HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 05-07-07
Central Contra Costa Sanitary District
5019 Imhoff Place, Martinez, CA 94553-4392 (925) 228-9500 . www.centralsan.org
BUDGET AND FINANCE COMMITTEE
ACTION SUMMARY
Chair McGill
Member Nejedly
Monday, May 7,2007
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Michael McGill, Jim Nejedly, Jim Kelly, Debbie Ratcliff, Ann Farrell
1. CALL MEETING TO ORDER
Chair McGill called the meeting to order at 3:03 p.m.
2. PUBLIC COMMENTS
None.
3. OLD BUSINESS
a. Talavera and Richardson
A written response was received by the Finance Committee
regarding outstanding projects and prior work provided by Talavera
and Richardson. Ann Farrell indicated that this firm has specialized
expertise to support the District's sewer network analysis program
which estimates flows for sizing District sewers and that they are a
small, inexpensive firm. The Board Committee members indicated
that they support the use of small businesses and did not see a
problem with continuing to use Talavera and Richardson.
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"., Recycled Paper
Budget and Finance Committee
May 7 I 2007
Page 2
b. Financial Reporting to the Board
The Finance Committee recommended that a detailed financial report
be presented to the Board twice a year, and that monthly financial
statements and the investment report be submitted on the Consent
Calendar each month. This recommendation is based on a detailed
review of the monthly financial report being conducted by the
Budget and Finance Committee, with questions from the Board
Members handled at the Board meeting.
4. CLAIMS MANAGEMENT
The Committee received a revised claims report, attached. Four new
claims were discussed. Three are minor in cost and one is more significant.
The District's Hydro caused severe damage to a steep driveway at a home
in Orinda. Access is needed for maintenance. Staff is working with the
homeowner to use their driveway to gain access to the sewer line. The
repair will address the need to hold up under the weight of the District's
truck.
5. REPORTS/ANNOUNCEMENTS
a.
The Self-Insurance Fund position paper was discussed in detail. This
is on the May 10 Board agenda. The Committee is recommending
approval by the Board.
b.
The March financial statements were reviewed. There was nothing
exceptional reported.
c.
The position paper setting public hearings for the Sewer Service
Charge was discussed. This is on the May 10 Board agenda.
d.
It was announced that the Board will receive the position parer and
the draft O&M Budget document at their table at the May 10t Board
meeting. This is being provided two weeks early to allow time for the
Board to review. A detailed review of the budget will be performed
by the Committee at the May 21, 2007 meeting with a budget
presentation for the Board at the May 24 Board meeting.
e.
It was announced that staff would prepare a proposed schedule for
future Budget and Finance Committee Meeting Agenda items.
Budget and Finance Committee
May 7, 2007
Page 3
6. REVIEW EXPENDITURES
The Committee reviewed the expenditures and asked for a report on the
tree trimming invoice ($36,887.50) and service provided to the District, as
well as an accounting of the hours spent for tree trimming for the current
invoice.
7. ADJOURNMENT - at 4:20 p.m.
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