HomeMy WebLinkAboutBOARD MINUTES 03-21-96
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE
CENTRAL CONTRA COSTA SANITARY DISTRICT
HELD ON MARCH 21, 1 996
The District Board of the Central Contra Costa Sanitary District convened in a regular
session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra
Costa, State of California, at 2:00 p.m. on March 21, 1996.
President Menesini called the meeting to order and requested that the Secretary call roll.
1. ROLL CALL
PRESENT:
Members:
Rainey, Dalton, Hockett, Boneysteele, Menesini
ABSENT:
Members:
None
In the necessary absence, of Mr. Kenton L. Aim, Counsel for the District, Mr. Mark
Cornelius, Associate Counsel for the District, was present.
2. PUBLIC COMMENTS
None
3. CONSENT CALENDAR
It was moved by Member Hockett and seconded by Member Rainey, that the Consent
Calendar, consisting of Items a. through e., be approved as recommended, resolutions
adopted as appropriate, and recordings duly authorized.
a.
Resolution No. 96-064 accepting work and Offers of Dedication from John
R. Bronson, et ai, Job 5056, Parcel 2, was adopted and recording was
authorized.
Motion unanimously approved on the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Hockett, Rainey, Dalton, Boneysteele, Menesini
None
None
b.
Resolution No. 96-065 accepting work and Offers of Dedication from Mardel
LLC, a California Limited Liability Company, Job 5071, Parcel 2, was
adopted and recording was authorized.
Motion unanimously approved on the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Hockett, Rainey, Dalton, Boneysteele, Menesini
None
None
c.
A License Agreement was approved with Robert A. Whitfield, et ux, Job
806; the President of the District Board of Directors and the Secretary of the
District were authorized to execute and record said License Agreement; and
Resolution No. 96-066 was adopted to that effect.
Motion unanimously approved on the following vote:
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AYES: Members: Hockett, Rainey, Dalton, Boneysteele, Menesini
NOES: Members: None
ABSENT: Members: None
d.
April 18, 1996 at 2:00 p.m. was set as the date and time for a public
hearing prior to considering approval of a Negative Declaration and the
Permanent Household Hazardous Waste Collection Facility, DP 7165.
Motion unanimously approved on the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
Hockett, Rainey, Dalton, Boneysteele, Menesini
None
None
e.
Notification was received of the Employees Association, Local # 1, officers
elected at the recent Association elections. This item was presented for the
Board's information. No action was taken.
President Menesini congratulated Messrs. Paul Kelly and Rich Boylan on assuming their
respective Local #1 offices.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
Mr. Roger J. Dolan, General Manager-Chief Engineer, requested that Item 8,
Correspondence from Mr. John Wright, be taken out of order since Mr. Wright is present.
President Menesini proceeded to Item 8., Correspondence.
a.
8. CORRESPONDENCE
NOTE RECEIPT OF LETTER FROM MR. JOHN S. WRIGHT. OF WRIGHT REAL
ESTATE.INC.. CONCERNING LAWRENCE ROAD ANNEXATION: CONSIDER DRAFT
RESPONSE
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Jarred Miyamoto-Mills,
Principal Engineer, who stated that the letter from Mr. Wright refers to a development in
the Lawrence/Leema Road Specific Plan Area. Mr. Miyamoto-Mills displayed a map and
described the subject property and surrounding area, noting that when District Annexation
132 was processed in August 1995, it appeared likely that the nearby areas would
request annexation as well. Mr. Miyamoto-Mills stated that after receiving Mr. Wright's
letter, staff contacted Mr. Wright to let him know that the District's schedule calls for the
Board to consider Proposed Annexation 134, including the property proposed for
annexation by Mr. Wright, on April 18, 1996. In light of this, the draft response was
prepared.
Mr. John S. Wright, of Wright Real Estate, Inc., thanked the Board for the opportunity to
speak. Mr. Wright stated that since the letter was mailed to the Board, he has talked to
Mr. Miyamoto-Mills and he is satisfied that the District is moving as rapidly as it can.
Discussion followed with regard to facilities planning for the area with an emphasis on
minimizing the number of pumping stations required. President Menesini registered his
understanding that the pumping station capital and operations and maintenance costs for
the checkerboard development occurring in this area will not be loaded on the other
ratepayers of the District. Mr. Dolan agreed that that has been the policy of the Board.
Following discussion, it was the consensus of the Board that receipt of the letter from Mr.
John S. Wright, of Wright Real Estate, Inc., concerning the Lawrence Road Annexation
be noted and that the draft response be approved.
At this time, President Menesini reverted to the order of the agenda.
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a.
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5. REPORTS
GENERAL MANAGER-CHIEF ENGINEER
1 )
Mr. Dolan, General Manager-Chief Engineer, reported that the presentation
to the Pleasant Hill City Council on the Pleasant Hill Relief Interceptor Project
and the Recycled Water Project has tentatively been scheduled for May 20,
1996. Mr. Joe Tanner, Pleasant Hill City Manager, again indicated the
City's interest in being the District's first Zone 1 recycled water customer.
Following discussion, it was agreed that President Menesini would represent
the Board at this presentation.
2)
Mr. Dolan, General Manager-Chief Engineer, stated that at a previous Board
Meeting the Board was advised that staff was unable to undertake the
$25,000 internal training activity and that staff wished to hold this
budgetary allowance over to the next fiscal year. After further
consideration, staff has determined that while this conventional
management training effort is a good idea and should be pursued at some
time in the future, the District would benefit from a somewhat different
approach at this time. With the privatization issues facing wastewater
utilities, it could be helpful to undertake a benchmarking activity to try to
cut costs and provide the best service by learning and applying cost savings
techniques that may have been developed by other organizations. During
the coming fiscal year, it is proposed that a number of benchmarking trips
involving people directly involved in the work be taken as part of the
District's Work Redesign activities. Staff would like to learn from other high
performance publicly and privately operated utilities and companies that
perform analogous services.
Staff realizes the Board's desire to control travel expenses and wishes to
enter this program at a modest scale. Holding over the unspent $25,000
allowance from fiscal year 1995-1996 would appear to provide a reasonable
level of effort. If this sounds reasonable, staff will begin planning.
It is proposed that the normal protocol of always using a consent calendar
position paper for these activities would be modified. Instead, from time to
time, staff would like to obtain Board approval by use of a General Manager
Report Item, providing an opportunity to engage in a dialogue with the Board
and obtain input and direction on the objectives and progress of the effort.
Following discussion concerning the use of professional organizations and
trade shows to keep apprised of current equipment and technology, visiting
other agencies to obtain information on operational functions, and optimizing
the District's present systems, the Board expressed support for the concept
and indicated a desire to be kept apprised of plans as they develop.
3)
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Paul Morsen,
Deputy General Manager, who reported on the status of implementation of
new solid waste services. Mr. Morsen stated that there have been a
number of implementation problems as reported by Ms. Elaine Jacobs,
Associate Engineer (Solid Waste), at the last Board Meeting. These
problems were caused by failure to deliver all of the containers by March 1,
1996, and having the telephone system crash three times. Those problems
have now been resolved.
Mr. Morsen stated that through this implementation process, a number of
long-term problems, which mainly relate to "backyard" or "on-property"
service, were identified. On-property service is offered to the handicapped
at no additional cost. The number of customers requesting this service has
far exceeded estimates. Mr. Morsen stated that an additional problem
which was not known to the District was the fact that even though the
District service levels did not provide for it, many customers receiving
backyard service for solid waste collection were receiving backyard green
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waste and recycling services as well. In addition, there is a large demand
for on-property service.
Mr. Morsen stated that when things became troublesome during the
transition, he and Ms. Jacobs went to the Central Contra Costa Solid Waste
Authority (CCCSWA) offices to provide assistance. Nightly meetings have
been held to work out problems and facilitate coordination of solutions.
Many issues have been resolved but because of the demands on behalf of
the Cities and the new representatives on the CCCSWA Board for on-
property service, alternatives are being developed for consideration at the
April 1996 CCCSWA Board Meeting.
Discussion followed with regard to concern about extra costs for services
that are in the contract and should have been included in the bid; ensuring
that the Cities are fully participating and that they are accountable for
decisions being made with regard to service levels; carefully scrutinizing any
rate increase requests; and, comparing any proposed new services with the
actual contract. It was noted that there is stark conservatism on the part
of the Board to pay additional costs for services that are already included in
the contract.
Mr. Morsen agreed, but stated that some of the issues may well be outside
the contract. Mr. Morsen stated that he will strongly suggest to the
companies that they try to work out a new arrangement minimizing the
number of customers who receive the new on-property service. In closing,
Mr. Morsen stated that there are some customers who have expressed
satisfaction with the new service.
4)
Mr. Dolan, General Manager-Chief Engineer, distributed and briefly
highlighted elements of the Draft 1996-1997 Capital Improvement Budget
(CIB) and Draft 1996 Capital Improvement Plan (CIP). A Board workshop
has been scheduled for 2:00 p.m. on Tuesday, April 2, 1996 to review the
CIB/CIP and the proposed 1996-1997 Equipment Budget.
Member Boneysteele commended staff on the CIB/CIP, noting that its
production is a significant accomplishment and worthy of a major
corporation.
5)
Mr. Dolan, General Manager-Chief Engineer, announced that Mr. Bill
Hammett, Electrical Shop Supervisor, will be attending a training program
on electric power distribution and harmonics. The session will be held in
Seattle, Washington.
6)
Mr. Dolan, General Manager-Chief Engineer, announced that the District is
advertising for bids for the Rossmoor Sewer Improvements Project, Phase
2. The engineer's estimate for the work is $300,000.
7)
Mr. Dolan, General Manager-Chief Engineer, announced that the District is
advertising for bids for sandblasting and painting of the A&N tank weirs.
The engineer's estimate for the work is $18,000.
8)
Mr. Dolan, General Manager-Chief Engineer, announced that the map of the
District's sewer system was provided to the Board as requested.
9)
Mr. Dolan, General Manager-Chief Engineer, reported on the status of the
emergency repair to the Orinda Crossroads Pumping Station. Soldier piles
are in place, the area has been sheeted and covered, and a temporary repair
has been made. The area has been stabilized and both the 18-inch and 30-
inch pipes are operable. The actual final repair will be included in another
project this summer.
10)
Mr. Dolan, General Manager-Chief Engineer, announced that staff is working
with the District's 50th Anniversary Committee to prepare a commemorative
and archival video. The video will include recollections by former and
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current long-time District employees and Board Members. Staff would like
to interview the current Board Members as well. If the Board agrees, staff
will contact each Board Member to make arrangements. The Board
concurred.
b.
COUNSEL FOR THE DISTRICT
1 )
Mr. Mark Cornelius, Associate Counsel for the District, announced that a
new defendant, Mr. Bob Sliepka, has been added in the Orinda-Moraga
Disposal Service, Inc. litigation.
c.
SECRETARY OF THE DISTRICT
None
d.
BOARD MEMBERS
1 )
Solid Waste Update was taken out of order earlier in the agenda.
a.
6. ENGINEERING
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO ALLpCATE $25.000
FROM THE COLLECTION SYSTEM PROGRAM CONTINGENCY ACCOUNT FOR THE
M-4B FORCE MAIN REPAIR PROJECT. DP 4781
Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Jay S. McCoy, Infrastructure
Division Manager, who reported that in 1995 the M-4B Force Main developed leaks. It
was determined that the major cause of the leaks was faulty welding on plastic pipe. In
December 1995, District staff used an electronic device to find the leaks. Mr. McCoy
described the device and the procedure used in locating the leaks. It is believed that there
are at least four leaks. Mr. McCoy stated that staff has contacted the contractor who
installed the pipe, Contri Construction. Mr. Ted Contri, the owner of Contri Construction,
has agreed verbally to fix the remaining leaks next month, April 1996. Staff believes that
he will. If he does not, there are other options available to the District up to and including
litigation.
It was moved by Member Rainey and seconded by Member Hockett, that the General
Manager-Chief Engineer be authorized to allocate $25,000 from the Collection System
Program Contingency Account for the M-4B Force Main Repair, DP 4781. There being
no objection, the motion was unanimously approved.
7. LEGAL/LITIGATION
a.
DENY CLAIM FOR PROPERTY DAMAGE BY THOMAS R. AND LINDA S. LEONARD
It was moved by Member Hockett and seconded by Member Dalton, that the claim by
Thomas R. and Linda S. Leonard for property damage be denied and referred to staff for
further action as required. There being no objection, the motion was unanimously
approved.
b.
DENY CLAIM FOR PROPERTY DAMAGE BY STEPHEN P. BEINKE
It was moved by Member Hockett and seconded by Member Rainey, that the claim by
Stephen P. Beinke for property and other damages be denied and referred to staff for
further action as required. There being no objection, the motion was unanimously
approved.
a.
8. CORRESPONDENCE
NOTE RECEIPT OF LETTER FROM MR. JOHN S. WRIGHT. OF WRIGHT REAL
ESTATE.INC.. CONCERNING LAWRENCE ROAD ANNEXATION: CONSIDER DRAFT
RESPONSE
This item was taken out of order earlier in the agenda.
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9. APPROVAL OF MINUTES
a.
MINUTES OF FEBRUARY 15. 1996
MINUTES OF MARCH 7. 1996
b.
It was moved by Member Hockett and seconded by Member Boneysteele, that the
minutes of February 15, 1996 and the minutes of March 7, 1996, be approved as
presented. There being no objection, the motion was unanimously approved.
10. APPROVAL OF EXPENDITURES
EXPENDITURE LIST DATED MARCH 21, 1996
a.
Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and
President Menesini reviewed the expenditures and found them to be satisfactory.
It was moved by Member Boneysteele and seconded by President Menesini, that the
Expenditure List dated March 21, 1996, including Self-Insurance Check Nos. 101077-
101086, Running Expense Check Nos. 95187-95490, and Sewer Construction Check
Nos. 16818-16860, be approved as recommended. There being no objection, the motion
was unanimously approved.
11. BUDGET AND FINANCE
RECEIVE FEBRUARY 1996 FINANCIAL STATEMENTS
a.
Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance
expenses for the month of February 1996, noting that expenditures were $159,000 less
than budget, representing a 6.9 percent favorable variance. For the eight months ended
February 1996, expenditures were $884,000 less than budget, representing a 4.8 percent
favorable variance. Operations and maintenance revenues for the eight months ended
February 1996 were $15,561,000, 1.8 percent above budget.
Ms. Ratcliff reported that the District's temporary investments are held in Treasury bills
and Treasury notes and the District's Local Agency Investment Fund (LAIF) account with
interest rates ranging from 5.1 percent to 6.16 percent. The latest interest rate as of
January 1996 was 5.4 percent. The average yield for the LAIF account through January
1996 was 5.698 percent.
Mr. Ron Klimczak, Senior Engineer, provided an update on the Martinez Pumping Station
Improvement Project and the Ultraviolet (UV) Disinfection Facilities Project. Mr. Klimczak
reported that the original contract value on the Martinez Pumping Station Improvement
Project was $3,194,000. The current change order total is $38,132. Kaweah
Construction Company, the contractor on the project, has completed 67 percent of the
work, and 69 percent of the time has elapsed. The estimated contract completion date
is August 26, 1996.
Mr. Klimczak reported that Kaweah Construction Company is also the contractor on the
UV Disinfection Facilities Project. The original contract amount was $8,690,000. The
current change order total is $17,308. Mr. Klimczak noted that this total could be
misleading since a $100,000 deductive change order was issued. The work is 64 percent
complete and 73 percent of the time has elapsed. The estimated contract completion
date is July 25, 1996. Mr. Klimczak showed slides of the construction of the projects.
President Menesini thanked Ms. Ratcliff and Mr. Klimczak for their reports and declared
that the February 1996 Financial Statements were duly received.
12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
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13. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS
None
14. CLOSED SESSION
No closed session was held.
15. REPORT OF DISCUSSIONS IN CLOSED SESSION
None
16. ADJOURNMENT
There being no further business to come before the Board, President Menesini adjourned
the meeting at the hour of 4:37 p.m. to reconvene at 2:00 p.m. on Tuesday, April 2,
1996 in the Executive Conference Room for a Board Budget and Finance
Committee/Capital Projects Committee/Board Workshop to review the Draft 1 996-1997
Equipment Budget and Draft 1996-1997 Capital Improvement Budget/Draft 1996 Capital
Improvement Plan.
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President of the Board of directors,
Central Contra Costa Sanitary District,
County of Contra Costa, State of California
COUNTERSIGNED:
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