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HomeMy WebLinkAboutBOARD MINUTES 10-03-96 160 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER 3, 1996 The District Board of the Central Contra Costa Sanitary District convened in a regular session in the Second Floor Conference Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on October 3, 1996. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Dalton, Hockett, Boneysteele, Menesini ABSENT: Members: None 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. ADOPT RESOLUTIONS HONORING EMPLOYEE SERVICE AWARD RECIPIENTS BONNIE ALLEN. DENNIS ALMOND, RUDOLPH ALVARADO. CHARLES BATTS, BARTON BRANDENBURG, ALLEN CAMBRON. DON CAST, THOMAS CHENG. KEVIN COLLINS, EDGAR CONWAY. DOUGLAS CRAIG. DAVID FREITAS. RONALD GALLOWAY. JR.. MARK GOSS, DEBORAH HINKSON. ROBERT HODGES, FREDERICK HOLBROOK, PHILIP HUNTSMAN. PAUL KELLY. LESLEY KENDRICK. JIMMY LUJAN. MATTHEW MAHONEY. JAY McCOY, MORRIS MEDEIROS. JARRED MIYAMOTO-MILLS, JEANINE PERASSO-KACZMARCZYK. TAD PILECKI. LYNNE PUTNAM. D. ROBERT ROBERTSON, DAVID ROLLEY. RICHARD SOYCHAK, DAVID STROUP, HENRY THOM. DONALD TURK. AND RICHARD WALKER Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that the Employee Service Award luncheon honoring employees with ten, fifteen, twenty, twenty-five, and thirty years of service will be held on October 30, 1996. At the luncheon, these employees will be recognized for their outstanding contributions and years of service. By unanimous consent of the Board of Directors, Resolution Nos. 96-126, 96-127. 96- 128,96-129.96-130,96-131. 96-132. 96-133, 96-134. 96-135. and 96-136 were adopted, commending and thanking employee service award recipients Risk Manager Bonnie Allen, Maintenance Crew Member II Dennis Almond, Pumping Stations Operator II Rudolph Alvarado, Plant Operations Department Manager Charles Batts, Source Control Program Superintendent Barton Brandenburg, Electrical Technician Allen Cambron, Construction Inspector Don Cast, Assistant Engineer Thomas Cheng, Engineering Assistant Kevin Collins, Plant Operator III Edgar Conway, Planning Division Manager Douglas Craig, Pumping Stations Operator II David Freitas, Maintenance Crew Leader Ronald Galloway, Jr., Maintenance Crew Member II Mark Goss, Accountant Deborah Hinkson, Maintenance Crew Leader Robert Hodges, Plant Operator II Frederick Holbrook, Plant Operator III Philip Huntsman, Maintenance Crew Leader Paul Kelly, Engineering Assistant Lesley Kendrick, Construction Equipment Operator Jimmy Lujan, Maintenance Technician III, Mechanical Matthew Mahoney, Infrastructure Division Manager Jay McCoy, Maintenance Crew Leader Morris Medeiros, Principal Engineer Jarred Miyamoto-Mills, Landscape Specialist Jeanine Perasso-Kaczmarczyk, Senior Engineer Tad Pilecki, Senior Engineer Lynne Putnam, Senior Building Maintenance Technician D. Robert Robertson, Accounting Technician III David Rolley, Maintenance Technician III, Mechanical Richard Soychak, Machinist David Stroup, Senior Engineer Henry Thom, Maintenance Crew Member II Donald Turk, and Materials Coordinator III Richard Walker for their years of service. 10 03 96 161 4. CONSENT CALENDAR Following discussion of the need to define acronyms, it was moved by Member Rainey and seconded by Member Hockett, that the Consent Calendar, consisting of Items a. through f., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. Resolution No. 96-137 accepting work and Offers of Dedication from Maggie Lane Properties, LLC, Job 5089, Parcel 2, was adopted and recording was authorized. a. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini None None b. Resolution No. 96-138 accepting work and Offers of Dedication from Ashley Partners, Job 5117, Parcel 2, was adopted and recording was authorized. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini None None Resolution No. 96-139 accepting work and Offers of Dedication from Carold M. Stevens, et ux, Job 5150, Parcel 2, was adopted and recording was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: d. Rainey, Hockett, Dalton, Boneysteele, Menesini None None Authorization was given for P.A. 96-12 (Lafayette area) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini None None The contract work for the Dissolved Air Flotation (DAF) Odor Control Project, DP 7143, was accepted and the filing of the Notice of Completion was authorized. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini None None 10 03 96 162 f. The attendance of Charles Canepa, Assistant Engineer, was authorized at the December 5 and 6, 1996 seminar on "Maintaining Asphalt Pavements" sponsored by the University of Wisconsin and the University of Nevada in Las Vegas, Nevada, at a total cost of $1,000. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini None None 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item 6.a.2) Contractual Assessment District to facilitate the connection of existing homes on septic tanks, be taken out of order to accommodate interested persons in the audience. There being no objection, President Menesini proceeded to Item 6.a.2L 6. REPORTS a. GENERAL MANAGER-CHIEF ENGINEER 2) Mr. Dolan, General Manager-Chief Engineer, stated that over the years the District has used three main approaches for the construction of local sewer mains: . Developer-built systems are paid for by the developer, approved and inspected by the District, and owned and maintained by the District upon completion. . Rebate lines are paid for by an individual, group, or developer who extends a sewer which is required to have more capacity than the minimum to serve the proposed project. The project proponent finances the project, the District approves, inspects, and accepts ownership. The project proponent will be rebated the pro rata share as specified in the rebate agreement when properties connect in the future. . Assessment Districts or Local Improvements Districts are viable for large areas, but very expensive because of the high fixed costs of financing. The financing district is formed pursuant to one of several mechanisms established under State law. All properties within the financing district are assessed via the tax bill for the life of the bond. Mr. Dolan stated that there are a number of clusters of homes in the Central County, mostly in the San Ramon Valley, which are still connected to septic tanks; often those homes are not in the District. As the years go by, septic tanks continue to create public health problems and aesthetic problems in the neighborhoods. The District has been approached by the citizens of one such enclave, the residents of Gary Way in Alamo. Several families would like to connect to the District, but are objecting to the high cost, including assessment district financing, of the pipeline to serve their homes. If the rebate approach were used, the cost for the sewer project would be approximately $100,000. If an Assessment District or Local Improvement District were used, the cost for the sewer project would be approximately $200,000. Mr. Jay S. McCoy, Infrastructure Division Manager, has been working with the residents, looking at creative alternative mechanisms to lower costs. Using a Contractual Assessment District, the cost to the original signatories would be about $13,000 per home, which includes the connection fee to the District and the lateral to the property line. The features of the Contractual Assessment District include the formation of the Contractual Assessment District, execution of agreements between the 10 03 96 163 owners and the District, installation of the sewer extension by a contractor employed by the owners, contribution to the costs by the District, and establishment of rebates to reimburse the District for its contribution. If the Board agrees, staff proposes to use the Gary Way area as a demonstration project to test the viability of the Contractual Assessment District approach. This new approach would include a financial contribution by the District to the cost of the sewer extension. This contribution could be accomplished through the formation of a Contractual Assessment District in one of two ways. . The District would fund the pro rata share of the non-signatories; and when someone wanted to connect in the future, the District would charge the cost plus interest; or . The District would finance each owner's share, paying the full amount or a substantial percentage of the owner's share(s) initially, and placing charges including interest on the owner's tax bill for five successive years; thereby reimbursing the District by collecting the charges on the tax bills. The full share of those owners who are not interested in the sewer extension would be paid by the District as in the first option. Mr. Dolan stated that both options have the advantage of having the District come out whole, financially. However, the District has never used this mechanism before; and prior to considering it further, staff wished to discuss the matter with the Board. Discussion followed concerning the potential number of areas similar to Gary Way and whether this might pose a problem in the future. Mr. Dolan stated that staff believes it would be prudent to establish a minimum number of owners, at least 51 percent, who must participate in the initial financing before the Board considers participation by the District. Establishing a minimum would preclude the District from becoming the major financial participant. Mr. McCoy stated that the District could also set up a dollar limit each year in the Capital Improvement Budget. Mr. McCoy suggested $100,000 per year, budgeted on a year to year basis. Board Members Hockett and Rainey stated that this is an innovative solution to the problem of failing septic tanks; but stated that limits on the program such as those presented by staff seem appropriate. Member Hockett raised the que~tion of homes that sell during the process. Management of the Contractual Assessment District and options for recording a notice on the properties were discussed. President Menesini asked what other Districts are doing in similar circumstances. Mr. Kenton L. Aim, Counsel for the District, described the Government Code provisions which provide for Contractual Assessment Districts, and the likelihood that they have been used by other agencies. Member Boneysteele cautioned staff to carefully consider the unintended consequences of this proposal, stating that there could be many areas in the District where failing septic tanks exist. In addition, there may be some condition in the future that would place added requirements on the District such as a requirement that all homes be connected at the time of sale. Member Boneysteele stated that $100,000 per year may be too limited. Member Boneysteele stated further that the precedent may become burdensome and may at some point in the future place liabilities on the other citizens of the District. Mr. Dolan stated that the District will be reimbursed for the funds contributed to this demonstration project, but Mr. Dolan agreed that it could open the flood gates to many people who want to connect or are required to connect for some reason. The Board's caution at this point is something that the staff will be very responsive to. It was agreed to proceed with the Gary Way Demonstration Project but to send a letter to other major districts asking their experience for future 10 03 96 164 reference. Member Rainey stated that it is to the District's advantage to eliminate septic tanks because of the danger to the groundwater. Member Rainey expressed support for the second option for funding the Gary Way Demonstration Project. If successful, the approach could be used on other pockets of failing septic tanks. Ms. Jane Fontius, 15 Gary Way, Alamo, spoke on behalf of the proponents of the Gary Way Demonstration Project. Because of their varying financial circumstances, the proponents strongly support the second funding option with a ten-year pay back period. Following discussion, it was the consensus of the Board that staff develop a firm proposal for the Gray Way Demonstration Project using funding option two with a ten-year pay back period. Mr. Dolan stated that a position paper will be prepared for the Board's consideration at a future Board Meeting. At this time, President Menesini reverted to the order of the agenda. a. 10 6. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, stated that the South Orinda Sewer Improvements Project (Moraga/Glorietta Project) is making good progress. At the 50th Anniversary Open House some of the trenchless technology that will be used on the project was displayed. Solving the problem of undersized and deteriorating sewers in one of the most congested traffic corridors in Central County is the goal of the project. Staff recognizes that the community will be very demanding of good service with a minimum of disruption. Staff expects a high level of interface with the property owners along the project alignment. Mr. Dolan introduced Senior Engineer Tad Pilecki, who introduced the project team, including Mr. Michael Penny, Assistant Engineer, who showed the project area maps and presented an overview of the project. Mr. Penny stated that this project is needed to eliminate overflows in the South Orinda area. Typically, manholes overflow during wet weather conditions. Overflows in this area could go into San Pablo Creek and eventually into San Pablo Reservoir, the East Bay Municipal Utility District drinking water supply. The project, consisting of approximately 40,000 feet of sewers, has an estimated construction cost of $10 million. One of the goals of the project is to minimize impacts on the community. In an effort to achieve this goal, the project will use trenchless technology, will include areas identified by the Collection System Operations Department as high maintenance lines, and will be done in two phases. Mr. Penny provided a project status update indicating that the project is at the 30 percent design stage, 50 soil borings have been completed in the public right of way, work is progressing on the remainder on private properties, and field investigations are underway. Ms. Jackie Zayac, Planning Assistant, described the community relations program. In August 1996, a letter was mailed to all residents south of Highway 24. Since that time, letters have been sent to individual property owners describing the soil borings or survey work to be done on their property. District staff is meeting monthly with the City of Orinda. Meetings have begun with highly impacted homeowners (those who will have bore pits or receiving pits on their property). Next staff will meet with the City of Lafayette and the Town of Moraga relative to traffic issues. President Menesini indicated that he would attend the meetings with City and Town Council Members. Mr. Pilecki stated that he would advise him of the meeting dates. 0;3 96 165 Member Rainey stressed the need to meet with representatives of the Town of Moraga as soon as possible because Moraga residents will be impacted even more than Orinda residents. Mr. Pilecki provided an overview of the right of way impacts. It is planned that microtunneling technology will be used for the Moraga Way construction. Over 30 properties will be impacted along the Moraga Way section of the project by bore pits or receiving pits. Most of the residents are willing to work with the District even though they may not be happy about it. Mr. Pilecki stated that there will be some residents and businesses that have greater .concerns and may not wish to cooperate. Mr. Pilecki reviewed the right of way acquisition process. Associated Right of Way Services and Diaz have been hired to appraise the properties. The appraisals will be reviewed by staff for accuracy and appropriateness, and then the consultants will begin negotiations with the property owners. In some cases it may be necessary to proceed with eminent domain action. Mr. Pilecki reviewed the criteria for eminent domain as follows: . The project is necessary . The project does the most public good/least private injury . The property is required for the project Mr. Pilecki showed slides of Moraga Way and the right of way locations required. The District's responsiveness to the concerns of the citizens and the communities is of great importance to the success of this project. For that reason, the pipe was sized to accommodate the chosen trenchless technology. To correct the wet weather overflow situation, a 24-inch line is needed. However, it is necessary to have a 36-inch line to ensure that the trenchless technology will work. This pipeline project has been on the planning ~orizon for about ten years. The project is necessary to prevent wet weather overflows into San Pablo Reservoir and the East Bay Municipal Utility District drinking watershed. President Menesini thanked staff for the informative presentation. 2) Discussion of the Contractual Assessment District to facilitate the connection of existing homes on septic tanks was taken out of order to accommodate interested persons in the audience. 3) Mr. Dolan, General Manager-Chief Engineer, announced that as part of the upcoming contract negotiations, the District and. the Management Support/Confidential Group (MS/CG) will be proceeding with a class description study and salary study for positions covered by the MS/CG Memors;¡ndum of Understanding. 4) Mr. Dolan, General Manager-Chief Engineer, announced that the Contra Costa County Board of Supervisors recently held a hearing on the County ordinance on public safety on projects that deal with hazardous materials or hazardous waste. The ordinance would require a Land Use Permit issued by the County for certain kinds of new development projects. This would place an added burden on industries and agencies like the District to use certain kinds of labor for a project that deals with hazardous materials or hazardous waste. The vast majority at the hearing spoke against the ordinance. The issue has been assigned to an ad hoc committee comprised of representatives from the refinery workers union, refinery management, the Building and Trades Council, and Contra Costa County Community Development Department. The Contra Costa County Planning Commission will hold a hearing on the matter on October 10, 1996. The ad hoc committee is to report back to the Board of Supervisors on October 22, 1996. Staff believes that there will be little if any impact on the District since soon there will no longer be hazardous materials on the plant site. 10 03 96 166 b. c. d. a. District staff is planning no action at this time, but will continue to watch the issue. 5) Mr. Dolan, General Manager-Chief Engineer, thank~d all those who assisted in making the District's 50th Anniversary Open House a success. Member Rainey agreed, stating again that the committees that worked on the 50th Anniversary events did an excellent job. 6) Mr. Dolan, General Manager-Chief Engineer, announced that he will be leaving tomorrow, October 4, 1996, for the Water Environment Federation meeting in Dallas, Texas. Mr. Dolan stated that he will preside over one session on utilities management and will chair the Nominating Committee. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT None BOARD MEMBERS 1 ) Member Rainey reported on the September 26, 1996 Central Contra Costa Solid Waste Authority meeting at which discussion included the continued monitoring of Valley Waste Management service area problems, household hazardous waste, distribution of composting bins, and preparation of a newsletter. 2) Member Rainey reported that an ad hoc committee of the Contra Costa Special Districts Association met on September 30, 1996 to discuss the Charter County Proposal of Supervisor Mark DeSaulnier. Plans were made to meet again with Supervisor DeSaulnier. Discussion followed concerning the lack of specific information on the proposal, and staffing for the commission should the ballot measure be approved. 3) President Menesini announced that the next in the series of Environmental Alliance workshops will be held at noon on October 21, 1 996 at the John Muir Home. Mr. Ron Crites, of Nolte Associates, will speak on wetlands. 4) Member Rainey announced that she was advised of a "Grease Summit" in which the District is participating. Of interest at the session, will be the use of live bacteria in grease traps. 7. ENGINEERING ADOPT A RESOLUTION ESTABLISHING STAFF AUTHORITY FOR PURCHASE OF EASEMENTS Mr. Dolan, General Manager-Chief Engineer, stated that the position paper describes the request that authority be granted to the General Manager-Chief Engineer and/or his designee to make unconditional offers for purchase of easement rights. It is proposed that the California Environmental Quality Act (CEQA) process be complied with early in the project and precede any purchase offer. Funding for purchase of easements would be included in the Capital Improvement Budget where possible. When that is not possible, it is recommended that funding authorization be presented for Board approval early in the project. The Board retains the sole right to accept easements. Mr. Kenton L. Aim, Counsel for the District, read the proposed resolution authorizing District staff to purchase easements and irrevocable Offers of Dedication. Mr. Aim stated that staff would not record easements until they are actually needed to avoid any attendant liabilities. 10 03 96 167 It was moved by Member Rainey and seconded by Member Hockett, that Resolution No. 96-140 be adopted, authorizing the General Manager-Chief Engineer and/or his designee to make unconditional offers for purchase of easement rights, including Offers of Dedication, subject to the condition that funds have been authorized in the Capital Improvement Budget for this pu'rchase. Motion unanimously approved on the following vote: AYES: Members: Rainey, Hockett, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: None 8. LEGAL/LITIGATION a. DENY CLAIM FOR PROPERTY DAMAGE BY CREE COURT HOMEOWNERS It was moved by Member Boneysteele and seconded by Member Dalton, that the claims for property damage by the Cree Court Group Homeowners be denied and referred to staff for further action as required. There being no objection, the motion was unanimously approved. 9. CORRESPONDENCE a. NOTE RECEIPT OF LETTER DATED SEPTEMBER 20. 1996 FROM MR. PRAB JOG. OF WALNUT CREEK, RELATIVE TO THE DISTRICT'S SEWER SERVICE CHARGE: CONSIDER DRAFT RESPONSE Following explanation by Mr. Dolan, General Manager-Chief Engineer, receipt of the letter from Mr. Prab Jog, of Walnut Creek, dated September 20, 1996, relative to the District's Sewer Service Charge, was noted and the draft response wa$ approved as revised. 10. APPROVAL OF MINUTES a. MINUTES OF SEPTEMBER 19. 1996 It was moved by Member Hockett and seconded by Member Dalton, that the minutes of September 19, 1996, be approved as presented. Thére being no objection, the motion was unanimously approved. 11. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED OCTOBER 3. 1996 Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Menesini reviewed the expenditures and had some suggestions relative to information reporting which will be explored further particularly in light of reporting on book purchases and subscriptions. It was moved by Member Boneysteele and seconded by President Menesini, that the Expenditure List dated October 3, 1996, including Self-Insurance Check Nos. 101188- 101197, Running Expense Check Nos. 99182-99488, and Sewer Construction Check Nos. 17542-17600, be approved as recommended. There being no objection, the motion was unanimously approved. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 10 03 96 168 14. BOARD WORKSHOP a. RECYCLED WATER WORKSHOP Mr. Dolan, General Manager-Chief Engineer, stated that progress is being made on both the Lamorinda Recycled Water Project and the Pleasant Hill (Zone 1) Recycled Water Project. Mr. Dolan introduced Ms. Lynne Putnam, Senior Engineer, who introduced the project team a(ld described the scope of the East Bay Municipal Utility District/Central Contra Costa Sanitary District (EBMUD/CCCSD) Lamorinda Recycled Water Project. Ms. Putnam stated that the lamorinda Recycled Water Project scope will include community outreach, market assessment, a Facilities Plan, Engineer's Report, and California Environmental Quality Act (CEOA)/National Environmental Policy Act (NEPA) compliance. Ms. Harriette Heibel, Community Education Officer, distributed an updated draft Community Outreach Plan for the Lamorinda Recycled Water Project. Ms. Heibel discussed and requested Board input on the four aspects of the proposed community outreach program: 1) the plan; 2) the issues; 3) the "publics;" and 4) the activities. Ms. Heibel stated that the draft community outreach plan distributed to the Board, serves as a guide to community outreach efforts; identifies issues, project contacts, and planned activities; describes methods of soliciting community input; summarizes program deliverables; and provides a schedule of activities. It is anticipated that public concerns and issues will focus on construction impacts, storage tank locations, public health issues, growth inducement, and customer service. The community outreach program will address many "publics," including elected officials, city/town managers, agencies, community and special interest groups, the media, and potential customers. President Menesini stated that whenever staff is addressing elected officials, a District elected official should also be present. Member Boneysteele agreed, stating that it is not appropriate for staff to contact elected officials directly. Ms. Heibel indicated that she understood and will involve District Board Members when contacts with elected officials of other agencies is needed. Member Hockett suggested that the solid waste workshop model used successfully by the District in the past may be the appropriate means of delivering the recycled water message as well. Conducting joint workshops with East Bay Municipal Utility District (EBMUD) to deliver information to everyone at the same time could be very effective in promoting buy-in and partnership on the project. This approach will be considered further. Staff will discuss workshops with EBMUD. Ms. Heibel stated that public outreach activities will consist of fact sheets, pre-scoping meetings, focus group meetings, and mailings. Ms. Heibel stated that it is planned that the first fact sheet will be calendared for Board consideration at the October 17, 1 996 Board Meeting. Mr. Jeff Stephens, of Dames & Moore, reviewed the components of the fact sheet. Mr. Stephens stated that pre-scoping meetings will solicit community concerns about the project, help focus the Initial Study, develop contacts and identify concerned parties, identify focus groups, and identify supporters and opponents of the project. Focus group meetings will be used to identify specific concerns, discuss mitigation alternatives, address individual issues, and develop community support. Mailings will be used to sustain community interest in the project, respond to community concerns, notify interested parties of the project status, and notify the community of meetings, hearings, reports, and related items. Member Hockett suggested language for use in describing recycled water in the community outreach program. President Menesini suggested that staff contact other agencies to learn about their efforts in this area. President Menesini stated that both Orange County and Los Angeles County Sanitation Districts have made excellent presentations at the California Association of Sanitation Agencies (CASAL Mr. Dolan stated that District staff and the consultants hired for this project are active in organizations throughout the State and knowledgeable about activities of other agencies. There is a great deal of sharing going on already and should continue because it is important to be aware of what other agencies are doing. 10 03 9.6 169 Mr. George Harris, of HY A, distributed and reviewed the overall schedule of the EBMUD/CCCSD Lamorinda Recycled Water Project which calls for completion of the Final Environmental Impact Report and Engineer's R~port in August 1997. Mr. Jim Coe, Associate Engineer, provided an update on thé Pleasant Hill (Zone 1) Recycled Water Project. Mr. Coe stated that contracts with the five big customers, Buchanan Field Go.lf Course, Contra Costa Country Club, Diablo Valley College, Mt. Diablo School District, and the City of Pleasant Hill, are tied to the State loan. The District must have signed contracts with these customers before letting the' bid for the project. To date, Diablo Valley College and the City of Pleasant Hill have signed contracts. Work is proceeding to secure the other signed contracts as soon as possible. . Mr. Bahman Sheik, consultant, discussed the status of permits for the Pleasant Hill Recycled Water Project. Mr. Sheik stated that the report required to describe Title 22 compliance has been prepared and is now being reviewed. It should be ready for submission in about one month. Ms. Putnam stated that a proposed District Recycled Water Ordinance has been prepared and submitted for legal review. The proposed ordinance would constitute a new District Code section. This would allow future connections to be handled by ordinance rather than individual contract negotiations with customers, and will thus streamline the process. The ordinance will capture Regional Water Quality Control Board and Department of Health Services requirements, clearly define recycled water goals, and spell out user requirements. The proposed ordinance includes provisions on service provision, conditions for acceptance and use of recycled water, a requirement to use recycled water, conditions of service, pricing', and a description of the recycled water service area. In closing, Ms. Putnam reviewed future actions related to the District's Recycled Water Program) the primary one being to secure ,he outstanding customer contracts for the Pleasant Hill (Zone 1) Recycled Water Project. If these customer contracts are not secured soòn, it will be necessary to delay bidding the contract becaÜse the customer contracts are required by the state loan process. It is currently planned to bid the Pleasant Hill (Zone 1) Recycled Water Project in October, but that may have to be delayed. President Menesini thanked District staff and consultants for the Recycled Water Program update. 15. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 6:08 p.m. ~MyW~~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 10 03 96