HomeMy WebLinkAboutAGENDA BACKUP 06-18-81
Central Contra :ianitar)' District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
SUBJECT
AWARD OF CONTRACT FOR DISTRICT PROJECT 3429, 3430 &
3435, CHEMICAL INJECTION SYSTEMS FOR FAIRVIEW, MALTBY
& MORAGA PUMP STATIONS.
6-18-81
TYPE OF ACTION
AWARD CONTRACT AND
AUTHORIZE FUNDS
SUBMITTED BY
Jay McCoy
INITIATING DEPT./DIV.
Collection System Engineering
BACKGROUND: On May 15, 1981, the Board authorized staff to advertise for
bids for subject project. Bids were received June 17, 1981 and summarized
on the attached tabulation. Low bid was by Wilson Pacific Construction,
at $79,900.00, 105% of the Engineer's Estimate.
There were minor discrepencies in all of the bid proposals as follows:
1) Wilson Pacific - Unit price in words omitted.
2) D.W. Young - Unit price in words omJtted.
Did not include addendum.
3) Monterey Mechanical - Unit price in words omitted.
Did not include addendum.
4) Pacific Mechanical - Item 3 price extension incorrect.
Did not sign addendum.
5) Danze11 - Did not sign addendum.
The discrepency in apparent low bid proposal does not result in an
alteration of the proposal total.
A post bid-preconstruct ion cost estimate is attached. Total project
cost at this estimate is $109,500.00.
RECOMMENDATION: Award contract to Wilson Pacific Construction, and
authorize $109,500.00 for project completion.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
"J,AT'~G:;r;;' JSM
CL\.J
ITEM
10.
POST BID - PRECONSTRUCTION ESTIMATE OF COSTS
FOR
DISTRICT SEWERING PROJECT 3429, 3430 & 3435
DESCRIPTION
1.
Construction Contract (As Bid) .
2.
Estimated Construction Contingencies
3.
Estimated Construction Incidentals to Project Completion
Survey. . . $
Inspection . $
Engineering . $
ITEM AMOUNT
TOTAL
. $ 79,900.00
. . . . . . $ 8.000. 00
5,800.00
12 800.00
}
3,000.00
Total Estimated Construction Incidentals
. $ 21.600. 00 $ 21 ,600. 00
4.
Street Resurfacing or Seal Coat
. . . . . . . . . . $
5.
Total Estimate Required to Complete Project
6.
Pre Bid Expenditures
Survey, Engineering, Printing, Advertising
Special Services
Right-ot-Way Acquisition. .
7.
Total Preconstruction Incidentals (as ot
). . $
8.
Total Estimated Project Cost
(Items 5 & 7)
9.
Funds Previ ous Iy Authori zed
. . . . . . . . . . . . . $
Total Additional Funds Required to Complete Project.
(Item 8 minus Item 9)
.$
.$
.$
o
. $109.500.00
$
. $ 109,500.00
. $ 109,500.00
% CONST.
CONTRACT
100%
10%
27%
137%
137%
2050-8-78
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CENTRAL CONTRA COSTA SAt,. tARY DISTRICT
JOB DSP 3429. 3430 & 3435
LOCATION Fairview. Maltbv. Moraga
PIS
DATE June 17, 1981
ENGR. EST $76.120.00
B I DOE R
NAME BID PRICE
ADDRESS
PHONE
Wl,lson Pac~flc Construct~on
P;O~' Box 5336. v";J '
?23l Commerce Ave., Suite 0
" . .... )
Concord~ cA 9452~' , 79,900.00
(41'5) 671-0900 ,
D. W. Young Construction Co. , Inc.
976 Second St.
Lafayette, CA 94549 104,260.00
(415) 284-9450
Monterey Mechanical Co.
8275 San Leandro St.
Oakland, CA 105,817.00
(415) 632-3173
- Danze 11 Corporation
P.O. Box 8284
Emeryville, CA 94662 112,300.00
(415) 835-0732
Pacific Mechanical Corp.
2501 Annalisa Dr. ' 112,268.00
Concord, CA 94520 - +1-6~; ~'5-: t)t)--
( 415) 827-4940
.lOB
CHKD.BY
BY
DATI;:
DATE-__
SHEET NO._ OF
jj
<CCSD
;.1
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO.
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 16, 1981
SUBJECT
TYPE OF ACTION
AUTHORIZE $10,000 FOR INVESTIGATION FOR DETERMINING SCOPE OF
WORK AND COSTS FOR REMOVAL OF ALUM SLUDGE DEPOSITS IN HOLDING
EXPENDITURE
SUBMITTED BY
INITIATING DEPT.!DIV.
K. Barker
Construction
ISSUE: Plant Operations' needs require that Holding Basin "C" be cleaned out in
order to provide additional wet weather flow and emergency bypass holding basin
capacity.
BACKGROUND: For the period June, 1976 to December, 1980, Holding Basin "C" was
used as the receiving basin for the Contra Costa County Water District generated
alum sludge. In order to ascertain the scope of work and costs for dewatering
and removal of the alum sludge, it is proposed that an investigation be performed
by Contra Costa Topsoil. This firm has had extensive experience in removing
digester sludge from District's holding basins. Additionally, Contra Costa Topsoil
is most economically located to perform the investigatory work, since the work is
sporadic in that it is related to sun drying of the alum sludge. The work is
planned to be performed on a time and equipment basis with signed daily cost sheets
in accordance with the attached schedule of rates.
RECOMMENDATION: Authorize funds not to exceed $10,000 to investigate the scope of
work and overall cost of removing the alum sludge deposits in Basin "C.II
REVIEWED AND RECOMMENDED FOR BOARD ACTION
GEN. MGR./CHIEF ENG.
~,~
'-"
JUN12, '1'381 ~
ecJdea ec4ta 'J(,p.u:1lt
4710 BLUM ROAD
MARTINEZ. CALIFORNIA 94553
(417) 228-4007
tr:).~-'e 11 ,l.S:~"1
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t;trJf1 ~
Di 2C 1-~3.r
hen,!?
13.6()
Fuel
P 1 We
26.00 I hr-.
Labor
3'1 p'Ll.r~n renta.leer
Suction hose
day
~Uf5. 00
disc har ge hose
Fuel
Labor
20.00
16.00
~o f J "-1
~t}~ I ~ .
26.00/ h,..,
PIus 15;:{.
Hor'to standard bOO!:l 'oer hour
'i~8 5.00
Gac 11 c:.cldi tio:n
foot
L~_ . OC)
1ir arl snor t in D.n d 0:.1 t 1~:- rrr. ~c er c1 ct~,7
Plus 15%
D 6~Dozer standard ~er hour
t,: 58 .00
DC 5 Ilud
C ",t
c-. .
wide track dozer
.30.00/ cU;
;) 0, r7 c::;r'
\.'<.." ../V
Disc
1 0 ;;: d. DUl::~'! t::.~ 11 ck E r er :-:,0 ',lr
Clean up additional
1, ~~,
t""l.
Additional truc~s (outsids of
C C 1T trtlc~:2)
,Jl /.1 5. (J (1 -i~': 1 ~J 2:
/~-- - .
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I ~<-/ .
BOARD OF DIRECTORS
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
N~IV. Consent Calendar
2 - 6 18 81
DATE
6-12-81
SUBJECT
QUITCLAIM A PORTION OF EASEMENT, JOB 2729 PARCEL 2,
PACHECO AREA
TYPE OF ACT ION
RIGHT OF WAY
SUBMITTED BY
Jay S. McCoy
11'-I1TI~TING DEPT./DIV.
Collection/Engineering System
ISSUE: The District has been requested to quitclaim a portion of an
existing sewer easement located within Parcel "B" of 60 L.S.M. 43.
BACKGROUND: Two public storage buildings encroach 2.15 feet into the
existing 15 feet in width District sewer easement. An 8-inch sewer
main was installed in said 15 feet in width easement. Normally we
would obtain a 10 foot wide easement for an 8-inch sewer main. Staff
has determined that quitclaiming the eastern 2.25 feet of said 15 foot
easement will leave sufficient easement width for the maintenance
and operation of our existing facilities.
RECOMMENDATION: Approval, execute Quitclaim Deed and authorize its
recording.
CLW
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Central Costa Sanitary
BOARD OF DIRECTORS
AUTHORIZATION FOR P.A. 81-13 (SAN RAMON AREN AND P.A.
81-14 (WALNUT CREEK AREA) TO BE INCLUDED IN A FUTURE
FORMAL ANNEXATION TO THE DISTRICT
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
SUBJECT
SUBMITTED BY
NO.! V. CONSENT CALENDAR
3 6/18/81
DATE 6-12-81
TYPE OF ACTION
ANNEXATION
Jay S. McCoy
INITIATING DEPT./DIV.
Engineering/Collection System
Parcel
No.
Owner
Address
Parcel No. & Acreage
Area
81-13
San
Ramon
Vesco Properties
1941 San Ramon Valley
Blvd., San Ramon, CA
210-020-021
10.44 Ac.
81-14
W.C.
Drema E. Kasper
2121 Vgnacio Valley Rd
Walnut Creek, CA
140-140- 1 0 & 14
2.86 Ac.
Remarks
Lead
Agency
Development and rezoning
of this parcel has been
approved by the County.
186 condominium units will
be built on this and on an
adjoining parcel of land.
CCC
Property Owner plans to
build one single family
house on northeast corner
of property. District to
prepare "Notice of Exempt-
tion."
CCCSD
RECOMMENDATION: Authorize P.A. 81-13 and P.A. 81-14 to be included in
the next formal annexation to the District.
INIT TING DEPT./DIV.
tf/~ JSM
CL\.J
REVIEWED AND RECOMMENDED FOR BOARD ACTION
San
BOARD OF DIRECTORS
N~ Iv. Consent Calendar
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATEJune5,1981
SUBJECT
INITIATE PROCEEDINGS TO FORMALLY ANNEX 10 SEPARATE
AREAS UNDER THE TITLE OF DISTRICT ANNEXATION 75
TYPE OF ACT ION
SUBMITTED BY
Jay S. McCoy
INITIATING DEPT./DIV.
Collection/Engineering System
ISSUE: The above areas are part of a large backlog of properties
that have petitioned the District for annexation over the past
two years. Now that there is an agreement with the County to
share tax revenues, these parcels can be processed for formal
annexation.
BACKGROUND: The Local Agency Formation Commission (LAFC) has
requested that the District submit no more than 10 separate
areas under anyone proceeding to avoid over-loading their
schedule. This is the second group of 10 parcels to be sent
to LAFC for processing. LAFC has indicated that they may add
adjoining unannexed parcels to the separate areas we submit,
to eliminate islands or straighten boundary lines.
RECOMMENDATION: Pass a Resolution of Application for the
annexation of properties to CCCSD under District Annexation 75.
JSM
CLW
ENG.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
Pa rce 1
No.
2
3
4
5
P.A. #
&
Area
79-28
W.C.
80-29
W.C.
80-9
W.C.
80-10
W.C.
80-8
W.C.
80-33
W.C.
DISTRICT ANNEXATION NO. 75
Tabulation of Parcels
Owner
Address
Parcel No. & Acreage
Do r i s C. Hill s
413 Pazzi Rd.
Walnut Creek,
135-050-010
CA 94598
1 .0 Ac res
Richard Ba1, ET UX
411 Valley Vista Rd.
Walnut Creek, CA 94598
135-050-031 1 .27 Acres
R.W. Schwerin, ET UX
1301 Walnut Avenue
Walnut Creek, CA
and
Greg McPherson
1305 Walnut Ave.
Walnut Creek, CA
139-090-09 1.0 Acres
Manuel S. Rodrigues
1150 Snyder Ln.
Walnut Creek, CA
139-062-12 1.10 Acres
Doan1d G. Chapman
3490 Buskirk Ave.
Pleasant Hill, CA 94523
138-020-03+
3.0 Acres -
Church of Jesus Christ
L.D.S. C/o Markling -
Yamasak i, I nc.
405 Primrose Rd.
Burlingame, CA 94010
138-010-022 023 & 024
4.10 Acres
Date Approved by Board
and
Remarks
Oct. 18, 1979
"Negative Dec1aration"
By City of Walnut Creek
Sept. 18, 1980 District
to prepa re "Not i ce of
Exempt i onll
Mar. 20, 1980 - District
to prepare "Notice of
Exemption"
April 3, 1980 (93P.M.16)
"Nega t i ve Dec 1 a rat i on" by
City of Walnut Creek
March 20, 1980 Sub 5822
"Negat i ve Dec 1 arat i on" by
City of Walnut Creek
Sept. 18, 1980 "Negat i ve
Dec1aration" by City of
Walnut Creek
Lead
Agency
City of
W.C.
CCCSD
CCCSD
City of
W.C.
City of
W.C.
City of
W.C.
Pa rce 1
No.
6
7
8
9
10
P.A. #
&
Area
79-14
W.C.
80-13
W.C.
80-22
W. C.
79-31
W.C.
79-24
DISTRICT ANNEXATION NO. 75
Tabulation of Parcels
Owner
Address
Parcel No. & Acreage.
Higher Heights
Christian School
1755 Sunnyvale Ave.
Walnut Creek, CA 94596
138-050-006 13.25 Ac
Fletcher Tyler
411 Kirby Court
Walnut Creek, CA
139-040-001 3 Acres
Billy McVicker
409 Las Lomas Way
Walnut Creek, CA 94598
140-160-03 .50 Acres
R. M. Schulze, ET UX
230 La Casa Via
Walnut Creek, CA
140-131-02 & 03
7.48 Acres
Philip Lucking, ET AL
384 Avenida Flores
Pacheco, CA 94553
140-220-006 and 007
6.52 Acres
Date Approved by Board
and
Remarks
June 7, 1979 'INegative
Declaration'l by C.C.
County.
April 3, 1980 "Negative
Declarationl' by City of
\.Jalnut Creek
July 17, 1980 District to
prepare IINotice of
Exempt io.n"
December 6, 1979, Sub 5549
"Negative Declaration" by
City of Walnut Creek
September 20, 1979, Subd.
5408 "Negative Declaration"
by County
Lead
Agency
C.C. County
City of
w.c.
CCCSD
City of
1,.1. c.
C. C. County
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Central Contra
BOARD OF DIRECTORS
District
N~ V. CONSENT CALEND R
5 6/18/81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 3, 1981
SUBJECT TYPE OF ACTION
REQUEST AUTHORIZATION OF $4,600.00 FROM SEWER CONSTRUCTIO Capital Expense
FOR STRUCTURE ADJUSTMENTS ON TASSAJARA ROAD, DANVILLE
SUBMITTED BY
Robert H. Hinkson
INITIATING DEPT./DIV.
ISSUE: Contra Costa County is initiating a L.I.D. for the reconstruction of
Tassajara Road in Danville. Ten District manholes will need adjustment because
of this construction. This request is for funds to have this work done.
BACKGROUND: The County's contractor on this project has submitted a price of
$1160.00 per manhole for the adjustments. I believe this is a good price, the
alternative is to do it with District forces and we couldn1t do it for this
amount. The $4,600.00 will be forwarded to the County to administer and pay
for the work.
RECOMMENDATION: Authorize $4,600 from sewer construction for structure
adjustment on Tassajara Road, Danville.
"
REVIEWED AND RECOMMENDED FOR BOARD ACTION
1~~Itr:~:,
RHH
June 17. 1981
MEMORANDUM TO: ROGER J. DOLAN, GENERAL MANAGER-CHIEF ENGINEER
FROM: Walter N. Funasaki, Finance Officer
SUBJECT: 1981-1982 OPERATIONS AND MAINTENANCE BUDGET REVIEW OF
SPECIFIC ACCOUNTS
A review of the District salaries and wages and employee benefits accounts
contained in the 1981-1982 Operations and Maintenance Budget has been performed
to determine their reasonableness.
Salaries and Wages
Salaries and wages are budgeted by each department based on a listing of
all employees on roll as of April 1981 at current wage rates and adjusted by
the following:
o salary step increases which will occur during the 1981-1982 fiscal
year
o overtime and premium pay
o staffing changes approved in the Personnel Budget
o vacancies in authorized positions resulting from hiring lags
o effect of payment for accrued vacation. sick leave and compensatory
overtime balances paid upon retirement
o a 4t% across-the-board wage increase provision effective July 1, 1981.
The major uncertainties in the budgeted salaries and wages are the effect
of unanticipated terminations and the hiring lag for replacements or new hires.
Provision for payments to retirees for accumulated vacation and sick leave
balances in 1981-1982 total approximately $42,000; as retirement decisions have
not been definitely made. the budgeted provision is a known uncertainty.
The budgeting of salaries and wages in the manner described can be relied
on to produce reasonabJy accunate totals as witness the budgeted salaries and
wages for 1980-1981 compared to the projected actual results of $6.357,342 and
$6,167,621. respectively; the overbudgeted amount of $189,721 represents a
difference of 3%.
Roger J. Dolan
- 2 -
June 17t 1981
The wage increase prOVISion of 4t% is based on guidelines provided by
the Board of Directors at the May 28t 1981 Board Meeting. The effect of each
additional 1% increase in the wage provision is summarized below:
Salaries and
Wages
Employee
Benefits
Total
Non-management
$ 6tOOO
61,000
$67,000
1 ,980
7t980
81,130
89t110
Management
t.
20 t 130
22t110
Employee Benefits
The District's employee benefits budgeted in 1981-1982 is $2t271t063t
representing 33.2% of budgeted salaries and wages; the projected 1980-1981
employee benefits total $2t045t540t representing 33.2% of projected salaries
and wages.
The amounts budgeted for medical and health insurancet dental insurancet
and life insurance are based on premium rates which are known for the 1981-
1982 fiscal year. Variances from budget which will occur because of term-
inations and new hires which are not anticipated will have a minor effect on
the total District expenditures for these benefits.
Worker's compensation insurancet state unemployment insurancet retirement
plan contributiont long term disability insurance and deferred compensation
plan contribution are based on the application of known rates to budgeted
salaries and wages. Variances from budgeted salaries and wages will produce
a related variance within these accounts. Worker's compensation insurance is
budgeted at an inordinately low amount as a dividend of $59,000 is included
based On information received from the State Compensation Fund.
Additional employee benefits wouldt of course, have a direct incremental
effect.
Conclusion
Based on the present assumptions related to wage increase rates and the
level and type of employee benefits providedt it is my conclusion that the
budgeted salaries and wages and related employee benefits provided in the
1981-1982 Operations and Maintenance Budget are reasonably established.
L .
/ ~~'
Walter N. Funasaki
Finance Officer
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. Budget and Fi nanc
2 6 18 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 16,1981
SUBJECT
ADOPTION OF RESOLUTION SETTING ENVIRONMENTAL QUALITY CHARGES
FOR 1981-1982 AND SETTING DATE FOR HEARING FOR COLLECTION OF
ENVIRONMENTAL QUALITY CHARGES ON TAX ROLL
TYPE OF ACTION
ADOPTION OF RESOLUTION
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Accounting Division
ISSUE: The District Code and State law requires adoption of a resolution setting the
Environmental Quality Charges for 1981-1982, followed by a public hearing for their
collection on the tax roll.
BACKGROUND: The collection of the Environmental Quality Charges on the Contra Costa
County tax roll is considered the most effective method for the District to employ.
The District will continue to collect the EQC from some commercial and industrial users
of the District's system and all tax-exempt properties by direct billing.
RECOMMENDATION: Adopt a resolution establishing the Environmental Quality Charges for
1981-1982, and set a public hearing date to consider their collection on the tax roll
for July 2, 1981, with further consideration of the EQC rates at that hearing.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
WNF
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Central Contra Costa Sanitary District
BOARD OF DIRECTORS
NO. VI. B~dget~Ji~7~Te
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 16,1981
SUBJECT
ESTABLISH 1981-1982 EQC RATE
TYPE OF ACTION
RATE SETTING
SUBMITTED BY
Walter N. Funasaki
INITIATING DEPT./DIV.
Accounting Division
ISSUE: The District's 1981-1982 Operations and Maintenance Budget expenditures must
be provided by revenues and, if required, transfers from available reserves. The
Environmental Qual ity Charge rate must be reviewed in consideration of the 1981-1982
Operations and Maintenance Budget to determine the extent to which the rate should
be revised.
BACKGROUND: At the June 11, 1981 Board Meeting, a proposed 1981-1982 EQC rate of $121,
representing a 15.2% increase, was approved.
A summary of EQC rates for the three previous fiscal years and the
application of reserves to cover deficits is presented as Attachment 1; additionally,
the 1981-1982 budgeted revenues and expenditures are shown before and after appli-
cation of the proposed EQC rate, as well as a projection of the EQC rate required in
1982-1983 assuming a 14% increase in expenditures.
RECOMMENDATION: Adopt the proposed EQC rate of $121 per year for residential users and
an equivalent increase of 15.2% for all other users.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
WNF
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Central Contra Sanitary District
BOARD OF DIRECTORS
NO. v. Eng. 2
6 18 81
POSITION PAPER
VIA: ROGER J. DOLAN
General Manager-Chief Engineer
DATE
June 16, 1981
TYPE OF ACTION
SUBJECT ADOPTION OF A RESOLUTION DIRECTING THE PREPARATION OF A
WRITTEN REPORT, THE GIVING OF NOTICE AND THE HOLDING OF
A HEARING ON JULY 2, 1981, REGARDING THE PLACING OF DEL-
SET HEARING DATE
SUBMITTED BY
J. McCoy
INITIATING DEPT./DIV.
Collection System Engineering
BACKGROUND: As of June 16, 1981, the District has three (3) delinquent
sewer service charge accounts (see attached list). Two of the property
owners have failed to pay 1980-1981 sewer service charges, whereas the
third property owner is delinquent in past year charges which were not
identified and billed until this year.
A ten per cent penalty has been assessed on two of the delinquent
accounts due to failure of the property owners to respond to numerous
letters from the District. The remaining property owner has requested
having the sewer service charge placed on the tax roll based on special
circumstances, consequently, no penalty has been assessed.
A public hearing is legally required to place the delinquent sewer service
charges on the tax roll for collection.
RECOMMENDATION: The Board should adopt a resolution directing the
preparation of a written report, the giving of notice and the holding
of a hearing on July 2, 1981 regarding the placing of delinquent sewer
service charges on the tax roll.
REVIEWED AND RECOMMENDED FOR BOARD ACTION
CLW
DELINQUENT ACCOUNTS
SEWER SERVICE CHARGE
The following list of owners are delinquent in payment of previously
invoiced sewer service charges for their respectively listed proper-
ties:
County
Assessors No.
127-021-001-4
198-061-004
373-152-003
Owner & Address Property Address
Mr. & Mrs. Richard Howse
962 Santa Lucia Dr. Same
Pleasant Hill, CA 94523
Delinquent
Balance Penalty Total
$105.00 None $105.00
Lorrine McClure
Address Unknown
1445 Danville Blvd. $105.00
Alamo, CA 94507
10%
Allan & Ann DeFraga
5215 Smith Dr.
Martinez, CA
924 Court St.
Martinez, CA 94553
$399.30
10%
TOTAL:
$115.50
$439.23
$659.73