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Home My WebLink AboutAGENDA BACKUP 02-05-81(CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. POSITION PAPER VIA_ ROGER J. DOLAN DATE 2/5/81 General Manager—Chief Engineer SUBJECT PUBLIC HEARING FOR DRAFT EIR FOR THE DOS OSOS/ALTA TYPE OF ACTION VISTA SEWER LINE EXTENSION IN ORINDA PUBLIC HEARING FOR DRAFT EIR SUBMITTED),4y McCoy y�T�,?1 ffli J 99iaF1PcJ/diilection System ISSUE: A public hearing is necessary to hear and consider any written and verbal comments on the Draft EIR concerning the proposed 1800 ft. extension of an 8" sewerline generally along Alta Vista and E1 Toyonal in the Lake Orinda Highlands area of Orinda. BACKGROUND: The County Health Department established a septic tank moratorium in 1970 in the project area (E1 Toyonal Septic Tank Moratorim Area) because of septic tank seepage and potential health problems. This moratorium is currently in effect. The County Health Officer will not accept applications for septic tank permits and any new construction must be connected to a public sanitary sewer. The proposed sewer extension project is required for the development, initially, of 3 vacant single family residential lots. The parcels require annexation to CCCSD with the annexation being subject to review and approval by the Contra Costa County Local Agency Formation Commission (LAFCO). The project area is within the adopted LAFCO sewer service sphere of influence for CCCSD. The annexation of the three lots has been approved in concept; however, formal annexation will take place in the future. The following staff comments relate to the project area which could be sewered by direct connections to the proposed sewer project, and also the total tributary area which may ultimately be served via additional, future gravity sewer main extensions from the project sewer. 1. The project as proposed would directly result in the construction of three units in the project area. Five additional vacant lots which front the proposed sewerline could also develop and connect. Of the five vacant lots, it appears that four could use a gravity system, while one would require a ppping system. Existing homes presently on septic systems and adjacent to the proposed project which could connect number 15. 2. The tributary area which could be served by extensions of the project sewer is primarily located to the south and southwest of the sewer project. (on Dos Osos, Alta Vista and Tres Mesas) It is estimated that there are 17 additional potential building sites in the tributary area which could be developed if sewers were extended. Eleven existing residences are on septic systems. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEP ./DIV.JMC CLQ GE G I E F G. The following table summarizes all of the possible connections which could be made to the project sewer and extensions therefrom: Existing Homes Potential Homesites on Septic (Vacant land) Direct Connection 15 8 Total 23 to project sewer Sewer Extension required from 11 17* 28 project sewer Total 26 25 51 * This represents growth that could be considered induced by the sewer project, assuming the required main extensions are constructed. Staff has no additional comments. -al- Jay McCoy Revised 2/5/81 February 5, 1981 FORMAT FOR PUBLIC HEARING ON DRAFT EIR: DOS OSOS/ALTA VISTA 1. President announces item and introduces Roger Dolan. 2. Roger Dolan comments on the project and asks Mr. Malcolm Sproul (Seeman Associates), to briefly discuss the content of the Draft EIR. 3. Mr. Sproul discusses Draft Eir. 4. Roger Dolan asks Dennis Hall to review staff comments. 5. Dennis Hall covers staff comments and answers any questions from Board. 6. President opens Public Hearing: Members of the public are allowed to speak; those in favor are allowed to speak first, those opposed second. Staff and the EIR consultant will be available to answer questions. 7. After all testimony is taken, the President closes the public hearing. The President states: "All written comments received will be responded to in the final EIR by Mr. Sproul. Said response will include measures to mitigate adverse environmental impacts identified in the comments. The Board of Directors will consider certifying the Final EIR after review and consideration of its contents and will consider approval or disapproval of the project at its February 19, 1981, regular meeting. Any persons who would like copies of the responses which will be incorporated into the Final EIR should contact Mr. Sproul of Seeman & Associates). (CCSD Central ntra Costa SanitaryDistrict BOARD OF DIRECTORS NO. POSITION PAPER : ROGER J. DOLAN DATE General Manager—Chief Engineer 2/5/81 SUBJECT TYPE OF ACTION ADOPT BUDGET FOR CONSTRUCTION SERVICES DIVISION FOR FISCAL YEAR 1980/81 BUDGETARY SUBMITTED BY INITIATING DEPT./DIV. Roger J. Dolan, GM -CE I Engineer Administration ISSUE: The Construction Services Division has been functioning under a tentative budget for the fiscal year 1980/81. The actual budget has now been prepared and reviewed and is here presented for adoption. BACKGROUND: During the budget process in late spring of 1980, it had become clear that it was in the District's best interest to make changes in the immediate future in an area that could significantly affect the budget for the Construction Services Division. For that reason, a tentative budget figure was adopted pending confirmation of actual needs for litigation support. At that time, it was unclear whether the manpower requirements would increase, decrease or remain the same. Presently the District is in receipt of a confidential report covering litigation activities which will be discussed in closed session. The conclusion of this report is that the present 5A-1 litigation support activities within the Construction Services Division should not continue. A management analysis of the present staffing requirements of the Construction Services Division has reached the conclusions contained in the table on the next page. Because the management analysis contains confidential information both pertaining to litigation and to personnel matters, it will be given in closed session. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. R./CH of 3 (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS 2 of 3 NO. POSITION PAPER SIA' ROGER J. DOLAN General Manager—Chief Engineer DATE FEBRUARY 5 1981 r SUBJECT ADOPT BUDGET FOR CONSTRUCTION SERVICES DIVISION TYPE OF ACTION FOR FISCAL YEAR 1980 - 1981 BUDGETARY SUBMITTED BY Roger J. Dolan General -Manager -Chief Engr. INITIATING DEPT./DIV. Staffing Justified Position Not Without Required In Reduction Employment Present Staffing 5A-1 Lit. Absence of 5A-1 In Position Title Status Authorized Filled Support Lit. Support Force Construction Permanent 1 1 1 0 Ser.Div.Mgr. Contract Permanent 1 1 1 0 Administrator Associate Permanent 1 1 1 0 Engineer Resident Permanent 1 1 1 0 Engineer Senior Permanent 2 2 2 0 Inspector Civil Inspector Permanent 1 1 1 0 (on loan from C.S.E.S.) Claims Anaylst P.I. 6 4 1 5 3 Supervising P.I. 1 1 0 1 1 Clerk Typist Clerk Typist 1/II P.I. 6 4 0 5 3 Clerk Typist 1/II Permanent 0 0 1 Secretary Permanent 1 1 1 0 REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. MGR./CHIEF ENG. 2 of 3 SCD BOARD OF DIRECTORS NO. POSITION PAPER VIA: ROGER J. DOLAN DATE 2/05/81 General Manager—Chief Engineer SUBJECT ADOPT BUDGET FOR CONSTRUCTION SERVICES DIVISION TYPE OF ACTION FOR FISCAL YEAR 1980/81 Budgetary SUBMITTED BY Roger J. Dolan, General Manager -Chief Engineer RECOMMENDATION: It is recommended that the Board consider the management analysis of the work assigned to the Construction Services Division and the confidential report on litigation and, provided they agree with the conclusions contained therein, take the following actions. 1) Adopt the attached budget based on the above table of staffing needs. 2) Create one permanent position of Clerk Typist I/II in the Construction Services Division. 3) Authorize funding of the surplus positions through March 15, 1981 with the understanding that the actual work requirements of these positions_ will be completed considerably prior to that date. 4) Authorize your representatives to meet and confer with the Employees Association to develop the program for implementation of the reduction in force. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT.%DIV. GEN. MGR.%CHIEF ENG. SHEET 3 OF 3 CONSTRUCTION DIVISION OPERATING AND MAINTENANCE EXPENSES BUDGET FISCAL YEAR 1980 - 1981 SALARIES & WAGES - MNGT. SALARIES & WAGES - NON MNGT. EMPLOYEE BENEFITS OFFICE EXPENSE OPERATING SUPPLIES MICROFILM SUPPLIES ELECTRICITY TELEPHONE REPAIRS & MAINTENANCE RENTS & LEASES JANITORIAL TRAVEL & CONFERENCES PRINTING MEMBERSHIPS SUBSCRIPTIONS EMPLOYEE EDUCATION MILEAGE PUBLICATION MISCELLANEOUS TOTAL 0 & M EXPENSES EXPENSES CAPITALIZED: SALARIES & WAGES EMPLOYEE BENEFITS OTHER EXPENSES TOTAL EXPENSES CAPITALIZED NET 0 & M EXPENSES ACTUAL FOR PROJECTED 07/01/80 - 01/01/81- TOTAL 12/31/80 06/30/81 BUDGET $ 23,025 $ 21,390 S 44,415 194,457 140,620 335,077 67,414 50,223 117,637 3,856 4,248 8,104 408 450 858 3,565 2,078 5,643 1,462 3,528 4,990 3,409 2,200 5,609 3,745 1,755 5,500 18,700 27,156 45,856 11090 1,222 2,312 867 1,250 2,117 4,328 1,100 5,428 --- 100 100 26 100 126 --- 550 550 137 225 362 327 8o 407 1,130 450 1,580 $327,946 $258,725 $586,671 (199,164) (150,667) (349,831) ( 62,171) ( 46,707) (108,878) ( 33,717) ( 36-X5) (169,942 (295,052) (233,599) (528,651 $ 32,894 $ 25,126 $ 58,020 CONSTRUCTION DIVISION 1980-1981 EQUIPMENT BUDGET Table Bookcases 4' high Desk, metal Desk, wood Credenza Secretarial chairs, swivel Coat racks, wood Table, 30" x 60" Credenzas, wood Bookcases, wood, 6' high Desks, 60" x 30", wood Chairs, swivel, with arms Side Chairs, non -swivel, with arms Reception chairs, with arms Reception table, 18" x 24" Files, 2 drawer, wood, legal IBM Recorder Typewriter, electric, 19" correcting Refrigerator, 5.1 cu. ft. Microwave Oven, 1.25 cu. ft. Dinette Sets (2) File Cabinet, metal, legal, 4 drawer Copier/Collator, Cannon Trailer, 12' x 55' QUANTITY 3 5 4 3 2 3 3 3 4 2 1 1 1 1 1 2 5 1 1 TOTAL AMOUNT $ 227.00 159.00 298.00 378.00 369.00 188.00 175.00 380.00 470.00 198.00 746.00 257.00 186.00 376.00 136.00 149.00 464.00 1,625.00 192.00 315.00 317.00 638.00 10,532.00 10,498.00 $29,273.00 ((CSD Central i is rict BOARD OF DIRECTORS NO.JX. REAL PROPERTY POSITION PAPER V IA' ROGER J. DOLAN DATE 2/2/81 General Manager—Chief Engineer SUBJECT TYPE OF ACTION AUTHORIZATION FOR P.A. 81-4 (DANVILLE AREA) TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO THE DISTRICT ANNEXATION SUBMITTED BY INITIATING DEPT./DIV. Jay McCoy Engineering/Collection System Owner Parcel Address Lead No. Area Parcel No. & Acreage Remarks Agency 81-4 Danv. Jerry Riggs, et ux Septic tank has failed. County CCCSD 302 Montair Drive Health Dept. has advised Danville, CA property owner to connect to 199-120-06 public sewer District to 1.81 AC. prepare "Notice of Exemption" RECOMMENDATION: Authorize P.A. 81-4 to be included in the next formal annexation to the District. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITI TING DEPT./DIV. GE HIE ENG. V.4. JMc W CLW ((CSD Central Contra Costa SanitaryDistrict BOARD OF DIRECTORS NO.1A. KealProperty - 2/5/81 POSITION PAPER VIA: ROGER J. DOLAN General Manager -Chief Engineer DATE 2-2-81 SUBJECT AUTHORIZATION FOR P.A. 80-49 (DANVILLE AREA), P.A. 81-1 TYPE OF ACTION (DANVILLE AREA), P.A. 81-2 (DANVILLE AREA), AND P.A. 81-3 (W.C. AREA) TO BE INCLUDED IN THE NEXT FORMAL ANNEXATION TO ANNEXATION THE DISTRICT. SUBMITTED BY INITIATING DEPT./DIV. Jay McCoy Engineering/Collection System Owner Parcel Address Lead No. Area Parcel No. & Acreage Remarks Agency 80-49 Danv. 202-110-03, -05, 06 Previously considered on 12/2/80 County Shapell Industries deferred to 2/5/81 by Board of P.O. Box 469 Directors. Proposed Sub. 5959 - Milpitas, CA 95035 total of 92 single family homes. 64.04 Acres EIR Approved by County 81-1 Danv. John J. Ramos Previously considered 1/8/81, County 120 Entrada Mesa deferred to 2/5/81. Owner Danv, CA 94526 intends to build 5 condominium 216-101-08 .37 Ac. units -Negative Declara.by,County 81-2 Danv. Harold W. Smith Co. Proposed Subd. 5607 - having 7 County 2076 Mt. Diablo Blvd large lots totaling 70.66 acres Walnut Creek, CA and 3 open space areas totaling 194-060-04 43.30 acres. Negative Declara- 113.96 Ac. tion by C.C.County. 81-3 W.C. Marlin R. Head Property to be split into four County 888 Trails End lot minor subd. Tentative map Walnut Creek, Ca (M.S. 128-77) approved by county 138-141-001 7.0 Acres RECOMMENDATION: Defer action until March 5, 1981 REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT TINGD IV. GE / HIE F ENG. �i JMc CLW DCentral Contra Costa Sanitary District BOARD OF DIRECTORS WNF NO. POSITION PAPER vIA. ROGER J. DOLAN DATE General Manager—Chief Engineer January 14 1981 SUBJECT TYPE OF ACTION REPORT ON JOINT STUDY OF THE CURRENT AND PROPOSED DISTRICT MEMORANDUM OF INSURANCE BENEFITS PROGRAM UNDERSTANDING OF JULY SUBMITTED BY INITIATING DEPT./DIV. Walter N. Funasaki Accounting Division A joint study and marketing of the District's current insurance benefits program was required by the Memorandum of Understanding dated July 17, 1980. The report on the joint study and marketing is submitted herewith. The representatives of the Board of Directors and the Wage and Benefits Committee assert that this report represents the results of the joint study stipulated by the Memorandum of Understanding. The projected annual savings of $70,000 from the remarketing of the coverages in force and the projected annual cost of $156,280 for additional coverages are affirmed by the undersigned. REPRESENTATIVES OF THE REPRESENTATIVES OF THE BOARD OF DIRECTORS: EMPLOY S' ASSOCIATION: By By kialte N. Funasaki G. Donald Risden < , 'Of• 414t �� Peter ich ail 9. f Filip David Jo nson Distri f sel en Laverty Kenneth Moon 4-4d. - Peter Wiebens REVIEW)KINO RECOMMENDED FOR BOARD ACTION INITIAT GEN H F E (DDE..PTTT/./DIV. ) 7. WNF REPORT ON JOINT STUDY OF THE CURRENT AND PROPOSED DISTRICT INSURANCE BENEFITS PROGRAM The following are the results of the joint study of the District's current insurance benefits program conducted by representatives of the Board of Directors and the Wage and Benefits Committee of the Employees' Association. A. Savings From Conversion of In -Force Coverages The annual savings from conversion of the group medical, dental, and life insurance coverages are projected at $70,000, as detailed on Exhibit I. B. Comparison of Major Coverage Terms A comparison of the major provisions of the policies in force and the proposed policies from Prudential Insurance Company for group medical, dental, and life insurance is shown on Exhibit II. C. Summary of Premium Expense for Additional Coverages The annual premium expense for additional insurance coverage for non -management personnel is projected to be $156,280, as shown on Exhibit III. D. Policy Documents Copies of the policy descriptions are provided in Exhibit IV. E. Conclusion The following have been determined as a result of the joint study: 1. The new group medical, dental, and life insurance policies proposed by Prudential Insurance Company are equivalent, or superior, to the coverages currently in force and should be obtained for the policy year beginning February 1, 1981. 2. The Wage and Benefits Committee has requested that additional coverages be obtained in the following order of preference: Expanded Group Life Insurance Long -Term Disability Short -Term Disability Vision Care A summary prepared by the Wage and Benefits Committee on the following page presents the requested application of the savings to additional coverages. January 14, 1981 Honorable Board of Directors: In accordance with the Memorandum of Understanding dated July 17, 1980 between the Board of Directors and the Employees' Association, a joint study for joint marketing to maximize the employees' coverage has been done. The results of the study are: , I. SAVINGS: A. Group Medical $48,195. Group Medical, Added Benefits Savings 7,808. Subtotal $56,003. Group Medical, Added Benefits Applied Subtotal Savings to be Applied B. Group Dental $12,912. Group Dental, Added Benefits Savings 13,662. Subtotal Group Dental, Added Benefits Applied Subtotal Savings to be Applied C. Life Insurance $-8,893. Total Savings to Maximize Benefits' $91,470. Total Savings Applicable to New Coverages II. APPLICATION OF SAVINGS: Total New From Coverages Savings A. Increased Life Ins. Plan B $ 25,386. $25,386. B. Long -Term Disability 73,596. 44,614 C. Short -Term Disability 37,333. D. Vision Care 19,965. -- Totals $156,280. $70,000. Submitted by Wage and Benefits Committee $26,574. (13,662.) $12,912. $ 8,893. $70,000. Added Funds at B/D Discretion $28,982. 37,333. 19,965. $86,280. 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(D -- O_ O 1 o_ — tnO 3 1,0�n O -• -• m 3 N • I 7 rt c rt rt v N (D S I 7 (D O 7 3 rt -U). 00 S N =3 lC V W V'1 j rt N 3 �D w vI c 3 c vi rn w (0 Irn -• a, C) v1 w m ON c -- 3 44,m N N 'C 7 ON (D -• N a). O p p 3 (D 0 7 (D rt i? rt N lD W U1 w 3 c 00 D` W t0 00 -• O O VI W ON C 3 m X C 3 m n X m v z m -I z;v N D m r v z m n O O O C-zz m � D v n O O N � N M D \X 0o •V N D D z I p m N v D X \z 00 N v N C � N z � n— m n C-) O G m D c� m N m X S rt (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS UUN JaTery t;. - Training Supv.Central Safety Comm. NO. VIII. Cap Im rogjement 55 POSITION PAPER vIA' ROGER J. DOLAN General Manager—Chief Engineer DATE January 26, 1981 SUBJECT TYPE OF ACTION Purchase of three Enmet CGS -100 meters and one Gasteck HS -80 meter for a total of $4,980 Capital Expenditure SUBMITTED BY INITIATING DEPT./DIV. D. G. Niles, Manager Plant Operations Department Issue: Recent deaths of two sanitary workers at the Burbank treatment plant have resulted in stricter guideline enforcement of the Cal/OSHA requirements for confined space work. Background: Hydrogen sulfide which caused the death of the sanitary workers in Burbank is a common toxic gas in the wastewater industry. Although it is common, manufacturer's of confined space metering equipment have not in the past produced meters which would simultaneously monitor for 02 deficiency, combustibles, and hydrogen sulfide. There are three companies who now produce instruments capable of simultaneous monitoring for 02 deficiency, combustibles, and 1-12S. In my opinion the Enmet Company has a reliable combination meter. The Plant Operations Department needs to purchase three combination meters and one meter which monitors only H2S in order to insure safe confined space work in each of its divisions. Presently the Plant Operations Department has three MSA 260 meters and one Combo 33. The MSA 260 measures only 02 deficiency and combustibles. The Combo 33 will measure all three. Proposed distribution of Confined Space meters: Operations and Maintenance Divisions: Two CGS -100 (new Pumping Stations, West: One MSA 260 and one HS -80 (new) Pumping Stations, North: One CGS -100 (new) Backup meters: Two MSA 260 One Combo 33 Note: As single monitoring meters wear out they will be replaced with combination monitoring meters in order to reduce replacement parts, inventory, and operational training. Recommendation: Purchase of three Enmet CGS -100 meters for $4500 and one Gasteck HS -80 for 0 for a total of $4,980 to be authorized from the Sewer Construction Fund. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. ENG. WGE.HIEF UUN JaTery t;. - Training Supv.Central Safety Comm. ((CSD Central District BOARD OF DIRECTORS NO• VIII. Cap. prr vemts 2� 5181 POSITION PAPER VIA. ROGER J. DOLAN DATE JANUARY 28, 1981 General Manager -Chief Engineer SUBJECT APPROVE PLANS AND PROJECT MANUAL AND AUTHORIZE TYPE OF ACTION ADVERTISING FOR BIDS FOR DISTRICT PROJECT 3474, APPROVAL OF PLANS & TREATMENT PLANT NORTH PARKING LOT AND ACCESS ROAD AUTHORIZE FOR BID MODIFICATION SUBMITTED BY INITIATING DEPT./DIV. JAY S_ MCCOV COLLECTION SYSTEM ENGINEERING -DESIGN DIVN. BACKGROUND: This project will provide a new access road into the treatment plant and additional private vehicle parking outside of the plant fenced area. Completion of the project, prior to the start of construction for the new headquarters office building, is necessary so that the construction area will be clear. RECOMMENDATION: Approve plans and project manual and authorize advertising for bids for District Project 3474. Attachment: Engineers Estimate REVIEWED AND RECOMMENDED FOR BOARD ACTION INI ATING PlIrT.DIV. GE R. HIEF ENG. JMc CL (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS RAB DGN RJD S. NO. VIII. cap. mprovem 2 2/5/81 POSITION PAPER vIA. ROGER J. DOLAN DATE Januar y 30, 1981 General Manager—Chief Engineer SUBJECT AUTHORIZATION OF $18,000 IN SEWER CONSTRUCTION FUNDS FOR TYPE OF ACTION THE PURCHASE OF REPLACEMENT DISSOLVED OXYGEN PROBES Capital Expenditure SUBMITTED BY INITIATING DEPT./DIV. D. G. Niles Plant Operations ISSUE: The Plant Operations Department requests authorization to expend $18,000 in sewer construction funds for the purchase of dissolved oxygen probes. BACKGROUND: The activated sludge process at the Water Pollution Control/Reclamation Plant has eight permanently installed dissolved oxygen probes which are used to control tank aeration. These probes are important because they are used to control the environment of the bacteria which are the heart of the treatment process and because close aeration flow control can save money in air compression energy cost. The present dissolved oxygen probes are unexpectedly reaching the end of their service lives. In addition, the installed dissolved oxygen probes have become obsolete and replacements are not available. Since it was not anticipated that the dissolved oxygen probes would only have a three-year service life, insufficient money was budgeted for replacing all of the probes in this budget year. RECOMMENDATION: Authorize $18,000 in sewer construction funds for the purchase of replacement dissolved oxygen probes. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATIN GE G /CH EF ENG. `DDEPT./DIV. 0 RAB DGN RJD S. (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NOMI. Jonseq/ Windar POSITION PAPER VIA' ROGER J. DOLAN DATE General Manager—Chief Engineer 2-2-81 SUBJECT TYPE OF ACTION ACCEPT GRANT OF EASEMENT FROM KIM ABBOTT, DSP 2695, PARCEL 5, WALNUT CREEK AREA, AT A COST OF $2,300 TO THE DISTRICT RIGHT OF WAY SUBMITTED BY INITIATING DEPT./DIV. Jay McCoy Engineering/Collection System ISSUE: The subject easement is the 8th of the total of 14 easements required for DSP 2695. BACKGROUND: The District Board previously authorized staff to proceed with easement acquisition for this District Sewering Project. All easements must be obtained before sewer construction may begin. Construction has been tentatively scheduled to begin in the Spring of 1981. The cost of the above easement is $2,300. RECOMMENDATION: Accept easement, authorize payment as specified above and authorize recording of said easement. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITTI,(DIV. GE HIE F ENG. �f�/'moi JMc cxj'�CLW ' (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO, VI . Adrg5�811 c POSITION PAPER VIA. ROGER J. DOLAN DATE General Manager—Chief Engineer Feb. 2, 1911 SUBJECT APPROVAL OF AMENDMENT NO. 2 TO THE TASK C/D AGREEMENT TYPE OF ACTION WITH METCALF & EDDY TO INCREASE THE COST CEILING FOR ADMINISTRATIVE DEFINITION OF SCOPE OF ALTERNATIVE RECLAMATION STRATEGIES SUBMITTED BY INITIATING DEPT./DIV. John Larson Special Projects Engineering Division BACKGROUND: 'Metcalf & Eddy (M&E) is under contract to provide professional engineering services for evaluation of alternative reclamation strategies at the District Water Reclamation Plant. The first phase of Task C is to define the scope of this evaluation and the eventual facilities plan. Work to define the scope began in March, 1980, and is nearing completion. The District staff has requested M&E to prepare a cost analysis of alternative sludge handling systems as part of the definition of scope. This analysis will aid the District in determining the appropriate courses of action under Task C as well as Tasks A and B (Stages 5A and 5B -I). However, to be able to prepare this cost analysis, the cost ceiling of the Task C Agreement must be increased. This amendment will increase the cost ceiling of the M&E Agreement by $5,030 from $35,547. Since the scope of work has not changed, and the M&E Agreement is a cost plus fixed fee type of contract, only the direct and indirect costs are being increased. The fixed fee remains unchanged. These costs are eligible for reimbursement under the Clean Water Grant Program. RECOMMENDATION: Authorize the President of the Board of Directors to execute Amendment No. 2 to the Task C Agreement to increase the cost ceiling by $5,030 for the definition of scope of alternative reclamation strategies. Authorize expenditure of sewer construction funds for this work. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GE JL CLW 'tea ((CSD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO.V. Consent Calendar 2 2/5/81 POSITION PAPER VIA_ ROGER J. DOLAN DATE General Manager—Chief Engineer SUBJECT EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH TYPE OF ACTION KELLY K. JAY, ET UX, JOB 1373 PARCEL 3 RIGHT OF WAY SUBMITTED BY INITIATING DEPT./DIV. Jay McCoy Engineering/Collection System ISSUE: The property owners, Mr. and Mrs. Kelly K. Jay, desire to construct a tennis court and related improvements over a District easement. BACKGROUND: The property owners have supplied the District with their plans. District staff has inspected the site and televised the existing_ sewer. Staff has determined that the improvements do not interfere with the present use of our sewer, however, if it should become an interference, the agreement requires the property owner to remove the structure within 30 days of notice to do so. RECOMMENDATION: Approval, execute "Agreement" and authorize its recording. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT TING DEPT�./�V. GEN. / IEF NG. JMc CL ((CSD Central Contra Costa Sanitary District BOARD OF DIRECTORS :S. NO. VIII. Cap. Improve 4 2/5/81 POSITION PAPER VIA: ROGER J. DOLAN DATE General Manager -Chief Engineer 2-2-81 SUBJECT AUTHORIZE $80,700 FOR PREPARATION OF PLANS FOR DSP 3465, TYPE OF ACTION A WATERSHED TRUNK SEWER ALONG CAMINO TASSAJARA AND FOR DSP 3466, A WATERSHED TRUNK SEWER ALONG SYCAMORE VALLEY RD SUBMITTED BY INITIATING DEPT./DIV. Jay S. McCoy I Engineering/Collection System BACKGROUND: Blackhawk has forwarded a check in the amount of $80,700 as identified in the attached letter. The money will be used for design of two projects which are shown on the attached map. The total cost of both projects is estimated to be $1,250,000. It is anticipated that Blackhawk will construct the projects. These two projects, when finished, will complete the trunk sewers for Watershed 35 South. RECOMMENDATION: Authorize $80,700 for preparation of plans for District Sewerinq Projects 3465 and 3466 Watershed 35 South. Attachments REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT TING//EPT./DIV. JMc CLW GEN /CHIEF ENG. y///j/!�/(f/ :S. (CCSD Central Contra Costa Sanitary District BOARD OF DIRECTORS "VI. Adm. la 2/5/81 POSITION PAPER SIA' ROGER J. DOLAN DATEFeb. 2 1981 General Manager—Chief Engineer , SUBJECT APPROVAL OF AMENDMENT NO. 4 TO THE TASK A AGREEMENT TYPE OF ACTION WITH METCALF & EDDY TO INCREASE THE COST CEILING FOR THE DEFINITION OF SCOPE OF STAGE 5A CORRECTIONS ADMINISTRATIVE SUBMITTED BY INITIATING DEPT./DIV. John Larson Special Projects Engineering Division BACKGROUND: Metcalf & Eddy (M&E) is under contract to provide professional engineering services for the design of correction to the existing Stage 5A facilities. The first phase of work, Definition of Scope of the Stage 5A Corrections, began in March, 1980 and is nearing completion. Many more deficiencies were uncovered during this phase of Task A work than were originally anticipated. Additional engineering was necessary to define the Stage 5A problems and the program to correct them. The cost ceiling must be increased to be able to complete this important portion of Task A. This amendment will increase the cost ceiling of the M&E Agreement by $58,116.00 from $109,837. Since the scope of work has not changed and the M&E Agreement is a cost plus fixed fee type of contract, only the direct and indirect costs are being increased. The original fixed fee remains unchanged. These costs are eligible for reimbursement under the Clean Water Grant Program. RECOMMENDATION: Authorize the President of the Board of Directors to execute Amendment No. 4 to the Task A Agreement with M&E to increase the cost ceiling by $58,116.00 for the Definition of Scope of the Stage 5A Corrections. Authorize the expenditure of sewer construction funds for this work. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV. GEN. HIE F ENG. r t L JL CLW ((CSD Central Contra Costa Sanitary District BOARD OF DIRECTORS No. VI. Adm. 2/5/81 POSITION PAPER VIA: ROGER J. DOLAN DATE eb. 2 1981 General Manager—Chief Engineer , SUBJECT L NDMENT N0. 2 TO THE TASK B AGREEMENT TYPE OF ACTION WITH METCALF & EDDY TO INCREASE THE COST CEILING FOR ADMINISTRATIVE DEFINITION OF SCOPE FOR COMPLETION OF DESIGN OF THE STAGE 5B -I PROJECT SUBMITTED BY INITIATING DEPT./DIV. John Larson Special Projects Engineering Division BACKGROUND: Metcalf & Eddy (M&E) is under contract to provide professional engineering services for completion of design of the Stage 5B Phase I project. The first phase of Task B is to define the scope of work required to complete the design, and includes review of the Stage 5B -I plans and specifications as well as the Stage 5A plans and specifications. To adequately review the Stage 5B -I design, more engineering time was required than anticipated because of the volume and condition of the plans and the supporting design information. In addition, the unavailability of Stage 5A as -built plans necessitated more field inspection than originally envisioned. Consequently, an increase in the cost ceiling of the Task B Agreement is required to allow completion of the Definition of Scope. This amendment will increase the cost ceiling of the M&E Agreement by $6,834.00 from $35,490. Since the scope of work has not changed, and the M&E Agreement is a cost plus fixed fee type of contract, only the direct and indirect costs are being increased. The fixed fee that was originally negotiated remains unchanged. These costs are eligible for reimbursement under the Clean Water Grant Program. RECOMMENDATION: Authorize the President of the Board of Directors to execute Amendment No. 2 to the Task B Agreement to increase the cost ceiling by $6,834.00 for the Definition of Scope for Completion of the Stage 5B Phase I Project. Authorize the expenditure of sewer construction funds for this work. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING DEPT./DIV, GEN / HIEF ENG. ` (_ JL y \ •""" . CLW W BOARD OF DIRECTORS NO. POSITION PAPER VIA. ROGER J. DOLAN DATE General Manager—Chief Engineer January 13, 1981 SUBJECT TYPE OF ACTION REPORT ON TAX INCREMENT PROGRESS ADMINISTRATIVE REVIEW SUBMITTED BY INITIATING DEPT./DIV. Jay McCoy Engineering/Collection System The attached draft letter is being presented to the Board for review and comment at the Board meeting. The purpose of the letter is to notify the County of this District's position with respect to sharing of "tax increments" from future annexed properties. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT16,TING DEPT./ IV. //'� JMc► CLW GE / HIE ENG. Draf t Mr. Mel Wingett County Administrator Contra Costa County Admin. Bldg. Pine & Escobar Streets Martinez, CA 94553 Dea r In accordance with our discussion last Wednesday, I have had data prepared relative to this District's position on sharing of tax increments. The attached tabulation is based on an estimate of the properties which might annex to this District over a year's period. The properties are listed by Assessor's parcel number and an estimate of the tax increment which may result when the properties are improved can be found in column G of the tabulation. The data is being provided so that the County Auditor can make estimates of sharing of the tax increments. I would like to illustrate the position of this District on the method for sharing. For the following example, these percentages for sharing will apply: Agency Share of taxes, % Schools 38 County 30 County Agencies 22 CCCSD 4 EBRPD 3.5 EBMUD 1.5 BARTD 1 100 Since the law provides for a guarantee of the School's share (in this example, 38%), 62% of the taxes remain for distribution. It is the position of this District that CCCSD's share will be equivalent to 4% of the original, full tax increment. To achieve this end, it will be necessary to obtain a 6.5 ( 4 - .62) % share of the tax increment which remains after the School's share is removed: tax increment $1,000 CCCSD Share at 4% $ 40 Schools share at 38% $ 380 Remaining tax increment $ 620 CCCSD's share to equal original share = .065X620 $ 40 It is also the position of this District that the other agencies must make up the 2.5% differential. Once the Auditor complets the calculations based on the attached tabulation, we will be happy to meet and discuss the issues further with specific examples. V ty RJD Attachment cc: J. Carniato DBMUD (A) (B) (D) (E) (F) (G) 1980-81 New Parcel New Assessed Assessor's 1980-81 Numbers If Value When Tax Base Increment CCCSD Parcel Assessed Parcel Has Property Is (C)X.04* ((E)-(C))X.04* Number Number Value $ Been Split Improved $ $ $ 79-17 197-190-013 4,950 100,000 198 3802 197-190-014 36,175 100,000 1447 2553 197-190-015 24,750 100,000 990 3010 197-190-016 5,450 100,000 218 3782 197-190-018 31,250 All 100,000 1250 2750 197-190-019 5,450 The 100,000 218 3782 197-190-020 5,450 Same 100,000 218 3782 197-190-021 5,450 100,000 218 3782 197-190-022 _4,950 100,000 198 3802 197-190-023 4,800 100,000 192 3808 197-190-024 2,794 100,000 112 3888 197-190-025 1,750 100,000 70 3930 79-18 191-020-055 23,173 All 23,173 927 0 191-020-056 27,100 The 65,000 1084 1516 191-020-057 25,750 Same 65,000 1030 1570 71-19 197-100-021 20,000 75,000 800 2200 197-100-030 27,200 225,000 1088 7912 197-120-001 17,187 75,000 687 2313 197-120-002 37,812 150,000 1512 4488 197-120-011 13,575 All 150,000 543 5457 197-120-012 10,250 The 150,000 410 5590 197-120-014 2,068 Same 2,068 83 0 197-120-015 25,950 225,000 1083 7962 197-130-004 29,562 150,000 1182 4818 197-130-05 77,500 300,000 3100 8900 197-130-007 42,075 300,000 1683 10317 *Based on $4.00 per $100 Assessed Value Tax Rate for simplification (A) (B) (`, (D) (E) (F) (G) 1980-81 New Parcel New Assessed Assessor's 1980-81 Numbers If Value When Tax Base Increment CCCSD Parcel Assessed Parcel Has Property Is (C)X.04* ((E)-(C)))CD4* Number Number Value $ Been Split Improved $ $ $ Same 79-20 208-034-009 22,237 Same 22,237 889 0 79-21 191-010-020 24,375 24,375 975 0 All 191-010-021 1,982 90,000 79 3521 The 191-010-022 1,982 90,000 79 3521 Same 191-010-023 1,982 90,000 79 3521 79-22 199-070-014 12,500 All 125,000 500 4500 199-070-015 21,250 The 125,000 850 4150 199-070-016 12,500 Same 125,000 500 4500 79-23 216-160-003 11,785 Same 11,785 471 0 79-24 140-220-006 10,013 All 180,000 400 6799 140-220-007 8,843 Same 180,000 354 6846 79-25 200-220-004 3,174 All 75,000 127 2873 200-220-007 3,483 Same 75,000 139 2861 79-26 159-060-57 923,965 159-381-01 36,959 323,041 159-381-02 159-381-03 159-381-04 159-381-05 159-381-06 159-381-07 159-381-08 159-381-09 9,000,000 159-381-10 159-381-11 159-381-12 159-381-13 159-382-01 159-382-02 159-382-03 159-382-04 159-382-05 159-382-06 159-382-07 159-382-08 2 (A) (B) (L. (D) (E) (F) (G) 1980-81 90,384 New Parcel New Assessed 3615 Assessor's 1980-81 Numbers If Value When Tax Base Increment CCCSD Parcel Assessed Parcel Has Property Is (C)X.04 * ( (E) - (C) )X.04* Number Number Value $ Been Split Improved $ $ $ 200-020-013 5,851 234 79-27 192-041-007 24,625 Same 34,625 985 400 79-28 135-050-010 41,875 Same 225,000 1675 7325 79-29 197-070-014 17,575 Same 90,000 703 2897 79-30 110-120-041 52,810 Same 52,810 2112 0 79-31 140-131-002 5,107 750,000 140-410-001 140-410-002 140-410-003 140-410-004 140-410-005 140-410-006 140-410-007 140-410-008 140-410-009 140-410-010 204 29,796 79-32 197-150-002 19,636 785 200-020-011 90,384 3615 Same 200-020-012 8,452 2,025,000 338 75,777 (Total) (Total) 200-020-013 5,851 234 200-020-019 6,242 250 79-33 152-070-017 2,069 40,000 83 1,517 Same 152-070-018 7,650 40,000 306 1,294 80-1 196-120-004 42,500 Same 60,000 1700 700 80-2 200-010-023 32,535 Same 150,000 1301 4699 200-020-018 17,251 150,000 690 5310 80-3 192-030-017 28,625 Same 28,625 1145 0 3 (A) (B) (l, (D) (E) (F) (G) 0 1980-81 193-080-015 New Parcel New Assessed 225,000 970 Assessor's 1980-81 Numbers If Value When Tax Base Increment CCCSD Parcel Assessed Parcel Has Property Is (C)X.04* ((E)-(C))X.04* Number Number Value $ Been Split Improved $ $ $ 13,141 Same 300,000 526 9,720 80-4 215-060-001 77,800 Same 2,160,000 3112 83,288 80-5 215-030-006 56,125 Same 56,125 2245 0 80-6 193-080-015 24,241 Same 225,000 970 8,030 80-7 193-200-009 24,731 989 All 193-200-014 13,141 Same 300,000 526 9,720 (Total) (Total) - 193 -200-015 19,127 765 80-8 138-020-003 20,682 320,000 827 11,973 138-020-004 138-020-005 138-020-006 138-020-007 138-020-008 138-020-009 138-020-010 138-020-011 80-9 139-090-011 12,500 40,000 500 1,100 Same 139-090-012 32,500 32,500 1300 0 80-10 139-062-012 10,018 Same 120,000 401 4399 80-11 208-240-036 344,250 6,000,000 13,770 212,460 208-500-001 208-500-002 208-510-001 208-510-002 208-520-001 208-520-002 208-520-003 80-12 197-161-027 17,940 Same 17,940 718 0 4 (A) (B) 16,640 (D) (E) (F) (G) 80-16 1980-81 19,143 New Parcel New Assessed 766 17,234 Assessor's 1980-81 Numbers If Value When Tax Base Increment CCCSD Parcel Assessed Parcel Has Property Is (C)X.04* ((E)-(C))X.04* Number Number Value $ Been Split Improved $ $ $ 197-040-026 80-13 139-040-001 43,750 Same 150,000 1750 4250 80-14 209-570-001 143,876 Same 3,000,000 5756 114,244 80-15 196-120-005 16,640 Same 16,640 666 0 80-16 197-040-008 19,143 450,000 766 17,234 197-040-023 197-040-024 197-040-025 - 197-040-026 197-040-027 80-17 192-011-042 _'59,875 Same 225,000 2395 6,605 80-18 197-270-006 37,825 Same 300,000 1513 9,637 (Total) (Total) 197-270-007 21,250 850 80-19 192-020-003 14,351 Same 14,331 573 0 80-20 264-250-013 38,250 Same 38,250 1530 0 G'+