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HomeMy WebLinkAboutBOARD MINUTES 11-07-96 180 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 7, 1996 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 1 :00 p.m. on November 7, 1996 for a dedication of the Headworks Facility. Board Members Boneysteele, Hockett, Menesini, and Rainey, and Mrs. Nadine Clausen, wife of deceased Board Member John B. Clausen, unveiled a plaque commemorating the completion of this facility. At 2:00 p.m., following the dedication ceremony, the regular District Board Meeting convened. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Hockett, Boneysteele, Menesini ABSENT: Members: Dalton Member Dalton had advised staff that he would be unable to attend this meeting and had. requested that he be excused. 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR Following discussion, it was moved by Member Rainey and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through i., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 96-150 accepting work and Offers of Dedication from Mallard Homes, Inc., Job 5111, Parcel 2, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton b. Resolution No. 96-151 accepting work and Offers of Dedication from Marilyn and William Kauffman, Job 5123, Parcel 2, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton c. Resolution No. 96-152 accepting work and Offers of Dedication from Leonard and Barbara Woods, Job 5123, Parcel 3, was adopted and recording was authorized. Motion approved on the following vote: 11 07 96 181 AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton d. Resolution No. 96-153 accepting work and Offers of Dedication from Sidney S. Nickles, III, Job 5123, Parcel 4, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton e. Resolution No. 96-154 accepting work and Offers of Dedication from Wayne and Rita Nordby, Job 5123, ParcelS, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton f. Resolution No. 96-155 accepting work and Offers of Dedication from Braddock and Logan Group, loP., Job 5142, Parcel 2, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton g. Authorization was given for P.A. 96-13 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton h. The attendance of Messrs. Kim Best and Don Cast, Construction Inspectors, was authorized at the seminar "Improving Construction Inspection Skills" in Las Vegas, Nevada, at a total cost of $1,900. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton 11 07 96 182 None a. 11 i. The attendance of Mr. William Echols, Maintenance Supervisor, and Mr. Robert Brown, Maintenance Crew Leader, was authorized at the 1996 Locating Technology Seminar in San Luis Obispo, California, on November 14 and 15, 1996, at a cost of $1,300. Motion approved on the following vote: AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that Central Contra Costa Sanitary District (CCCSD) and East Bay Municipal Utility District (EBMUD) staff have been working on the joint Lamorinda Recycled Water Project Fact Sheet which the Board has reviewed. Staff has responded to the good advice given by the Board. A question arose when the words "waste" and wastewater" were taken out of the text. The unintended consequence of this action might be to appear to obfuscate the origins of the recycled water. To correct for this possible misunderstanding, staff has some suggested language. Mr. Dolan introduced Ms. Harriette Heibel, Community Education Officer, who stated that the Lamorinda Recycled Water Project Fact Sheet before the Board has been approved by EBMUD. It is intended that the fact sheet will be mailed on November 15, 1996. A workshop for elected officials and staff members will be held on December 4, 1996 from 10:00 a.m. to 11 :30 a.m. at St. Mary's College in Moraga. Ms. Heibel reviewed alternative language for the paragraph entitled "What is recvcled water?" for the Board's consideration. Discussion followed during which the Board suggested additional changes. Following discussion, it was the consensus of the Board that Members Hockett and Rainey serve as an ad hoc committee to review the final edits to the fact sheet prior to its mailing on November 15, 1996. 2) Mr. Dolan, General Manager-Chief Engineer, stated that over the past ten years the District has spent about $100 million on Treatment Plant projects. Many of the projects have had the potential of improving process capacity. It is now appropriate to consider the cumulative impact of these projects on the District's Treatment Plant capacity because knowing the real capacity will be essential for the District to schedule the next process of expansions. Mr. Dolan introduced Dr. Gail Chesler, Associate Engineer, who reviewed Treatment Plant capacity background, noting that the current dry weather flow is 37 MGD, the current rated dry weather flow in the District National Pollutant Discharge Elimination System (NPDES) permit is 45 MGD, and the current "build-out" dry weather flow based on Association of Bay Area Governments (ABAG) projections is 60 MGD. A number of major projects have been completed in recent years that could improve Treatment Plant capacity. Dr. Chesler stated that the goals of the Treatment Plant Capacity Evaluation Study are to: . Establish revised capacities for all Treatment Plant unit processes; . Obtain a revised Treatment Plant capacity rating from the Regional Water Quality Control Board (RWQCB) if the evaluation study 07 96 183 indicates that more than the named capacity of 45 MGD can be reliably treated; . Identify limitations of facilities and develop a schedule for improvements; and . Evaluate impacts on the Capital Improvement Plan (CIP) with the hope of stretching out rather than compressing expenditures called for in the CIP. Dr. Chesler stated that it is important to evaluate the Treatment Plant capacity because accurate information is necessary for long term Treatment Plant planning; planning decisions made ten years ago must be updated; and deferral, elimination, or addition of capital projects has an impact on rate- setting decisions. It is appropriate to proceed with the evaluation now because of the large number of Treatment Plant facility improvements recently completed, because the next Treatment Plant construction phase is now under planning review, because it is necessary to accurately predict long-term capital spending to ensure the right priorities and timing of improvements in the CIP, and because recent RWQCB capacity evaluations of other Publicly Owned Treatment Works indicate an inclination to consider such requests at this time. Dr. Chesler stated that to proceed with the Treatment Plant Capacity Evaluation Study, authorization will be requested to engage a consultant to assist with the technical evaluation, data collection and analysis, computer modeling, and field testing to confirm capacities. In addition, coordination with regulatory agencies will be necessary. Discussion followed with regard to the need for an unquestionable technical evaluation, the basis for the ABAG projections, the participation of the RWQCB in the process, and the importance of non-degradation of the receiving water. 3) Mr. Dolan, General Manager-Chief Engineer, reported that recently the Corbett & Kane law firm has undergone some changes. Mr. Jerry Lucey has retired and is now teaching, and Mr. Dan Clinton has gone to the law firm of Hanson, Bridgett, Marcus, Vlahos & Rudy. Mr. Dolan introduced Mr. Paul Morsen, Deputy General Manager, who stated that he and Ms. Cathryn Freitas, Human Resources Manager, have met with representatives from the Corbett & Kane firm and the Hanson, Bridgett, Marcus, Vlahos & Rudy firm. Because of the importance of the continuity of knowledge about the District, the individuals, and the Memoranda of Understanding (MOUs) that will be renegotiated in the near future, Mr. Morsen recommended that the District move its business with Mr. Dan Clinton to the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy. This decision could then be evaluated prior to the beginning of the next fiscal year. This would delay any potential change in labor counsel until after the MOU negotiations have been completed. Discussion followed with regard to travel time given that the Hanson, Bridgett, Marcus, Vlahos & Rudy firm is located in San Francisco, the suggestion that a Board Committee participate in the review of candidates and selection of a labor law firm, and the importance of existing relationships, trust, and a proven track record in this area. Following discussion, it was moved by Member Rainey and seconded by Member Boneysteele, that the District continue with Mr. Dan Clinton and the firm of Hanson, Bridgett, Marcus, Vlahos & Rudy through the end of the fiscal year and completion of labor contract negotiations; that the District continue with the Corbett & Kane firm to provide some services as appropriate; and that District staff begin to gather information, assess the situation, and develop data for presentation to an ad hoc Board Committee in January 1997. Motion approved on the following vote: 11 07 96 184 11 07 AYES: Members: Rainey, Boneysteele, Menesini NOES: Members: Hockett ABSENT: Members: Dalton 4) Mr. Dolan, General Manager-Chief Engineer, stated that for its size, Central Contra Costa Sanitary District has one of the more complex treatment plants in the world, from the electrical power and energy standpoint. This system, that began as an unusually complicated system by virtue of its waste heat recovery system and steam driven aeration system, has been further complicated by various energy saving technologies such as variable frequency speed controllers, cogeneration, and standby power. The system works well thanks to the skill of the Plant Operations Department staff and the good engineering that has been done. The result is a plant with an extremely low energy demand. Mr. Dolan stated that Mr. Charles W. Batts, Plant Operations Department Manager, has become recognized for his expertise in this area and serves as an industry representative with the Electric Power Research Institute (EPRI). The Board has requested an update on EPRI activities and the benefits to the District. Mr. Dolan introduced Mr. Batts, who stated that with the energy crisis in the early 1970's, the electric utilities tried to do something to convince the government they were seriously trying to develop new sources of energy and reduce demands. As a result, EPRI was formed and funded by annual dues from over 700 individual utilities. The primary focus of EPRI activities is on cost effectiveness and environmental concerns. Benefits of EPRI activities include products, services, and information for direct application to the electric utility industry and its customers. EPRI is now in a state of transition. With deregulation, PG&E, a major contributor to EPRI, first drastically reduced and now has completely eliminated funding to EPRI. Mr. Batts stated that EPRI is organized into industry centers or programs such as textiles and food. The Community Environmental Center (CEC) is a relatively new center formed in 1991. Its mission focuses on water, wastewater, and medical/solid waste treatment and disposal. EPRI's objective is to strengthen and support these necessary services through: . Collaborative research, development and demonstration projects addressing high priority needs of the water, wastewater, and health care industries including methods for improving efficiency; . Technical support to member utilities in assisting their water, wastewater, and health care customers and the communities they serve; and . Communication materials including case studies, publications, videos, seminars, and workshops. Mr. Batts reviewed CEC future plans which deal mainly with developing partnerships with utilities and their customers, and continuing in a leadership role in developing technologies. Mr. Batts reviewed the current staffing for CEC, and indicated that he is Co-Chair of the Electrotechnology Committee and General Manager-Chief Engineer Roger Dolan is on the National Advisory Council to the CEC. The goal of the Electrotechnology Committee is to identify promising new technologies that relate to the efficient use of, or savings in, electrical energy in municipal water or wastewater treatment process industries. Mr. Batts reviewed the 'agenda for the October 3, 1996 Electrotechnology Committee Meeting, stating that their main emphasis is passing on the work that is done in demonstration projects to utilities and their customers. Mr. Batts displayed examples of the types of information available. 96 b. 185 Member Hockett requested information on the ultraviolet disinfection of air in hospital rooms available through this project and Mr. Bat~s stated that he would obtain that information for her from the CEC. President Menesini stated that there are many benefits to be obtained from EPRI, and thanked Messrs. Batts and Dolan for their contributions to this program. 5) Mr. Dolan, General Manager-Chief Engineer, announced that the Contra Costa Country Club has signed a Recycled Water Agreement with the District. The agreement took a little longer than expected as staff worked through concerns for their new $1 million greens. The. greens will be replumbed to use canal water and the rest of the golf course will use recycled water. 6) Mr. Dolan, General Manager-Chief Engineer, announced that the District was cited for a 20-minute furnace smoking violation on June 1, 1996. The District will be billed $336 for that occurrence. 7) Mr. Dolan, General Manager-Chief Engineer, stated that as the District approaches the tri-annual Memoranda of Understanding (MOU) negotiations, requests have been received from some personnel to be removed from the General Employees Group (Local 1) and transferred to the Management Support/Confidential Group (MS/CGL These requests will be handled through a process involving both bargaining units and the District's labor counsel. 8) Mr. Dolan, General Manager-Chief Engineer, announced that two pieces of feedback have been received on the Lakewood Sewer Improvement Project. Two weeks ago Ms. Jackie Zayac, Planning Assistant, received a bouquet of flowers as an expression of appreciation from a citizen who had been very concerned, understandably, about the safety of the project. Ms. Zayac, Senior Engineer Henry Thom, and others have paid considerable attention to the community concerns. Today a telephone message was received from a resident who was immensely pleased with the cleanup of her property. President Menesini stated that several members of the Lions Club to which he belongs live in the Lakewood area and they report repeatedly how courteous everyone is and how well things are going. 9) Mr. Dolan, General Manager-Chief Engineer, stated that there have been some changes in northern Contra Costa County over the last five years as IT, Acme, and TOSCO reduce their emissions. The ambient levels of odors in the area are reducing and the District has cause to look at its odor control programs. Staff is looking at enhanced odor control options. A brief discussion followed with regard to the pros and cons of improving odor control systems. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT 1 ) Following discussion, it was agreed that scheduling of a Board Workshop on matters of pending litigation be deferred until after the first of the year. Member Hockett indicated that the written report prepared by Ms. Bonnie Allen, Risk Manager, and Mr. Kenton L. Aim, Counsel for the District, was very informative. President Menesini suggested that closed sessions might be scheduled early in the Board Meeting rather than at the end of the meeting. 11 07 96 186 d. 4) 5) BOARD MEMBERS 1 ) Member Boneysteele announced that he will be out of the country from December 17, 1996 through January 6, 1997. It was agreed that scheduling of January Board Meeting dates and the Board reorganization will be calendared for consideration at the next Board Meeting. 2) Member Rainey reported on the October 21, 1996 Contra Costa Special Districts Association (CCSDA) meeting at which the attorney for Kensington Community Services District (KCSD) made a presentation on the KCSD lawsuit against Contra Costa County. The lawsuit deals with issues related to solid waste franchising. Member Rainey reported that Mt. View Sanitary District is going through a similar process. Additionally, the Charter County proposal was also discussed at the CCSDA meeting. 3) Member Rainey reported on the October 24, 1996 Central Contra Costa Solid Waste Authority (CCCSWA) meeting. Member Rainey reported that administration of the solid waste franchise contracts is going fairly smoothly. Complaints are fewer. Waste Management is redesigning its green waste carts and modifying its trucks to try to come more in line with its bid. The customer service system has been changed as well to ensure that customers' telephone calls are answered by a person rather than a recording. Member Rainey stated that there are now seven CCCSWA member agencies with two representatives each. On December 12, 1996, the CCCSWA Board will take action to decrease representation to one representative per member agency beginning in January 1 997. Member Rainey indicated that she advised CCCSWA that it was likely that Central Contra Costa Sanitary District (CCCSD) would withdraw from CCCSWA at some point in the future since the District no longer franchises. Member Rainey is now Chair of CCCSWA. The election of new officers is scheduled for March 1997. Member Rainey suggested that it would be appropriate for the CCCSD Board to consider this matter on a future Board agenda. Member Hockett reported on the October 24, 1996 Sanitation and Water Agencies meeting at which Contra Costa County Supervisor Mark DeSaulnier discussed his Charter County proposal and Counsel for the District Kenton L. Aim discussed the Right to Vote on Taxes Initiative. President Menesini announced that the Environmental Alliance continues its Environmental Issues Discussion Series on Monday, November 18, 1996 at noon at the John Muir Historic Site, 4202 Alhambra Avenue, Martinez. Mr. Timothy G. Rust, of Camp Dresser & McKee, Inc. will discuss Integrated Resource Management and the fact that it is disproving the long-held view that agriculture, wildlife habitat, water management, and urban needs are incompatible with one another when tied to a single project. 6. ADMINISTRATIVE a. ADOPT A RESOLUTION AMENDING EXHIBIT A. DESIGNATED POSITIONS AND DISCLOSURE CATEGORIES OF THE DISTRICT CONFLICT OF INTEREST CODE Following discussion, it was moved by Member Rainey and seconded by Member Boneysteele, that Resolution No. 96-156 be adopted, amending Exhibit A, Designated Positions and Disclosure Categories of the Central Contra Costa Sanitary District Conflict of Interest Code, and that the Secretary of the District be authorized to submit a copy of said code amendment to the Contra Costa County Board of Supervisors for approval. Motion approved on the following vote: 11 o~( 96 187 AYES: Members: Rainey, Boneysteele, Hockett, Menesini NOES: Members: None ABSENT: Members: Dalton 7. ENGINEERING a. . ACCEPT THE CONTRACT WORK FOR THE ROSSMOOR SEWER IMPROVEMENTS PROJECT. PHASE 2. DP 5124. IN WALNUT CREEK AND AUTHORIZE THE FILING OF THE NOTICE OF COMPLETION Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Jay S. McCoy, Infrastructure Division Manager, who reported that Phase 2 of the Rossmoor Sewer Improvement Project has been completed. At this time, it is anticipated that this project will have seven phases. Mr. McCoy stated that the total value of the contract work in Phase 2 was $ 291,000. This work included installation of 81 manholes, 103 feet of spot repairs, 900 feet of replaced sewers, and cleaning and television inspection of 10,400 feet of sewers. Mr. McCoy showed slides to illustrate-the work completed. Following discussion, it was agreed that a news article on the status of the Rossmoor Sewer Improvements Project be prepared for the Rossmoor newspaper. It was moved by Member Boneysteele and seconded by Member Rainey, that the contract work for the construction of the Rossmoor Sewer Improvements Project, Phase 2, (DP 5124) in Walnut Creek be accepted and that filing of the Notice of Completion be authorized. There being no objection, the motion was approved with Member Dalton being absent. b. APPROVE THE SOUTH ORINDA SEWER IMPROVEMENT PROJECT (DP 4928) AND AUTHORIZE STAFF TO FILE A NOTICE OF EXEMPTION Following explanation by Mr. Dolan, General Manager-Chief Engineer, the California Environmental Quality Act (CEQA) findings relating to this project and the need for a public outreach program were discussed. Mr. Tad Pilecki, Senior Engineer, stated that meetings have been scheduled with the Orinda City Council on December 3, 1996 and the Moraga Town Council on January 14, 1997. A meeting is also being scheduled with the Lafayette City Council. It was moved by Member Hockett and seconded by Member Rainey, that the South Orinda Sewer Improvement Project, DP 4928, be approved and that staff be authorized to file a Notice of Exemption. There being no objection, the motion was approved with Member Dalton being absent. c. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH WOODWARD-CLYDE CONSULTANTS TO PROVIDE SUBSURFACE EXPLORATION AND GEOLOGIC INVESTIGATION SERVICES FOR THE DOUGHERTY TUNNEL DP 5902 Mr. Dolan, General Manager-Chief Engineer, stated that one of the largest public works projects the District anticipates in the coming decade is the Dougherty Tunnel. Mr. Dolan introduced Mr. Jay S. McCoy, Infrastructure Division Manager, who provided an overview. Mr. McCoy stated that the "Preliminary Design Report - Dougherty Valley Tunnel" was completed by Woodward-Clyde Consultants in February 1996. The report concludes that the tunnel appears feasible and recommends that additional geological work be done before final design. The preliminary estimated cost of the tunnel is $11.2 million. Funding and allocation of costs is a subject to be resolved between the District and the developers. The matter currently before the Board for consideration is a request for authorization to proceed with borings and geologic investigations along the alignment of the tunnel for use in finalizing the design and determining the method of construction. In response to a question from Member Hockett, Deputy Chief Engineer Robert A. Baker stated that staff is investigating the possibility of sharing the tunnel with East Bay Municipal Utility District or Dublin San Ramon Services District recycled water pipelines. ]~ 1 Ot( 96 188 Following discussion, it was moved by Member Hockett and seconded by Member Rainey, that the General Manager-Chief Engineer be authorized to execute an agreement with Woodward-Clyde Consultants with a cost ceiling of $67,600 to provide subsurface exploration and geologic investigation services for the Dougherty Tunnel Installation, DP 5902. There being no objection, the motion was approved with Member Dalton being absent. 8. APPROVAL OF MINUTES a. MINUTES OF OCTOBER 17. 1996 It was moved by Member Boneysteele and seconded by Member Rainey, that the minutes of October 17, 1996 be approved as presented. There being no objection, the motion was approved with Member Dalton being absent. 9. APPROVAL OF EXPENDITURES a EXPENDITURE LIST DATED NOVEMBER 7. 1996 Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Menesini reviewed the expenditures and ,found them to be satisfactory. It was moved by Member Boneysteele and seconded by President Menesini, that the Expenditure List dated November 7, 1996, including Self-Insurance Check Nos. 101200- 101211, Running Expense Check Nos. 99854-100217, Sewer Construction Check Nos. 17663-17748, and Payroll Check Nos. 43544-43820, be approved as recommended. There being no objection, the motion was approved with Member Dalton being absent. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 12. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 5:32 p.m. ~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 11 0;. ".'; ~7.",'; ~ . ,i 'i!iI 'O,:,l, (1c.() "'-,...~ 4l,.# ....: