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HomeMy WebLinkAboutACTION SUMMARY 08-09-07 BOARD MEETING BOARD OF DIRECTORS : A C T I O N S U M M A R Y JAMES A. NEJEDLY President Board Room GERALD R. LUCEY President Pro Tem Thursday BARBARA D. HOCKETT August 9, 2007 MICHAEL R. McGILL MARIO M. MENESINI 2:00 p.m. 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions ?? Introduce Paul Amaral and Michael Rosen, newly-hired Maintenance Crew Members I. ?? Introduce Stephanie Gronlund, newly-hired Associate Engineer. ?? Recognize Dante Marchetti on his promotion to Maintenance Supervisor. BOARD ACTION: Welcomed newly-hired and recognized promoted employees. 2. PUBLIC COMMENTS No comments. 3. AWARDS AND COMMENDATIONS a. Presentation to Member Menesini of the National Association of Clean Water Agencies’ (NACWA) 2007 Local Public Service Award by Dave Williams, NACWA Board Member. BOARD ACTION: Following a presentation by Mr. David Williams, Member Menesini accepted the award. August 9, 2007 Board Agenda Page 2 4. CONSENT CALENDAR a. Approve expenditures dated August 9, 2007. Reviewed by Budget and Finance Committee. b. Receive June 2007 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of July 5 and July 19, 2007 Board Meetings. d. Adopt Resolution 2007-099, accepting an offer of dedication from Contra Costa RE Investors, LLC for an easement shown on the recorded final map of subdivision 8331 in the intervening properties off Camino Tassajara (Job 5820 – Parcel 2), accepting public sewer improvements, and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt Resolutions 2007-100 and 2007-101, accepting a grant of easement (District Project 5759 – Parcel 7) and authorizing execution of a quitclaim deed to Laura T. Abrams and Joel Sheiman (14 La Bolsita Way, Orinda, District Project 1560 – Parcel 91), and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt Resolutions 2007-102 and 2007-103, accepting an offer of dedication from Ostrosky Enterprises for an easement shown on the recorded final map of subdivision 8263 in the Alamo area (Job 5626 – Parcel 2), accepting public sewer improvements, authorizing execution of a quitclaim deed (Job 3542 – Parcel 8) to Alamo Gardens LLC, and authorize staff to record documents with the Contra Costa County Recorder. g. Approve the A-Line Relief Interceptor, Phase 2A, District Project 5980, for CEQA/permitting purposes. h. Accept contract work for the Acacia Pumping Station Upgrades Project, District Project 5933, and authorize filing the Notice of Completion. i. Authorize the General Manager to execute an amendment to the existing agreement with Whitley Burchett and Associates to increase the cost ceiling by $30,000 for the Lower Orinda Pumping Station Upgrades, Phase 2, District Project 5944. j. Adopt Resolution 2007-104, updating Central Contra Costa Sanitary District’s California Environmental Quality Act (CEQA) Guidelines. k. Approve continuance of employee computer hardware purchase assistance program for a one-year period. Reviewed by Budget and Finance Committee. August 9, 2007 Board Agenda Page 3 l. Authorize a public notice to indicate availability of documentation in support of the District’s appropriations limit. Reviewed by Budget and Finance Committee. m. Establish September 6, 2007 as the date for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly connect to Job 5656 (Las Lomas Way, Walnut Creek), Job 5851 (Camellia Lane, Lafayette), Job 5893 (Pine Tree Drive, Danville), and Job 5817 (Camino Del Diablo, Orinda). n. Authorize General Manager to approve an agreement with Nancy Southern and Associates in the amount of $50,000 for FY 2007-2008 for a Leadership Development Program. Approval recommended by Human Resources Committee. o. Adopt “Human Resources Committee” name change; modify the procedure and travel policy for approving meeting attendance payments for the Board President; and adopt Resolution 2007-105, reflecting the changes. p. Authorize leave of absence without pay for Executive Assistant Suzette Crayton through October 15, 2007. q. Authorize medical leave of absence without pay for Network Coordinator John Censoplano through August 1, 2007. r. Authorize medical leave of absence without pay for Administrative Secretary Georgiana McClease through December 12, 2007. s. Deny appeal of union and adopt the arbitrator’s recommendation in the grievance regarding the hiring of the Administrative Assistant. Approval of arbitrator’s recommendation recommended by Human Resources Committee. t. Adopt new job classification description for Safety Officer; reclassify Safety Specialist Steve Laren to Safety Officer, S-73, $6,262-$7,576. Approval recommended by Human Resources Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. HEARINGS a. Conduct a public hearing and consider adopting a resolution approving a negative declaration and Central Contra Costa Sanitary District Annexation 168B – Alhambra Valley. BOARD ACTION:Conducted the public hearing and adopted Resolution 2007- 106, approving the negative declaration and District Annexation 168B – Alhambra Valley, and requesting that LAFCO initiate proceedings. August 9, 2007 Board Agenda Page 4 b. Conduct public hearing and consider adopting a resolution declaring District property as not currently needed for District purposes - Imhoff Drive property – approximately 1.1 acres located south of Imhoff Drive and northwest of the District’s Household Hazardous Waste Collection Facility in Martinez. BOARD ACTIONConducted the public hearing and adopted Resolution 2007- : 107, declaring District property not currently needed for District purposes. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 7. REPORTS a. General Manager 1) Announcements a) Announcement for Public Bidding of A-Line Relief Interceptor Phase 2A District Project 5980) b) Central Contra Costa Sanitary District will be represented by fourteen District employees at the WEFTEC Conference, October 13-17, 2007, in San Diego, California c) Excess emissions /breakdown incident on July 18, 2007 d) Voice Mail Protocol e) Hidden Lakes Bridges Dedication f) Status of Underpayment of Fees by Two Developers g) Correction on Sewer Service Charge Article h) De-annexation of southern San Ramon from CCCSD to Dublin San Ramon Services District i) Wastewater Operator Training Program j) "New Farm" Housing Project Proposed for Tassajara Valley k) Advertise 2005 Storm Damage Repair Project, DP #5981 l) Announced Golf Tournament benefit in honor of Building and Grounds Supervisor Harry Wyles August 9, 2007 Board Agenda Page 5 BOARD ACTION: Received the announcements. b. Counsel for the District Announced that the District Code Update binder showing and discussing the proposed changes to the Code will be distributed to the Board early next week. The public hearing to adopt the revised Code will be scheduled for October. c. Secretary of the District No reports. d. Board Members 1) Report of August 6, 2007 Budget and Finance Committee Meeting - Member McGill and President Nejedly. 2) Report of July 27, 2007 Special Real Estate Committee Meeting – Member Lucey and Member Hockett (Alternate). 3) Report of July 31, 2007 Human Resources Committee Meeting – Member Lucey and Member Menesini. 4) Report of August 1, 2007 Real Estate Committee Meeting – Member Lucey and President Nejedly. 5) Report of August 2, 2007 Adjourned Real Estate Committee Meeting – President Nejedly and Member McGill (Alternate). BOARD ACTION: Received the reports. 6) Reports on miscellaneous business meetings attended by Board Members. BOARD ACTION: No reports. 7) Announcements Member Menesini announced the upcoming Environmental Alliance meeting to be held on August 20, entitled “Hot Issues in California”, with speaker Dr. Lawrence P. Kolb. BOARD ACTION: Received the announcement. August 9, 2007 Board Agenda Page 6 8. ADMINISTRATIVE a. Adopt a resolution revising the District’s records retention schedules and authorizing destruction of obsolete records. BOARD ACTION:Adopted Resolution 2007-108, revising the District’s records retention schedules and authorizing destruction of obsolete records. 9. ENGINEERING a. Authorize the General Manager to execute a three-year contract, with a one year option, in the amount of $2.1 million, with Phillip Transportation & Remediation, Inc., for Household Hazardous Waste Facility services. Approval recommended by Household Hazardous Waste Committee. BOARD ACTIONAuthorized the General Manager to execute a three-year : contract, with a one year option, in the amount of $2.1 million, with Phillip Transportation & Remediation, Inc., for Household Hazardous Waste Facility services. b. Authorize the General Manager to execute an engineering services agreement with RMC Water and Environment in the amount of $360,000 for preparation of the Collection System Master Plan Update (District Project 5978). BOARD ACTIONAuthorized the General Manager to execute an : engineering services agreement with RMC Water and Environment in the amount of $360,000 for preparation of the Collection System Master Plan Update (District Project 5978) (4-1; Lucey, No). c. Approve agreement with DCM Engineering in the amount of $75,000 for the Soil Sampling and testing of sediment in Walnut Creek Channel for the Plant Wet- Weather Protection Project, District Project 7266. BOARD ACTIONAuthorized the General Manager to execute an : agreement with DCM Engineering in the amount of $75,000 for the Soil Sampling and testing of sediment in Walnut Creek Channel for the Plant Wet-Weather Protection Project, District Project 7266. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. August 9, 2007 Board Agenda Page 7 11. ANNOUNCEMENTS/SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill requested that District Counsel provide an update on a recent case against the Mayor of San Jose relating to the use of public funds in garbage franchise negotiations. 12. CLOSED SESSION a. Personnel Matters Pursuant to Section 54957 of the Government Code – Performance Evaluations for General Manager and Secretary of the District. b. Significant exposure to litigation pursuant to Government Code Section 54956.9(b). ?? One potential matter. BOARD ACTION: Closed Session held. 13. REPORT OUT OF CLOSED SESSION No reports. 14. ADJOURNMENT – at 3:40 p.m.