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HomeMy WebLinkAboutBOARD MINUTES 05-30-96 93 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 30, 1996 The District Board of the Central Contra Costa Sanitary District convened an adjourned regular session in the Second Floor Conference Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2: 1 0 p.m. on May 30, 1996. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Boneysteele, Menesini ABSENT: Members: Dalton, Hockett Member Dalton had advised staff that he would be unable to attend this meeting and had asked that he be excused. Member Hockett entered the meeting at the hour of 3:53 p.m. 2. PUBLIC COMMENTS None 3. ENGINEERING a. BOARD RECYCLED WATER COMMITTEE MEETING/BOARD WORKSHOP SESSION TO REVIEW AND TAKE ACTION AS APPROPRIATE WITH REGARD TO THE DISTRICT'S RECYCLED WATER PROGRAM Mr. Roger J. Dolan, General Manager-Chief Engineer, introduced Mr. Doug Craig, Planning Division Manager, who reviewed the agenda and topics of discussion relating to the Zone 1, Pleasant Hill Recycled Water Project, and the East Bay Municipal Utility District (EBMUD)/Central Contra Costa Sanitary District (CCCSD) Recycled Water Project to serve the Lamorinda area. Mr. Craig introduced Mr. Jim Coe, Associate Engineer, who described the Zone 1 CCCSD/Contra Costa Water District (CCWD) Recycled Water Project to serve the Pleasant Hill area. Mr. Coe noted that on June 3, 1996, the Pleasant Hill City Council will consider approval of a recycled water prepurchase agreement whereby the District agrees to provide recycled water to the City for a specific period in exchange for an easement valued at $42,000. Mr. Coe described required plant improvements and the flow of recycled water through the plant and into the pipeline for distribution. The total estimated cost for the Zone 1 project is $4.4 million. Mr. Coe reviewed the proposed rate structure for a declining block rate with a retrofit surcharge as discussed with the Board previously. With regard to the State loan, Mr. Coe stated that the District is required to have signed customer contracts before construction bids can be opened. Work is proceeding to secure those signed contracts. The District's recycled water is approximately equal in cost to the costs of new water, with the exception of two large well users. To get State loan coverage, the District must show that the well water is of sub-quality. This is not expected to be a problem. The present value of the State loan to the District is about $500,000 in savings to the project. Mr. Coe described the permit proce~s to secure permits from the Regional Water Quality Control Board, the Department of Health Services, and the Contra Costa County Health Department. A consultant has been hired to assist with this effort. Mr. Craig reviewed the schedule for the Zone 1 Recycled Water Project, noting that it is still anticipated that recycled water will be delivered in the third quarter of 1997. Mr. Coe described the CCCSD/EBMUD cooperative project to provide recycled water to the Lamorinda area using the Shell pipeline. This project can be divided into two phases, 05 30 96 94 thus allowing sufficient time to address the perceived issue of putting recycled water into an EBMUD watershed. Copies of the CCCSD/EBMUD Recycled Water Project Technical Memorandum No.5 prepared by G. S. Dodson & Associates were distributed to the Board. The information from that study has been given to Barakat and Chamberlain for use in preparing the Draft Feasibility Report which should be completed in the near future. Mr. Coe summarized the findings, stating that the recycled water cost is approximately $1,220 per acre foot. Mr. Coe stated that the EBMUD Board Committee for Recycled Water will consider this project at its meeting next week. EBMUD staff has been supportive of this cooperative project. To date CCCSD has spent $30,000 for its share of the studies. The total estimate cost for the lamorinda Recycled Water Project is $12.3 million. Mr. Coe stated that the next step will be to begin the consultant selection process for the Facilities Plan and California Environmental Quality Act (CEQA) effort. It is expected that the cost of this effort will be approximately $75,000 per agency. This matter will be brought back at a future Board Meeting for amendment to the existing agreement between CCCSD and EBMUD and approval of the consultant contract. Discussion followed with regard to the recycled water costs for this project and possible impacts on the willingness of EBMUD to proceed with the project. Mr. Coe requested that the Board consider Shell pipeline ownership/operation issues. Currently EBMUD staff stipulates that the owner of the Shell pipeline should be responsible for operation and maintenance. Mr. Coe reviewed the options and advantages and disadvantages of each as set forth in the handouts provided to Board and staff . Member Hockett entered the meeting at the hour of 3:53 p.m. Mr. Coe presented the staff recommendation with regard to ownership and operation of the Shell pipeline as follows: 1 ) That CCCSD sell the Shell pipeline to EBMUD for costs incurred to date; 2) That the contract include a reversion clause; 3) 4) That EBMUD finance, operate, maintain, and replace at its expense; and That CCCSD wholesale recycled water to cover its costs. Mr. Coe requested that the Board consider this matter as it will be part of the Principles of Agreement that will be developed. Discussion followed with regard to consideration of a long-term lease, delaying transfer of the pipeline until the project is ready to proceed, and the costs and issues involved in maintaining a high pressure pipeline. Mr. Craig reviewed the schedule for the Lamorinda Recycled Water Project, which calls for delivery of Phase 1 recycled water in the spring of 1999 and delivery of Phase 2 recycled water about one year later. Mr. Coe reported that filter plant testing is being done to gather more data for EBMUD staff to address the watershed concerns. This information will also be used in producing the CEOA report. Mr. Coe reviewed the scope of the testing program. Mr. Craig stated that CCCSD and CCWD staff are in the very early stages of discussing an industrial project to deliver recycled water to the refineries. The project would be 3-5 MGD or 5,000 to 6,000/AF per year. The cost of the recycled water is estimated to be in the range of $500/AF. In closing, Mr. Craig summarized the estimated total capital cost for the District's Recycled Water Program as follows: Existing Pipe $ 2,200,000 Treatment Plant 3,800,000 Zone 1 Distribution 2,200,000 05 30 96 95 Lamorinda 11,000,000 Industrial Near-Term 9.500,000 TOTAL $28,700,000 Ms. Harriette Heibel, Community Education Officer, discussed the community education component of the District's Recycled Water Program, describing steps to be taken in development of this effort. Ms. Heibel noted that a detailed presentation will be made at a future Board Meeting. President Menesini thanked staff for the informative presentations. 4. REPORTS/ANNOUNCEMENTS None 5. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 4:35 p.m. ~(a 1-f 6; '-1 ~ ,S r~ President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 05 30 96