HomeMy WebLinkAboutBOARD MINUTES 02-07-02
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON FEBRUARY 7, 2002
The District Board of the Central Contra Costa Sanitary District convened in a regular
session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra
Costa, State of California, at 2:00 p.m. on February 7, 2002.
President Menesini called the meeting to order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT:
Members:
Nejedly, Hockett, Lucey, Boneysteele, Menesini
ABSENT:
Members:
None
a.
PLEDGE OF ALLEGIANCE TO THE FLAG
Board and staff joined in the Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
A letter dated February 5, 2002, from Ms. Christa Freihofner, of San Ramon, relating to
processing of claims on the Dougherty Tunnel and Trunk Sewer Project, was distributed
to the Board. Mr. Charles W. Batts, General Manager, stated that staff is aware of the
issues raised in the letter from Ms. Freihofner and has addressed them. Letters have gone
out to the affected parties. In response to questions from the Board, Ms. Freihofner
stated that she was contacted by Safety and Risk Manager David Clovis and is satisfied
with how the matter is now being handled.
3. AWARDS AND COMMENDATIONS
a.
RESOLUTION COMMENDING BOARD MEMBER BARBARA D. HOCKET; F~~~~~
SERVICE TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT AS RE I
OF THE BOARD OF DIRECTORS
President Menesini reviewed some of the accomplishments of the past year referenced
in the resolution and commended Member Hockett for her leadership during her term of
President of the Board of Directors.
It was moved by President Menesini and seconded by Member Boneysteele, that
Resolution No. 2002-004 be adopted, commending Board Member Barbara D. Hockett for
her service to the District as President of the Board of Directors. There being no
objection, the motion was unanimously approved.
President Menesini presented a framed resolution to Member Hockett and was joined by
the Board and staff in commending her for her leadership during the past year. Member
Hockett accepted the proclamation, stating that the District has an incredible team and
congratulations are in order for the whole team.
4. CONSENT CALENDAR
Following discussion of acceptance of easements and stabilization of soils for the
Laboratory Improvements Project, it was moved by Member Boneysteele and seconded
by Member Hockett, that the Consent Calendar, consisting of Items a. through f., be
approved as recommended, resolutions adopted as appropriate, and recordings duly
authorized.
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a.
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Public sewer improvements and an Offer of Dedication were accepted at no
cost to the District from Steven J. Christensen and Susan Christensen, Job
5541, Parcel 1, Purson Làne, Walnut Creek area; recording of the easement
acceptance with the Contra Costa County Recorder was authorized; and
Resolution No. 2002-005 was adopted to that effect.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
b.
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
Public sewer improvements and an Offer of Dedication were accepted at no
cost to the District from Skywest Homeowners Association, Inc. Job 5541,
Parcel 2, Purson Lane, Walnut Creek area; recording of the easement
acceptance with the Contra Costa County Recorder was authorized; and
Resolution No. 2002-006 was adopted to that effect.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
Resolution No. 2002-007 was adopted, initiating proceedings with the Local
Agency Formation Commission (LAFCO) to formally annex five separate
areas under the Title of District Annexation 158.
c.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
The contract work for the Laboratory Improvements Project, DP 7172, by
Arntz Builders was accepted, and the filing of the Notice of Completion was
authorized.
d.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
March 7, 2002, at 2:00 p.m. was established as the date and time for a
public hearing to receive comments on the District's Effluent Discharge Limit
Increase Project and Final Environmental Impact Report.
e.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
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f.
Resolution No. 2002-008 was adopted, confirming publication of District
Ordinance No. 220 amending District Code Section 6.20.300, Schedule of
Reimbursement Fees, to establish reimbursement fees applicable to
properties which could connect to Project 5357, 5377, 5409, 5432, and
5485 facilities.
Motion unanimously approved on the following roll call vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Boneysteele, Hockett, Nejedly, Lucey, Menesini
None
None
5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
6. REPORTS
a.
GENERAL MANAGER
1 )
Mr. Batts, General Manager, stated that each year the District must publish
a notice in the newspaper of those commercial and industrial dischargers to
the District in significant noncompliance with the Federal source control and
the District's pretreatment requirements. Mr. Batts introduced Mr. Tim
Potter, Source Control Program Superintendent, who stated that federal
regulations require that all Pretreatment Programs publish a list of industrial
users in significant noncompliance for the previous calendar year. Mr. Potter
stated that the handouts provided to the Board include a copy of the notice
which will be published in the Contra Costa Times on February 13, 2002.
In recent years the District has followed the practice of listing businesses
separately that fail to meet reporting requirements as opposed to those
businesses that have actual discharge limit violations. Mr. Potter stated that
the following are business with discharge quality violations:
.
John Muir Medical Center, Walnut Creek - Discharge limit violation
relating to silver limit;
.
Kaiser Permanente, Walnut Creek - Discharge limit violation relating
to silver limit;
.
Mt. Diablo Medical Center, Concord - Discharge limit violation relating
to phenol limit;
.
San Ramon Regional Medical Center, San Ramon - discharge limit
violation relating to silver limit; and
.
Systron Donner Inertial Division, Concord - series of violations of
permit conditions.
Discussion followed with regard to the frequency of sampling and next steps
in ensuring that Systron Donner reestablishes a pattern of compliance.
In response to questions from the Board, Mr. Potter stated that he can
confidently say that there is sufficient staffing to administer and monitor this
program.
Mr. Potter stated that the following businesses have reporting violations:
.
Parker West International, LLC, Santa Rosa base - Failure to submit
required report within 30 days after the due date; and
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.
Santa Fe Pacific Pipelines, LP, Concord - Failure to submit required
report within 30 says after the due date.
President Menesini thanked Mr. Potter for the report.
2)
Mr. Batts, General Manager, introduced Mr. William E. Brennan, Capital
Projects Division Manager, who provided an update on progress on the
Dougherty Tunnel and Trunk Sewer Project. The contractor, Mountain
Cascade, is continuing to put pressure on the subcontractor Walter C. Smith
Company to increase production on the tunnel. To date 680 feet have been
completed. That is 14 percent of the 4,800-foot tunnel. The production
rate for the last week has been 240 feet. If Walter C. Smith Company
maintains that production rate, the tunnel should be completed by mid-June.
That would leave four and a half months for Mountain Cascade to install the
pipe and complete its portion of the work. Yesterday there was another
problem with the tunneling machine. Mountain Cascade has assigned one
of its mechanics full time to augment Walter C. Smith Company's crew.
The District's Project Manager, Henry Thom, sent a strongly worded letter
to Mountain Cascade. Mr. Brennan stated that it has not been verified but
he has heard that as a result of that letter, Mountain Cascade has sent a
termination for default letter to Walter C. Smith Company. Mr. Brennan
stated that if Walter C. Smith Company stays on its present schedule, the
tunnel and everything that goes with it will be completed on time.
Mr. Brennan stated that the west portal is the terminus of the tunnel facing
Estero. The District is in the process of obtaining final approval from the
City of San Ramon on the landscaping design for that area. The City desires
to extend the landscaping about 400 feet north from the west portal. The
City has proposed that trees and ground cover be planted and that irrigation
be installed. The developer does not want to pay for that additional
landscaping, and efforts are being made to work through that. City approval
must be received by the end of March if Mountain Cascade is to get this
work done under its contract.
Mr. Brennan reported that as of January 31, 2002, there were 50 customer
contacts. Of those, 37 were complaints, 11 were requests for information,
and 2 were compliments. Five residents have been provided with claims
forms. Two formal claims have been received. One has been denied by the
contractor's insurance company, Travelers Insurance, and District Safety
and Risk Manager David Clovis is proceeding with that. As noted in Ms.
Freihofner's letter presented to the Board earlier in the agenda, Travelers
Insurance made an error and sent a denial to someone who had not yet filed
a claim but had requested a claim form. Mr. Clovis contacted Travelers
Insurance and objected to the way this was handled and secured a letter
from Travelers Insurance and extracted an apology. Mr. Brennan stated that
he believes the resident contacted the San Ramon City Council objecting to
how this was handled.
Mr. Brennan stated that a new issue has come up with regard to the
12,800-foot San Ramon Forcemain Project and the 6,500 interceptor project
to the north scheduled for construction in approximately 2006. The District
has been contacted by the Dublin San Ramon Services District/East Bay
Municipal Utility District Recycled Water Authority (DERWA). DERWA has
a project, a portion of which parallels the San Ramon Forcemain and
Interceptor Projects. DERWA has approached the District about a joint
project for this portion. There would be cost savings for both agencies and
only one disruption of residents and businesses. The issue is that the
District's project would be delayed for at least one construction season.
DERWA has received a $24 million grant for this project and is trying to get
the parties together to start talking about coordinating the projects. There
is a settlement agreement between the District, the City of San Ramon, and
the two developers and some adjustments would have to be made to the
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settlement agreement if the project were delayed even for one construction
season.
Discussion followed with regard to the need to raise this matter to the San
Ramon City Council, the scope and uncertain schedule of the DERWA
project, and the fact that the District will need the capacity in the San
Ramon Forcemain and can delay the project for one construction season but
no longer. Mr. Batts stated that staff will work with DERW A to try to
solidify the DERWA project schedule and will send a letter to the San Ramon
City Council advising them of these issues.
Mr. Brennan reported that on January 9, 11, and 12, 2002, public meetings
were held on the San Ramon Forcemain Project. Thirty people, including the
San Ramon Mayor and a Council Member, attended over the three days.
Most of the concerns expressed related to whether the trail would remain
open during construction, and mitigation and control of dust, traffic, and
construction work hours. Mr. Brennan stated that the San Ramon
Forcemain Project will be advertised in April 2002 and awarded at the first
Board Meeting in May 2002, if the project stays on the present schedule.
The San Ramon Pumping Station Renovation Project was approved by the
San Ramon City Council in December 2001. That project will be advertised
in March 2002 and awarded at the second Board Meeting in April 2002.
President Menesini thanked Mr. Brennan for the update.
3)
Mr. Batts, General Manager, stated that as a follow up to the Board Financial
Planning and Policy Workshop, staff will be reporting to the Board at a
future Board meeting the cost savings and new programs incorporated in the
current District budget and also staffing considerations on looking at future
savings. Staff will be meeting with the Board's Budget and Finance
Committee to discuss the means and timing of future bond financing, as
well as bond counsel and financial services. The District has already
responded to the City of Concord with the initial estimated charges for
reimbursement for the Operations and Maintenance (O&M) and Capital
related to cost of treatment for Concord's flow. Staff is moving ahead with
the Spring copy of the District's Pipeline Newsletter. This will focus on new
District programs and construction projects, the change in hours and days
of operation at the Household Hazardous Waste Collection Facility, grease
relief, the Sewer Squad and Sewer Science education programs, and
Pollution Prevention Awards. A draft will be brought to the Board for review
and input at a future Board Meeting. Staff will continue to develop the
2002-2003 O&M Budget for presentation to the Board as scheduled and will
review proposed changes to the Two-Year Capital Improvement Budget at
a workshop later this Spring.
4)
Mr. Batts, General Manager, introduced Ms. Ann E. Farrell, Director of
Engineering, who presented a status report on the Recycled Water
Agreement for the Lamorinda Project, a joint project with East Bay Municipal
Utility District (EBMUD). Ms. Farrell reviewed a condensed chronology of
the Lamorinda Recycled Water Project, beginning with a report at the April
1, 1993 Board Meeting concerning the feasibility of water reclamation,
including a project with EBMUD to serve the Gateway development using
the Shell Pipeline. On December 15, 1994, the Board authorized the
General Manager to conduct discussions with EBMUD regarding a joint
project. At a Recycled Water Board Workshop on May 30, 1996, there was
discussion of financial issues relating to the joint project with EBMUD and
sale of the Shell Pipeline. The April 24, 1997 Recycled Water Board
Workshop included lengthy discussion of the Draft Principles of Agreement
with EBMUD for the Lamorinda Project. On July 3, 1997, the Principles of
Agreement with EBMUD were unanimously approved by the Board.
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Ms. Farrell used a map to show the location of the Shell Pipeline and the
extensions that would be required. Discussion followed with regard to the
condition of the ShelJPipélihe and the fact that in the Principles of
Agreement EBMUD would assume liability for the Shell Pipeline.
Ms. Farrell reviewed the Principles of Agreement as follows:
.
EBMUD purchases portion of Shell Pipeline;
.
CCCSD delivers recycled water to Point of Delivery, the intersection
of Taylor and Alhambra;
.
CCCSD reserves a fixed amount of recycled water for EBMUD;
.
EBMUD will reimburse CCCSD O&M costs;
.
EBMUD will reimburse CCCSD incremental capital cost; and
.
Sunk capital costs shall be paid by EBMUD through lump sum or
amortized payment schedule.
Ms. Farrell stated that the Lamorinda Recycled Water Project was put on the
back burner because it was felt that the Gateway project must occur for the
Lamorinda Recycled Water Project to be viable and the Gateway project has
been languishing. EBMUD has applied for grant funding and has approached
the District with an alternative for a reduced scale project. The decision on
grant funding should occur in March 2002. If the grant is received and a
financially viable reduced scale project is developed, EBMUD will contact the
District. Ms. Farrell stated that it is a very expensive project to extend the
pipeline and she has heard informally that EBMUD will probably not go
forward. If the Lamorinda Project does go forward, the Principles of
Agreement are very general and there are still details that must be worked
out. It would be necessary to finalize and approve the Shell Pipeline Sale
Agreement and the Recycled Water Supply Agreement.
President Menesini thanked Ms. Farrell for the update.
5)
Mr. Batts, General Manager, stated that he discussed the issue of Contra
Costa County's lease of the Animal Services property at a previous Board
Meeting; and he has had discussions on this issue, among others, with the
new County Administrator John Sweeten. At their next meeting, the
County Board of Supervisors will take action to proceed on a project to
construct a new animal services facility. The District built an onerous
penalty into the current lease that applies if the County maintains use of the
property past November 2002. Due to cost issues and other concerns, the
County will be delayed approximately one year in the construction of its new
facility. A win/win compromise has been discussed at the staff level. If the
District will agree to hold the current lease payment fixed for an additional
year, the County will agree to clear the property of the current structures
and unwanted buildings. This would save the District the time and expense
of that work, and it would go a long way to improving the District's working
relationship with the County and pave the way for future partnerships. Mr.
Batts stated that he believes that this is an important step in fostering a
cooperative relationship. A position paper will be presented for Board
consideration at a future Board Meeting.
6)
Mr. Batts, General Manager, reported that on January 26, 2002 there was
a shelter-in-place alert from Contra Costa County when there was an upset
at a local refinery. That impacts both this facility and the Household
Hazardous Waste Collection Facility and staff is working with the County to
ensure that the District is notified when such events occur.
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7)
8)
9)
10)
11 )
12)
13)
Mr. Batts, General Manager, announced that the No.2 Steam Aeration
Turbine has been repaired and is now available for operation. The Board will
be advised of the cost of the repair and rebuilding of the spare turbine wheel
for the two units when that information is available.
Mr. Batts, General Manager, reported that the Wilkinson Lane Sewer
Relocation is nearing completion. The replacement service connection in
Moraga Road for the church building has been drilled, connected, and tested.
The only work remaining on Moraga Road is patch paving. Site restoration
work is being done at the church. The abandonment of the existing sewer
main creek crossing is underway and is expected to be completed next
week.
Mr. Batts, General Manager, announced that the District is advertising for
bids for the West Branch Pumping Station Improvements Project, DP 6156.
This project will provide emergency power for the pumping station in the
event of a utility power outage. The engineer's estimate for this work is
$50,000. The project is scheduled for completion by early June.
Mr. Batts, General Manager, announced that the District is advertising for
bids for an Automated Fluorescence Mercury Analyzer System and an
Atomic Absorption Spectrometer to replace existing units which do not meet
the new National Pollutant Discharge Elimination System (NPDES) permit and
certain US Environmental Protection Agency method requirements. The
estimated cost of the Automated Fluorescence Mercury Analyzer System is
$35,000 and the estimated cost of the Atomic Absorption Spectrometer is
$80,000.
Mr. Batts, General Manager, reported that staff is negotiating a site
agreement with Sprint Spectrum LP for the placement of up to six antennas
on District property. The mount for the antennas looks like a flag pole and
is approximately 65 feet tall. The site agreement is a monthly lease of five
years with four five-year renewal options. This lease is part of the District's
ongoing efforts to enhance District revenues.
Mr. Batts, General Manager, reported on efforts to resolve pump vibration
issues at the Moraga and Orinda Crossroads Pumping Stations. GSE
submitted pump vibration data on January 27, 2002; and the first segment
of the vibration analysis, the structural analysis, on February 4, 2002. The
second segment of the analysis, the dynamic analysis study, is scheduled
to be submitted by February 11, 2002. So far, Morris Pumps is following
through with their promise made at the January 16, 2002 meeting with
District staff. GSE is diligently pursuing completing the punch list for the
balance of the job.
Mr. Batts, General Manager, reported that cleanup has been completed of
the overflow near the West Branch Pumping Station previously announced
to the Board. On January 24, 2002 approximately 6,000 gallons of sewage
flowed upwards through the asphalt overlay above a new, not yet in service,
surcharged sewer line. The overflow went into a storm drain system that
eventually flowed into the West Branch of Alamo Creek. Cleanup measures
were more difficult than ususal because there was no water or active sewer
nearby. The Collection System Operations Division (CSOD) worked with
Dublin San Ramon Services District (DSRSD). DSRSD was most
cooperative. A CSOD crew pumped water throughout the night from Alamo
Creek into the DSRSD sewer system about four miles south of the overflow
site. The District will receive a bill of approximately $1,300 from DSRSD.
Testing of the creek system indicates that all contamination has been
removed. The cause of the overflow was determined to be a failed isolation
plug that had been placed in the new line by a contractor.
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In response to questions from the Board, Mr. John Pearl, Collection System
Operations Division Manager, stated that all appropriate agencies were
notified of the overflow. Fish and Game visited the site and endorsed the
way the District was handling the cleanup.
COUNSEL FOR THE DISTRICT
1 )
Mr. Kenton L. Aim, Counsel for the District, provided an update on Senate
Bill 1326, the Senate Local Government Committee Omnibus Bill, Section
13, relating to project notification for new sewers outside jurisdictional
limits. Mr. Aim stated that there was a request by one or more residents
adjacent to the San Ramon pipeline project who approached Senator Tom
Torlakson to ask that the law be amended to give greater authority to cities
for pipelines that would be installed outside sanitary districts' limits. That
was turned down, but language was included as part of the omnibus bill.
Mr. Aim distributed a copy of the proposed legislation and stated that this
legislation would apply to all sanitary districts using a public street or road
outside the boundaries of the district. Prior to requesting an encroachment
permit or consent, the sanitary district must publish a notice in the
newspaper of general circulation in the area for ten days running. Mr. Aim
stated this was brought to the Board's attention because one or more
sanitary district counsel has reviewed this and finds that notice is
appropriate but this particular piece of legislation is not responsible
legislation. Ten days is burdensome. Questions and confusion would arise
if a pipeline were to cross over a county road or city street where roads
have not yet been accepted; and there may be questions relating to
annexations that have not yet occurred but are in process. Mr. Aim stated
that currently, the District has not taken a position on this.
Discussion followed in which concern about the proposed legislation was
voiced. Member Nejedly stated that the residents of San Ramon are
completely correct. They should have been notified. The District has
learned from that; however, publishing a legal notice for ten days will
probably not provide the needed notification. Residents should be notified
at their homes. Following discussion, President Menesini requested District
Counsel review possible negative impacts on the District and provide
proposed amendments to the legislation for the Board's consideration if
appropriate.
c.
SECRETARY OF THE DISTRICT
None
d.
BOARD MEMBERS
1 )
President Menesini welcomed Mr. Steven Roberti who was in
attendance at the Board Meeting.
2)
President Menesini and Director of Operations James M. Kelly
reported on the January 16-19, 2002 California Association of
Sanitation Agencies (CASA) conference and distributed a conference
summary, copies of the CAS A Associates Directory, and a list of
commonly used acronyms. Highlights of the program included
upcoming legislation relating to Sanitary Sewer Overflows (SSO);
Capacity, Management, Operations, and Maintenance (CMOM); Total
Maximum Daily Loads (TMDL's); a draft enforcement policy for
mandatory minimum fines; and an increase in National Pollutant
Discharge Elimination System (NPDES) permit fees from $10,000 to
$20,000 per year.
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3)
President Menesini and General Manager Charles W. Batts reported
on the January 28, 2002 Contra Costa Special Districts Association
meeting at which the major presentation focused on grand juries.
4)
President Menesini presented the Board Committee assignments for
2002 as follows:
Budget and Finance Committee
.
Parke L. Boneysteele
Barbara D. Hockett
Personnel Committee
.
James A. Nejedly
Mario M. Menesini
Capital Projects Committee
.
Gerald R. Lucey
James A. Nejedly
Household Hazardous Waste Committee
.
Gerald R. Lucey
Barbara D. Hockett
Outreach Committee
.
Mario M. Menesini
James A. Nejedly
First named Member will serve as Committee Chair.
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Board Liaison to Cities and County
Concord, Pacheco
James A. Nejedly
Danville, Alamo & San Ramon
Barbara D. Hockett
Lafayette, Walnut Creek
Parke L. Boneysteele
Martinez, Contra Costa County,
Pleasant Hill
Mario M. Menesini
Orinda, Moraga
Gerald R. Lucey
California Special Districts Association
Contra Costa County Chapter
Mario M. Menesini
Barbara D. Hockett - Alternate
Friends of the San Francisco Estuary
Mario M. Menesini
Sanitation and Water Agencies of Contra Costa County
Barbara D. Hockett
Gerald R. Lucey - Alternate
0..... G).,
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President Menesini stated that he is proposing a new committee, the Outreach
Committee, since outreach has become more of a focus for the District, and it would be
helpful to have a committee with that oversight and interface with the Board. President
Menesini stated that he also thinks it is important for the District to have a Board liaison
to the various governmental agencies and cities we serve to ensure that information flows
readily between agencies.
BREAK
At 3:48 p.m., President Menesini declared a recess, reconvening at the hour of 4:05 p.m.
with all parties present as previously designated.
7. ENGINEERING
a.
AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH
WINZLER & KELLY CONSULTING ENGINEERS TO PROVIDE PROFESSIONAL
ENGINEERING SERVICES FOR THE DESIGN OF THE M4-A FORCE MAIN
RELOCATION AND REPLACEMENT PROJECT. DP 5410: AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE A COST REIMBURSEMENT AGREEMENT WITH
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN OF THE
PROTECTION FOR THE M4 FORCE MAIN SYSTEM
Mr. Batts, General Manager, stated that the M4 force main system consists of two force
mains. The Caltrans Benicia-Martinez bridge project will impact a portion of the M4 force
main system. District staff has negotiated with Caltrans to include the protection and
possible relocation of District facilities. The design to relocate or replace the M4-A force
main has been accelerated in order to complete required work within Caltrans' right of
way before Caltrans completes its road construction.
Following discussion, it was moved by Member Boneysteele and seconded by Member
Lucey, that the General Manager be authorized to execute an agreement with Winzler &
Kelly Consulting Engineers in the amount of $160,000 for the design of M4-A Force Main
Relocation and Replacement Project, DP 5410, and the protection of the M4 force main
system and the relocation of the cathodic protection system; and that the General
Manager be authorized to execute a cost reimbursement agreement with California
Department of Transportation in the amount of $32,520. There being no objection, the
motion was unanimously approved.
8. TREATMENT PLANT
a.
BOARD ACCEPTANCE OF THE 2001 NATIONAL POLLUTANT DISCHARGE
ELIMINATION SYSTEM. COLLECTION SYSTEM OVERFLOW MONITORING
PROGRAM. AND THE RECYCLED WATER QUALITY AND DISTRIBUTION REPORTS
Mr. Batts, General Manager, introduced Mr. Doug Craig, Plant Operations Division
Manager, who stated that the National Pollutant Discharge Elimination System (NPDES),
Collection System Overflow Monitoring Program, and Recycled Water Quality and
Distribution Reports have been prepared for submission to the Regional Water Quality
Control Board (RWQCB). These annual reports are the District's report card, summarizing
the calendar year performance and compiling data from the twelve monthly reports. The
report contains information on treatment plant waste characteristics and loading, sludge
disposal practices, O&M manual status, sewer system overflows, and recycled water.
Mr. Craig stated that in 2001, the District treated 15.8 billion gallons of wastewater. The
average daily flow was 43.3 million gallons, and the peak hourly flow was 112.9 million
gallons. The District disposed of 5,256 tons of ash. The ash was used for soil
amendment. The District laboratory conducted about 15,000 analytical tests, involving
approximately 11,000 hours of laboratory work. There was 100 percent compliance with
NPDES permit requirements for the fourth year in a row.
Mr. Craig reported that there were 36 reportable collection system overflows, with two
overflows greater than 10,000 gallons. The causes of the overflows included root
intrusion, grease, debris, and a broken pipe.
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Mr. Craig reported that the District has 16 major recycled water customers, delivering 172
million gallons of recycled water with peak month usage of 32.5 million gallons in June.
There was 100 percent compliance with Title 22 requirements.
Mr. Craig stated that while it is not necessarily part of the annual report, he would like to
report to the Board on the following special studies that the District is required to do as
part of its NPDES permit:
.
Ambient Monitoring at a cost of approximately $10,000;
.
Cyanide Site-Specific Study at a cost of approximately $30,000;
.
Dioxins Method Development Study at a cost of approximately $10,000;
.
Increased emphasis on Pollution Prevention and Minimization (pollution
prevention has been voluntary in the past but beginning in 2002-2003 it is
a mandatory activity; the costs are not yet known);
.
TMDL's at a cost of more than $125,000 per year;
.
Mercury Analytical Method Development Study at a cost of approximately
$6,000; and
.
Copper, Nickel De-listing Effort at a cost of approximately $30,000.
In closing, Mr. Craig acknowledged all those who helped achieve the year 2001
outstanding report and compliance record, particularly the Board of Directors for its
financial support and policy direction, and the Secretarial staff for their hard work in
completing all of the reports. Mr. Craig recommended that the Board accept the 2001
Regional Water Quality Control Board annual report.
Mr. Batts stated that he must also acknowledge the great work done by the Laboratory
staff and the Operators for keeping the plant running.
It was moved by Member Boneysteele and seconded by Member Nejedly, that the 2001
National Pollutant Discharge Elimination System, Collection System Overflow Monitoring
Program, and Recycled Water Quality and Distribution Reports be accepted. There being
no objection, the motion was unanimously approved.
9. APPROVAL OF MINUTES
a.
MINUTES OF JANUARY 10. 2002
It was moved by Member Hockett and seconded by Member Lucey, that the minutes of
January 10, 2002 be approved as presented. There being no objection, the motion was
unanimously approved.
10. APPROVAL OF EXPENDITURES
a.
EXPENDITURE LIST DATED FEBRUARY 7. 2002
Member Lucey, Chair of the Budget and Finance Committee, stated that he and Member
Nejedly reviewed the expenditures and are ready to recommend approval; however,
Member Lucey stated there was one item he and Member Nejedly were unaware of
relating to staff authority limits for amending contracts. Member Lucey stated that he has
asked Director of Administration Randall M. Musgraves to look into that matter and report
back to the Board.
It was moved by Member Lucey and seconded by Member Nejedly, that the Expenditure
List dated February 7, 2002, including Self Insurance Check Nos. 101833-101847,
Running Expense Check Nos. 136249-136760, Sewer Construction Check Nos. 24163-
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24252, Payroll Manual Check Nos. 48809-48815, and Payroll Regular Check Nos. 53941-
53977, be approved as recommended with the understanding that the Board will review
consultant contract and amendment authority limits. There being no objection, the motion
was unanimously approved.
11. BUDGET AND FINANCE
a.
ADJOURN REGULAR BOARD MEETING AND CONVENE AS THE BOARD OF
DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES
FINANCING AUTHORITY TO CONDUCT ITS ANNUAL MEETING
At 4:28 p.m., President Menesini adjourned the Regular Board Meeting and Member
Lucey, President of the Central Contra Costa Sanitary District (CCCSD) Facilities Financing
Authority, convened the annual meeting of the CCCSD Facilities Financing Authority.
President Lucey requested that the Secretary call roll.
PRESENT:
Directors:
Nejedly, Hockett, Boneysteele, Menesini, Lucey
ABSENT:
Directors:
None
President Lucey requested public comments, and noted that there were none.
President Lucey stated that in accordance with the Bylaws of the Authority, it would be
appropriate to elect officers at this time.
It was moved by President Lucey and seconded by Director Nejedly, that pursuant to
Article III, Section 2 of the Bylaws, the following slate of officers shall be elected for
2002:
1 )
President of the Authority shall be Director Parke L. Boneysteele, Chair of
the Budget and Finance Committee of the Board of Directors;
2)
Vice President of the Authority shall be Director Barbara D. Hockett, the
remaining member of the Budget and Finance Committee of the District
Board of Directors; and
3)
Treasurer of the Authority shall be Ms. Deborah Ratcliff, Controller of the
District.
There being no objection, the motion was unanimously approved.
It was moved by Director Boneysteele and seconded by Director Nejedly, that the
following additional officers shall be elected for 2002:
1 )
Executive Director of the Authority shall be Mr. Charles W. Batts, General
Manager of the District; and
2)
Secretary of the Authority shall be Ms. Joyce E. Murphy, Secretary of the
District.
There being no objection, the motion was unanimously approved.
It was moved by Director Boneysteele and seconded by Director Nejedly, that the minutes
of the CCCSD Facilities Financing Authority annual meeting of February 1, 2001, be
approved as presented. There being no objection, the motion was unanimously approved.
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Ms. Deborah Ratcliff, Treasurer of the Authority, reported that in December 1994, the
Authority issued 1994 Revenue Installment Certificates (Certificates of Participation) in
the amount of $25 million for a term of 20 years with interest rates ranging from 4.7
percent to 6.25 percent. In October 1998, the outstanding debt was refinanced because
interest rates had declined significantly. Revenue bonds were issued to refund all
outstanding debt at 3.5 percent to 4.7 percent interest. Based on the lower interest
rates, Central Contra Costa Sanitary District saved $750,000 in interest expense over the
term of the bonds but it was structured so the savings would be realized in the first two
years. In 2001, principal and interest payments total $2.2 million. Ms. Ratcliff stated
that at the January 2002 Financial Planning and Policy Board Workshop, the Board was
advised that staff will be recommending bond financing. If the Board approves bond
financing, the CCCSD Facilities Financing Authority will be used for that purpose.
President Lucey thanked Ms. Ratcliff for her report.
There being no further business to come before the Board, President Lucey adjourned the
annual meeting of the CCCSD Facilities Financing Authority at the hour of 4:32 p.m. and
turned the meeting back to President Menesini.
12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS
None
14. CLOSED SESSION
a.
EXISTING LITIGATION
The closed session was to be held to discuss existing litigation pursuant to Government
Code Section 54956.9(a). The title of the litigation to be discussed was:
.
Central Contra Costa Sanitary District v. Joanne Lindroth and related cross
actions - Contra Costa County Superior Court Case No. C99-04092
This closed session was not held. Mr. Kenton L. Aim, Counsel for the District, announced
settlement of the above matters and stated that the closed session is not necessary. In
accordance with the provisions of the Brown Act, it is appropriate to announce completed
actions previously discussed in closed session. Mr. Aim announced that settlement has
been reached based on the authority provided by the Board in closed session. The District
received payment in the amount of $75,000 from Allstate Insurance Company for the
District's claim against Ms. Lindroth. In exchange for that, payment in the amount of
$41,600 will be made to Kathleen B. Peterson, 17 Lost Valley Drive, Orinda; payment in
the amount of $24,300 will be made to H. L. and Pamela Center, 19 Lost Valley Drive,
Orinda; and payment in the amount of $19,100 will be made to Joanne Lindroth, 11 Lost
Valley Drive, Orinda.
Mr. Batts, General Manager, commended Mr. Aim and District staff for their work in
resolving this matter.
15. REPORT OF DISCUSSIONS IN CLOSED SESSION
None
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16. ADJOURNMENT
There being no further business to come before the Board, President Menesini adjourned
the meeting at the hour of 4:35 p.m.
COUNTERSIGNED:
ù-í.
Se r ta of the Central C tr osta
Sa i ry District, County of Contra
Costa, State of California
,/1 I (L CY ~ "-it. vt V.t. 4.1 ¿~'
Pres'ident of the Board of Directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
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