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HomeMy WebLinkAboutBOARD MINUTES 06-06-96 96 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 6, 1996 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on June 6, 1996. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Dalton, Boneysteele, Menesini ABSENT: Members: Hockett Member Hockett had advised staff that she would be unable to attend this meeting and requested to be excused. 2. PUBLIC COMMENTS Mr. Gerald R. Lucey, the District's Labor Counsel, advised the Board that he would be retiring from the practice of law June 30, 1996. Mr. Lucey stated that the District will be well served by his partners, Messrs. Dan Clinton and Tim Emert. Mr. Lucey stated that he is absolutely thrilled about retiring and intends to teach at the undergraduate level. In addition, he will be doing volunteer work for Battered Women's Alternatives, an organization he has worked with in the past. Mr. Lucey stated that of the more than 50 public agencies for which he has worked, the District is the only one he is addressing because of his great respect for the Board, management and union representatives. While the Board does not always agree, its decisions are always based on the best interests of the ratepayers. Mr. Lucey thanked the Board for the opportunity of working for the District, and again expressed his respect for the entire organization. 3. AWARDS AND COMMENDATIONS a. ADOPT A RESOLUTION COMMENDING GERALD R. LUCEY FOR HIS SERVICE TO THE DISTRICT Mr. Roger J. Dolan, General Manager-Chief Engineer, mirrored Mr. Lucey's comments, stating that Mr. Lucey is one of the best attorneys with which the District has worked. The strength of Central San is in the positive relationships with its employees, with its ratepayers, and with the public. Mr. Lucey has directed these legal issues with professional skill and intelligence. President Menesini was joined by the full Board in recognizing and commending Mr. Lucey for his counsel. It was moved by Member Dalton and seconded by Member Boneysteele, that Resolution No. 96-089 commending Gerald R. Lucey for his service to the Central Contra Costa Sanitary District, be adopted and that Mr. Lucey be recognized for his significant contributions to the District. The motion was unanimously approved. The Board and staff wished Mr. Lucey well in all his future endeavors. b. PRESENTATION OF SAFETY SUGGESTION OF THE YEAR AWARD FOR 1995 TO MR. ROBERT HODGES, MAINTENANCE CREW LEADER. COLLECTION SYSTEM OPERATIONS DEPARTMENT Mr. Dolan, General Manager-Chief Engineer, stated that the District's Safety Suggestion Program is a continuing program which recognizes employees for their participation at various levels. The implementation of constructive ideas submitted has helped to improve the safety of District facilities and work practices throughout the District service area. 06 06 96 97 Over 120 safety suggestions were submitted during the past year. From those, the District Safety Committee selected the suggestion submitted by Mr. Robert Hodges, Maintenance Crew Leader, as the most significant. Mr. Hodges suggested that the District's old trench plates be progressively replaced with a recently designed plate which has a safe, built-in lifting device attachment. The improved plate is of lighter weight, easier to use, and much safer since it will not become detached while being lifted. The District is proceeding in the transition to the improved trench plate. On behalf of the Board and staff, President Menesini presented Mr. Hodges with the Safety Suggestion of the Year Award for 1995 and heartily commended him for his excellent suggestion and his contribution towards making the District a safer place, and President Menesini thanked all of those who submitted safety suggestions. 4. CONSENT CALENDAR It was moved by Member Rainey and seconded by Member Boneysteele, that the Consent Calendar consisting of Items a. through I. be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Resolution No. 96-090 accepting an easement at no cost to the District from Joan H. Wood, Job 1812, Parcel 3, Martinez area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett b. Resolution No. 96-091 accepting an easement at no cost to the District from Pio Leardini, Job 181-2, ParcelS, Martinez area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett c. Resolution No. 96-092 accepting an easement at no cost to the District from David A. Grimshaw, et ux, Job 1 812, Parcel 7, Martinez area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett d. Resolution No. 96-093 accepting an easement at no cost to the District from John R. Lester, et ux, Job 1812, Parcel 8, Martinez area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None 06 06 96 98 ABSENT: Members: Hockett e. Resolution No. 96-094 accepting an easement at no cost to the District from Toni E. Lucido, Job 1812, Parcel 9, Martinez area, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett f. Resolution No. 96-095 accepting work and Offers of Dedication from Sunset Development Company, Job 4895, Parcel 2, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett g. Resolution No. 96-096 accepting work and Offers of Dedication from Silicon Valley Management, Inc., Job 5101, Parcel 1, was adopted and recording was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett h. Quitclaim Deed to Mount Diablo Unified School District, Jobs 578 and 894, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed; and Resolution No. 96-097 was adopted to that effect. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett i. Authorization was given for P.A. 96-4 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett 06 06 96 None a. 99 j. The contract work for the Auxiliary Boiler Burner Modification Project, DP 6100, was accepted and the filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett k. The attendance of Mr. Doug Drewes, Automated Mapping and Production Coordinator, was authorized at the June 17-18, 1996, Essential Seminars Advanced PC Troubleshooting course in Sacramento at a total cost not to exceed $900. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Hockett I. The transfer of $55,000 was authorized from the 1995-1996 Equipment Budget to the 1 996-1997 Equipment Budget to complete the purchase of one forklift that was originally approved and included in the 1995-1996 Equipment Budget. Motion approved on the following vote: AYES: Members: Rainey, Dalton, Boneysteele, Menes-ini NOES: Members: None ABSENT: Members: Hockett 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Dolan, General Manager-Chief Engineer, reported that with the growing need to communicate with the public on matters such as household hazardous waste, pollution prevention, recycled water, and various area- wide piping improvements, the District has budgeted and is now implementing a newsletter to all its customers. The newsletter will deal mainly with wastewater activities with special emphasis on pollution prevention. The format is now under development. Staff wished to engage the Board in a discussion of the format and perhaps convene an ad hoc Board committee meeting to review the matter in greater depth. Mr. Dolan introduced Ms. Harriette Heibel, Community Education Officer, who indicated that the proposed newsletter will be somewhat different than ones produced by the District in the past. The previous two-color version cost about $ .06 per copy. The proposed four-color newsletter will be produced on a high speed web press at a cost of about $.06 to $.07 per copy. It is proposed that the first issue contain an introduction of who the District is and why it is sending a newsletter. The financial and pollution prevention messages will be discussed in every issue. The first issue will 06 06 96 06 06 100 include a brief message about the Household Hazardous Waste Facility to let people know it will be coming on line. Each issue will also include a listing of important telephone numbers to know. Ms. Heibel distributed and requested Board input with regard to samples and possible names for the newsletter. Following discussion, the Board suggested that employees be asked to submit possible names. It was agreed that Member Rainey and President Menesini would serve as an ad hoc committee of the Board to meet with staff on this matter and report back to the full Board. 2) Mr. Dolan, General Manager-Chief Engineer, stated that at the last Board Meeting, the Board provided some direction and asked some questions regarding the Household Hazardous Waste (HHW) Facility Project. Mr. Dolan introduced Mr. Don Berger, Associate Engineer, who provided an update on the HHW Facility Project and schedule. Mr. Berger stated that if the County Land Use Permit proceeds as anticipated, the HHW Facility should be up and running by spring 1 997. With regard to use of recycled materials in the HHW Facility, Mr. Berger thanked the Board for the good suggestion and stated that it is being incorporated into the HHW Facility. Mr. Berger distributed a list of materials staff believe have promise for this facility. In selecting recycled materials, staff will be emphasizing use of proven materials; and whenever possible, staff will be specifying them. Mr. Berger stated that a demonstration area for recycled water is planned. This area could also contain information describing how recycled materials are used in the building. Mr. Berger stated that questions concerning the Contra Costa County tree ordinance were raised at the last Board Meeting. Mr. Berger reviewed the specifics of the County ordinance and stated that it would appear that trees may be removed if the space is needed for development but that the District may be required to replace the trees in another area. Member Boneysteele cautioned staff with regard to planting trees. Mr. Dolan stated that when the landscaping final plan is available, it will be brought back to the Board. Mr. Berger stated that the use of grant funds for the recycled water demonstration project was suggested by the Board. There are currently no grants available for these types of projects. There are low interest loans for use in retrofitting for recycled water projects. Staff will continue to be alert for funds that may be used for this project. At the Board's suggestion, Mr. Berger stated that he contacted the Conservation Corps, who expressed interest in doing some of the planting for the Landscaping Project. They charge $12 per hour per person. A contractor could clear the area and install the irrigation system. The Conservation Corps could then do the planting with some supervision. The District would have less control of the Conservation Corps in terms of scheduling because they are not a contractor and they could be pulled off the project in the event of a fire. Following discussion, it was the consensus of the Board that staff pursue using the Conservation Corps for planting on the Landscaping Project. 3) Mr. Dolan, General Manager-Chief Engineer, announced that the Buchanan Golf Course is having some mechanical problems with its wells. District staff has been asked if the Zone 1 Recycled Water Project could be expedited to provide recycled water to them sooner than planned. Staff is looking into this. 4) Mr. Dolan, General Manager-Chief Engineer, stated that Ms. Harriette Heibel, Community Education Officer, has been active in the Walnut Creek Chamber of Commerce, serving as an officer and on various committees. Ms. Heibel's position in the Chamber seems to be a good opportunity for the District to communicate with the public we serve. If the Board. has no objection, Ms. Heibel will continue that activity and the District will join the 96 5) 6) 7) 8) 101 Walnut Creek Chamber of Commerce at a cost of $400 per year. Mr. Dolan suggested that the District join the Martinez Chamber of Commerce as well because of our presence in Martinez and the upcoming pipeline projects in the Martinez commercial area. The cost to join the Martinez Chamber of Commerce is $385 per year. The Board agreed that the District join the Walnut Creek and Martinez Chambers of Commerce. Mr. Dolan, General Manager-Chief Engineer, announced that Mr. Phil Snyder, Senior Chemist, will be traveling to New York for Laboratory Information Management System (LlMS) training. The information Mr. Snyder learns will be brought back and shared with others at the District. Mr. Dolan, General Manager-Chief Engineer, announced that the District will have a 50th Anniversary picnic on July 15, 1996 in place of the annual summer student picnic. Mr. Dolan invited Board Members to attend and indicated that more information will be provided when it is available. Mr. Dolan, General Manager-Chief Engineer, announced that the East Bay Municipal Utility District (EBMUD) Board Committee for Recycled Water met last week. The Committee was favorably disposed to the joint CCCSD/EBMUD Recycled Water Project in the Lamorinda area. The matter must now go to the full EBMUD Board. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Ron Klimczak, Senior Engineer, who recapped the status of the Ultraviolet (UV) Disinfection Facilities Project. Mr. Klimczak stated that the contract was awarded to Kaweah Construction Company at a cost of $8,690,000. The current change order total is $18,121. As previously reported to the Board, this total includes a deductive $100,000 change order earlier in the project. The original contract completion date is July 25, 1996. The work is approximately 85 percent complete and approximately 90 percent of the time has elapsed. The contractor has slipped a little and it is now anticipated that the contract will be completed by the end of August 1996. Mr. Klimczak showed slides and described the basic elements, flow, and progress on the project. In response to a question from President Menesini, Mr. Klimczak stated that District staff has returned from inspecting the Calgary UV Facility. District staff believes that about 80 percent of the problems encountered at the Calgary UV Facility are specific to that facility. The suppliers of the equipment purchased by the District have stated that they will meet the specifications. Mr. Klimczak stated that a tour of the UV Disinfection Facilities will be conducted immediately following the Board Meeting. b. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) 2) 3) Member Rainey and President Menesini reported on the May 23, 1996 Central Contra Costa Solid Waste Authority meeting at which topics of discussion included "on property" green waste service for difficult-to-serve customers, and concerns of drivers with regard contract issues. A summary of the May 23, 1996 Sanitation and Water Agencies Meeting was distributed. President Menesini announced that he and Deputy General Manager Paul Morsen recently attended the Pacheco Community Center dedication. Mr. Morsen was well recognized at the event. 06 06 96 102 7. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH DCM/JOY AL TO PROVIDE GEOTECHNICAL INVESTIGATION SERVICES FOR THE MORAGA WAY/GLORIETTA BOULEVARD SEWER IMPROVEMENT PROJECT. DP 4928 Mr. Dolan, General Manager-Chief Engineer, stated that staff wished to provide an overview of this project to the Board since it is likely there will be a high level of community involvement due to the high traffic volumes and limited construction space. Mr. Dolan introduced Mr. Tad Pilecki, Senior Engineer, who stated that in February 1992 and again in February 1996, there was substantial flooding from winter storms in the Bay Area and the District's collection system had significant overflows. Through the years, the District has undertaken various studies including the Collection System Master Plan, the Pumping Stations Master Plan and the Facilities Plan for Orinda Sewer Improvements Program. These documents form the basis for a ten-year, $16 million program to address the problems in the Orinda area. The Moraga Way/Glorietta Boulevard Sewer Improvement Project, with a construction cost of $6.8 million, is the first major component of this program; the Overhill/Underhill Project, with a construction cost of $1.5 million, is the second component; and the Add-Ons Project of high-priority maintenance projects, with a total construction cost of $1.2 million, is the third component. To address specific problems such as commute traffic and backyard easements, staff will looking at various no-dig technologies. The proposed geotechnical investigation services will provide staff with information to effectively use these technologies and hopefully reduce impacts on the neighborhoods. Following discussion of public outreach on this project, it was moved by Member Boneysteele and seconded by Member Rainey, that the General Manager-Chief Engineer be authorized to execute an Agreement with DCM/Joyal with a cost ceiling of $175,490 for conducting geotechnical investigations for the Moraga Way/Glorietta Boulevard Sewer Improvement Project, DP 4928. There being no objection, the motion was approved with Member Hockett being absent. 8. TREATMENT PLANT a. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH PRETECH. INC. FOR $48.000 FOR A VIBRATION MONITORING PROGRAM FOR THE DISTRICT'S MECHANICAL EQUIPMENT Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Rainey and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute an agreement with PreTech, Incorporated for $48,000 to provide vibration monitoring as part of the District's Reliability-Based Maintenance Program. There being no objection, the motion was approved with Member Hockett being absent. 9. COLLECTION SYSTEM a. AUTHORIZE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH BRUGGER & MCCORMICK INTERNATIONAL FOR $33.884. FOR CONTINUATION OF THE MAINTENANCE CREW LEADER DEVELOPMENT PROGRAM THROUGH JUNE 30. 1997 Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Bill Echols, Maintenance Crew Leader and Co-Chair of the Maintenance Crew Leaders Group, who described the Maintenance Crew Leader Development Program designed to develop the Crew Leaders' team leadership skills. Mr. Echols stated that the monthly meetings are divided into two sessions, a five-hour training session followed by a three-hour group meeting. In the training sessions, there are formal classes on specific skill development identified by staff and Crew Leaders themselves covering such topics as dealing with difficult people and difficult customers, documentation for personnel issues, and attorneys' presentations on various issues. Following the formal training, Crew Leaders break into small groups for role playing exercises on issues currently faced by Crew Leaders. Specific action plans are developed, and lessons learned are reported back to the full group. Each training 06 06 96 103 session is then rated and evaluated. Mr. Echols stated that the program has been very helpful. Mr. Dante Marchetti, Maintenance Crew Leader and Co-Chair of the Maintenance Crew Leaders Group, stated that the Crew Leader forum has been very valuable for discussing various issues ranging from benchmarking to problems encountered each working day. Accomplishments include: . Research and revise on-call handbook and procedures . Contribute extensive research to routine cleaning system . Research and purchase new tools being used by other utilities . Ongoing benchmarking dialogue with other agencies . Field Women's Issues Task Force interface with Crew Leaders Meeting making contributions on important issues . Very good, solid dialogue with staff President Menesini commended the Maintenance Crew Leaders for their ongoing evaluation and assessment of the program. Mr. Echols stated that an ad hoc committee has been formed to develop a set of questions to query crew members to see what they have seen from the process. Member Boneysteele stated that when money is spent for this sort of program there is concern, but the results can be seen clearly in the presentation and the professionalism of the employees throughout the District. It was moved by Member Boneysteele and seconded by Member Rainey, that the General Manager-Chief Engineer be authorized to execute an agreement with Brugger & McCormick International in the amount of $33,884 for continuation of the Maintenance Crew Leader Development Program through June 30, 1997. There being no objection, the motion was approved with Member Hockett being absent. 10. HUMAN RESOURCES a. DIRECT STAFF TO SECURE THE SERVICES OF AN ARBITRATOR IN ACCORDANCE WITH THE APPROPRIATE DISCIPLINARY APPEAL PROCEDURES It was moved by Member Boneysteele and seconded by Member Dalton, that staff be authorized to secure the services of an arbitrator in accordance with the appeal procedures for suspension of employees in the matter of Maintenance Crew Member II Frank Shea. There being no objection, the motion was approved with Member Hockett being absent. 11. APPROVAL OF MINUTES a. MINUTES OF MAY 2. 1996 MINUTES OF MAY 16. 1996 b. It was moved by Member Boneysteele and seconded by Member Rainey, that the minutes of May 2, 1996 and the minutes of May 16, 1996, be approved as presented. There being no objection, the motion was approved with Member Hockett being absent. 12. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED JUNE 6. 1996 a. Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Menesini reviewed the expenditures and found them to be satisfactory. 06 06 96 104 It was moved by Member Boneysteele and seconded by President Menesini, that the Expenditure List dated June 6, 1996, including Self-Insurance Check Nos. 101116- 101132, Running Expense Check Nos. 96640-97007, Sewer Construction Check Nos. 17082-17145, and Payroll Check Nos. 42048-42326, be approved as recommended. There being no objection, the motion was approved with Member Hockett being absent. 13. BUDGET AND FINANCE a. APPROVE PERSONNEL BUDGET REQUESTS FOR FISCAL YEAR 1996-1997 Mr. Dolan, General Manager-Chief Engineer, stated that the Personnel Budget requests for Fiscal Year 1996-1997 have been reviewed in detail in the Personnel Committee/Board Workshop and by the full Board. Staff would now recommend approval. It was moved by Member Boneysteele and seconded by Member Dalton, that the Personnel Budget for 1996-1997, identified as items 1 through 10 in the position paper, be approved for inclusion in the 1996-1997 District Budget. There being no objection, the motion was approved with Member Hockett being absent. b. APPROVE A BOARD RESOLUTION TO ADOPT THE 1996-1997 PERSONNEL EQUIPMENT. CAPITAL IMPROVEMENT. OPERATIONS AND MAINTENANCE. AND SELF-INSURANCE FUND BUDGETS AS COMPRISING THE 1996-1997 DISTRICT BUDGET It was noted for the record that all budgets were reviewed in detail in Board Committee/Board Workshops. It was moved by Member Boneysteele and seconded by Member Rainey, that Resolution No. 96-098 be adopted, approving the 1996-1997 Personnel, Equipment, Capital Improvement, Operations and Maintenance, and Self-Insurance Fund Budgets as comprising the 1996-1997 Central Contra Costa Sanitary District Budget. There being no objection, the motion was approved with Member Hockett being absent. The Board commended staff for the excellent job in preparing the various budget components. The presentations were informative and the budgets definitely underwent arduous Board review and scrutiny. Mr. Dolan, General Manager-Chief Engineer, thanked the Board for their support, stating that dozens of employees throughout the District participated in the budget preparation process. 14. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 15. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 16. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(aL The titles of the litigation discussed were: 1 ) Amy Faltz v. CCCSD and James Hampton - Contra Costa County Superior Court No. C95-04441; and 2) CCCSD v. Orinda-Moraga Disposal Service, Inc., et al - Contra Costa County Superior Court No. C96-00562. 06 06 96 105 b. INITIATION OF LITIGATION The closed session was held to discuss initiation of litigation pursuant to Subsection (c) of Section 54956.9 of the Government Code. One potential case was discussed. At 4: 18 p.m., President Menesini declared the closed session to discuss litigation pursuant to Government Code Sections 54956.9(a) and (c) as noted above. Member Dalton excused himself and left the meeting at the hour of 5:08 p.m. Member Rainey excused herself and left the meeting at the hour of 5:32 p.m. At 5:40 p.m., President Menesini concluded the closed session and reconvened the meeting into open session. 17. REPORT OF DISCUSSIONS IN CLOSED SESSION Mr. Kenton L. Aim, Counsel for the District, announced that the Board of Directors authorized settlement in the amount of $10,264.85 in the matter of Amy Faltz v. CCCSD and James Hampton - Contra Costa County Superior Court No. C95-04441. 18. ADJOURNMENT At 5:40 p.m., President Menesini adjourned to a tour of the Ultraviolet (UV) Disinfection Facilities Project, reconvening in the Board Room at the hour of 6:21 p.m. There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 6:21 p.m. ß~ d;.~~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: e et y of the Central Co a ta Sanitary District, Cou y of Contra Costa, State of California 06 06 96