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HomeMy WebLinkAboutBOARD MINUTES 03-07-96 40 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 7, 1 996 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on March 7, 1996. President Menesini called the meeting to order and requested that the Secretary call roll. PRESENT: Members: ABSENT: Members: None 1. ROLL CALL Dalton, Rainey, Hockett, Boneysteele, Menesini None 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Following discussion of the performance testing of the sludge lime stabilization system, it was moved by Member Hockett and seconded by Member Dalton, that the Consent Calendar, consisting of Items a. through k., be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. Resolution No. 96-057 accepting work and Offers of Dedication from Blackhills Developers, a General Partnership, Job 4823, Parcel 1, was adopted and recording was authorized. a. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None Resolution No. 96-058 accepting work and Offers of Dedication from Manor Healthcare Corp., Job 5015, Parcels 1 and 2, was adopted and recording was authorized. b. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None Resolution No. 96-059 accepting work and Offers of Dedication from Walnut/Oak Creek Development, Job 5046, Parcel 2, was adopted and recording was authorized. c. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: ~") ~:e v' u ('. '?-"", tJlVi,-.."1 UI . }J , 1(\ f"~ t~, a.~~, 'i.,~ V Hockett, Dalton, Rainey, Boneysteele, Menesini None None 41 Resolution No. 96-060 accepting work and Offers of Dedication from Trident Associates, Ltd., Job 5075, Parcel 1, was adopted and recording was authorized. d. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None The Quitclaim Deed to Jamal Mogadam, Job 4845, Lafayette area, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed, and Resolution No. 96-061 was adopted to that effect. e. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None The License Agreement with the City of Orinda for the use of District real property as part of a City maintained Bicycle/Pedestrian trail was approved, the President of the District Board of Directors was authorized to execute said License Agreement, and Resolution No. 96-062 was adopted to that effect. 1. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None g. Authorization was given for P.A. 96-3 (Danville) to be included in a future formal annexation to the District. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None The Board was advised of the close out of the Secondary Clarifier Improvements Project, DP 20089. This item was presented for the Board's information. No action was taken. h. The Board was advised of the close out of the Sludge Lime Stabilization Project, DP 7098. This item was presented for the Board's information. No action was taken. i. Mr. William McEachen, Assistant Control Systems Engineer in the Plant Operations Department, was granted a one-step salary increase effective February 13, 1996, for professional registration differential provided for in the Memorandum of Understanding. j. Motion unanimously approved on the following vote: Æ¡-)- . " "",;'.) ¡~.. .~ ~- L~ 01'( 96 42 AYES: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini NOES: Members: None ABSENT: Members: None k. The attendance of Mr. Alan R. Grieb, Associate Engineer, was authorized at the March 17-20, 1996 Water Environment Federation Disinfecting Wastewater for Discharge and Reuse Conference in Portland, Oregon, at a cost of $1,300. Motion unanimously approved on the following vote: AYES: Members: NOES: Members: ABSENT: Members: Hockett, Dalton, Rainey, Boneysteele, Menesini None None 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER At this time, President Menesini proceeded to Item 5.d.1) Update and discussion of options for District involvement in the Grasslands Bypass Project, to accommodate interested persons in the audience. d. t{"ii, ç¡;: ~ It,;.'~~ '-' ~.- :'ì. 1'~7 ~ ~ ,~ ,... It- 5. REPORTS BOARD MEMBERS 1 ) President Menesini introduced former Senator John Nejedly, who addressed the Board with regard to the Grasslands Bypass Project. Mr. Nejedly stated that he wanted to leave information for the Board's review and acquaint the Board with a persistent problem for over 30 years. That problem is the San Luis Drain which was put on hold after the selenium problem was identified. Many different solutions have been proposed over the years but nothing was done until the federal government took the prerogative of disposing of deposits into the San Joaquin River and ultimately to the Delta and the City of Antioch. Litigation was filed which has provided a focus to try to elicit some political attention in Contra Costa County. The judge ruled that the Drain must be built. This was brought to the attention of the Contra Costa County Board of Supervisors and the Contra Costa Water District Board of Directors. Mr. Nejedly stated that Contra Costa County has agreed to intervene in the litigation as a party so there is some hope of engendering some opposition to the project as it is presently proposed. Mr. Nejedly stated that when this matter was considered in the 1960's, the Contra Costa County Board of Supervisors engaged the engineering firm of Metcalf & Eddy to inventory the problems that would come to Contra Costa County, the Delta, and the Bay. At that time the problem was primarily salt concentrations. Selenium was not considered. Mr. Nejedly suggested that the Board read the Metcalf & Eddy report, the condensation of the Metcalf & Eddy report prepared by Mr. John Kopchik, Contra Costa Water Agency Planner, and the history behind the Grasslands Bypass. In closing, Mr. Nejedly stated that the experiences of the District and its capacity to deal with its problems are to a large extent dependent on the receiving waters. This issue affects Central Contra Costa Sanitary District. It is a local problem. As the water quality of the Delta and the Bay deteriorate, the District's problems increase. Mr. Nejedly invited the Board's attention and serious consideration of this broad problem as a local problem and asked that the Board get involved in a constructive way by abating the nuisance as any other nuisance would be abated. f) ()~ ~~... ~~ 43 Discussion followed with regard to maintenance of the Pacific Flyway for the use of migrating birds, the possible degradation of the Delta system as more and more contaminants are deposited there, and the potential impact of that possible degradation on the District's ability to discharge treated effluent. It was noted that an in-depth presentation was made on this issue in December 1996 and the Board adopted a watch position at that time. The Board thanked Mr. Nejedly for his presentation and for the written information he provided. President Menesini presented Mr. Nejedly with a California Association of Sanitation Agencies (CASA) badge, noting that Mr. Nejedly was the founder of that organization. At this time, President Menesini reverted to the order of the agenda. a. 5. REPORTS GENERAL MANAGER-CHIEF ENGINEER 1 ) Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that at the last Board Meeting, the Board provided some comments on the proposed plans for the Household Hazardous Waste (HHW) Facility. Based on those comments, modifications have been made to the proposed site plan and the floor plan for the HHW Facility. Mr. Dolan introduced Mr. Don Berger, Associate Engineer, who presented the revised site plan. Based on the comments received from the Board, the HHW Facility was relocated northward to provide closer parking and better traffic flow. The HHW Facility floor plan was also modified to provide an observation window to view the public access area as suggested by the Board. Mr. Berger stated that with Board concurrence staff will proceed with project design. The Board concurred. 2) Mr. Dolan, General Manager-Chief Engineer, stated that on February 15, 1996 the Board authorized emergency repairs of the Orinda Crossroads Pumping Station force main. Mr. Dolan introduced Mr. Jim Belcher, Senior Engineer, who reported that a leak was discovered in the 18-inch pipe at the Orinda Crossroads Pumping Station on February 11, 1996. Flows were switched to the 30-inch line and work proceeded to identify the source of the leak in the 18-inch line. The source was identified and pressure grout was used to temporarily support the pipe. The annex building was then demolished and a contractor excavated in the area. Piling, lagging, shoring, and temporary pipe supports were installed. The leak was discovered at the bottom of the bell on the 18-inch line and repaired. The pipe has been tested and is available for service. Mr. Belcher stated that Collection System Operations (CSO) Department staff and Pumping Stations staff have provided tremendous support throughout this emergency repair effort. Mr. Belcher stated that staff will now be looking at rerouting the 1 8-inch line to get it out from under the 3D-inch line. In addition heavier walled pipe and more flexible couplings will be used. A cover will be installed over the area and a fence installed until the work can be completed in the summer. The Board thanked Mr. Belcher for his report. 3) Mr. Dolan, General Manager-Chief Engineer, reported that lives in the Central County area are being changed in some small way as new Valley Waste Management (VWM) and Browning-Ferris Industries, Inc. (BFI) solid waste services are implemented. In some areas there will be a one time stretch of up to 13 days between pickups. During this implementation phase there have been some problems. Deputy General Manager Paul Morsen and Assistant Engineer (Solid Waste) Elaine Jacobs have been assisting Central Contra Costa Solid Waste Authority (CCCSWA) staff to resolve problems as they arise. Mr. Dolan introduced Ms. Jacobs who reported on the status of the implementation of the new solid waste services which began March 1, 1996. Ms. Jacobs reported on delivery of (J't, (:~ -t..ø 01"( 96 44 f"i c;';: ~} ;~:~ the new carts, public information, and customer service. The goal for delivery of the new carts was March 1. That goal has not been met. The companies are working diligently and all of the carts should be delivered by next week. A major problem resulted when about 2,000 customers were omitted from the computer disk given by VWM to BFI with the names and addresses of customers. Ms. Jacobs reported that public information has been helpful. The Board has received copies of the various mailers that have gone out explaining the new services. Overall, customers have been happy with the change and expansion of recycling services. Some of the collection days have changed causing questions and problems. Customers having a one-time extended collection period can set out excess garbage in plastic bags for collection. With regard to customer service, there have been many complaints about containers, missed pickups, and wrong size carts. BFI estimates they are receiving about 1,700 calls per day and VWM is receiving about 1,500 calls per day. District staff and CCCSWA staff are also responding to many calls. It is hoped that this will subside by the middle of next week. BFI has installed eight new lines, for a total of 20 lines. BFI has 23 people answering calls. Both companies have extended their operating hours to 7:00 p.m. on weekdays. They are answering calls on Saturday and have voice mail for off hours. Ms. Jacobs reported that there is an issue between CCCSWA and BFI relative to public information. CCCSWA considers the cost for mailers to date to be a start up cost; while BFI views the amount spent to date as an actual public information expense. CCCSWA and BFI are working to resolve this issue. Discussion followed with regard to the need for communication between the people answering calls and the drivers, instances of littering, and the difficulty in getting through on the telephone lines. Mr. Paul Morsen, Deputy General Manager, reported that there is an additional problem in the Orinda Moraga area. Orinda-Moraga Disposal Service, Inc. (OMDS) did not pick up garbage on the last day of the franchise agreement leaving containers of garbage behind. District staff is working to dispose of the garbage. It may be necessary to store containers on the District Treatment Plant site for a period. Mr. Morsen stated that most of the problems that exist now are start up problems and not unusual. Staff is working to resolve these problems and to ensure a high level of responsiveness to the customers. 4) Mr. Dolan, General Manager-Chief Engineer, stated that as in previous years the District budgeted for two spring public events on pollution prevention, Earth Day at the Concord Pavilion and Earth Safe Garden Day at the Lindsay Museum. The Concord Pavilion is being refurbished making it impossible to hold the Earth Day event there. The Lindsay Museum has changed its event to Earth Day and is planning a larger event. Lindsay Museum has asked the District to assist in sponsoring this larger event. Staff would recommend that the District co-sponsor the Lindsay Museum Earth Day Event. The cost is $10,000. Funds are available in the 1995-1996 O&M Budget. To make it clear to the public why the District is sponsoring the event, stafj will endeavor to make sure that when the District's name is mentioned, a phrase about the District's pollution prevention mission will also be included. Following discussion, it was moved by Member Rainey and seconded by Member Hockett, that the District co-sponsor the Lindsay Museum Earth Day Event at a cost of $10,000. There being no objection, the motion was unanimously approved. 5) Mr. Dolan, General Manager-Chief Engineer, stated that in the discussion of how to honor the memory of Board Member John B. Clausen, it was r~ \;i:.Jj U, 96 b. 6) 7) 8) 45 suggested that a plaque be dedicated on the new Headworks Facility. Mr. Dolan distributed suggested wording for the plaque patterned after the plaque at the Filter Plant. The Board approved the proposed language. Mr. Dolan, General Manager-Chief Engineer, announced that the District is advertising for the Maltby and Fairview Pumping Stations Electrical Improvements Project. The engineer's estimate for the work is $470,000. Mr. Dolan, General Manager-Chief Engineer, announced that the five largest potential users on the Zone 1 Recycled Water Project have all signed letters of intent. The five potential users are Buchanan Golf Course, Contra Costa Country Club, Diablo Valley College, Mt. Diablo Schools (two schools), and the City of Pleasant Hill Parks. Mr. Dolan, General Manager-Chief Engineer, announced that after reassessing priorities for pipeline construction for fiscal year 1996-1 997, staff sees some scheduling advantages of moving several projects ahead of Phase 4 of the Pleasant Hill Relief Interceptor Project. As our worst flooding problems are now behind us, we could postpone Phase 4 and take it out of the 1 996-1997 Capital Budget. This opens the possibility of having the Recycled Water/Pleasant Hill Relief Interceptor Project presentation for the Pleasant Hill City Council this spring rather than fall. Staff will come back to the Board with a firm proposal in the near future. COUNSEL FOR THE DISTRICT None c. SECRETARY OF THE DISTRICT None d. BOARD MEMBERS 1 ) 2) The update and discussion of options for District involvement in the Grasslands Bypass Project was taken out of order earlier in the agenda. Member Hockett reported on the February 26, 1996 Human Resources Committee. The Committee recommends that the Board authorize filling vacant positions and direct staff to meet and confer with Local 1 and the Management Support/Confidential Group as appropriate with regard to the following positions: . Maintenance Supervisor position in Collection System Operations Department . Shift Supervisor position in Plant Operations Department . Secretary III position in Engineering Department . Secretary 1/11 position in Administrative Department It was moved by Member Hockett and seconded by Member Boneysteele, that authorization be given to fill the vacant Maintenance Supervisor position in Collection System Operations Department and the vacant Shift Supervisor position in Plant Operations Department and that staff be directed to meet and confer with the Management Support/Confidential Group (MS/CG) and the Employees' Association, Public Employees' Union, Local One to limit recruitment to internal candidates only; and that authorization be given to fill the vacant Secretary III position in Engineering Department and the vacant Secretary 1111 position in Administrative Department using standard procedures of posting for lateral transfers and personnel advancements. There being no objection, the motion was unanimously approved. O~,' (;";:) i) Ol¡ 96 46 3) It was moved by Member Boneysteele and seconded by Member Dalton, that Resolution No. 96-063 be adopted, confirming the appointment of representatives to the California Special Districts Association (CSDA). There being no objection, the motion was unanimously approved. 4) Member Rainey directed the Board's attention to the District 50th Anniversary logo and motto and commended staff on their efforts in developing the motto, and designing the logo. a. 6. SOLID WASTE AUTHORIZE EXECUTION OF INDEMNITY AGREEMENT BETWEEN CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SOLID WASTE AUTHORITY Mr. Kenton L. Aim, Counsel for the District, stated that because it is difficult for the Central Contra Costa Solid Waste Authority (CCCSWA) to set up its own benefit package, they have used the benefit package and personnel services of the Central Contra Costa Sanitary District (CCCSD). A generic indemnity agreement has been provided for the Board's consideration clarifying that CCCSWA and not the District is the responsible party if a dispute arises. This agreement was approved by the CCCSWA Board previously. In addition, each employee will sign a wage and benefits agreement stating that they understand that whatever rights they have are against the CCCSWA and not the District. It was moved by Member Dalton and seconded by Member Rainey, that the Indemnity Agreement between CCCSD and CCCSWA be approved. There being no objection, the motion was unanimously approved. a. 7. ENGINEERING AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AMENDMENT WITH CAROLLO ENGINEERS FOR THE DESIGN OF ORINDA/MORAGA PUMPING STATIONS IMPROVEMENTS - PHASE 2. DP 4898 Following discussion of the scope of work and the change in Bay Area Air Quality Management District regulations, it was moved by Member Rainey and seconded by Member Hockett, that the General Manager-Chief Engineer be authorized to execute a cost reimbursement amendment with Carollo Engineers for $89,500 for the design of the Orinda/Moraga Pumping Stations Improvements - Phase 2 Project, DP 4898, bringing the cost ceiling to $364,200. There being no objection, the motion was unanimously approved. 8. LEGAL/LITIGATION DENY CLAIM FOR PROPERTY DAMAGE BY ITT HARTFORD INSURANCE ON BEHALF OF DIANE THIAS SIMPSON a. It was moved by Member Hockett and seconded by Member Rainey, that the claim by ITT Hartford Insurance on behalf of Diane Thias Simpson for property damage of $8,097.73 be denied as recommended and referred to staff for further action as required. There being no objection, the motion was unanimously approved. b. DENY CLAIM FOR PERSONAL INJURIES BY DIANE THIAS SIMPSON It was moved by Member Hockett and seconded by Member Rainey, that the claim by Diane Thias Simpson for personal injuries be denied as recommended and referred to staff for further action as required. There being no objection, the motion was unanimously approved. 9. APPROVAL OF MINUTES MINUTES OF REGULAR ~NG OF FEBRUARY 1, 1996 a. b. MINUTES OF ADJOURNED REGULAR MEETING OF I:EBRUARY 5. 1996 ~:'J;¡ :: (.~ (7 (';, LiJ -,\,){I ~.,) ".1 ,- 47 It was moved by Member Hockett and seconded by Member Boneysteele, that the minutes of the Regular Meeting of February 1, 1996 and the minutes of the Adjourned Regular Meeting of February 5, 1996 be approved as presented. There being no objection, the motion was unanimously approved. 10. APPROVAL OF EXPENDITURES EXPENDITURE LIST DATED MARCH 7, 1996 a. Member Boneysteele, Chair of the Budget and Finance Committee, stated that he and President Menesini reviewed the expenditures and found them to be satisfactory. It was moved by Member Boneysteele and seconded by President Menesini, that the Expenditure List dated March 7, 1996 including Self-Insurance Check Nos. 101064- 101076, Running Expense Check Nos. 94803-95186, Sewer Construction Check Nos. 16762-16817, and Payroll Check Nos. 41218-41493, be approved as recommended. There being no objection, the motion was unanimously approved. 11. BUDGET AND FINANCE a. RECEIVE JANUARY 1996 FINANCIAL STATEMENTS Ms. Deborah Ratcliff, Controller, reviewed the results of operations and maintenance expenses for the month of January 1996, noting that expenditures were $28,000 less than budget representing a 1.3 percent favorable variance. For the seven months ended January 1996, expenditures were $725,000 less than budget representing a 4.5 percent favorable variance. Operations and maintenance revenues for the seven months ended January 1996 were $15,411,000, 1.9 percent above budget. Ms. Ratcliff reported that the District's temporary investments were held in Treasury bills and Treasury notes, commercial paper, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 5.125 percent to 6.167 percent. The latest interest rate as of February 1996 was 5.4 percent. The average yield for the LAIF account through December 1995 was 5.748 percent. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. John Mercurio, Administrative Analyst, who summarized the Capital Improvement Budget (CIB) expenditures, revenues, and major projects for the first six months of the fiscal year. Mr. Mercurio noted that CIB expenditures are projected to be $31 million at June 30, 1996. Including debt mtirement costs of $12,250,000 total expenditures at year end are projected to be $43.1 million or $4.5 million less than budget, representing a 9.4 percent favorable variance. At June 30, 1996, CIB revenues are anticipated to be $22.1 million or $266,000 less than budget, representing a 1.2 percent unfavorable variance. Based on projected revenues and expenditures, the Sewer Construction Fund balance at June 30, 1996 is projected to be $44,935,000 less outstanding debt of $25,489,000, for a Sewer Construction Fund balance of $19,446,000. President Menesini thanked Ms. Ratcliff and Mr. Mercurio for their reports and declared that the January 1996 Financial Statements were duly received. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTIONS None 13. ANNOUNCEMENTS/SUGGESTIONS FOR FURTHER AGENDA ITEMS None 14. CLOSED SESSION a. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The titles of the litigation discussed were: If ~'. .:;.);, ~ !~ «i} '.-.' ',-,,- 0 Vi .f"t 6 ~ 48 1 ) CCCSD v. Orinda-Moraga Disposal Service, Inc., et ai, Contra Costa County Superior Court No. C96-00562; and 2) Acme Landfill Corp. v. Althin CD Medical, Inc., CCCSD, et ai, U.S. District Court No. C91-4268 SBA. At 4: 18 p.m., President Menesini declared the closed session to discuss existing litigation pursuant to Government Code Section 54956.9(a) as noted above. Member Dalton excused himself and left the meeting at the hour of 5:42 p.m. At 5:52 p.m., President Menesini concluded the closed session and reconvened the meeting into open session. 15. REPORT OF DISCUSSIONS IN CLOSED SESSION Mr. Aim, Counsel for the District, stated that no decisions were made or votes taken that require reporting at this time. 16. ADJOURNMENT There being no further business to come before the Board, President Menesini adjourned the meeting at the hour of 5:52 p.m. ,I '¡, . - J!///lIU) /i~(J¿ ¿I/ì ~ (~vv c. V I -/ l Presiaent of the Board of Directors, Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: @ IJ ,- ,..J' ~ ~, Ï\,j ~r) (;