HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 07-16-07
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Central Contra Costa Sanitary District
5019 I III 11 off Place, Martlllez, CA 94553-4392 (925) 228-9500 I www.centralsan.org
BUDGET AND FINANCE COMMITTEE
Chair McGill
Member Nejedly
Monday, July 16, 2007
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
1. CALL MEETING TO ORDER
2. PUBLIC COMMENTS
3. OLD BUSINESS
a. Review outstanding question regarding expenses associated with the
David Deutscher Company contract and the Annex roofing project.
4. CLAIMS MANAGEMENT
5. REPORTS/ANNOUNCEMENTS
a. Note receipt of CAFR Award.
b. Review Procurement Card Delegation of Authorization Position Paper
(Item 4.m. on Board Agenda).
6. REVIEW EXPENDITURES
7. ADJOURNMENT
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Central Contra Costa Sanitary District
July 13, 2007
FROM:
BOARD BUDGET AND FINANCE COMMITTEE
RANDALL MUSGRA VES /;IJ(fI
DEBBIE RATCLIFF .t1~
TO:
SUBJECT:
July 2, 2007 Finance Committee Meeting
The following question was outstanding from the prior Board Budget and Finance
Committee meeting. The question and response is provided below:
1. A full accounting of the annex roofing project was requested as well as an
explanation on payments to David Deutscher Co.
See attached memo from Jim Warrington, Purchasing Manager.
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Property Management Agreement
Property Management Agreement # 030140, held by David Deutscher Co.,
allows for the property manager to perform or manage repair, maintenance,
alteration, modernization and redecoration work on our leased property. The
District does so, as it is a more efficient and cost-effective way to address
repair/improvement work. So, the property management firm, at our direction,
contracts to have this work performed, supervises and inspects the work, and
pays the contractors once the work was complete. We then reimburse the
property management firm the cost plus a 10% project management fee. That
fee is also specified in the property management agreement.
As required by the agreement, as the cost exceeded $1,500.99, I gave prior
written consent for the Annex roofing work to be done.
The work of replacing two of the Annex's six roof levels was originally estimated
to be $36,801.00. However, the total roofing costs came to $53,865.59. The
extra costs were due to discovery of extra work when the project was underway,
specifically; 1) the removal and replacement of electrical conduit that was
discovered to be imbedded in the old roofing material as it is was replaced ($13,
695) and, 2) dry rot repairs ($481.49). These costs include the 10% cost to have
the property manager supervise these repairs.
This work is complete. No additional roofing work, other than minor repairs, is
expected until 2011 when it is likely that several of the other levels may need
replacement. Provision for this has been made in the District Rental Property
Improvement Project budget, which has been created to implement rental
property projects necessary to protect the life of these properties.
Also, on page 21 of the new Expenditure List, new charges for David Deutscher
are included. A table is attached describing these new charges.
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