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HomeMy WebLinkAboutBOARD MINUTES 11-06-03 83 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 6, 2003 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:07 p.m. on November 6, 2003. In the absence of President Nejedly and President Pro Tem Lucey, President Pro Tem Menesini called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Boneysteele, Hockett, Menesini ABSENT: Members: Lucey, Nejedly a. PLEDGE OF ALLEGIANCE TO THE FLAG Board and staff joined in the Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS None 3. AWARDS AND COMMENDATIONS a. ADOPT RESOLUTIONS RECOGNIZING SERVICE AWARD RECIPIENTS DAVID ALLEN. ROSEANNA BARRETT, STEVE COLBERG, KURT DARNER. GREG DeCHAMBEAUX, BHUPINDER DHALIWAL. TAMARA FONG. MICHAEL FURTADO. MARK GREENAWALT, WAYNE GRIFFITHS. KEN HARRISON. HARRIETTE HEIBEL. RICHARD HODGE. WARREN KATCHMAR. KILEY KINNON. DAN McCOWN. WILLIAM McDOWELL. JOHN MERCURIO. MOLLY MULLIN, JOYCE MURPHY, LARRY SHEPARDSON. SUSAN SHERMAN. TODD SMITHEY. PHIL SNYDER. DAVID TAYLOR. MOHAMMAD WAll. ROBERTYATES Mr. Charles W. Batts, General Manager, stated that the District will be honoring employees with a resolution for their years of service, and recognizing their contributions to the success of the District. The 2003 Service Awards Lunch will be held at Vic Stewart's Steak House at 850 South Broadway in Walnut Creek starting at 11 :30 a.m. on Friday, November 21, 2003. It was moved by Member Boneysteele and seconded by Member Hockett, that Resolution Nos. 2003-076. 2003-077. 2003-078. 2003-079. 2003-080. 2003-081. 2003- 082. 2003-083, 2003-084, 2003-085. 2003-086. 2003-087. 2003-288. and 2003-089 be adopted, recognizing service award recipients David Allen, Roseanna Barrett, Steve Colberg, Kurt Darner, Greg DeChambeaux, Bhupinder Dhaliwal, Tamara Fong, Michael Furtado, Mark Greenawalt, Wayne Griffiths, Ken Harrison, Harriette Heibel, Richard Hodge, Warren Katchmar, Kiley Kinnon, Dan McCown, William McDowell, John Mercurio, Molly Mullin, Joyce Murphy, Larry Shepardson, Susan Sherman, Todd Smithey, Phil Snyder, David Taylor, Mohammad Wali, and Robert Yates. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. b. RECEIVE SAN FRANCISCO ESTUARY PROJECT CERTIFICATE OF APPRECIATION IN RECOGNITION OF CENTRAL CONTRA COSTA SANITARY DISTRICT'S ACTIVE PARTICIPATION IN DEVELOPMENT OF THE COMPREHENSIVE CONSERVATION AND MANAGEMENT PLAN AND DEDICATED SUPPORT OF THE SAN FRANCISCO ESTUARY PROJECT 11 06 03 84 Mr. Batts, General Manager, stated that the San Francisco Estuary Project was an Environmental Protection Agency (EPA) program started in 1987 to bring diverse groups together to address the growing public concern over the health of the San Francisco Bay, the largest estuary on the west coast. District Board Member Mario Menesini and District staff have participated on the Management Committee and various subcommittees supporting the actions of the Comprehensive Conservation and Management Plan (CCMP). The District has also co-sponsored various educational workshops and conferences. The District has been proud to represent municipal dischargers and their support for the protection and restoration of the San Francisco Bay. Dr. Lawrence Kolb, Assistant Executive Officer of the San Francisco Regional Water Quality Control Board, presented the San Francisco Estuary Project Certificate of Appreciation to President Pro Tem Menesini and the Board of Directors, recognizing the District's active participation in development of the Comprehensive Conservation and Management Plan and dedicated support of the San Francisco Estuary Project. Dr. Kolb thanked the District Board and staff for their contributions through the years. President Pro Tem Menesini thanked Dr. Kolb and District staff who attended the 6th Biennial State of the Estuary Conference at which this was presented. RECEIVE U.S. ENVIRONMENTAL PROTECTION AGENCY 2003 NATIONAL OPERATIONS AND MAINTENANCE EXCELLENCE AWARD c. Mr. Batts, General Manager, stated that he would like to personally thank and introduce Mr. John Kemmerer, Associate Director of the Water Division for Environmental Protection Agency (EPA) Region 9, and Dr. Lawrence Kolb, Assistant Executive Officer for the San Francisco Regional Water Quality Control Board. Mr. Kemmerer and Dr. Kolb are here to present the U.S. EPA 2003 National Operations and Maintenance Excellence Award for Large Secondary Plants. Without their support of the District's application, the District would not have won this prestigious award. Mr. John Kemmerer, Associate Director of the Water Division for EPA Region 9, stated that it is an honor to be here today to present the First Place Award for National Operations and Maintenance Excellence for Large Secondary Plants. Mr. Kemmerer stated that this is an award the District can really be proud of. The U.S. EPA has been presenting this award since 1986 as part of its commitment to environmental protection. There are over 16,000 publicly owned and over 60,000 privately owned treatment plants in the United States. This award recognizes outstanding technological and operational achievements. The San Francisco Regional Water Quality Control Board commended the District's compliance record to the U.S. EPA. Five consecutive years of 100 percent compliance while meeting new regulations is truly commendable. Vision and creativity have been hallmarks of the District's operations and maintenance practices. Use of ultraviolet disinfection and elimination of chlorine gas was a major step forward in protecting public safety. The District was ahead of its time, recognizing the importance of energy conservation and taking advantage of a waste byproduct, landfill gas as a source of energy. The District has worked hard to maintain its collection system. Across the nation it is recognized that spills and overflows are one of the biggest problems we face. The District has taken important steps to protect clean water. Success in environmental programs is all but impossible without acceptance from communities at large. The District's investment in public education programs, including the Household Hazardous Waste Collection Facility, is commendable. Mr. Kemmerer presented the U.S. EPA 2003 National Operations and Maintenance Excellence Award, stating that the District is truly deserving of this recognition for the outstanding technological and operational achievements of the entire District. On behalf of the District, President Pro Tem Menesini accepted the U.S. EPA 2003 National Operations and Maintenance Excellence Award, and recognized all those present and all those who were unable to attend this meeting but contributed this outstanding District achievement. 1 J- (i6 Ir", C L rJ 'VJ 85 Dr. Lawrence Kolb, Assistant Executive Officer of the San Francisco Regional Water Quality Control Board, congratulated the District on behalf of the San Francisco Regional Water Quality Control Board. It has been said that the newspaper is daily recognition of man's failures, and the sports page is recognition of man's successes. Many times things that work well are not noticed. It is good that the U.S. EPA has this program, and the District is truly deserving of this award. Dr. Kolb stated that during all of the time that he has worked with the District, the District always asks what more can be done. That is a credit to the outstanding staff and Board of the District. Mr. Batts thanked the Board and staff for their hard work and support, and Mr. Kemmerer and Dr. Kolb for their comments. President Pro Tem Menesini stated that Mr. William C. Dalton, former District employee and Board Member, passed away recently. Mr. Dalton was responsible for many of the things that have made this District successful including the engineering and administrative operations of the District. After his retirement Mr. Dalton was elected to the District Board of Directors and served as President of the Board. President Pro Tem Menesini suggested that the District may wish to consider naming the Recycled Water Facility in Mr. Dalton's honor to recognize his work in the area of recycled water. Board Members Hockett and Boneysteele stated that they enjoyed working with and learning from Mr. Dalton, and expressed their sadness at his passing. 4. CONSENT CALENDAR It was moved by Member Hockett and seconded by Member Boneysteele, that the Consent Calendar, consisting of Items a. through j., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. a. Public sewer improvements and an Offer of Dedication for the easement shown on the map of Subdivision 8099, Job 5360, Parcel 1, Danville area, were accepted at no cost to the District from Montkari, LLC; recording of the easement acceptance was authorized; and Resolution No. 2003-090 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly b. Public sewer improvements and an Offer of Dedication for the easement shown on the map of Subdivision 8014, Job 5362, Parcel 2, Danville area, were accepted at no cost to the District from Intrepid Partners, LLC; recording of the easement acceptance was authorized; and Resolution No. 2003-091 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly c. Public sewer improvements and an Offer of Dedication for the easement shown on the map of Subdivision MS552-00, Job 5535, Parcel 2, Martinez area, were accepted at no cost to the District from Passport Homes; recording of the easement acceptance was authorized; and Resolution No. 2003-092 was adopted to that effect. 11 06 03 86 Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly d. Public sewer improvements and Offers of Dedication were accepted at no cost to the District from 1221 Monticello, loP., Job 5579, Parcels 1 and 3, in the Town of Moraga; recording of the easement acceptances with the Contra Costa County Recorder was authorized; and Resolution Nos. 2003-093 and 2003-094 were adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly e. Public sewer improvements and an Offer of Dedication were accepted at no cost to the District from D. Mark and Susan M. Carlson, Job 5579, Parcel 2, in the Town of Moraga; recording of the easement acceptance with the Contra Costa County Recorder was authorized; and Resolution No. 2003-095 was adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly f. Quitclaim Deeds were approved to Rafael and Angelina Delgadillo, 900 Camino del Rio, Lafayette, and Nancy lo Spack, 903 Camino del Rio, Lafayette, for a trunk sewer easement abandoned in 1964 (District Project 1528, Parcel 15); the President of the Board of Directors and Secretary of the District were authorized to execute said Quitclaim Deeds; staff was authorized to record the documents; and Resolution Nos. 2003-096 and 2003-097 were adopted to that effect. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly g. Authorization was given for Proposed Annexation (P.A.) 03-19 (Alamo), P.A. 03- 20 (Lafayette), P.A. 03-21 (Martinez), and P.A. 03-22 (Walnut Creek) to be included in future formal annexations to the District. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly 11 06 ('1ft:,: ",I,,' V 87 h. Resolution No. 2003-098 was adopted, a resolution of application requesting initiation of formal Local Agency Formation Commission (LAFCO) proceedings for District Annexation 164. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly i. The contract work for the Treatment Plant Soil Remediation Project, DP 7113, by Bay Cities Paving and Grading, Inc., was accepted and filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly j. The contract work for the Outfall Improvements Project, Phase 5, DP 7197, was accepted and filing of the Notice of Completion was authorized. Motion approved on the following vote: AYES: Members: Hockett, Boneysteele, Menesini NOES: Members: None ABSENT: Members: Lucey, Nejedly 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None 6. REPORTS a. GENERAL MANAGER 1) Mr. Batts, General Manager, stated that over the last five years the treatment plant has had an excellent compliance record, no violations, but it hasn't been easy. Over the past year there have been process upsets that have caused concern and threatened the District's compliance record. The process upsets have been episodic and unpredictable. Two incidents occurred in October that were of particular concern. The process was still recovering from the first incident when the second upset condition occurred. District staff was able to achieve permit compliance during both incidents and the plant is now back to normal operations. Mr. Batts introduced Mr. Douglas J. Craig, Plant Operations Division Manager, who stated that there have been two to four plant process upsets per year, lasting three to five days. It is difficult to identify the sources in the 1,500 miles of sewer. The recent plant process upsets occurred on October 18 and October 23, 2003. These back-to-back upsets were severe. The plant was just recovering from the first upset when the second upset occurred. The effluent turbidity was greater than 38 normal turbidity units (NTU). Normal effluent turbidity is less than 6 NTU. Mr. Craig showed and described photographs taken during the 11 06 û:J 88 11 process upsets. Foam on the aeration tanks was three to four feet deep. Mr. Craig stated that permit concerns included the high effluent suspended solids of ~ 41 milligrams per liter (mg/I). The average monthly permit limit is 30 mg/I with a peak daily limit of 60 mg/I. Because ultraviolet disinfection becomes ineffective in these conditions, flow was bypassed for about one day to the basins. There was already 65 mgd in the basins because of the Outfall Project, so there was only one or two more days of bypass capability, had it been needed. District staff noted that there was increased foaming and odors, but there were no odor complaints from the Bay Area Air Quality Management District. Mr. Craig reported that in response to the process upsets, flow was bypassed to the holding basins. More treatment units were added, but two secondary clarifiers were out for painting and one aeration unit was out for coating, so there was only about 75 percent capacity. Biosolids wasting was increased. Polymer was added to the secondary clarifier to aid in getting the sludge to settle. Mr. Craig stated that this worked well on the first incident, but not as well on the second incident. Hypochlorite was added to control filamentous organisms. That had not been used since ultraviolet disinfection was installed, but it was very effective. Mr. Craig stated that a Toxicity Focus Group made up of District Source Control, Engineering, Collection System Operations, and Plant Operations staff, have looked at all of these incidents in an effort to identify causes and a strategy for the future. Source Control staff is doing inspection and education of District customers. Collection System Operations staff is conducting baseline sampling. Mr. Craig showed and briefly described a flow chart of the approach being taken. In summary, Mr. Craig stated that the District is very vulnerable to toxic dischargers with its 1,500 miles of sewer. Staff thinks there were probably multiple sources for the process upsets. It is very difficult to identify and locate the sources, but efforts are continuing to try to find the causes. Mr. Craig introduced Mr. Steve Colberg, Shift Supervisor, who was on duty when these events occurred. Mr. Colberg responded quickly and effectively. President Pro Tem Menesini commended staff for reacting quickly and positively in this emergency situation to check the problem and make sure the District did not damage the environment, and for their efforts to try to prevent such events in the future. 2) Mr. Batts, General Manager, reported that the pump on loan from Cornell Pump has successfully passed the vibration test at the Moraga Pumping Station. Staff is now proceeding to order the three pumps for this pumping station. Cornell Pump has provided a submittal for the three pumps ordered for the Orinda Crossroads Pumping Station. Staff is reviewing and clarifying this submittal to ensure that the pumps as supplied meet the requisite specifications. The pumps should be released for fabrication shortly. 3) Mr. Batts, General Manager, announced that the portion of the Wendt Ranch Offsite Sewer Project on the Siu and the Richards/Brockman properties near Lawrence Road in Danville was successfully completed October 31,2003, on schedule. The remainder of the gravity sewer installation has been delayed until spring because the developers have postponed closing on the property north of the Siu property pending settlement of the Alamo Creek litigation with the Town of Danville. It is estimated that Shapell will operate a temporary pumping station at Wendt Ranch for about six months until the gravity line can be completed. Mr. Batts complimented District staff, particularly Collection System Inspection Supervisor Paul Kelly, for their efforts on this project. c rr:: i}Ô ,I 4) b. c. d. 89 Mr. Batts, General Manager, stated that the issue of the District's easement through the Dickerson property for the Lower Orinda Pumping Station was discussed with the Board in closed session at the last Board Meeting. Mr. Dickerson has demanded approximately $100,000 for the right to cross his property. The District has used the driveway in question to access the Lower Orinda Pumping Station for more than 50 years. Legal Counsel is proceeding with a quiet title action; and failing that, eminent domain proceedings. 5) Mr. Batts, General Manager, stated that at the November 20 Board Meeting, staff will present a position paper requesting the Board to set a date for a public hearing to consider implementation of an administrative fee for small business customers at the Household Hazardous Waste Collection Facility. The proposal was discussed with the Board Household Hazardous Waste Committee. If approved, the District Code will be amended to add a $20 Administrative Fee for each Small Quantity Generator drop off. The Administrative Fee would be in lieu of a rate increase. 6) Mr. Batts, General Manager, stated that as of November 5,2003, the District had received 54 completed certificates for free backwater overflow prevention devices. Next week, Collection System Inspection Section staff will be delivering devices to the lucky homeowners by appointment. The inspector will describe proper installation to the homeowner noting when hiring a plumber is necessary. The target date for completing distribution is December 31,2003. COUNSEL FOR THE DISTRICT None SECRETARY OF THE DISTRICT 1) Ms. Joyce E. Murphy, Secretary of the District, distributed the 2004 District Board Meeting calendar. BOARD MEMBERS 1 ) At President Pro Tem Menesini's request, General Manager Charles Batts reported on the October 20,2003 Contra Costa Special Districts Association (CCSDA) meeting at which Mr. Paul Clancy, of the Contra Costa County Sheriffs Department, discussed the services they provide to other agencies and cities. CCSDA is working with the League of Cities on a proposition that would protect local revenues, as discussed in the email provided to the Board. 2) Member Hockett reported on the October 23, 2003 Sanitation and Water Agencies of Contra Costa County meeting hosted by the Town of Discovery Bay. Mr. Virgil Koehne, Discovery Bay Manager, led a tour of the Discovery Bay water facility and described the other services provided by Discovery Bay. 3) President Pro T em Menesini distributed and reviewed the notes from the November 5, 2003 Personnel Committee meeting at which the requests to fill Mechanical Supervisor and Plant Operator positions were endorsed. The Management Group salary survey was also reviewed, and will be presented for full Board consideration at the November 20, 2003 Board Meeting. 11 06 03 90 a. 7. ENGINEERING AUTHORIZE THE GENERAL MANAGER TO EXECUTE A UTILITY AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR PAYMENT OF COSTS AND CONSTRUCTION ASSOCIATED WITH THE 20031-680 RELOCATION PROJECT. DP 5699 Mr. Batts, General Manager, stated that the California Department of Transportation (CalTrans) is widening 1-680 just south of Highway 4. The widening work requires that an existing 12-inch sewer be relocated in two areas, one on the west side of 1-680 and one of the east side of 1-680 approximately 1,000 feet south of Highway 4. District and CalTrans staff agree that all costs associated with the required relocations are the responsibility of CalTrans. The District has designed the relocations and provided CalTrans with plans and specifications. District staff will inspect the work. CalTrans will construct the relocations and provide construction management. The District is tracking costs incurred in order to bill CalTrans. The signing of a Utility Agreement will formalize these agreements and provide a formal means for CalTrans to reimburse the District. Following discussion, it was moved by Member Boneysteele and seconded by Member Hockett, that the General Manager be authorized to execute a Utility Agreement with the California Department of Transportation for payment of costs and construction associated with the 2003 1-680 Relocation Project, DP 5699. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. b. AUTHORIZE THE PRESIDENT OF THE BOARD OF DIRECTORS AND THE SECRETARY OF THE DISTRICT TO EXECUTE AN AGREEMENT WITH THE CITY OF WALNUT CREEK FOR SEWER REPLACEMENT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT. DP 5700: APPROVE AUTHORIZATION OF 300000 FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT FOR THE NORTH MAIN STREET WALNUT CREEK PROJECT: DP 5700 Mr. Batts, General Manager, stated that in 2004 the City of Walnut Creek will be reconstructing the portion of North Main Street between Ygnacio Valley Road and Civic Drive. The sewer main in this section of North Main Street was identified in the Downtown Walnut Creek Facilities Plan as needing replacement in the future and was placed in the Capital Improvement Plan for the 2009-2010 fiscal year. District staff is negotiating with the City of Walnut Creek to include the replacement of the sewer in the City's current road reconstruction project. This agreement is similar to the agreement between the District and the City of Martinez for the joint sewer and street improvements along Pacheco Boulevard. Under the agreement the City of Walnut Creek will be responsible for design of the road reconstruction, project bidding, construction management, and inspection. The District will be responsible for design of the sewer replacement and sewer construction inspection. The District is working with the City to bid and construct these projects together in the spirit of cooperation. Constructing these projects separately would result in additional costs and project delays for both projects, as well as additional disruption and inconvenience for the public. Mr. Batts introduced Mr. Michael Penny, who stated that the City of Walnut Creek approached the District to determine if we had any projects planned within the area of the City's project. Using an aerial photograph, Mr. Penny described the project area. As Mr. Batts indicated, this portion of Main Street was identified in the Capital Improvement Plan for future years. District staff met with City staff on July 31,2003 to discuss doing a joint project and decided to proceed, coordinating design efforts and a joint powers agreement. The City of Walnut Creek project will involve complete closure of North Main Street from Civic Drive to Ygnacio Valley Road, and complete removal and rebuilding of the road surface. The existing road surface will be lowered by as much as 1 % feet, and new concrete sidewalks and new concrete left turn lanes will be constructed. The District project will relocate approximately 1,700 feet of existing 6-inch sewer with 8- and 10-inch sewer to be under the new roadway, lowering the sewer to maintain sufficient cover, increasing the grade of the sewer to eliminate grease 11 06 {( !D"'! ',~,~' It:C\~,' V (:) 91 problems, and reconnecting 15 laterals. Mr. Penny stated that benefits of a joint project include interagency cooperation; decreased overall impact to the public by reducing total construction time and replacing the sewer while the street is closed; and decreased costs to the District resulting from minimal sawcutting, minimal pavement replacement, minimal traffic control, and minimal public outreach. Mr. Penny reviewed the project timeline calling for bids in mid November 2003, award of contract in December 2003, beginning construction in January 2004, and completion of construction by the end of 2004. It was moved by Member Hockett and seconded by Member Boneysteele, that the President of the Board of Directors and the Secretary of the District be authorized to execute an agreement with the City of Walnut Creek for sewer replacement along North Main Street as part of the North Main Street Walnut Creek Project, DP 7500; and that $300,000 be authorized from the Collection System Program Contingency Account for the North Main Street Walnut Creek Project, DP 5700. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. President Pro Tem Menesini commended staff for coordinating this project with the City of Walnut Creek, reaching a cost effective agreement and lessening the impacts on the public. 8. COLLECTION SYSTEM a. APPROVE EXPENDITURE OF EQUIPMENT BUDGET CONTINGENCY FUNDS OF 13 500 TO PURCHASE FOUR USED UTILITY CARTS Mr. Batts, General Manager, stated that over the past year the District, as part of an emissions credit program by auto manufacturers, was given four electric utility cars to use free of charge. Both Collection System Operations and Plant Operations personnel used these carts extensively. They have proved useful and economical in various applications. They can now be purchased at a significantly reduced price, or they can be returned to the manufacturer. It is recommended that the District purchase all four of the carts. It was moved by Member Hockett and seconded by Member Boneysteele, that expenditure of approximately $13,500 be approved from the Equipment Budget Contingency Account to purchase four Pathway electric-powered utility carts. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. 9. HUMAN RESOURCES a. RECLASSIFY SENIOR ENGINEERING ASSISTANT WESLEY ADAMS TO ASSISTANT ENGINEER Mr. Batts, General Manager, stated that Mr. Wesley Adams came to work at the District in September 1999 as a Senior Engineering Assistant. Although Mr. Adams holds a degree in Engineering, his current position does not require one. During his time at the District he has worked on both design and construction of a number of projects in the District Collection System Program. He has been functioning as an engineer while on these assignments, and it is recommended that Mr. Adams be reclassified to the position of Assistant Engineer. The Board Personnel Committee has reviewed and endorsed this request. Following discussion, it was moved by Member Boneysteele and seconded by Member Hockett, that Senior Engineering Assistant Wesley Adams (G72, $5,507 to $6,666) be reclassified to Assistant Engineer (S72, $5,531 to $6,696). There being no objection, the motion was approved with Members Lucey and Nejedly being absent. 11 06 03 92 10. REAL PROPERTY a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A LEASE AGREEMENT MODIFICATION WITH CONTRA COSTA COUNTY FOR THE ANIMAL SERVICES FACILITY Mr. Batts, General Manager, stated that at the October 16, 2003 Board Meeting, the Board received the County's request and was advised that District staff would negotiate the details with Contra Costa County for the extension of the current lease agreement from November 5, 2003 to April 1, 2004. The need for the extension was caused by unforeseen delays beyond the County's control in construction of the new animal services facility. The County anticipates completion of the new shelter in March 2004. In past negotiations the County had agreed to pay for the demolition and cleanup of several of the buildings and facilities on the old site. This extension provides an additional $25,000 for landscaping and site improvements and is consistent with the previous solution the Board approved. It was moved by Member Hockett and seconded by Member Boneysteele, that the General Manager be authorized to execute the proposed lease agreement modification providing Contra Costa County an approximate five month extension at the current lease rate for the animal services facility and providing for an additional $25,000, paid for by the County, for landscaping and site improvements after vacating the site. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. 11. CORRESPONDENCE a. RECEIVE LETTER DATED OCTOBER 16. 2003 FROM CALIFORNIA STATE ASSEMBL YMEMBER JOSEPH CANCIAMILLA CONGRATULATING THE DISTRICT BOARD AND STAFF ON CENTRAL CONTRA COSTA SANITARY DISTRICT'S SELECTION AS THE RECIPIENT OF THE ENVIRONMENTAL PROTECTION AGENCY'S 2003 NATIONAL OPERATIONS AND MAINTENANCE EXCELLENCE AWARD Receipt was noted of the letter dated October 16, 2003 from California State Asssemblymember Joseph Canciamilla congratulating the Board and staff on Central Contra Costa Sanitary District's selection as the recipient of the U.S. Environmental Protection Agency's 2003 National Operations and Maintenance Excellence Award. 12. APPROVE OF MINUTES a. MINUTES OF OCTOBER 2. 3003 MINUTES OF OCTOBER 16.2003 b. It was moved by Member Hockett and seconded by Member Boneysteele, that the minutes of October 2, 2003 and the minutes of October 16, 2003, be approved as presented. There being no objection, the motion was approved with Members Lucey and Nejedly being absent. 13. APPROVAL OF EXPENDITURES a. EXPENDITURE LIST DATED NOVEMBER 6. 2003 In the absence of the Budget and Finance Committee members, it was the consensus of the Board that consideration of the Expenditure List dated November 6, 2003 be continued to the November 20, 2003 Board Meeting. 1 J- 06 0 93 14. BUDGET AND FINANCE a. RECEIVE SEPTEMBER 2003 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance (O&M) for the month of September 2003, noting that expenditures were $665,000 less than budget, representing an 18.9 percent favorable variance. Year-to-date O&M expenditures were $255,000 greater than budget, representing a 2.4 percent unfavorable variance. Year-to-date O&M revenues of $434,000 were $31,000 less than budget. Ms. Ratcliff reported that year-to-date Sewer Construction Fund revenues were $2,040,000 and expenditures were $5,466,000, cutting into reserves by $3,426,000. Ms. Ratcliff reported that the District's temporary investments were held in commercial paper and the District's Local Agency Investment Fund (LAIF) account. The average yield of the District's LAIF account through August 2003 was 1.6 percent. President Pro T em Menesini declared that the September 2003 Financial Statements were duly received. 15. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None 16. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None 17. ADJOURNMENT There being no further business to come before the Board, President Pro Tem Menesini adjourned the meeting at the hour of 3:17 p.m. in memory of William C. Dalton, long time employee and Board Member who passed away on October 28, 2003. COUNTERSIGNED: ~. Pre' ent of the Board of irectors, Central Contra Costa Sanitary District, County of Contra Costa, State of California Sec et ry f the Central on Costa Sani District, County of Contra Costa, State of California 11 06 03