Loading...
HomeMy WebLinkAboutBOARD MINUTES 05-01-96 74 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MAY 1, 1996 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session in the Second Floor Conference Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on May 1, 1996. President Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Rainey, Dalton, Boneysteele, Menesini ABSENT: Members: Hockett Member Hockett had previously advised staff that she would be unable to attend this meeting and had requested to be excused. 2. PUBLIC COMMENTS None By way of introduction to the budget workshop, Mr. Roger J. Dolan, General Manager- Chief Engineer, discussed the various components of the District Budget and the evolution and development of the elements of each. President Menesini suggested that alternatives be considered to involve the Board early in the budget discussions to provide input and policy direction. Discussion followed concerning development of the District Budget reflecting Board policy decisions from current and prior years. 3. PERSONNEL COMMITTEE/BOARD WORKSHOP AUTHORIZATION TO HIRE SEASONAL EMPLOYEES a. Ms. Cathryn Freitas, Human Resources Manager, requested authorization to hire 39 seasonal employees in Fiscal Year 1996-1997. Twenty-nine student positions were requested last year. This is a return to the 1991-1992 level. Following discussion of the goals of the program, it was agreed that based on an initial review, the proposal appears reasonable and that this matter would be calendared for further Board consideration and approval at the May 16, 1996 Board Meeting. b. RECEIVE A~D CONSIDER PERSONNEL REQUESTS - FISCAL YEAR 1996-1997 Copies of the Personnel Budget requests for Fiscal Year 1996-1997 had been previously distributed to the Board. Ms. Freitas, Human Resources Manager, reviewed the personnel requests as set forth in the Personnel Budget, noting that the total number of authorized regular positions in the District will decrease by three from last year. Following discussion, President Menesini declared the Personnel Budgdt -equests for Fiscal Year 1996-1997, identified as Items 1 through 10 in the position paper, were duly received. 4. BUDGET AND FINANCE COMMITTEE/BOARD WOr1KSHOP RECEIVE THE 1996-1997 OPERATIONS AND MAINTENANCE: ('p&M) BUOGET a. Ms. Deborah Ratcliff, Controller, summarized the 1996-1997 projected actual revenues, expenses, and reserves compared to budget, noting that revenues are projected to be $36,000 or 0.1 percent greater than budget of $28,076,000 and that expenditures are projected to be $250,000 or 0.9 percent less than budget of $27,669,000. This savings is the result of the diligent efforts of staff to reduce costs wherever possible. At June 30, 1996, reserves are anticipated to be $6.8 million, $286,000 higher than budget. 05 01 96 75 Ms. Ratcliff highlighted the budgeted revenues, expenditures, and reserves as detailed in the 1996-1997 O&M Budget previously distributed to the Board. Ms. Ratcliff stated that no change is recommended in the Sewer Service Charge of $188. The draft O&M Budget was calculated using a Sewer Service Charge allocation of $157, the remaining $31 of the $188 Sewer Service Charge will be allocated to the Sewer Construction Fund. Ms. Ratcliff summarized major revenue and expense categories, noting that discussions are ongoing with the County Retirement Board and excess earnings may result in a rate reduction by as much as 5 percent of salary cost. A 2.5 percent savings has been imbedded in the O&M Budget. Ms. Ratcliff stated further that at the time the draft O&M Budget was calculated, staff was still negotiating medical insurance. The actual costs are higher than budget and the budget will be increased to reflect those costs prior to the public hearing on May 16, 1996. Deputy General Manager Paul Morsen, Deputy Chief Engineer Robert A. Baker, Collection System Operations Department Manager John A. Larson, and Plant Operations Department Manager Charles W. Batts reviewed their respective departmental budgets. Ms. Ratcliff presented a comparison of annual Sewer Service Charge rates with nearby agencies, and discussed maintaining a prudent reserve level to accommodate fluctuations in the level of revenues and expenditures during the fiscal year. Following discussion of the prudent reserve level and the desirability of avoiding wide fluctuations in the Sewer Service Charge rate, the Board requested information regarding the average fund balance. The budget presented to the Board at the public hearing will indicate revenue predictions based on $188 Sewer Service Charge, the increased health insurance expenses, and the current 2.5 percent reduction in retirement expenses. Mr. Dolan thanked the Bo~rd for their guidance and stated that staff will be available to answer any questions or concerns the Board may have. b. TRAINING. CONFERENCES. AND MEETINGS The Technical, Training, Conferences, and Meetings line item of the draft O&M Budget was discussed with regard to the backup documentation, the goals of the District's training activity, and ways of sharing information gathered at training sessions and conferences. c. SEWER SERVICE CHARGE CONSIDERATIONS This item was considered in conjunction with discussion of the 1996-1997 O&M Budget earlier in the agenda. 5. REPORTS/ANNOUNCEMENTS None 6. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 6:03 p.m. L-- i (a MA/ÍÚI~4?~' President of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: 05 01 96