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HomeMy WebLinkAboutAGENDA BACKUP 04-17-80 D Central Contra Sanitary District BOARD OF DIRECTORS NO. VII. NB 7b. 4/17/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT TYPE OF ACTION NEGATIVE DECLARATION PREPARED FOR NEW CCCSD CONSTRUCTION SERVICES BUILDING AT TREATMENT PLANT Approval of Negative Declaration SUBMITTED BY Jay S. McCoy INITIATING DEPT./DIV. Engineering/Collection System BACKGROUND: The proposed project consists of the construction of a single story, approxi- mately 120' x 50' steel office building with parking area, attendant utilities and perimeter fencing. The project site is a triangular parcel of land located approximately 900 feet northwest of the existing plant Administration Building. Construction Division employees are currently working in various office and "store room" type spaces in the Treatment Plant Administration Building as well as in temporary trailers parked adjacent to this building. The new building will provide the required work area for the ultimate staffing level as well as the security required for those employees involved in litigation research. The Central Contra Costa Sanitary District is the lead agency in the mandated environmental review process since it is the public agency proposing the project. Consequently, District staff have prepared an initial study, solicited comments and arranged for legal notices. Based on all available information, District staff concluded that the project will not have a significant effect on the environ- ment and that a Negative Declaration would be the appropriate document for the proj ecL RECOMMENDATION: Adopt the project Negative Declaration. REVIEWED AND RECOMMENDED FOR BOARD ACTION G. c((SD Central Contra Costa Sanitary District BOARD OF DIRECTORS NO. VI. OB 1a. 4/17/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 14, 1980 SUBJECT APPROVAL OF AGREEMENT WITH MWM, MACKINLAY/WINNACKER/ MCNEIL, AlA & ASSOCIATES, INC., FOR ARCHITECTURAL SERVICES ASSOCIATED \/ITH THE NEW OFFICE BUILDING TYPE OF ACTION APPROVAL OF AGREEMENT SUBMITTED BY Jay S. McCoy INITIATING DEPT.!DIV. Engineering BACKGROUND: Through extensive negotiations, MWM and District staff have formulated the attached agreement which is being presented to you for consideration and approval. The basic intent used in drafting the language in the agreement is to provide protection for the District which has been achieved to a great extent. The contents of the document will be briefly discussed at the Board Meeting. The estimated cost for the proposed building is $3,635,000 which includes a basic building cost of $66 per square foot, site preparation costs, 15% contractor overhead and profit, 10% contingency and 20% for inflation. The attached agreement contains a curve indicating compensation for basic. architectural services for the proposed office building (Exhibit A - Curve B). Based on a $3,635,000 construction cost and a 7.6% rate for architect's services, MWM's fee for the new office will be $276,300. The present scope of work includes (in addition to the costs in the previous paragraph) renovation of existing plant operations offices at an estimated cost of $600,000 including allowances for overhead, profit, contingency and inflation. Based on Curve A in the proposed agreement (renovation services), MWM's fee would be 10.7% of $600,000 or $64,200. The total estimated fee at this time is $340,500 and is provided for Board information. The final architect's fee will be based on actual charged hourly rates with a ceiling calculated in accordance with the proposed agreement. As indicated in paragraph 3.2.2. of the proposed agreement, a fixed limit of Construction Cost will be established prior to taking bids. The fixed limit may be increased as provided in paragraph 3.2.4. RECOMMENDATION: Approve agreement with MWM and authorize its execution by the President of the Board. REVIEWED AND RECOMMENDED FOR BOARD ACTION G. JMc D Central Contra Sanitary District BOARD OF DIRECTORS NO. VII. NB - 6 4/17/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 16, 1980 SUBJECT AUTHORIZE WAIVER OF ALL FEES IN RELATION TO CONNECTION OF A SNACK SHACK IN SAN RAMON VALLEY LITTLE LEAGUE AT MONTE VISTA HIGH SCHOOL BASEBALL FIELD TYPE OF ACTION SUBMITTED BY Jay McCoy INITIAT~I':l,G D~PT.!DIV. CO! I. ~ystem Engineering and Services Div. ISSUE: The San Ramon V.al1ey Little League uses the Monte Vista High School baseball field for their activities in that area. The league is in the process of constructing a snack shack on the baseball field and would like to connect a sink in the shack to an 8" sewer approximately 100 feet away. Peter Cole Jensen, Inc., has offered to donate labor and materials to make the connection and the league is now requesting that Central San waives all fees in relation to the 4 inch sidesewer connection to the main. RECOMMENDATION: Waive all fees in relation to the connection of a snack shack on the Monte Vista High School baseball field to the 8 inch main sewer near the shack. REVIEWED AND RECOMMENDED FOR BOARD ACTION INIT~~~/;>>."!7D" ", P7'JM~t7 Central Contra Costa San BOARD OF DIRECTORS District NO. VI I. B 2 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT TYPE OF ACTION EXECUTE AGREEMENT RELATING TO REAL PROPERTY WITH KAUFMAN AND BROAD OF NORTHERN CALIFORNIA, INC., JOB 3003 (LOT 21 - TR 5126) RIGHT OF WAY PLEASANT HILL AREA SUBMITTED BY Jay McCoy INITIATING DEPT./DIV. Engineering/Collection System ISSUE: The property owner desires to maintain in place, a patio deck cantilevered over a portion of a District easement and a house which was constructed adjoining said easement. The second floor and the roof of the house overhangs into the easement area. BACKGROUND: The public sewer within Lot 21, Tract 5126 was installed outside the dedicated tract easement. A new easement covering the pipe as installed has been granted. Staff has determined that the improvements do not interfere with the present use of our sewer, however, if it should become an interference, the agreement requires the property owner to remedy any harm within 30 days of notice to do so. RECOMMENDAT ION: Approva 1, execute IIAgreement" and author i ze its record i ng. REVIEWED AND RECOMMENDED FOR BOARD ACTION \ R.H. Central Sanitary BOARD OF DIRECTORS NO. VI1. NB-3 4 17 80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE SUBJECT TYPE OF ACTION CONFIRM "AMENDED ASSESSMENT DIAGRAM" AND AUTHORIZE RECORDING OF SAID DIAGRAM PPORTIONMENT OF L. I .D. BOND NO. 54-2-3-10 SUBMITTED BY Jay McCoy INITIATING DEPT./DIV. Engineering/Collection System ISSUE: Assessors Parcel 201-120-013 has been split into two parcels by Parcel Map (84 P.M. 28). The property owners have requested that the existing Local Improvement District bond be apportioned to the two new parcels. BACKGROUND: This parcel was originally assessed for two full units of assessment (2 building sites) and two disposal units (one per site). The property owners included within this L. I.D. were given the option of assuming as few as one unit of assessment and zero disposal units when this L. I .D. was formed. The owner of the subject property signed an agreement to assume one unit of assessment and one (1) disposal unit for their existing home. The District advanced funds for the unassumed assessment and disposal unit with the understanding that an equal ization charge plus disposal fee would be paid to the District prior to the occurrence of additional sewer connections to future homes. RECOMMENDATION: Assessment Diagrams to be amended as follows: Original Assessment Number Amount Amended Assessment No. Apportioned Amount Area 54-2-3-10 $4,750.00 54-2-3-20 -21 $4,750.00 o . OO;'~ Danv i 11 e * Assessment and disposal fee was not assumed when L.I.D. was formed, equalization charge due at time of connection. REVIEWED AND RECOMMENDED FOR BOARD ACTION BOARD OF DIRECTORS NO. VI!. NB-5 4/17/80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE Apr i 1 15, 1980 SUBJECT TYPE OF ACTION REQUEST AUTHORIZATION TO DECLARE THE DISTRICT'S 1965 TRUCK MOUNTED SEWER RODDER SURPLUS Declaration of Surplus SUBMITTED BY Robert H. Hinkson, Manager, CSO INITIATING DEPT.!DIV. Collection System Operations ISSUE: Replacement of this sewer rodder was authorized in the 1978/1979 budge t. BACKGROUND: This equipment was replaced by the purchase of a foam maker generator in the fall of 1979. This request is made in order to dispose of it in our vehicle auction later this month. In the event we do not receive the minimum bid ($3,000) we will consider keeping the truck and converting it to other use. RECOMMENDATION: Declare the 1965 truck mounted sewer rodder surplus. REVIEWED AND RECOMMENDED FOR BOARD ACTION INITIATING D,t:PT.!DIV. Q,U, RHH Central BOARD OF DIRECTORS NOVI!. NB-4 4/17 /80 POSITION PAPER VIA: ROGER J. DOLAN General Manager-Chief Engineer DATE April 14,1980 SUBJECT AUTHORIZE $6,000 FOR COMPLETION OF MORAGA PUMP STATION FENCING TYPE OF ACTION AUTHORIZE FUNDS FOR DSP 3336 SUBMITTED ~Y S M C Jay . c oy IN,lTIATING DE.PT./p,lV. . tnglneerlng/~ollectlon Systems BACKGROUND: To improve security at the Moraga Pump Station, District staff prepared plans and specifications for fencing modifications. Of six contractors invited, only two submitted proposals with Moraga Aluminum Products as the apparent low bidder at $4,598.00. (See attached bid tabulation). District staff estimates the total cost of project for contract, contingencies nd incidentals at $6,000. RECOMMENDATION: Award contract for the construction of DSP 3336 to Moraga Aluminum Products and authorize the amount of $6,000 to cover the cost of the contract, construction contingencies and Incidentals. 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