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HomeMy WebLinkAboutBOARD MINUTES 12-19-02 82 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON DECEMBER 19, 2002 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on December 19, 2002. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Nejedly, Hockett, Lucey, Boneysteele, Menesini ABSENT: Members: None PLEDGE OF ALLEGIANCE TO THE FLAG a. Board and staff joined in the Pledge of Allegiance to the Flag. b. ELECTION OF PRESIDENT AND PRESIDENT PRO TEM FOR 2003 It was moved by President Menesini and seconded by Member Hockett, that Member Nejedly be elected President of the District Board of Directors for 2003. Member Nejedly abstained, and was elected by unanimous acclamation. It was moved by Member Hockett and seconded by President Menesini, that Member Lucey be elected President Pro Tem of the District Board of Directors for 2003. Member Lucey abstained, and was elected by unanimous acclamation. INTRODUCTIONS c. RECOGNIZE KURT DARNER ON HIS PROMOTION TO SUPERVISING ENGINEERING ASSISTANT . President Menesini and the Board of Directors congratulated Mr. Kurt Darner, supervising Engineering Assistant, On his recent promotion. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR It was moved by Member Boneysteele and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. through c., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. An easement was accepted from Contra Costa County for the San Ramon Schedule C Force Main Project, DP 5554; execution of a Quitçlaim Deed to Contra Costa County was authorized; and Resolution Nos. 2002-094 and 2002-095 were adopted to that effect. Motion unanimously approved on the following vote: 12 19 02 a. 83 AYES: Members: Boneysteele, Hockett, Nejedly, Lucey, Menesini NOES: Members: None ABSENT: Members: None b. The contract work for the North Admin. Building Roof Replacement Project, DP 6166, was accepted and the filing of the Notice of Completion was authorized. Motion unanimously approved On the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Nejedly, Lucey, Menesini None None c. Formation of a contractual assessment district consisting of twenty properties On Via Don Jose and North Jackson Way in Alamo was authorized; Resolution No. 2002-096, a resolution of intention to create Via Don Jose Contractual Assessment District (CAD) No. 2002-6 for the purpose of installing sewer improvements, was adopted; Resolution No. 2002-097 was adopted, approving the boundary of the assessment district; and Resolution No. 2002-098 was adopted, requesting consent from Contra Costa County for CCCSD to conduct proceedings for Via Don Jose CAD No. 2002-6. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneysteele, Hockett, Nejedly, Lucey, Menesini None None 4. HEARINGS CONDUCT AN APPEAL HEARING REQUESTED BY PHILIP PARK REGARDING THE STAFF DETERMINATION THAT A REIMBURSEMENT FEE FOR 135 WAYNE AVENUE. DANVILLE IS UNCOLLECTIBLE (JOB 5236) Mr. Charles W. Batts, General Manager, distributed a letter from Richard D. Grossman, Esq., attorney for Mr. Philip Park, withdrawing the request for appeal of staff determination. None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. GENERAL MANAGER 1) Mr. Batts, General Manager, stated that the Glorietta Way overflow last month resulted in an article in a local newspaper. While this was not a significant overflow, it highlighted the need for a notification procedure for Board Members on significant overflows that might receive press coverage. Mr. Batts introduced Mr. James M. Kelly, Director of Operations, who presented proposed criteria for Board notification of collection system emergencies. Mr. Kelly stated that Board Members will be notified when an incident is likely to be in the newspaper, when a 12 19 02 84 12 "Board emergency" must be declared, or when pending problems seems eminent. Staff will use the following guide in making a decision: . Are other agencies (significantly) involved Are we working near a major thoroughfare Is the overflow (significantly) greater than 1,000 gallons If the overflow could (or did) reach an East Bay Municipal Utility District reservoir If the site is near a school or other sensitive receptor If the site will be posted Common sense dictates the notification . . . . . . Mr. Kelly stated that personnel on site will use the above guide in making the judgment of whether to call Board Members. Board Members will be notified by telephone. If it is after 10:00 p.m., Board Members will be notified by the next business day. If a Board Member does not answer, a message will be left indicating what has occurred, the location, why it qualified as a notification event, and who to call if more information is needed. The Board concurred with the proposed guidelines for Board notification of collection system emergencies. Mr. Kelly stated that Northern California has been battered by a series of storms over the past week. There were no calls in the Pleasant Hill corridor. After a wet weather event, crews look at creek crossings and areas where there might be slides. There are eight slide areas that are checked after wet weather events. Six more were added after the most recent wet weather. Nine of these are secondary priorities. Mr. Kelly showed photographs and described the St. Stephens slide where about 20 feet of dirt was lost and we are in danger of losing the sewer system. Bypass pumping has been readied. Mr. Kenton L. Aim, Counsel for the District, stated that the Board was briefed at a previous Board Meeting on the issues with the cities regarding storm drains and easements. The District notified homeowners and the City that the St. Stephen's slide and storm drain are not the District's responsibility. The City required the District to obtain a 30-foot easement and it was not possible to negotiate with the homeowners prior to the wet weather season. Member Lucey stated that this is not the District's pipe and the District should not do anything. Using a map, Mr. Kelly described the creek crossings. At 24 Dos Encinas, Orinda, an 18- to 24-inch tree fell and hit the bank and pipeline. A tree surgeon was called to remove the tree. It does not appear that the pipe was damaged, but crews will be checking on that. Mr. Kelly stated that on December 14 and 15, control power was lost at the Moraga Pumping Station. There was excellent response by the on- call staff. The wet well was high and the pumps were started and the wet well was drained. This was caused by a problem with "dirty" PG&E power. The variable frequency drive controllers switched to battery back-up and used them up. The responding pumping station operators started the pumps. There was nO alarm so staff did not know. Associate Engineering Dave Reindl and the consultant identified the problem and a larger battery system and alarm is now in place. Mr. Kelly stated that there were a number of power failures in both the north and west pumping stations. On December 16 there were high wet well alarms on all of the pumping stations in the west due to high flows. Fortunately, there was a crew on site. There were power failures at the Acacia Pumping Station, the Bates 19 02 85 Boulevard Pumping Station, and the San Ramon Pumping Station. Mr. Kelly stated that it is a tribute to Pumping Stations staff, who knew how to prioritize checking these stations, Treatment Plant staff who notified Pumping Stations staff even as they were very busy addressing plant problems, and to Steve Considine, Pumping Stations Superintendent. Mr. Kelly stated that there were four people on the plant site at all times. Power was lost at the plant at about 1 :00 a.m. The flow was at 120 MGD when the power went off. The standby generators were started and the plant was relying on cogeneration. About an hour later, cogeneration was lost and the plant went back to PG&E power. The flow was up to 185 MGD at that time. These extreme flows only occur about once every five years. Shift Supervisor Bruce Dobey and Plant Operator III Phil Huntsman were called in for extra help. Mr. Kelly commended Yolanda Moreno, Bob Roberts, Leron Patton, Bill McDowell, Phil Huntsman, Bruce Dobey, and Doug Craig for their outstanding efforts. Those on call and those on duty did an excellent job. President Menesini thanked Mr. Kelly for the update and expressed the gratitude of the Board for the outstanding efforts of those who responded. It was moved by Member Boneysteele and seconded by Member Nejedly, that Teri Hammet, Steve Grubka, Dave Freitas, Steve Larsen, Steve Considine, Dave Reindl, Yolanda Moreno, Bob Roberts, Leron Patton, Bill McDowell, Phil Huntsman, Bruce Dobey, and Doug Criag be commended for their outstanding efforts. There being no objection, the motion was unanimously approved. b) Mr. Batts, General Manager, provided an update on the State of California budget deficit and State actions to reduce the budget deficit, which will likely include taking ad valorem tax revenue from enterprise special districts. The District has limited reserves to cushion the impact of the loss ad valorem tax revenue on funds required. In recent years, the District has lowered reserves at the same time operating expenses have increased, and the District has operated on a cash flow basis. A "soft landing" action plan was developed as a long-term approach to keep District cash flow in a positive balance. This "soft landing" action plan included annual minor rate adjustments to keep funds required below the funds available number. Loss of the ad valorem property tax was not included in that action plan. Mr. Batts stated that the District's current situation is the "perfect storm." There has been a confluence of events that has put the District in this situation: economic pressure, rate reality, upcoming negotiation of employee contracts, and increasing capital demands mainly in the collection system. The District currently receives about $7 million in ad valorem tax revenue annually. Many special districts receive ad valorem tax revenue and will also be impacted so there will be even greater competition for the tax dollar. The question is, how will the District recover? Mr. Batts stated that the State of California budget crisis can be attributed to many causes: the economy; the California tax system after Proposition 13; the energy crisis; and politics. As a result of the 1993 property tax shift from special districts, the District lost about 40 percent of its ad valorem tax revenue and made adjustments in programs, cuts, and raised rates. The current proposed shift of property taxes from cities, counties, and special districts will lead to an increased tax burden for everyone. One of the things being discussed is increasing the California income tax. Now the top 20 percent of income earners pay about 80 percent of the tax, but the top income earners can move more easily to another state. Mr. Batts reviewed the Governor's actions to deal with this fiscal crisis. There have been $10.2 billion in proposed budget cuts. Of that, $8.7 billion was actual cuts; the rest was deferrals. There have been cuts in Department 12 19 02 86 12 of Transportation, Health, and Education. To date, there have been no cuts in security and no new taxes. State budget meetings begin in January. The probable action after the May budget revision, and the talk from elected officials and other public agencies, is that ad valorem taxes will be taken from special districts. Other agencies say they will not fight it because it would do more political harm than good. Mr. Batts reviewed the District timeline as follows: . January - Start negotiations, Board Financial Planning and Policy workshop, State budget proposals . February - Union proposals, State budget battles . March - Draft District budgets, Decision on Proposition 218 Notice to Ratepayers of Potential Rate Increase . April - Union contract ends, final District budget changes . May - State budget revisions, District budget workshop . June - Management Support/Confidential Group (MS/CG) contract ends, District Board adopts budget and sets rates . July/August or later - State budget adopted In summary, Mr. Batts stated that the loss of ad valorem property tax revenue is not entirely unexpected. The District is in a better place to respond than many other impacted agencies. At the January Board Financial Planning and Policy Workshop, various budget and rate scenarios will be discussed. Any strategy will require long-term rate increases. Member Hockett stated that when the recent bond financing was done, repayment was linked to ad valorem taxes. Member Hockett asked if there is any advantage at this time to having done that. Mr. Kenton L. Aim, Counsel for the District, stated that there is an advantage but the outcome is not certain. Mr. Aim indicated that he has spoken with Mr. Mike Dillon, Executive Director of the California Association of Sanitation Agencies (CAS A) about possible strategies. Mr. Dillon did not think it was likely to exempt any ad valorem taxes from the property tax shift. In the most recent bond financing, the district included the optimal language for that. In the previous bond financing, the language was not as strong. Mr. Aim stated that when the ad valorem tax revenue is taken from special districts, he expects a number of lawsuits on this issue. From a planning standpoint, the District should not plan to have the money available. The District may get it back at some point but that is not a high probability. Member Lucey stated that the District is looking at the long-term ramifications in a judicious way; but in the short term, the District cannot wait until the January 30, 2003 Board Workshop. Member Lucey proposed that at the next Board Meeting the Board consider an immediate hiring freeze; review the use of temporary and contract employees; consider curtailing overtime except critical response of Collection System Operations Division (CSOD) Field Operations, Pumping Stations, and the Plant; and consider approaching negotiators to delay negotiations with the bargaining units for six months. Member Boneysteele stated that he thinks it is in the best interest of the bargaining units to defer negotiations until the State takes action with regard to ad valorem tax revenue. It would be difficult for the District to come up with any meaningful compensation until that is known. President Menesini stated that discussion of labor negotiations is best left to closed session. President Menesini agreed that the Board should look at the areas suggested by Member Lucey; but in addition from now on, the 19 0; ç.).~... ~., 87 Board should become more involved in all decisions and expenditures in terms of learning more about what the expenditures are and their long- term impacts. Member Lucey agreed that there should be more Board involvement, but stated that staff must come up with recommendations for Board consideration. Member Nejedly agreed that the items suggested by Member Lucey be calendared on the next Board Meeting agenda for consideration. There may be things that can be deferred and staff should identify those areas. Member Nejedly stated however, that if the District loses $7 million in ad valorem tax revenue, it will be impossible to make up the $7 million even if everything is cut. It will be necessary to raise rates. The public needs to know this may happen. Member Hockett stated that this requires a great deal of research. The District faces huge fines for overflows. Member Hockett expressed caution that needed projects not be deferred for that reaSOn. Member Boneysteele stated that the situation is serious, but these very difficult decisions cannot be made at this time because they are dependent on the outcome of State budget actions that would have a direct impact on District finances. President Menesini agreed with Member Nejedly that a press release be made about the potential loss of ad valorem tax revenue. Member Boneysteele stated that Proposition 13 essentially put a freeze on ad valorem taxes and enterprise districts were left with the Sewer Service Charge. It is incumbent upon Board and staff to run an efficient district and to charge what it takes to finance that. Until the financial situation is clarified, there is not much that can be done except put off negotiations as suggested by Member Lucey. President Menesini stated that the focus of the Board and public must change. 3) Mr. Batts, General Manager, announced that the District intends to advertise for bids for the Treatment Plant Concrete Rehabilitation Project, DP 7213, that includes small concrete jobs that need to be done around the plant. The major areas include the preaeration odor control unit chemical pumps, machine shop storage, and the laboratory's bioassay trailer. The engineer's estimate for the work is $75,000. 4) Mr. Batts, General Manager, announced that the District is advertising for bids for the Cathodic Protection Improvements Project, DP 6141. The purpose of this project is to increase the reliability and longevity of critical piping systems. It consists of replacing existing anodes, installation of testing stations, replacement of test boards, and bonding and insulating portions of piping on the existing cathodic protection system. The engineer's estimate for the work is $100,000. 5) Mr. Batts, General Manager, announced that the District is advertising for bids for the Collection System Spot Renovation Project, DP 5622. The project will consist of spot repairs of sewers ranging from 6- to 12-inches in diameter in Martinez, Concord, Pleasant Hill, Alamo, Lafayette, and Orinda. The engineer's estimate for the work is $350,000. 6) Mr. Batts, General Manager, announced that the District is advertising for the Outfall Improvements Project, Phase 5, DP 7191. A long-term, multi phase project was begun in 1984 to improve the outfall pipe and 12 19 02 88 b. 7) effluent pumping system that carries the treated effluent a distance of approximately four miles to Suisun Bay. This Phase 5 project is intended to continue the rehabilitation of the 72-inch diameter reinforced concrete pipeline. The work includes dewatering the outfall, inspection and testing pipe joints, installing internal mechanical joint seals, performing a vertical and horizontal survey of the pipeline, and installing internal thrust restraint harnesses. The work will require the treatment plant's final effluent to be diverted from the outfall pipe for a period of 84 days during the dry weather season. Final effluent will be routed to the District's three holding basins and ultimately to Suisun Bay via Pacheco Slough, Pacheco Creek, and Walnut Creek. The length of time for the diversion is limited by the requirements of the District's National Pollutant Discharge Elimination System (NPDES) permit. The contractor will be given a total of 160 days to complete the project work. Additionally, the contractor will be constrained to complete work on the outfall within the 84-day limit and to divert water from the outfall only between May 1, 2003 and October 1, 2003. The engineer's estimate for the construction of this project is $1,325,000. In response to questions from Member Lucey, Mr. Batts stated that after the bids are received, the project will come back to the Board. The Board will have the opportunity to approve going forward or to reject all bids if that seems appropriate. Mr. Batts, General Manager, stated that the last modification recently completed by Morris Pumps to the Moraga and Orinda Crossroads Pumping Stations pumps did not meet the District's vibration specification. Morris Pumps has been put on notice to replace the pumps entirely, not to modify the existing pumps again, as the District will take corrective action and the District intends to replace the pumps to meet the contract specifications. The cost of the development and implementation of a working solution will be born by Morris Pumps and GSE, the contractor, by deduction from the remaining contract amount or obtaining reimbursement from Morris Pumps. Mr. Batts stated that the local Fairbanks-Morse pump representative met with District staff on December 16, 2002 to finalize the pump selection. Fairbanks-Morse has been the most responsive of the three pump manufacturers. The pumps that are the best long-term solution are driven by a 1200 rpm motor. This will require a new motor to replace the 1800 rpm motor in place. The new pumps are larger and will require a new pump pad and revised piping. The vendor has also confirmed that the existing variable frequency drives are large enough to accommodate the demands of the new pumps and motors. The next step is for Fairbanks Morse to provide a formal written quote with a firm price and delivery schedule so the District can prepare a purchase order. COUNSEL FOR THE DISTRICT 12 1) 19 Mr. Kenton L. Aim, Counsel for the District, announced the status of litigation on the Alamo Creek development. As previously reported to the Board, the District was named in the lawsuit by the Sierra Club and the Town of Danville against Contra Costa County and the Local Agency Formation Commission (LAFCO) regarding annexation of property On Alamo Creek for service to East Bay Municipal Utility District and Central Contra Costa Sanitary District. Mr. Aim stated that at a hearing he attended On December 18, 2002, the judge authorized placing this lawsuit on an inactive status and it will follow the lawsuit on the County's decision to allow development. Consequently, no action is expected for at least six months, and presumably the lawsuit will go away when the other lawsuit is settled. 02 c. d. 89 2) Mr. Aim, Counsel for the District, announced that additional reimbursement in the amount of $37,000 for attorney fees has been received in the Doug Lomow, Orinda Moraga Disposal Service, litigation. Efforts are ongoing to sell the Idaho properties. SECRETARY OF THE DISTRICT 1) Ms. Joyce E. Murphy, Secretary of the District, distributed the 2003 District calendar. 2) Mr. Joyce E. Murphy, Secretary of the District, distributed the 2001-2002 Central Contra Costa Sanitary District Annual Report: The Impact of Our Vision. BOARD MEMBERS 1) President Menesini stated that it was a pleasure to attend the District holiday party. President Menesini thanked Mr. Aim and his firm for their contribution, and he expressed a special thanks to all those who worked to make the party a success. President Menesini reported on the event he attended held by Senator Tom Torlakson on December 19, 2002, where special districts' likely loss of ad valorem tax revenue was discussed. 2) BREAK President Menesini declared a recess at the hour of 3:38 p.m., reconvening at the hour of 3:48 p.m. with all parties present as previously designated. a. 7. ENGINEERING AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MONTGOMERY WATSON HARZA FOR THE PRELIMINARY DESIGN OF THE PLANT CONTROL SYSTEM IMPROVEMENTS. DP 7204 Mr. Batts, General Manager, stated that the current treatment plant was put into operation in 1976 as one of the first computer-controlled wastewater treatment plants. The original central computer system was to provide all of the automatic process control for the treatment plant. During the past decade, the District has eliminated the old telemetry support hardware and upgraded the computer system. The telemetry hardware has been replaced with programmable logic controllers (PLCs), which have extensive capability to perform logic and execute control functions in the field. However, even with this capability the functionality of the original system requires a computer system with a monitoring and control interface capability for the Plant Operators. In order to maintain the current system, staff has located and purchased spare parts over the years. Replacement components for the obsolete system are no longer available. The objective of this project is to evaluate potential hardware and software products to replace the existing central control Modcomp computer system, and to develop an implementation schedule for transition. Mr. Batts introduced Mr. Ba Than, Senior Engineer, who stated that the current plant control system controls 185 plant processed loops. Examples of loops include hydraulics through the plant, dissolved oxygen, filter plant process, ultraviolet (UV) disinfection process, and air permit criteria monitoring. As Mr. Batts indicated, the original plant control system, one of the first process control applications in wastewater, is over 25 years old. Over the years the original telemetry has been modified using programmable logic controllers (PLCs). The system installed 25 years old had 64 k memory, and 115 processed loops. The current system is controlled from three different locations: the Main control room, the Solids control room, and the Headworks control room. Mr. Than stated that key COncerns with the existing system include limited 12 19 02 90 back-up control; the Modcomp system is reaching limits in terms of storage and capacity; parts are no longer available; and with major Modcomp failure, the plant would have to run on manual. In response to questions from President Menesini, Mr. James M. Kelly, Director of Operations, stated that in the past ten years, the plant control system has been down for only about six hours. The plant control system can be run manually; but unless it is necessary, staff would not want to do that because it is an onerous process. Mr. Than stated that the purpose of this project is to evaluate potential process control hardware and software products to replace the existing plant control (Modcomp) system. Mr. Than reviewed the progress made to date. In 2001, staff identified new control system criteria. On August 7,2002, a Request for Proposals was sent to sixteen firms locally who specialize in instrumentation. Four proposals were received. A selection committee made up of Engineering and Operations Department staff evaluated the proposals and interviews of the four consultants were conducted on October 18, 2002. Reference checks and site visits were performed for the top two firms. Montgomery Watson Harza was the consultant chosen based on excellent credentials, presentation, best overall team, costs, and technical approach. Mr. Than stated that it is recommended that this project be implemented in phases: the preliminary design phase which is before the Board for consideration today; the design phase; the implementation phase; and the cutover from the existing system. In the preliminary design phase decisions will be made on the new software and hardware, on how the project will be implemented, and on timing of the implementation. The preliminary design phase will take one year and will cost $300,000. The implementation phase will take two to two and one-half years and is roughly estimated to cost $3.2 million. The implementation phase will include design, acquisition of hardware, software programming, and control room modifications. The cutover to the new control system is planned for Fall 2006. Member Nejedly stated that he will not vote in favor of this proposed project because of the serious financial situation the District is now facing. Member Nejedly stated that to date, he has not heard of any serious problems in keeping the present system running. Staff is doing a good job in keeping the system running. Mr. Batts stated that this is an initial request for $180,000 to provide decision-making information. The work to be done in the preliminary design phase will provide information to make a more critical evaluation in the future. Member Lucey stated that he agrees with much of what Member Nejedly said, but he will vote yes because he believes that by doing this work it does not commit the Board to going forward with the implementation and there may be other options available at that time such as a number of smaller projects. Member Boneysteele stated that the original Modcomp is 25 or more years old. It is reckless to insist that the District move into the future with that obsolete equipment. This is a capital project and funds have been set aside for it. The District ratepayers have paid for this. President Menesini stated that he will vote in favor of proceeding, but he would like to know more about the criteria used in selecting the consultant. Member Hockett stated that when she first came on the Board of Directors, she attended a demonstration of this type of system at CH2M Hill. Member Hockett stated that today before the Board meeting, she went into the control room and observed the work being done. The District must be equipped to take care of flow issues. The value of the control system to the plant and personnel cannot be diminished. President Menesini agreed that it would be reckless not to look at this; but with the monetary issues facing the District, caution must be exercised. President Menesini requested that feedback be given to the Board at milestones as the project progresses. 12 19 O. (;:-.)1 ~d 91 The Board needs incremental information about design of the District's future technology as it applies to the plant. It was moved by Member Boneysteele and seconded by Member Lucey, that the General Manager be authorized to execute a professional services agreement with Montgomery Watson Harza in the amount of $180,000 for the preliminary design of the Plant Control System Improvements, DP 7204. The motion was approved on the following roll call vote: AYES: Members: Boneysteele, Lucey, Hockett, Menesini NOES: Members: Nejedly ABSENT: Members: None 8. APPROVAL OF MINUTES a. MINUTES OF ADJOURNED REGULAR MEETING OF NOVEMBER 14,2002 b. MINUTES OF REGULAR MEETING OF NOVEMBER 21,2002 It was moved by Member Hockett and seconded by Member Boneysteele, that the minutes of the adjourned regular meeting of November 14, 2002 and the minutes of the regular meeting of November 21,2002, be approved as presented. There being no objection, the motion was unanimously approved. 9. APPROVAL OF EXPENDITURES a. REPORT OF DECEMBER 16, 2002 BUDGET AND FINANCE COMMITTEE MEETING The minutes of the December 16, 2002 Budget and Finance Committee Meeting were distributed. b. EXPENDITURE LIST DATED DECEMBER 19. 2002 Member Boneysteele, chair of the Budget and Finance Committee, stated that he and Member Hockett reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by Member Hockett, that the Expenditure List dated December 19, 2002, including Self Insurance Check Nos. 101958-101964, Running Expense Check Nos. 141958-142268, Sewer Construction Check Nos. 25133-25192, and Payroll Regular Check Nos. 54314-54347, be approved as recommended. There being no objection, the motion was unanimously approved. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Requests for future agenda items included consideration of immediate actions in response to the likely loss of ad valorem tax revenue, and frequent reports to the Board on milestones on the Plant Control System Improvements Project and other major projects. 12. CLOSED SESSION a. LABOR NEGOTIATIONS With respect to labor negotiations, the closed session was held pursuant to Government Code Section 54957.6 to meet with designated representatives prior to and during 12 19 02 92 consultations and discussions with representatives of employee organizations regarding the salary, salary schedules or compensation paid in the form of fringe benefits to employees in order to review its position and instruct its designated representatives. The District's negotiators are Labor Counsel Allison Woodall, Director of Administration Randall M. Musgraves, and Human Resources Manager Cathryn Freitas, and the pertinent employee organization is the Central Contra Costa Sanitary District Employees Association Local 1. At 4:18 p.m., President Menesini declared the closed session to discuss labor negotiations pursuant to Government Code Section 54957.6 as noted above. At 5:17 p.m., President Menesini concluded the closed session and reconvened the meeting into open session. 13. REPORT OF DISCUSSIONS IN CLOSED SESSION No decisions were made or votes taken in closed session which require reporting at this time. 14. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 5:18 p.m., to reconvene in an Adjourned Regular Session at 2:00 p.m. on Thursday, January 9, 2003. COUNTERSIGNED: 12 19 O. 6") ,!" f'" F'1I!.~'