Following discussion, it was moved by Member Hockett and seconded by Member Boneysteele, that Resolution No. 2002-044 be adopted, requesting consolidation of the election of District Board Members with the Statewide General election to be held on November 5, 2002; and that Resolution No. 2002-045 be adopted, reaffirming District regulations relating to candidate statements. The motion was unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Boneysteele, Nejedly, Lucey, and Menesini None None b. REVIEW THE PROPOSALS FOR EXCESS GENERAL LIABILITY INSURANCE FOR FISCAL YEAR 2002-2003 FROM INSURANCE CARRIERS AND CALIFORNIA SANITATION RISK MANAGEMENT AUTHORITY (CSRMA) Mr. Batts, General Manager, stated that staff has been working with Driver Alliant, the District's insurance broker, to obtain excess general liability insurance. The District's current policy will expire on June 30, 2002, and staff is trying to have insurance in place by that time. Mr. Batts introduced Mr. Randall M. Musgraves, Director of Administration, who provided a brief summary of District insurance coverage as set forth in the handouts provided to the Board. The California Sanitation Risk Management Authority (CSRMA) provides workers' compensation insurance, and property, boiler and machinery insurance. Special National Insurance Company currently provides the District's general liability insurance. American International Specialty Lines Insurance Company (AIG) provides pollution liability related to the District's Household Hazardous Waste Collection Facility. Because of the catastrophic losses on September 11, 2002, the insurance market has hardened significantly. The District has received a notice of cancellation from Specialty National Insurance Company, the current provider of excess general liability insurance. District costs for Workers' Compensation will go up over 50 percent next year, property insurance costs went up 40 percent, and it is projected that excess general liability insurance costs will go up from 40 to 60 percent. Quotes have been received from Specialty National Insurance Company and CSRMA for excess general liability insurance. The District is still waiting to hear from AIG. Although Specialty National submitted a quote, they have indicated that they will turn it over to another provider for the amount of the quote, as they intend to get out of the public sector market. Mr. Musgraves 06 20 02 207 reviewed the quotes from Specialty National and CSRMA as set forth in the handouts provided to the Board. Mr. Musgraves stressed the major difference is that CSRMA requires agencies to report claims exceeding $2,500. Mr. Musgraves stated that if it is a significant claim, CSRMA may use their own counsel rather than District Counsel. Specialty National requires that claims exceeding $250,000 be reported to them. Mr. Musgraves stated that as a practical matter most claims are well under $500,000, and he believes that the District could continue to use District Counsel. Discussion followed in which Member Lucey expressed concern about using the insurance company's attorney rather than District Counsel, and concern that the insurance company could require the District to settle a claim even if the District wished to pursue it. In response to questions from Member Nejedly, Mr. Aim stated that if CSRMA operates as Mr. Musgraves has experienced, it would not change things significantly for the District and there would be a cost savings. Mr Aim indicated that if they do not operate as stated, he would be concerned. Following further discussion, it was moved by Member Hockett and seconded by Member Boneysteele, that submission of an application to CSRMA be authorized and that the General Manager be authorized to execute documents for joining the CSRMA Joint Powers Authority for purchase of $15,000,000 excess general liability insurance through CSRMA at a cost of $140,155 with a self insured retention of $500,000. Motion approved with Members Lucey and Nejedly voting no. Discussion followed in which it was stated that the above motion will allow the General Manager to select the best proposal for the District from the proposals that are received by June 30, 2002. 8. ENGINEERING a. ADVISE THE BOARD OF DIRECTORS OF THE CLOSE OUT OF THE LAFAYETTE SEWER RENOVATION PROJECT. PHASE 2. DP 5536 The Board was advised of the close out of the Lafayette Sewer Renovation Project, Phase 2, DP 5536, and the return of $120,436 to the Sewer Construction Fund. This item was provided for the Board's information. No action was taken. Mr. Batts, General Manager, introduced Ms. Jackie Zayac, Community Affairs Representative, who used a map to describe the locations where work was performed as part of the Lafayette Sewer Renovation Project, Phase 2. A customer survey was conducted to provide valuable feedback on the effectiveness of District efforts. Easement areas were not included in the customer survey because they received individual treatment throughout the project. Ms. Zayac stated that the Lafayette Sewer Renovation Project, Phase 2, installed 7,300 feet of pipe in streets and easements. The cost of the project was $918,000. Sixty-two (62) public contact reports were received on the project, and all were satisfactorily resolved. One hundred eighty (180) customer surveys were sent out in January 2002, and 65 responses were received. Ms. Zayac reviewed the six questions asked in the customer survey, the responses received, and some of the written comments as set forth in detail in the handout provided to the Board, particularly noting the positive written commendations received by Mr. Wesley Adams, the Project Manager. President Menesini thanked Ms. Zayac for the report. 06 20 02 208 b. AUTHORIZE DISTRICT COUNSEL TO EXECUTE AN AGREEMENT AMENDMENT WITH PRETECH INCORPORATED FOR TECHNICAL ASSISTANCE WITH RESOLUTION OF PUMP VIBRATION PROBLEMS AT THE MORAGA AND ORINDA CROSSROADS PUMPING STATIONS. DP 5237 Mr. Batts, General Manager, stated that as the Board is aware, both the Orinda Crossroads and Moraga Pumping Stations have undergone extensive renovation. As part of the project, all electric pumps were replaced with new units. Vibration testing after installation discovered that all six pumps at both pumping stations exceed vibration limits specified in the contract documents. After discovery of the problem, Pretech Incorporated was retained through District Counsel to perform detailed vibration testing for the District. Over the past six months, the contractor GSE and the pump manufacturer Morris Pumps have tried to resolve the vibration problem. Currently the District is allowing the contractor to perform pump modification in an attempt to solve this problem. Staff proposes to use Pretech for additional vibration testing, review and evaluation of contractor's proposals, and technical assistance during resolution of the vibration problem. Following discussion, it was moved by Member Nejedly and seconded by Member Hockett, that District Counsel be authorized to execute an amendment to the cost reimbursement agreement with Pretech Incorporated, bringing the total cost ceiling amount to $90,000 for technical assistance with resolution of pump vibration problems at the Moraga and Orinda Crossroads Pumping Stations, DP 5237. There being no objection, the motion was unanimously approved. c. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AGREEMENT WITH GEOSYNTEC CONSULTANTS TO PROVIDE CONTINUATION OF EXPERT TECHNICAL AND DESIGN SERVICES FOR THE TREATMENT PLANT SOIL REMEDIATION PROJECT. DP 7113 Mr. Batts, General Manager, stated that in 1995 the District entered into an agreement with the California Department of Toxic Substances Control (DTSC) to develop a management plan for the petroleum-contaminated soil located in Basin A South just north of the treatment plant. The soil management plan, or Removal Action Workplan, was finally approved in March 2002. This Workplan calls for the contaminated soil to be capped in place with 1 to 3 feet of engineered soil. Now, that the Workplan has been approved, the District will complete design of the soil cap and solicit bids for the construction. Mr. Batts introduced Mr. Curtis W. Swanson, Environmental Services Division Manager, who stated that 25,000 cubic yards of cover material have been stockpiled and tested, and potential sources for an additional 25,000 cubic yards have been identified. Mr. Swanson reviewed the work and costs incurred by GeoSyntec under the current contract totaling $65,000, and the work planned to be done under the contract revision with an estimated cost of $85,000, for a current contract ceiling of $150,000. Mr. Swanson stated that a third revision to the GeoSyntec contract will be required to cover services during construction. Mr. Swanson reviewed the proposed schedule which calls for finishing the work plans this summer, starting the bid phase in August 2002, opening bids in October 2002, contractor preparation of Health and Safety Plan in December 2002, DTSC review and approval of contractor Health and Safety Plan in March 2003, and completion of construction by September 2003. It was moved by Member Nejedly and seconded by Member Hockett, that the General Manager be authorized to execute Revision 2 to Agreement No. 022475AC with GeoSyntec Consultants for $85,000 bringing the total agreement cost from $65,000 to $150,000 to allow completion of the soil cap design documents and to test the suitability of additional cover material which is needed to construct the soil cap. There being no objection, the motion was unanimously approved. At 4:22 p.m., Member Boneysteele left the meeting. 06 20 02 209 9. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF MAY 9. 2002 It was moved by Member Hockett and seconded by Member Nejedly, that the minutes of the Adjourned Regular Meeting of May 9, 2002, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JUNE 20. 2002 It was moved by Member Hockett and seconded by President Menesini, that the Expenditure List dated June 20, 2002, including Self Insurance Check Nos. 101893- 101897, Running Expense Check Nos. 138887-139098, Sewer Construction Check Nos. 24603-24659, Payroll Manual Check Nos. 48837-48839, and Payroll Regular Check Nos. 54095-54126, be approved as recommended. Member Boneysteele returned to the meeting at the hour of 4:23 p.m. There being no objection, the motion unanimously approved. 11. BUDGET AND FINANCE a. APPROVE A RESOLUTION TO ADOPT THE 2002-2003 STAFFING PLAN. AND THE EQUIPMENT. CAPITAL IMPROVEMENT. OPERATIONS AND MAINTENANCE. AND SELF INSURANCE FUND BUDGETS AS COMPRISING THE 2002-2003 DISTRICT BUDGET Following explanation by Mr. Batts, General Manager, it was moved by Member Hockett and seconded by Member Nejedly, that Resolution No. 2002-046 be adopted, adopting the 2002-2003 Staffing Plan, and the Equipment, Capital Improvement, Operations and Maintenance, and Self Insurance Fund Budgets, as comprising the 2002-2003 Central Contra Costa Sanitary District Budget. Motion approved on the following vote: AYES: Members: Hockett, Nejedly, Boneysteele, Menesini NOES: Members: Lucey ABSENT: Members: None 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS President Menesini drew the Board's attention to the Special Commendation presented to Walnut Creek City Manager Donald A. Blubaugh upon his retirement on behalf of the District. President Menesini reported that Ms. Phyllis Shaw is retiring from her position as Superintendent of the John Muir National Historic Site. 14. CLOSED SESSION INITIATION OF LITIGATION a. The closed session to discuss initiation of litigation pursuant to Government Code Section 54956.9(c) was not held. 06 20 02 06 210 15. REPORT OF DISCUSSIONS IN CLOSED SESSION None 16. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 4:32 p.m. to reconvene at 2:00 p.m. on July 11, 2002 for an Adjourned Regular Board Meeting. ~ò~ . - . President of the Board ~ /fA: Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 20 02