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HomeMy WebLinkAboutACTION SUMMARY 09-06-07 Central Contra Costa Sanitary District 5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centralsan.org BOARD OF DIRECTORS: .JAMES A. NEJEDI,Y President BOARD MEETING GERALD R. 1,1IChT President Pro Tern ACTION SUMMARY BARBAIIA I). HOCKh'J'T MICHAEL R. McG/u' MARIO M MliNESINI Board Room Thursday September 6, 2007 2:00 p.m. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance b. Introductions . Introduce George Solivar, newly-hired Network Technician. . Recognize Pat Camorongan on her promotion to Engineering Assistant III. . Recognize James Olympia on his promotion to Source Control Inspector I. BOARD ACTION: Welcomed newly-hired and recognized promoted employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of National Association of Clean Water Agencies (NACWA) Platinum 9 Peak Performance Award for 2006. BOARD ACTION: Received the award. ft "., Recycled Paper September 6, 2007 Board Agenda Page 2 b. Adopt Resolution 2007-109 commending Talksics Toastmasters Club #6718 on its 20th Anniversary. BOARD ACTION: Adopted Resolution 2007-109. 4. CONSENT CALENDAR a. Approve expenditures dated September 6,2007. Reviewed by Budget and Finance Committee. b. Approve minutes of August 9, 2007 Board Meeting. c. Accept the contract work for the North Orinda Sewer Renovations, Phase 2 Project, District Project 5833, and authorize filing of the Notice of Completion. d. Adopt Resolution 2007-110 accepting an offer of dedication from Cherry Lane Associates for an easement shown on the recorded final map of Subdivision 8645 in the city of Pleasant Hill, accepting public sewer improvements (Job 5753 - Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt Resolutions 2007-111 and 2007-112 accepting an offer of dedication and public sewer improvements (Job 5836 - Parcel 1), authorizing execution of a quitclaim deed to Ediz H. Ertekin and Amy M. Ertekin (747 EI Pintado, Danville; Job 4002 - Parcel 1 (Portion)), and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt Resolution 2007-113 accepting an offer of ded ication from the Bones Family Trust for an easement shown on the recorded final map of minor Subdivision 504-04 in the City of Lafayette, accepting public sewer improvements (Job 5857 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2007-114 accepting an offer of dedication from Windemere BLC Land Company, LLC for an easement shown on the recorded final map of Subdivision 8508 in the Dougherty Valley Area, accepting public sewer improvements (Job 5865 - Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolutions 2007-115 and 2007-116 accepting a grant of easement (District Project 5929 - Parcel 11), and authorizing execution of a quitclaim deed to Daniel Seng and Joyce L. Seng, Trustees of the Seng Family Trust dated January 25, 1993 (District Project 1589 - Parcel 1 ), and authorize staff to record documents with the Contra Costa County Recorder. --'---'-'---"--"--"--~-"-~-'-----"--"_._"-'_"'_'-."""_._____.._,.' ""'_'~'__"'~__"_'__'___'__h _.__.._____.___~____,__ _. _..__.~,._,_._..__._.._._~__._.~._,.__.__..__~.__,_ September 6,2007 Board Agenda Page 3 i. Adopt Resolution 2007-117 accepting a grant of easement from Glenn L. Prewitt and Verna M. Prewitt, Trustees for the Glenn L. Prewitt and Verna M. Prewitt 1983 I nter Vivos Trust, for the Martinez Sewer Renovations Project (District Project No. 5975), and authorize staff to record documents with the Contra Costa County Recorder. j. Adopt Resolution 2007-118 accepting a quitclaim deed from Contra Costa County for Imhoff Place and a portion of the Old Imhoff Drive right-of-way, and authorize staff to record documents with the Contra Costa County Recorder. k. Approve registration differential salary merit increase for Assistant Engineer Raffi Moughamian. I. Approve registration differential salary merit increase for Assistant Land Surveyor Kelly Weir. m. Authorize medical leave of absence without pay for Utility Worker Maralee Davi through October 1, 2007. n. Approve request for emergency withdrawal of funds from the Deferred Compensation Plan. BOARD ACTION: Adopted Consent Calendar as recommended. Future differential salary merit increases to go through Human Resources Committee prior to Board consideration. 5. HEARINGS a. Conduct a public hearing to receive comments on a proposed ordinance (Uncodified) to establish reimbursement fees applicable to properties which could connect to Jobs 5656, 5817, or 5851. BOARD ACTION: Conducted a public hearing and adopted Ordinance 246 (Uncodified) establishing reimbursement fees applicable to properties which could connect to Jobs 5656, 5817, or 5851. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Kelly recommended deferring Item 8.a.2) until after Item 8.d.4). 7. BIDS AND AWARDS a. Award a construction contract in the amount of $190,500 for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981, to Jim Freethy Excavating, Inc., the lowest responsive bidder, and authorize the General Manager to execute the contract documents. September 6, 2007 Board Agenda Page 4 BOARD ACTION: Awarded a construction contract in the amount of $190,500 for the construction of the 2006 Storm Damage Repair Project, District Project No. 5981, to Jim Freethy Excavating, Inc., the lowest responsive bidder, and authorized the General Manager to execute the contract documents. 8. REPORTS a. General Manager 1) District Counsel contract. BOARD ACTION: Board reconvened in closed session at the conclusion of the meeting regarding the District Counsel contract. 2) Response to letter from the City of San Ramon regarding Household Hazardous Waste services. BOARD ACTION: Considered after Item 8.d.4. Directed staff to withhold response letter until the Board has considered the matter further. 3) Attendance of Member McGill at California Special Districts Association (CSDA) Conference in Monterey - October 1-4, 2007. BOARD ACTION: Concurred. 4) Announcements a) Household Hazardous Waste Facility 10-Year Anniversary Celebration to be held on September 20,2007. Pollution Prevention Awards will be presented. b) Update on Operator Training Status. c) Announce California Water Environment Association (CWEA) Northern Regional Conference to be held in Redding, California, September 12 - 14, 2007. d) Sponsorship of Contra Costa Council Delta Vision Conference to be held September 13, 2007. e) Plant Operations Department Landscape Improvements. f) Alhambra Valley Trunk Sewer Project Update. September 6, 2007 Board Agenda Page 5 g) Contra Costa County Flood Control and Water Conservation District's Desilting Project. h) Leadership Development Program. i) Letter from Grand Jury reo Board Member compensation and benefits. j) Theft of automobile from CSO yard. BOARD ACTION: Received the announcements. b. Counsel for the District 1) National Pollutant Discharge Elimination System (NPDES) Update. BOARD ACTION: Received the update. 2) District Code Update. BOARD ACTION: Created Ad Hoc Committee of Members Hockett and McGill to review proposed District Code amendments and report back to the full Board at a meeting designated solely for review of the Code revisions. c. Secretary of the District No reports. d. Board Members 1) Report on September 4, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. BOARD ACTION: Received the report. Member McGill announced the Member Lucey will serve as Alternate at the September 17 Budget and Finance Committee meeting as he will be out of town. Member McGill requested that the October 1 Budget and Finance Committee meeting be rescheduled to September 27 or 28, if possible. September 6, 2007 Board Agenda Page 6 2) Report on August 15-18, 2007 California Association of Sanitation Agencies (CASA) Conference - Members Hockett, Lucey, and McGill. BOARD ACTION: Received the report. 3) Report on August 2007 California Association of Sanitation Agencies (CASA) Executive Board Meetings - Member Hockett. BOARD ACTION: Received the report. 4) Report on August 22, 2007 Household Hazardous Waste Committee Meeting - Members Hockett and Menesini. BOARD ACTION: Received the report. 5) Report on August 23, 2007 Outreach Committee Meeting - Members Menesini and Hockett. BOARD ACTION: Received the report. District Counsel to report back with regard to legality of having Board photos on website. 6) Report on August 30, 2007 Real Estate Committee Meeting - Member Lucey and President Nejedly. BOARD ACTION: Received the report. 7) Report on September 5, 2007 Capital Projects Committee Meeting - Members Hockett and McGill. BOARD ACTION: Received the report. 8) Reports on miscellaneous business meetings attended by Board Members. Member McGill reported on a recent meeting with EBMUD regarding recycled water and a meeting with the City of Walnut Creek on the same topic. BOARD ACTION: Receive the report. 9) Provide direction with regard to election of representative to California Special Districts Association Board for Region Three - Member Menesini. BOARD ACTION: Supported nomination of incumbent Sherry Sterrett as representative to California Special Districts Association Board for Region Three. September 6, 2007 Board Agenda Page 7 10) Announcements Member Menesini announced the upcoming Environmental Alliance meeting to be held on September 17, 2007, at which Pollution Prevention Coordinator Melody LaBella will be speaking on Pollution Prevention Week. BOARD ACTION: Received the announcements. 9. ENGINEERING a. Approve a supplemental authorization of $1 ,900,000 from the Sewer Construction Fund for the Fiscal Year 2007-08 General Improvements Program. Reviewed by Capital Projects Committee. BOARD ACTION: Approved a supplemental authorization of $1,900,000 from the Sewer Construction Fund for the Fiscal Year 2007-08 General Improvements Program (4-0-1; McGill, absent). 10. BUDGET AND FINANCE a. Adopt a resolution establishing the Sewer Construction appropriations limit in the amount of $69,698,747 for the 2007-2008 fiscal year, in accordance with Article XIII B of the California Constitution and select the California per capita personal income percentage change for use in computing the appropriations limit. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted Resolution 2007-119 establishing the Sewer Construction appropriations limit in the amount of $69,698,747 for the 2007- 2008 fiscal year, in accordance with Article XIII B of the California Constitution and select the California per capita personal income percentage change for use in computing the appropriations limit (4-0-1; McGill, absent). b. Receive adjusted June 2007 Year End Financial Statements. BOARD ACTION: Received the report. c. Capital Improvement Budget Year End Report. BOARD ACTION: Received the report. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. September 6, 2007 Board Agenda Page 8 12. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 13. CLOSED SESSION a. Personnel Matters Pursuant to Section 54957 of the Government Code - Review of District Counsel contract. BOARD ACTION: Held closed session. b. Personnel Matters Pursuant to Section 54957.10 of the Government Code - Deferred Compensation Early Withdrawal Request BOARD ACTION: Closed session not held. 14. REPORT OUT OF CLOSED SESSION None. 15. ADJOURNMENT- at 4:53 p.m..