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HomeMy WebLinkAboutACTION SUMMARY 06-18-09Central Contra Costa Sanitary District ACTION SUMMARY Board Room Thursday June 18, 2009 2:00 p.m. 1. ROLL CALL PRESENT: Members: Hockett, Lucey, McGill, Menesini, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. • Introduce newly-hired Staff Engineer, Richard Foss. .11(C/41F/, R..11~G(LL PrrsiJrnl Vnr Trm BARBAR9 D. l/(ICKE/T GERALD N. LUCEY ,1/ARIO JI..NENF.SINI (925)118-9500 www.centralsntt.org • Recognize Don Parker on his promotion to Electrical Shop Supervisor. BOARD ACTION: Welcomed newly-hired employee and recognized promoted employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of Safety Suggestion of the Year Award for 2008 to Bob Yates, Maintenance Technician III, from the Mechanical and Machine Shop. BOARD ACTION: Following the report, President Nejedly presented the award for the safety suggestion, which was to install railing around the catwalk section of the primary sedimentation tanks. ® RecycLLd Paper BOARD MEETING BOARD OF D/RECTORS: ./A.ves,1. ,vF/r~ncv /'n•sidrnr June 18, 2009 Board Agenda Page 2 b. Presentation of Pipe Users Group (PUG) Appreciation Plaque by Jonathan Lee, Chairman of the Northern California Pipe Users Group. BOARD ACTION: Accepted the award. 4. CONSENT CALENDAR a. Approve expenditures dated June 18, 2009. Reviewed by Budget and Finance Committee. b. Approve minutes of May 21, 2009 Board meeting. c. Accept the contract work for the Treatment Plant Site Improvements, District Project 7251, completed by Lister Construction, Inc., and authorize filing of the Notice of Completion. d. Accept the contract work for the Danville Sewer Renovations, Phase 2, District Project 5954, completed by McNamara and Smallman Construction, and authorize filing of the Notice of Completion. e. Advise the Board of the closeout of the Aeration Air Renovations, Phase 1, District Project 7207. f. Advise the Board of the closeout of the Walnut Creek Sewer Renovations, Phase 6, District Project 5972. g. Advise the Board of the closeout of the Ultraviolet Disinfection Expansion Project, District Project 7240. h. Advise the Board of the closeout of the Camino Pablo Trunk Sewer Improvement and Flush Kleen Force Main Renovation Project, District Project 5946-5949. i. Advise the Board of the closeout of the South Orinda Sewer Renovations, Phase 3, District Project 5985. j: Advise the Board of the closeout of the Service Air System Improvements, District Project 7210. k. Advise the Board of the closeout of ten Capital Improvement Projects. Authorize the General Manager to execute a technical consulting services agreement with a cost ceiling of $80,000 with KTA-Tator, Inc. to assess the condition of existing coatings on equipment, tanks, structural supports, and piping within the treatment plant for the Treatment Plant Protective Coatings, Phase 4, District Project 7247. June 18, 2009 Board Agenda Page 3 m. Authorize the General Manager to renew insurance coverage for excess liability, pollution legal liability (Household Hazardous Waste), and employment practices liability as quoted with expiring terms and conditions, to renew property coverage at rates not to exceed a 15 percent increase or $105,000 and to renew and report final Workers' Compensation premiums to the Budget and Finance Committee upon receipt. Reviewed by Budget and Finance Committee. n. Adopt Resolution 2009-035 accepting a grant of easement from Contra Costa County on the lands commonly referred to as Buchanan Fields Golf Course (APNs 125-010-022 and 125-010-023), and authorize staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. HEARINGS a. Conduct a public hearing on a proposed uncodified ordinance to establish reimbursement fees applicable to properties which could connect to Jobs 5684, 5855, 6435, and 6453. BOARD ACTION: Adopted Uncodified Ordinance 256 establishing reimbursement fees applicable to properties which could connect to Jobs 5684, 5855, 6435, and 6453. Staff to come back with options for distributing the fees to administer the reimbursement accounts among the participants. b. Conduct a public hearing to consider adopting a resolution approving a Negative Declaration and District Annexation 167A -North Gate (District Annexation 167-1 and 167-7). BOARD ACTION: Adopted Resolution 2009-036 approving a Negative Declaration and District Annexation 167A -North Gate (District Annexation 167-1 and 167-7). 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 10.b. was taken out of order. 7. BIDS AND AWARDS a. Award a construction contract in the amount of $1,314,125 to Precision Engineering, Inc., the lowest responsive bidder for the Lafayette Sewer Renovations, Phase 6, District Project 5958; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. June 18, 2009 Board Agenda Page 4 BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Precision Engineering, Inc.; and authorized the General Manager to execute the contract documents as recommended. 8. REPORTS a. General Manager 1) CASA's Private Sewer Lateral Legislation Update. BOARD ACTION: Requested that District Counsel provide an opinion regarding how the District may remove itself from CASA and to provide a copy of the CASA bylaws. 2) Landfill Gas Update. BOARD ACTION: Received the update. 3) Receive direction from the Board on requested financial support for California Association of Sanitation Agencies (CASA) in City of Vacaville NPDES Permit Case. BOARD ACTION: Directed staff to provide financial support as requested (3-2; Menesini and Nejedly, No) but to defer sending a letter to CASA until further information is presented to the Board at the next meeting regarding legal representation on the case, which may impact the Board's decision. 4) Announcements a) Walnut Creek Sewer Renovation Project (Phase 7) Public Workshop b) Mt. View District Manager Dave Contreras Retirement c) Nutrient Removal Specialty Conference Attendance d) Travel for Testing Purposes for the Standby Power Facility Improvements Project (DP 7248) e) Headworks and Mechanical Shop Roof Replacements DP 7211 f) Collection Systems Operations Facility Improvements Project June 18, 2009 Board Agenda Page 5 g) Public Bidding of Pleasant Hill Sewer Renovations (Phase 1), DP 5961 h) Status of Service Agreement Renewal with Contra Costa Clean Water Program i) Bay Area Air Quality Management District Reportable Compliance Activity BOARD ACTION: Received the announcements. b. Counsel for the District No reports. c. Secretary of the District Announced distribution of the June 22, 2009 Outreach Committee agenda. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the st~end; and meetings or conferences for which the District paid their e~enses. Member Hockett • June 4, 2009 -Contra Costa County Mayors' Conference -Member Hockett (expenses). BOARD ACTION: Received the report. Member Lucey • June 15, 2009 -Budget and Finance Committee meeting -Member Lucey (stipend) and President Nejedly (stipend). BOARD ACTION: Received the report. Member McGill Member McGill provided a written report on his meeting attendance. BOARD ACTION: Received the report. June 18, 2009 Board Agenda Page 6 Member Menesini Member Menesini reported on the recent Environmental Alliance meeting and his attendance at a District meeting to present information on Capital Project closeouts. BOARD ACTION: Received the report. 9. HUMAN RESOURCES a. Adopt a Memorandum of Understanding between the District and the CCCSD Management Group effective June 18, 2009 through April 17, 2012. BOARD ACTION: Adopted a Memorandum of Understanding between the District and the CCCSD Management Group effective June 18, 2009 through April 17, 2012 (4-1; Nejedly, No). 10. CORRESPONDENCE a. Receive letter dated June 4, 2009 from Contra Costa Water District Board President Joseph L. Campbell regarding Recycled Water Meeting -Progress Review. BOARD ACTION: Received correspondence. General Manager stated that a response has been sent. b. Receive letter dated June 8, 2009 from Steven M. Savage requesting formation of a Contractual Assessment District (CAD) for Sunnybrook Road in Alamo. BOARD ACTION: Received correspondence. Staff to follow legislation that may reinstate District's ability to establish CADS. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION a. Receive report on emergency declared on May 21, 2009 and authorize the General Manager under Public Contract Code 22050(b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez, if work has not been completed. BOARD ACTION: Received report and continued authorization for emergency repairs. June 18, 2009 Board Agenda Page 7 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS President Nejedly requested that staff continue to monitor legislation regarding CADs and to assist Mr. Savage with regard to his request. Staff to provide information regarding the District removing itself from CASA and information regarding legal representation in the City of Vacaville NPDES Permit Case. 13. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Labor Counsel Allison Woodall, Esq.; Director of Administration Randall Musgraves, Human Resources Manager Cathryn Freitas. Employee Organizations: Employees' Association, Public Employees' Union, Local One. BOARD ACTION: Closed session was not held. 14. REPORT OUT OF CLOSED SESSION None. 15. ADJOURNMENT - at 3:30 p.m.