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HomeMy WebLinkAboutBOARD MINUTES 01-15-04 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JANUARY 15, 2004 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on January 15, 2004. President Lucey called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Menesini, Boneysteele, Nejedly, Hockett, Lucey ABSENT: Membe~: None a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. b. INTRODUCTIONS . INTRODUCE PAUL ANDERSEN, NEWLY HIRED OPERATIONS SAFETY SPECIALIST Operations Safety Special Paul Andersen was introduced and welcomed to the District by President Lucey and the Board of Directors. . RECOGNIZE ROBBIE ROBINSON ON HIS PROMOTION TO CONSTRUCTION EQUIPMENT OPERATOR President Lucey and the Board of Directors congratulated Mr. Robbie Robinson, Construction Equipment Operator, on his recent promotion. 2. PUBLIC COMMENTS Mr. Hal Olson, President of the Alhambra Valley Improvement Association, addressed the Board relative to the Facilities Plan for Wastewater Utility Service to Alhambra Valley and the percentage of property owners favoring extension of the public sewer, and requesting a double sewer line in the area where the force main alternative would pass through a landslide area. Mr. Olson provided the Board with copies of two letters summarizing his presentation. In response to questions from Member Nejedly, Mr. Olson stated he is for extension of the sewer, but not now. He would favor extension of the public sewer when the vote gets to a 50/50 split. Member Nejedly stated that the District Board is not for or against development. It is the District's business to provide sewers if needed. There are failing septic systems and a creek in the area. At some point in the future, the District Board will have to deal with this. Member Menesini stated that he and Mr. Olson have worked together and discussed issues at the watershed meetings. Member Menesini agreed with Member Nejedly, stating that the District must provide service when it is necessary. In response to questions from Mr. Kenton L. Aim, Counsel for the District, Mr. Olson stated that the Alhambra Valley Improvement Association is an informal group formed about 50 years ago. When an issue arises, such as sewer service, about 50 to 100 people attend the meetings. Notice is delivered to all 360 homes in Alhambra Valley. 01 15 123 04 124 President Lucey thanked Mr. Olson for his comments. 3. AWARDS AND COMMENDATIONS a. RESOLUTION COMMENDING JAMES A. NEJEDL Y FOR HIS SERVICE AS PRESIDENT OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS Mr. Charles W. Batts, General Manager, stated that 2003 was a banner year for Central Contra Costa Sanitary District, one of innovation, challenge, and significant achievement. The proposed resolution highlights some of those accomplishments. On behalf of District staff, Mr. Batts thanked Member Nejedly for his leadership during his term as President of the Board of Directors. Resolution No. 2004-001 was adopted by unanimous acclamation. President Lucey presented a framed resolution to Member Nejedly and was joined by the Board and staff in commending him for his leadership. Member Nejedly accepted the proclamation, thanking the Board and staff for their support and assistance during the past year. 4. CONSENT CALENDAR Member Nejedly requested that Consent Calendar Items n., 0., and p. be pulled for discussion. President Lucey requested that Consent Calendar Item h. be pulled for discussion. It was moved by President Lucey and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. through p., excluding Items h., n., 0., and p., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Public sewer improvements and an Offer of Dedication were accepted from Denova Homes for an easement shown on the recorded final map of Subdivision 8144 in the City of Pleasant Hill, Job 5378, Parcel 1 ; staff was authorized to record the easement acceptances with the Contra Costa County Recorder; and Resolution No. 2004-002 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membe~: None b. Public sewer improvements and an Offer of Dedication were accepted from Ponderosa Homes for an easement shown on the recorded final map of Subdivision 8218 in the City of Walnut Creek, Job 5380, Parcel 1 ; staff was authorized to record the easement acceptances with the Contra Costa County Recorder; and Resolution No. 2004-003 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membe~: None 01 15 Or ~~\ If-I " I: i,+,~ . c ~:~ """"= 125 c. Public sewer improvements and an Offer of Dedication were accepted from Braddock and Logan Services, Inc. for an easement shown on the recorded final map of Subdivision 8337 in the City of Walnut Creek, Job 5475, Parcel 1; staff was authorized to record the easement acceptances with the Contra Costa County Recorder; and Resolution No. 2004-004 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None d. Public sewer improvements and an Offer of Dedication were accepted from The Roman Catholic Bishop of Oakland, a Corporation Self, for an easement shown on the recorded final map of Subdivision 8384 in the City of Walnut Creek, Job 5482, Parcel 2; staff was authorized to record the easement acceptances with the Contra Costa County Recorder; and Resolution No. 2004-005 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membe~: None e. On behalf of the District, the Board of the Board of Directors and the Secretary of the District were authorized to execute a Quitclaim Deed to Connecticut Mutual Life Insurance Company, 3466-3470 Mt. Diablo Boulevard (APN 243-011-054), Lafayette, for a sanitary sewer easement, DP 695, portion of Parcel 1; staff was authorized to record the deed with the Contra Costa County Recorder; and Resolution No. 2004-006 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None f. The contract work for the San Ramon Pumping Station Renovation Project, DP 5460, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None g. The contract work for the Treatment Plant Protective Coating and Pipe Rehabilitation Project, DP 7212, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: 01 15 04 126 AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None i. The contract work for the Contra Costa Boulevard Slip Line Project, DP 5678, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None j. The Vessing Sewer Renovation Project, DP 5646, was approved for California Environmental Quality Act (CEQA) and permitting purposes, and staff was directed to file a Notice if Exemption with the Contra Costa County Clerk. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None k. February 19, 2004 at 2:00 p.m. was established as the date and time for a public hearing regarding La Sonoma Way Contractual Assessment District (CAD) No. 2002-5, pursuant to California Constitution Article XIII D, Section 4, and Streets and Highways Code Sections 5898.20 and 5898.24, and Resolution No. 2004- 007 was adopted to that effect. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Members: None I. Leave of absence without pay was authorized for Derhyl Houck, Maintenance Technician III, Mechanical, through April 17, 2004. Motion approved on the following vote: AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None m. The request by Derhyl Houck, Maintenance Technician III, Mechanical, for an emergency withdrawal of $14,000 from the Deferred Compensation Plan, was approved as recommended by the Deferred Compensation Plan Advisory Committee. Motion approved on the following vote: o J_ 1_ 5 (, A .'. :W " 127 AYES: Members: Lucey, Hockett, Menesini, Boneysteele, Nejedly NOES: Members: None ABSENT: Membeffi: None With regard to Consent Calendar Item h., relating to the 2003 Cured-In-Place Pipe Project, DP 5246, President Lucey requested a report from staff in terms of the contract amount of the Andes Construction, Inc. contract, the amount paid out, and how much the remainder of the work will cost to be finished. Mr. Batts, General Manager, stated that this item will be held until the next Board Meeting when staff will provide the requested report. At this time, President Lucey proceeded to Consent Calendar Items n., 0., and p., relating to requests to secure the services of arbitrators in accordance with the District's grievance and disciplinary appeal procedures. Member Nejedly expressed concern with the amount of money and staff time spent in trying to resolve conflicts. Member Nejedly requested a cost analysis of staff time, materials, and any other costs associated with these matters. Following discussion of the terms of the Memorandum of Understanding (MOU), it was moved by President Lucey and seconded by Member Nejedly, that Consent Calendar Item n., Direct Staff to Secure the Services of an Arbitrator in accordance with the District's Grievance Procedure; Item 0., Direct Staff to Secure the Services of an Arbitrator in accordance with the Disciplinary Appeal Procedure for General Employees; and Item p., Direct Staff to Appoint an Arbitrator to Hear the Step Four Grievance of Public Employees' Union Local One regarding Provisional Plant Operator Ill's, be referred to the Board Personnel Committee for review and procedural recommendations to the full Board. There being no objection, the motion was unanimously approved. 5. HEARINGS a. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AN ORDINANCE TO AMEND DISTRICT CODE CHAPTER 6.40 "HAZARDOUS WASTE HANDLING AND DISPOSAL, CHARGES FOR CONDITIONALLY EXEMPT SMALL QUANTITY GENERATORS"; ADOPT THE ORDINANCE Mr. Batts, General Manager, stated that Household Hazardous Waste staff conducted a detailed analysis of charges collected from small businesses during the last fiscal year, compared those charges to the actual cost of disposal, and concluded that the charges covered only 76 percent of the actual cost of managing the waste. Staff has looked into various options and recommends that the simplest change is to add a $20 Administrative Fee for each load dropped off at the facility by small quantity business generators. Senior Household Hazardous Waste Technician David Wyatt and Senior Engineer Henry Thom are present to answer any questions the Board may have. Mr. Henry Thom, Senior Engineer, provided an overview of the categories of waste collected from small quantity generators and the costs of managing that waste. A total of $15,560 was collected from small quantity generators and the total cost for managing that waste was $20,515, approximately $5,000 more than was collected. Mr. Thom reviewed the options investigated, and presented the staff recommendation that an Administrative Fee of $20 be implemented for each Conditionally Exempt Small Quantity Generator (CESQG) load dropped off at the Household Hazardous Waste Collection Facility. At 2:38 p.m., President Lucey opened the public hearing to receive comments on the proposed ordinance amending District Code Chapter 6.40 Hazardous Waste Handling and Disposal Charges for Conditionally Exempt Small Quantity Generators. There being no comments, the public hearing was closed. 01 15 04 128 Following discussion of the fees charged by other agencies, it was moved by Member Hockett and seconded by Member Nejedly, that Ordinance No. 229 be adopted, amending District Code Chapter 6.40 Hazardous Waste Handling and Disposal Charges for Conditionally Exempt Small Quantity Generators, adding an Administrative Fee of $20 for each Conditionally Exempt Small Quantity Generator (CESQG) load dropped off at the Household Hazardous Waste Collection Facility. Motion unanimously approved on the following vote: AYES: Members: Hockett, Nejedly, Menesini, Boneysteele, Lucey NOES: Members: None ABSENT: Membeffi: None President Lucey asked that Mr. Wyatt express the Board's appreciation to the Household Hazardous Waste Collection Facility staff. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 7. REPORTS a. GENERAL MANAGER 1) Mr. Batts, General Manager, reviewed the budget proposal outlined by the Governor for the coming year including a State budget of $99 billion to $100 billion that cuts $14.3 billion affecting almost every State program, but impacting education, State colleges, transportation, and welfare programs including Medi-Cal the most. Already this plan has come under attack from Democrats and special interest groups. The budget includes $3 billion in additional revenues based on a recovering economy, and requires voters to approve a $15 billion bond measure. The State's nonpartisan legislative analyst report, while calling the budget proposal workable, predicts long-lasting negative impacts for the State, and a $6 billion or more deficit carried into next year since the imbalance between revenues and expenditures will still exist. The belief is that this gap will have to be closed by new revenue (taxes). The next three milestones are the March election, the May budget revision, and adoption of the 2004- 2005 State budget in summer or early fall. Mr. Batts reported that as part of the budget proposal, the Governor called for another property tax shift to the Educational Revenue Augmentation Fund (ERAF) in budget year 2004-2005 from cities, counties, special districts, and redevelopment agencies along the lines of the 1993-1994 ERAF shift. This initial call was for the shift in property taxes to be $1.3 billion split proportionately. There is no final amount until the budget is approved and the ERAF shift formula completed. 2) Mr. Batts, General Manager, stated that the Board was advised that the District received a public records request from Lawyers for Clean Water on December 11 ,2003. The request was on behalf of Santa Monica Baykeeper. Records related to the District's collection system design standards, overflow reports, collection system modeling and improvement plans, and sewer replacement were requested. Since the records were fairly extensive, staff obtained an extension to compile and copy the records, and worked with Lawyers for Clean Water to narrow the list of documents being requested. The records were delivered within the deadline. 3) Mr. Batts, General Manager, reported on the recent wet weather events which started early New Year's morning and continued through January 4, 2004. One January 1, the plant bypassed flow to the basins for o J_ Ie::- Q.J G.7 ".i" U 129 approximately twelve hours. The total bypassed volume was 12.5 million gallons, which was subsequently drained back to the plant over the next day and a half and treated. .The peak flow reached 170 MGD. The only problem encountered was the high grit load scoured in the collection system. This plugged a portion of the grit piping and one grit pump. Mr. Batts reported that the diesel-driven pumps automatically went into operation at Moraga, Orinda Crossroads, and Lower Orinda Pumping Stations. The Martinez Pumping Station and system went into wet weather mode and automatically switched to the larger pumping system. The Collection System Operations (CSO) Division added a standby crew, but that crew was not called out. There was one small overflow (less than 10 gallons) in Walnut Creek from a surcharged manhole. CSO also assisted a homeowner in Lafayette in removing debris from a storm drain and providing sandbags so she could protect her home. Mr. Batts stated that through it all, District employees responded well and did an excellent job. Basically, it was a good start to the new year. Mr. Batts stated that the District also had a great finish to the past year. Again in 2003, the District achieved 100 percent compliance with its National Pollutant Discharge Elimination System (NPDES) permit requirements. There were no permit violations, in spite of major projects like the Outfall project, a series of toxic upsets, and increased flows. 4) Mr. Batts, General Manager, announced that the pumps for the Orinda Crossroads Pumping Station are scheduled for shipment from Cornell Pumps by early February. The pumps for the Moraga Pumping Station are scheduled for shipment by early March. Installation of the pumps will be accomplished as soon as possible, weather permitting. At the Board Meeting on December 18, 2003, a potential settlement with Morris Pumps was discussed with the Board. Draft settlement language has been forwarded to Morris Pumps. 5) Mr. Batts, General Manager, reported that a Request for Proposals (RFP) to solicit assistance from firms in developing a master plan for the Collection System Operations Division (CSOD) facility has been issued. A walk-through was conducted on Tuesday, January 13, 2004. The proposals are due in February and staff is hoping to have a firm engaged by March to begin the process of documenting the needs at CSOD, and developing a long-term plan for the facilities. 6) Mr. Batts, General Manager, announced that two of the District Plant Operator II's recently passed the State Grade III Operator exam, and now meet the requirements for the position of Senior Plant Operator. With the exception of the retired Plant Operator, all of the original Provisional Plant Operator Ill's have now passed the Grade III exam. With regard to the current Plant Operator recruitment, Mr. Batts announced that to date the District has received approximately 50 applications. Staff has reviewed the applications and will be conducting interviews. The number of applicants and the preliminary review of the applications were quite encouraging. At the next Board Personnel Committee meeting, staff will be discussing the possible hiring of several Plant Operators due to upcoming retirements. 7) Mr. Batts, General Manager, announced that Senior Engineering Assistant Ricardo Hernandez has withdrawn his grievance, and the arbitration has been cancelled. 8) Mr. Batts, General Manager, stated that the new Memoranda of Understanding with the bargaining groups have been printed and are available. Copies were distributed to the Board. 01 15 04 130 9) Mr. Batts, General Manager, announced that since mid-December, the District has been taking an average of six to eight trucks per day of groundwater from the CalTrans contractor on the Benicia Bridge construction site. Each truckload is approximately 5,000 gallons. CalTrans cannot dispose of the water into the Bay because of a high concentration of Total Petroleum Hydrocarbons (TPH). Treatment plant staff tests the water to ensure that it does not have any toxic effect on the plant process. To date, the District has not experienced any noticeable effects on the plant. The Regional Water Quality Control Board is aware of the situation. 10) Mr. Batts, General Manager, announced that two public workshops have been scheduled for new the construction season. There will be a public workshop on the Pleasant Hill Interceptor Project, Phase 5, at 7:00 p.m. on February 3, 2004 in the Pleasant Hill City Hall, Club Room, 100 Gregory Lane, Pleasant Hill. There will be a public workshop on the Happy Valley Road Project at 7:30 p.m. on February 10, 2004, at the Lafayette Community Center, Manzanita Room, 500 St. Mary's Drive, Lafayette. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1) Member Menesini announced that the January 26, 2004 Environmental Alliance Discussion Series will feature a representative from the Contra Costa Vector Control and Mosquito Abatement District discussing the West Nile Virus. 2) President Lucey thanked all the Board Members for their flexibility, and presented the Board Committee assignments for 2004 as follows: * First named Member will serve as Committee Chair. Budaet and Finance Committee * Parke L. Boneysteele Mario M. Menesini Outreach Committee * Mario M. Menesini James A. Nejedly Recvcled Water Committee * Barbara D. Hockett Gerald R. Lucey Household Hazardous Waste Committee * James A. Nejedly Barbara D. Hockett 01_ 15 .r<r";C, i; Q} S1: 131 Capital Proiects Committee * Barbara D. Hockett. Parke L. Boneysteele Sanitation and Water Aaencies of Contra Costa Countv Barbara D. Hockett Gerald R. Lucey - Alternate Friends of the San Francisco Estuarv Mario M. Menesini California Special Districts Association Contra Costa Countv Chapter Mario M. Menesini James A. Nejedly - Alternate Personnel Committee * James A. Nejedly Gerald R. Lucey Board Liaison to Cities and Countv Concord, Pacheco James A. Nejedly Danville, Alamo, San Ramon Barbara D. Hockett Lafayette, Walnut Creek Parke L. Boneysteele Martinez, Contra Costa County, Pleasant Hill Mario M. Menesini Orinda, Moraga Gerald R. Lucey 8. REAL PROPERTY a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH DAVID DEUTSCHER COMPANY FOR PROFESSIONAL PROPERTY MANAGEMENT SERVICES AND NEGOTIATE LEASE AGREEMENTS FOR THE KEIWITT AND LAGISS PROPERTIES Mr. Batts, General Manager, stated that the District owns and leases several properties that need professional property management and marketing. There are also several parcels of land around the treatment plant where an opportunity exists to substantially increase the District's lease income. Again, this requires the assistance of a professional real estate agent. Mr. Batts introduced Mr. Randall M. Musgraves, Director of Administration, to discuss the proposed property management contract and to review various options and proposals the District has received for possible property leases. Mr. Musgraves stated that he would like to discuss property management assistance for the District property at 4737 Imhoff Place, approval for a contract for property management if the Board seeks increased lease income, and to receive Board input on leasing District property. A property management contract is proposed with David Deutscher Company based on the company's 30 years of property management, leasing, and building experience in this area and the District experience in working with David Deutscher Company over the past four years on leasing 4737 Imhoff Place, research and analysis of options for the Keiwitt property, and the assistance provided with the renegotiation of the Contra Costa T opsoillease. Property management duties 01 15 04 132 would include recommending options regarding facility improvements, land use, leasing terms, and conditions and tenants; developing a facility maintenance program for leased facilities; handling all tenant questions, concerns, needs, complaints, issues, and payments; marketing District properties; evaluating area lease potential; obtaining proposals consistent with District direction; addressing land use, utilities, conditions, and financial and District concerns; and negotiating and preparing lease agreements. Using a graphic, Mr. Musgraves described the size and locations of various District lease properties. Mr. Musgraves reviewed factors for consideration in looking at potential District property leases, including legal constraints, public access, community concerns, income, maintenance costs, environmental impact, recycled water usage, and improvement costs. Mr. Musgraves showed photographs and described recent property-related issues. The proposed Conco Development/USA Development will involve widening of Waterbird Way and increased truck traffic that will impact the Contra Costa Topsoil 9.8-acre lease. There are issues with regard to truck staging relative to the County Quarry lease north of the Keiwitt property. With regard to the 49-acre Lagiss property, the District has received interest from a developer to locate a 9 hole golf course and driving range with construction of a club house where Contra Costa Topsoil is currently located. The District has received interest in leasing all or a portion of the 33-acre Keiwitt property. Mr. Musgraves described the proposals received from an auto flea market, recreational vehicle parking/storage, Cleary Brothers landscaping business, Grower's Resource, Inc. greenhouse, Hamilton Tree Service, Contra Costa Topsoil relocation, and County Quarry increased truck traffic. Mr. Musgraves stated that Contra Costa County is expected to be out of the Animal Services Facility in April 2004. The District must decide what to do with that property. David Deutscher Company currently manages the District's property at 4737 Imhoff Place. Finally, the District owns a 1.1-acre parcel next to the Household Hazardous Waste Collection Facility that is not currently being used. Mr. Musgraves stated that at this time the Board may wish to have the District begin discussions with the developer regarding the golf course and driving range proposal for the Lagiss property; relocate Contra Costa Topsoil; address County Quarry traffic issues; pursue businesses with similar activities which support the District's mission, are environmentally friendly, use recycled water, and can improve District property at a low cost; decline the auto flea market and recreational vehicle parking/storage concepts; develop a transition plan for the Animal Services Shelter property; and begin to market District properties/facilities. Discussion followed with regard to potential odor problems related to increased development, the unsightly nature of current activities on the Keiwitt property, the proposed terms of the property management contract with David Deutscher Company, the benefits in looking at a comprehensive plan for land use, and forming a Board Committee to look at these issues or bringing them before the full Board. Mr. Batts stated that having a Board Committee or Board workshop to look at the proposals is a good idea, but a property management contract is still needed with David Deutscher Company to manage the existing leases. Following discussion, it was moved by President Lucey and seconded by Member Menesini, that authorization be given to enter into an agreement with David Deutscher Company for property management and leasing for District property at 4737 Imhoff Place and the soon-to-be-vacated Animal Services Facility and that an ad hoc Board Committee be formed to exam all of the property issues and report back to the full Board. There being no objection, the motion was unanimously approved. Member Nejedly left the meeting at the hour 3:48 p.m. 01 15 {fill ,f~'. V '~j: 9. APPROVAL OF MINUTES a. MINUTES OF DECEMBER 4. 2003,\:" b. MINUTES OF DECEMBER 18. 2003 It was moved by Member Hockett and seconded by Member Menesini, that the minutes of December 4, 2003 and the minutes of December 18, 2003, be approved as presented. There being no objection, the motion was approved with Member Nejedly being absent. 10. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED JANUARY 15. 2004 President Lucey, Chair of the Budget and Finance Committee, stated that he and Member Nejedly reviewed the expenditures and found them to be reasonable. It was moved by President Lucey and seconded by Member Menesini, that the Expenditure List dated January 15, 2004, including Self Insurance Check Nos. 102063- 102066, Running Expense Check Nos. 147970-148234, and Sewer Construction Check Nos. 26331-26370, be approved as recommended. There being no objection, the motion was approved with Member Nejedly being absent. 11. BUDGET AND FINANCE a. RECEIVE NOVEMBER 2003 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance (O&M) for the month of November 2003, noting that expenditures were $480,000 less than budget, representing a 13.8 percent favorable variance. Year-to-date O&M expenditures were $667,000 less than budget, representing a 3.8 percent favorable variance. Year-to-date O&M revenues of $1 ,356,000 were $58,000 greater than budget, representing a 4.5 percent favorable variance. Ms. Ratcliff reported that year-to-date Sewer Construction Fund revenues were $4,200,000 and expenditures were $10,405,000, reducing the fund balance by $6,200,000. Ms. Ratcliff reported that the District's temporary investments were held in the District's Local Agency Investment Fund (LAIF) account. The average yield of the District's LAIF account through October 2003 was 1.59 percent. President Lucey declared that the November 2003 Financial Statements were duly received. b. ADJOURN REGULAR BOARD MEETING AND CONVENE AS THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY TO CONDUCT ITS ANNUAL MEETING At 3:52 p.m., President Lucey adjourned the Regular Board Meeting and Member Boneysteele, President of the Central Contra Costa Sanitary District (CCCSD) Facilities Financing Authority, convened the annual meeting of the CCCSD Facilities Financing Authority. At the request of President Boneysteele, Treasurer of the Authority Deborah Ratcliff reviewed the purpose and responsibilities of the CCCSD Facilities Financing Authority that was formed in 1994 and was used as a vehicle to sell bonds for capital projects. President Boneysteele requested that the Secretary call roll. 01 15 133 04 134 PRESENT: Directors: Menesini, Lucey, Nejedly, Hockett, Boneysteele ABSENT: Directors: None President Boneysteele requested public comments, and noted that there were none. President Boneysteele stated that in accordance with the Bylaws of the Authority, it would be appropriate to elect officers at this time. It was moved by Director Lucey and seconded by Director Hockett, that pursuant to Article III, Section 2 of the Bylaws, the following slate of officers shall be elected for 2004: 1) President of the Authority shall be Director Parke L. Boneysteele, Chair of the Budget and Finance Committee of the District Board of Directors; 2) Vice President of the Authority shall be Director Mario M. Menesini; the remaining member of the Budget and Finance Committee of the District Board of Directors; 3) Executive Director of the Authority shall be Mr. Charles W. Batts, General Manager of the District; 4) Treasurer of the Authority shall be Ms. Deborah Ratcliff, Controller of the District; and 5) Secretary of the Authority shall be Ms. Joyce E. Murphy, Secretary of the District. There being no objection, the motion was unanimously approved. It was moved by Director Member and seconded by Director Lucey, that the minutes of the CCCSD Facilities Financing Authority annual meeting of January 23, 2003, be approved as presented. There being no objection, the motion was unanimously approved. Ms. Deborah Ratcliff, Treasurer of the Authority, reported that in October 1998, revenue bonds weW~d to refund all outstanding debt at 3.5 percent to 4.7 percent interest. There are remaiFliQ,g y~ars of payments on those revenue bonds. The outstanding balance is $'nr:m,W6. Debt service in 2003 was $2,219,000. In May 2002, Revenue Installment Certificates were issued in the amount of $16,565,000 for a term of 20 years with interest rates ranging from 4 to 5 percent. Debt service in 2003 was $546,000. Ms. Ratcliff noted that this is an interest only payment. President Boneysteele thanked Ms. Ratcliff for her report. There being no further business to come before the Board, President Boneysteele adjourned the annual meeting of the CCCSD Facilities Financing Authority at the hour of 3:59 p.m. and turned the meeting back to President Lucey. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 01 15 04 135 14. ADJOURNMENT There being no further business to come before the Board, President Lucey adjourned the meeting at the hour of 4:00 p.m. to reconvene at 2:00 p.m. on Thursday, January 29, 2004 in the Multipurpose Room for an Adjourned Regular Board Meeting/Financial Planning and Policy Workshop. &JJAV'8:;i4<-- PRO IEM President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 01 15 04